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administrative assistant Jobs in Los Angeles

administrative assistant

administrative assistant (meritain health) Jobs in Los Angeles

administrative assistant, business development & licensing Jobs in Los Angeles

assistant to the ceo president physicians

Dotun Ogunyemi MD Inc.

Job Title: Executive Personal Assistant to CEO/President (Part-time, Hybrid)Summary: Provide organized, discreet, and proactive administrative and personal support to CEO/President, across roles as physician, non-profit foundation CEO, and in personal matters. Support is flexible across professional, nonprofit, academic, and personal responsibilities to optimize time, communications, and operations.Key Responsibilities:<ul><li>Calendar &amp; Scheduling: Manage and coordinate all calendars, meetings, travel, and event logistics across professional and personal commitments.</li><li>Reminders &amp; Follow‑Up: Track deadlines, action items, bills, renewals, and deliverables; ensure timely follow-through.</li><li>Communication &amp; Correspondence: Draft and manage emails, calls, and other communications; act as a professional gatekeeper.</li><li>Documentation &amp; Submissions: Prepare, review, and submit reports, applications, licensure/insurance paperwork, and other documents.</li><li>Administrative Systems: Maintain task tracking, filing, and workflows (Trello/Asana/Google Workspace); manage memberships and compliance tracking.</li><li>Accounting Support: Maintain budget spreadsheets, monitor bookkeeping and tax documents, collaborate with QuickBooks/bookkeeper.</li><li>Relationship Coordination: Manage and follow up with professional, academic, contractor, donor, and personal contacts.</li><li>Personal Assistance: Support select personal errands, appointments, and household scheduling as needed.</li></ul>Qualifications:<ul><li>Prior executive or personal assistant experience supporting senior leaders.</li><li>Strong organizational, time‑management, and written communication skills.</li><li>High discretion, professionalism, and ability to manage competing priorities.</li><li>Tech‑proficient with Google Workspace, Microsoft Office, Calendly, Trello/Asana; QuickBooks experience preferred.</li><li>Comfortable working independently and across clinical, nonprofit, and academic environments.</li></ul>Role Details:<ul><li>Job Type: Part-time</li><li>Location: Hybrid remote &mdash; Los Angeles, CA 90068</li><li>Benefits: Flexible schedule, professional development support, potential bonuses.</li></ul>To apply: Send resume and brief cover letter highlighting relevant cross‑role support experience.Pay: $23.00 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Hybrid remote in Los Angeles, CA 90068

Assistant to the CEO/President/Physicians

Bila

<ul><li>Bachelor's Degree</li><li>Bookkeeping 5 years experience</li><li>Knowledge of the clothing business familiar to financial reporting (factoring) and Aims software . Position requires strong organizational and time management skills. Proficient in Excel, and Quick Books.</li></ul>Responsibilities:Ensure the accounts payable and receivable are accurate.Maintain general ledger, trial balance monthly bank reconciliationsRecording transactions and data entry through QuickBooksIssue weekly payable checks; familiar with bank overseas payments through DA/DP and drop shipments and L/CsVerify commercial invoices against POReconciling revenues to production software, AIMS 360Record and reconcile e-commerce salesAssignment and Aging report for CIT factorsSubmit factoring statements and quarterly internal financial statement to bankAssist in annual financial statement reviewed by outsideCPASubmit payroll bi-monthly ADP and monthly sales agents commission statementQuarterly sales tax reporting and various annual fillings with Federal, State and local government agenciesCommunicate with customers via email and phone to resolve past due and turn over to collectionWork closely with the Company's PresidentAssist President with minimal rental lease renewal for existing tenantsJob Type: Full-timePay: $30.00 - $37.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Microsoft Excel: 3 years (Required)</li><li>General ledger reconciliation: 3 years (Required)</li><li>QuickBooks: 4 years (Required)</li><li>wholesale clothing: 3 years (Required)</li><li>Working in the clothing industry: 3 years (Preferred)</li></ul>Ability to Relocate:<ul><li>Los Angeles, CA 90021: Relocate before starting work (Required)</li></ul>Work Location: In person

