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executive administrative assistant Jobs in New York

executive administrative assistant

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senior administrative assistant

associate office administration

Jordan Park Group

<div><div>Jordan Park provides investment management and financial advice to a distinct community of individuals, families, and institutions. Our clients have made extraordinary contributions to business, philanthropy, government, and society. Our team is composed of empathetic problem solvers with depth and diversity of experience. We embrace complexity and navigate challenges to empower clients to achieve their optimal outcomes.

Our mission is to enhance lives and legacies.</div> 
Associate, Office Administration 
New York, New York

We are looking for an exceptional Office Admin in our New York office to support the growth of our firm. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service and excellence. We are a team driven to serve clients, partners, and each other. Our approach is customized to solve complex needs and founded on our core principles of Excellence, Service, Community, and Impact.

This position will provide high-level administrative support in various capacities, including but not limited to, our Senior Leadership team. In this role, you will support the VP of Executive Administration, and partner with other Office Administration team members.
Duties and Responsibilities
<ul>
<li>Managing executive schedule and acts as liaison for the teams and execs supported</li>
<li>Coordinating schedule of assigned team and respective executives, set critical meetings, establish agendas, coordinate meeting logistics and follow up with attendees</li>
<li>Extensive experience in scheduling complicated domestic and international travel</li>
<li>Arranges accommodations, itineraries, and all correspondence related to arrangements as needed</li>
<li>Assisting in planning and organizing company events, meetings, business luncheons, and client meetings</li>
<li>Preparing documents, as well as maintaining files, records, and correspondence</li>
<li>Handling confidential information; organizes and maintains files</li>
<li>Preparing information and research as needed</li>
<li>Updating CRM/Salesforce with new contacts and calendar activities</li>
<li>Special projects as assigned</li>
<li>Act as back up / support to Front Desk as needed
<ul><li>Welcome and greet guests</li>
<li>Provide general support to visitors</li>
<li>Maintain the condition of the office</li>
<li>Work with building management in case of needed repairs</li>
<li>Maintain inventory of kitchen and office supplies and order items on a regular basis</li>
</ul>
</li></ul>About You
<ul>
<li>Must be flexible with hours; occasionally work extra hours as needed</li>
<li>Comfortable in a fast-paced environment with multiple tasks and projects at hand</li>
<li>Able to multitask and prioritize needs</li>
<li>Self-directed and able to work without a lot of supervision</li>
<li>Energetic and eager to tackle new projects and ideas</li>
<li>Able to perform a wide variety of executive assistant duties, spanning many areas of responsibility</li>
<li>Strong team player</li>
</ul>
Requirements and Qualifications
<ul>
<li>Bachelor's degree in business administration or related field preferred</li>
<li>5+ years of prior experience in the capacity of a mid- to senior-level assistant</li>
<li>Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)</li>
<li>Detail oriented</li>
<li>Scheduling appointments/updating calendars a must</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to handle confidential information and build trust with the team and executives</li>
<li>Able to concentrate on multiple problems/tasks at once</li>
<li>Excellent time management and prioritization skills</li></ul> 


Compensation &amp; Benefits 


Compensation at Jordan Park includes a base salary, discretionary year-end bonus, benefits and other perks. We apply a total reward philosophy when determining compensation terms.

The expected base salary for this role in New York, New York will range from $100,000 - $115,000 per year commensurate with experience, job-related skills, relevant education, licenses and certifications, and other business and organizational needs.

Our benefits package includes:
<ul>
<li>Medical, dental &amp; vision insurance &ndash; 100% of premium covered for employees</li>
<li>401k participation with employer contribution</li>
<li>Generous paid time off</li>
<li>Commuter benefits program (pre-paid tax dollars towards your commute)</li>
<li>Fitness Reimbursement</li>
<li>Annual Professional Development and Mindfulness Stipend</li></ul><div> 

We are empathetic problem solvers and subject matter experts, committed to serving clients at the highest level of trust and partnership. Our hallmarks of responsiveness, availability, dependability, and competency are our highest priorities.

Jordan Park is always seeking great talent. We are proud to be an equal opportunity employer, and we consider qualified applicants without regard to race, color, religion, sex, national origin, ancestry, age, genetic information, sexual orientation, gender identity, marital or family status, veteran status, medical condition or disability. We comply with the San Francisco Fair Chance Ordinance and will consider for employment qualified applicants with arrest and conviction records.