Experienced Bookkeeper in the Apparel Industry

MLK Community Healthcare

<div><div><div>Pay Rate Type</div>
Hourly</div>
<div><div>Salary Range (Depending on Experience)</div>
$21.05 - $32.62</div> 
<div><div>POSITION SUMMARY
Provides assistance to physicians with patient related procedures, patient history and is responsible for maintaining a smooth patient flow, and functions as liaison between the physicians, patients, and medical office staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES<ul><li>
Assists providers in performing office procedures and duties related to patient care as requested adhering to documentation standards based on Office Protocols.</li><li>
Consistently assesses the patient flow by identifying those areas or problems that are causing interruptions and resolves them or brings to the attention of Practice Manager</li><li>
Performs basic Medical Assistant functions based on assigned office such as Injections, Immunization, Pulmonary function testing, Snellen, Hearing exams and Electrocardiograms.</li><li>
Acquires thorough patient histories and documents preventative care, assists with medication reconciliation and transcribes family history and any forms based on office protocol.</li><li>
Reviews each patient orders for completeness and cancels any order not done prior to patient check out. Consistently rectifies inaccuracies and calls them to the Practice Manager attention.</li><li>
Reviews each referral and laboratory requisition for correct patient, accurate tests and diagnosis and the correct laboratory.</li><li>
Obtains waivers and consents and documents thoroughly what procedures were performed and instruction given to patient using electronic medical record or following guidelines in Office Protocol.</li><li>
Appropriately prepares examination rooms immediately after patient&rsquo;s visits. Maintains rooms stocked with supplies and are disinfected on daily based on Office Protocol.</li><li>
Assures the patient is checked out and has been provided the Patient Summary Plan. Reviews the Patient Summary Plan to assure the patient clearly understands all instructions based on direction from providers.</li><li>
Exhibits tact, courtesy, respect, cooperation and support in every aspect of their job when with patients, staff and providers always adhering to</li><li>
Perform duties with speed and accuracy while observing the guidelines set forth by OSHA, HIPPA, DHS, CLIA, EPA and specific contracts.</li><li>
Other duties assigned that are reasonably associated with the essential functions of the job as requested by Practice Manager.</li><li>
Interpersonal Relationships:</li><li>
Working Conditions:</li><li>
Pleasant, fast paced and technically advanced environment requiring flexibility and adaptability.</li></ul> 
</div></div><div><div>POSITION REQUIREMENTS
A. Education<ul><li>
High School diploma or equivalent required. Candidates with at least five (5) years of experience will be considered in lieu of diploma.</li><li>
Medical Assistant Diploma/Certificate from accredited school</li><li>
Certified Medical Assistant (CMA) Certification preferred</li><li>
BLS certified and knowledge of emergency procedures</li><li>
Maintaining certification by completing CME&rsquo;s and keeping certifications up to date.</li></ul>
B. Qualifications/Experience<ul><li>
Minimum of one (1) year experience in a medical practice environment.</li></ul>
C. Special Skills/Knowledge<ul><li>
Knowledge of medical technology, procedural terminology and diagnostic codes.</li><li>
Ability to maintain a professional and patient care oriented attitude.</li></ul><div>
#LI-MM1</div></div></div></div>
 <div><div><div>Know someone at MLK Community Healthcare? 
<div></div>
 
</div><div></div> 
<div><div>Equal Rights Employer 
 
Applicants are considered for positions without discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, citizenship status, military service, or any other status protected by federal, state, or local laws. This application is intended for use in evaluating your application for employment. 
 
 
MLK Community Healthcare 
1680 E 120th Street 
Los Angeles, CA 90059 
Tel: 424-338-8000 
Email: info@mlkch.org 
www.mlkch.org</div></div></div></div>

Medical Assistant Clinic - East Compton Clinic

Turning Point Alcohol and Drug Education Program,INC

Job Description: The Employment Case manager is responsible for providing workforce development orientation services to individuals who have been incarcerated. Collaborate with the Director of Workforce Development and Education and the Employment Developer/Case Manager assisting formerly incarcerated men/women with employment, education, readiness support, resume building, interview preparation, and multidimensional solutions. The Employment Case Manager will guide new participants from a strengths-based, gender-responsive participant--focused orientation in post-release environments. The Employment Case Manager will work with the Director of Workforce Development and Education, the Center for Employment Opportunities (CEO), and other outside agencies to identify and train formerly incarcerated individuals in obtaining living wage employment and/or entrepreneurial opportunities. Additionally, this position collaborates with the CEO and other community partners to assist in maintaining best practices of trauma-informed services in the application of methods with gender as an engagement perspective.Qualifications:<ul><li>Must Clear Background check</li><li>Trauma-informed and gender-responsive focused</li><li>Experience working with the reentry population</li><li>1 year of teaching or instruction experience preferred</li><li>BS/BA strongly preferred</li><li>Strong interpersonal/collaborative skills</li><li>Strong data tracking and documentation skills</li><li>Attention to detail and ability to maintain program data and organizational systems</li><li>Valid state driver&rsquo;s license and insurance required.</li><li>Knowledge in one or more of the following: Microsoft Word, Microsoft Excel, Data Systems.</li></ul>Responsibilities:<ul><li>Co-facilitate introductory workshops and orientation to employment readiness skills.</li><li>Facilitate individualized employment services (job training navigation, career exploration, transferable skills assessment, employment pathway, and future timeline discussion in one on ones and group settings).</li><li>Provide job readiness skills training such as resume building, mock interviewing scenarios, computer literacy training, and job search techniques.</li><li>Provide transferable skills education, career counseling, case management, and job/business coaching, coordinate job skills training, potentially arrange interviews with employers, and work one on one with participants up to the interview and beyond the 90-day new hire period.</li><li>Case management services using a one-to-one &ldquo;check-in&rdquo; format, one-to-one follow-up, mentorship, and life skills cultivation.</li><li>Provide participants assistance with securing valid ID and documents needed for post-release employment.</li></ul>Benefits:<ul><li>401(k) with matching up to 4% after one year of employment.</li><li>Medical insurance with company contribution.</li><li>Dental insurance with company contribution.</li><li>Life insurance with company contribution.</li></ul>Job Type: Full-timePay: $22.00 - $27.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Employment Case Manager

<div>
 Pay Rate Type
 
 
 Hourly
 
 
 Salary Range (Depending on Experience)
 
 
 $21.33 - $31.62
 
 
 
 
 If interested, please apply and submit your resume to yadeleon@mlkch.org.
 
 
 
 Position Summary
 
 
 
 The
 
 Patient Care Technician
 
 supports the work of the Registered Nurse to meet the needs of patients in order to provide safe, efficient, timely and excellent high quality care.
 
 
 
 Essential Duties And Responsibilities
 
 
 
 <ul>
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 Answer patient call signals, signal lights, bells, or intercom systems to determine patients' needs.
 </li>
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 Turn or reposition bedridden patients.
 </li>
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 Provide physical support to assist patients to perform daily living activities, such as getting out of bed, bathing, dressing, using the toilet, standing, walking, or exercising.
 </li>
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 Review patients' dietary restrictions, food allergies, and preferences to ensure patient receives appropriate diet.
 </li>
 <li>
 Measure and record food and liquid intake or urinary and fecal output, reporting changes to medical or nursing staff.
 </li>
 <li>
 Record vital signs, such as temperature, blood pressure, pulse, or respiration rate, as directed by medical or nursing staff.
 </li>
 <li>
 Gather information from caregivers, nurses, or physicians about patient condition, treatment plans, or appropriate activities.
 </li>
 <li>
 Observe or examine patients to detect symptoms that may require medical attention, such as bruises, open wounds, cognition, abnormal vital signs, any signs of distress or blood in urine.
 </li>
 <li>
 Document or otherwise report observations of patient behavior, complaints, or physical symptoms to nurses.
 </li>
 <li>
 Remind patients to take medications or nutritional supplements.
 </li>
 <li>
 Comply with the hospital&rsquo;s mission and values.
 </li>
 <li>
 Take an active role in the importance of rounding.
 
 
 </li>
 </ul>
 
 
 
 Position Requirements
 
 
 
 <ul>
 <li>
 Education
 </li>
 <li>
 High school diploma or GED preferred
 </li>
 <li>
 Qualifications/Experience
 </li>
 <li>
 Six (6) months of experience, within the last three (3) years, in a hospital, clinic or in a SNF/Home Health setting as a nurse assistant, care partner, medical assistant or student nurse with one semester in a clinical setting.
 </li>
 <li>
 Current Basic Life Support (BLS)
 </li>
 <li>
 Must complete annual Workplace Violence Prevention Program/Certificate, per hospital policy, during initial training/orientation but not to exceed 30 days from hire/transfer.
 </li>
 <li>
 Current California State Nurse Assistant certification preferred
 </li>
 <li>
 A solid understanding of human anatomy, basic medical terminology, and rehabilitation principles is desired.
 </li>
 <li>
 Special Skills/Knowledge
 </li>
 <li>
 Service Orientation &mdash; Actively looking for ways to help people.
 </li>
 <li>
 Critical Thinking &mdash; Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
 
 
 </li>
 </ul>
 MLKCH Video
 
 
</div>

Patient Care Tech- MedSurg Tele 5th Flr - FT Nights

APLA Health

<div>Requisition #: 49141
Status: Full-time, Non-Exempt
Schedule: Monday &ndash; Friday, 8AM &ndash; 5PM
Onsite or Hybrid: Onsite
Bilingual (English/Spanish): Yes: Spanish Assessment required prior to offer.
POSITION SUMMARY:
The HIV-STD Counselor/Medical Assistant will provide patient care services under the direction of a licensed health care provider inclusive of culturally appropriate HIV/STD services to APLA Health &amp; Wellness patients. In collaboration with prevention program staff, the HIV/STD Counselor/Medical Assistant will work to identify HIV positive individuals who are part of our prevention programs and who are not yet linked to HIV medical care, including newly diagnosed individuals, persons who know their HIV status but have never been engaged in care, and others who know their status and have dropped out of care to access medical care services. The HIV-STD Counselor/Medical Assistant will perform administrative front office and clinical back office duties in the medical clinic, including submitting and tracking referrals, taking vital signs, preparing examining rooms, administering medications as ordered by a licensed healthcare provider, performing phlebotomy and other technical clinical functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or has a logical assignment to this position.<ul><li>
Greets and register patients when needed; assists them with completion of necessary forms; answers telephones and schedules appointments; retrieves medical files; maintains medical records and files.</li><li>
Provide pre/post test client-centered HIV counseling.</li><li>
Conduct HIV/STD risk assessments.
</li><li>Provide HIV/STD risk reduction and prevention coaching/counseling.</li><li>
Prepares treatment rooms, ensuring that rooms are neat and clean, and stocked with the necessary supplies and equipment for patient examination; maintains sanitary and sterile supplies and equipment.</li><li>
Interviews patients to obtain basic medical information and history; measures and records vital signs, height, weight and body mass index (BMI); prepares medical records for provider review.</li><li>
Performs phlebotomy to collect blood samples; collects urine and other non-invasive specimens; logs specimens for testing; performs urine dip sticks and finger-sticks for hemoglobin and glucose measurements.</li><li>
Provides counseling and rapid HIV testing to clients seeking those services.</li><li>
Maintains monthly equipment logs, i.e. Glucometer, Hemocue, and Refrigerators.</li><li>
Develop a set of focused strategies, designed to improve the linkage (and ongoing engagement) to HIV primary medical care of recently diagnosed HIV-infected persons; individuals of known HIV status who have never sought medical care and HIV-infected persons who have dropped out of care and are no longer seeking HIV medical care and treatment.</li><li>
Assists physicians and nurses in examining and treating patients; handling instruments; preparing and disinfecting treatment sites; applying and removing dressing and bandages; administers medications in accordance with providers orders; administers subcutaneous and intramuscular injections as ordered by mid-level providers and physicians.</li><li>
Assist in the preparation of reports as requested.</li><li>
Maintain HIV/STD testing records to ensure that all documentation required by funders and agency Quality Management Plan is on file.</li><li>
Carries out patient discharge processes; clarifies and provides patients with follow-up care instructions and referrals.</li><li>
Follows steps outlined in APLA Health &amp; Wellness referral tracking policy to ensure that patients gets the referrals needed and that referrals are appropriately logged and tracked.</li><li>
Administers Cardiopulmonary Resuscitation (CPR) in a medical emergency.</li><li>
Effectively communicate with clients/patients in English and Spanish as required per aforementioned job duties.</li></ul>
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
High School diploma or GED equivalent required. Successful completion of a Medical Assistant training program in a recognized institution in accordance with standards established by the Medical Board of California. Successful completion of LA County&rsquo;s Division of HIV and STD Programs&rsquo; HIV Test Counselor Certification required within first 90-days of hire.
Knowledge of:<ul><li>
Basic medical terminology and patient care methods and techniques.</li><li>
Methods and procedures for performing technical clinical procedures including phlebotomy, collecting and testing urine and other non-invasive specimens, and administering injections.</li><li>
Routine laboratory procedures.</li><li>
Standards and methods for maintaining sterile and sanitary laboratory and examining room conditions.</li><li>
Methods and standard procedures for the maintenance of medical records.</li><li>
Safety policies and safe practices applicable to the work.</li><li>
HIV infection; STD infection/treatment; HIV/AIDS prevention; psychosocial issues as it relates to HIV and STD transmission/acquisition, special issues relevant to individuals who are at risk for HIV/STD and/or living with HIV; health education and behavior modification theory; human sexuality, substance abuse, behavior change principles and strategies; effective communication skills; group dynamics; data management; general computer knowledge; community resources; health and social concerns of diverse populations such as gay and non-gay identified men who have sex with men and other genders, individuals who share injection paraphernalia, heterosexuals, women at sexual risk and transgender individuals</li></ul>
Ability to:<ul><li>
Interview patients effectively for the purpose of acquiring medical, social and sexual histories.</li><li>
Risk reduction counseling to curtail the spread of HIV and other STDs.</li><li>
Communicate effectively with people of various educational, socio-economic and cultural backgrounds.</li><li>
Understand and follow written and oral instructions from physicians, mid-level providers and nurses and apply departmental policies, procedures and protocols applicable to work.</li><li>
Identify and correct unsanitary conditions and maintain sterile environments.</li><li>
Perform routine medical tests and procedures proficiently and accurately.</li><li>
Communicate clearly and effectively, both orally and in writing.</li><li>
Operate a computer and standard business software.</li><li>
Maintain highly confidential personal and medical information in accordance to HIPAA regulations.</li><li>
Exercise tact, objectivity, sensitivity and sound judgment in dealing with a variety of people in a variety of sensitive situations.</li><li>
Establish and maintain effective working relationships with other staff members, patients and others encountered in the course of work.</li><li>
Bilingual required &ndash; English/Spanish.</li></ul>
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
SPECIAL REQUIREMENTS:
COVID-19 Vaccination or Medical/ Religious Exemption required.
Equal Opportunity Employer.</div>

Medical Assistant-HIV/STD Counselor

University of Southern California

<div>Job ID REQ20173720 Category Keck Medicine of USC</div>
 <div>Serves as primary point of contact for access to USC academic medical centers and USC Health Sciences Campus. Answers, screens and directs incoming and outgoing telephone calls, electronic messages and other web-based communications using a call management system. Responds to basic inquires and refers other inquires to appropriate medical personnel. Contacts and distributes messages to medical personnel using a variety of electronic methods including text, voice and email systems. The Patient Access Liaison II will also be responsible to schedule and confirm initial and follow-up medical appointments, registers patients, including verifying insurance coverage to advise patient of any estimated financial responsibility. The Patient Access Liaison II will also perform data entry, ensure data integrity, and reconcile as needed.
Essential Duties:
1. Demonstrates competency in the quality of work and knowledge of a Patient Access Representative.
2. Strives for first call resolution and demonstrates high level of customer service.
3. Maintains warm, courteous and professional behavior in accordance with the USC/Keck customer service standards while interacting with contacts, both internal and external.
4. Maintains consistent accuracy in all tasks associated with job role and tasks and responsibilities daily.
5. Exhibits collegial and professional demeanor in all interactions.
6. Contributes effectively as a productive team member to the Patient Access Center and USC/Keck.
7. Follows USC/Keck Communications standard and policy.
8. . Accepts alternate assignments to any area within the organization as assigned by Management.
9. Expected to work from home as/when organizationally deployed, following the departmentally established guidelines and expectations for remote work.
10. Other duties as assigned.
11. May page physicians as dictated by internal procedures, correctly, professionally and in a timely manner.
12. May perform follow up checks with all open pages while on shift and before leaving shift
13. Demonstrates proficiency in ensuring that all information housed within the Call Management system and Qgenda is sent for updates to management and readily accessed when needed.
14. Answers, screens and directs incoming and outgoing telephone calls, electronic messages, omnichannel contacts and other web-based communications using the organizational communications management system. Transfers telephone calls to the appropriate department or medical personnel.
15. Processes messages following departmental procedure and ensuring compliance with HIPAA regulations.
16. Utilizes organizationally defined systems to perform patient communication.
16. Performs scheduling functions, to include scheduling, rescheduling cancelations and confirmations of appointments using organizational scheduling system.
17. Creates and maintains medical data and reconciles to patient appointment records.
18. Coordinates care with patient coordinators, nurses and physicians to secure appointments for patients and referring physicians.
19. Performs data entry and maintains data bases for bumps and cancellations.
20. Verifies insurance coverage using organizationally defined process. May determine if patient&rsquo;s insurance is contracted with USC and advise patient of any estimated financial responsibility.
21. Using USC/Keck defined guidelines, and at their discretion, carries out Service Recovery activity, and/or escalate to any Level 3/Lead or Supervisor within the Patient Access Center.
Required Qualifications:<ul><li>
Req High school or equivalent</li><li>
Req 2 years Minimum two (2) years of experience working in a call center, customer service and/or healthcare department/ environment (or combination of that equals two or more years)</li><li>
Req Demonstrated interpersonal skills.</li><li>
Req Ability to multi-task.</li><li>
Req Excellent verbal and written communication skills.</li></ul>
Preferred Qualifications:<ul><li>
Pref Associate's degree Associates&rsquo; or Bachelors&rsquo; degree in healthcare, business or operations field strongly preferred.</li><li>
Pref Specialized/technical training Vocational certificates in healthcare preferred: appoint scheduling, registration, insurance verification, medical assistant.</li><li>
Pref Knowledge of HIPPA compliance and various health insurance types preferred.</li><li>
Pref Knowledge of medical terminology strongly preferred.</li><li>
Pref Demonstrated knowledge of high-level computer literacy with practice management scheduling systems preferred.</li><li>
Pref Bilingual: Spanish, Chinese and other languages preferred.</li></ul>
Required Licenses/Certifications:
<ul><li>Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)</li></ul> 
The hourly rate range for this position is $21.00 - $33.15. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate&rsquo;s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
<div>Job ID REQ20173720 Posted Date 04/01/2026</div></div>

Patient Access Liaison II - Access Center - Full Time 8 Hour Days (Non-Exempt) (Union)

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