For information about our privacy practices, including disclosures for California residents, please see our Privacy Notice

Jordan Park is an SEC-registered investment adviser (RIA).</div></div>

Associate, Office Administration

Deutsche Bank

<div>
 
 Position Overview
 
 
 
 
 Job Title
 
 US High Yield Healthcare Research Associate
 
 
 
 Corporate Title
 
 Associate
 
 
 
 Location
 
 New York, NY
 
 
 
 Overview
 
 
 
 The Research Department at Deutsche Bank is a top provider of sell-side research and offers coverage across all major sectors. You will have relevant experience, deep industry relationships and current sector expertise to support and collaborate with the lead analyst on single-names and themes across the sector. You will support the lead Analyst covering US High Yield Healthcare sectors &ndash; which will include publishing Research, facilitating interactions with sales and trading, leading our marketing efforts with clients in the sector and working on new issues in both the bond and loan markets.
 
 
 
 What We Offer You
 
 
 
 <ul>
 <li>
 A diverse and inclusive environment that embraces change, innovation, and collaboration
 </li>
 <li>
 A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
 </li>
 <li>
 Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
 </li>
 <li>
 Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
 </li>
 <li>
 Educational resources, matching gift, and volunteer programs
 
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Assist senior analyst with coverage of companies in the high yield Healthcare sectors
 </li>
 <li>
 Help develop credit investment ideas from companies under coverage
 </li>
 <li>
 Financial modeling, both historical and forward
 </li>
 <li>
 Administration of morning news flow, call reports, earnings calendar
 </li>
 <li>
 Responsibility for publishing and initiation of coverage reports
 </li>
 <li>
 Maintenance of historical spreads and models for companies under coverage
 
 
 
 </li>
 </ul>
 
 Skills You&rsquo;ll Need
 
 
 
 <ul>
 <li>
 Proven analytic experience covering stocks, bonds or bank debt. Sector experience is not required
 </li>
 <li>
 College graduate with an MBA or CFA a plus
 </li>
 <li>
 Proficiency in company modeling including the income statement, balance sheet and statement of cash flows on excel
 
 
 
 </li>
 </ul>
 
 Skills That Will Help You Excel
 
 
 
 <ul>
 <li>
 Positive attitude and ability to partner with teammates and colleagues
 </li>
 <li>
 Strong accounting background and writing skills required
 
 
 
 </li>
 </ul>
 
 Expectations
 
 
 
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York, NY office in accordance with the Bank&rsquo;s hybrid working model.
 
 
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 
 
 The salary range for this position in New York City is $135,000 to $175,000. Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 
 
 
 Deutsche Bank Benefits
 
 
 
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 
 
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 
 
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 
 
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 
 
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 
 
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 
 
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
</div>

Research Associate

Insurance Office of America

<div>Description
Job Description: 
Title: Account Associate - Commercial Lines 
Work Mode: Remote (Eastern and Central Time Zones Only) | Location/Supporting: Longwood, FL | Book Focus: Real Estate, Construction, Contractors 
 
Please note: If this position is posted as either fully remote and/or hybrid, in accordance with company policy, individuals residing within a 50-mile radius of a branch location may be required to work onsite in a hybrid capacity as there may be occasions when on-site presence is necessary to meet specific business needs. Additionally, our remote work policy includes having a dedicated, distraction-free workspace. Remote work is not a substitute for childcare, elder care, or other personal responsibilities during working hours. To view our branch locations, please visit: ioausa.com/locations 
 
About the Role: Assist the account team in completing day-to-day administrative tasks, recurring customer service tasks, and meeting performance requirements regarding production and quality. Ensure no liability associated with errors or omissions occurs. Responsibilities include resolving basic and routine administrative and customer service issues. 
 
Key Responsibilities:<ul><li> 
Team Support: Assist in directing day-to-day activities of Team Support/Receptionist and Account Assistant.</li></ul><ul><li> 
Office Support: Assist with general office tasks and administration.</li></ul><ul><li> 
Policy Processing: Handle endorsements, audits, cancellations, reinstatements, policy releases, check requests, invoices, finance agreements, summaries, loss runs, MVRs, ID cards, certificates, and binders.</li></ul><ul><li> 
Task Management: Identify and reconcile billing inaccuracies, review policy forms, prepare submissions, online rating, proposals, AOR letters, and support new/renewal business workflows.</li></ul><ul><li> 
Data Management: Maintain accurate and up-to-date data in agency systems.</li></ul><ul><li> 
Activity Monitoring: Ensure timely completion of tasks and activities.</li></ul><ul><li> 
Communication: Keep the account team informed of workload status and any issues.</li></ul><ul><li> 
Service Excellence: Provide proactive and responsive service.</li></ul><ul><li> 
Performance Monitoring: Ensure productivity and quality standards are met.</li></ul><ul><li> 
Promote Culture: Participate in team building and promote a positive work environment.</li></ul><ul><li> 
Continuous Improvement: Seek and adopt best practices.</li></ul><ul><li> 
Compliance: Stay updated on company policies and procedures.</li></ul><ul><li> 
Professional Development: Enhance technical skills and industry knowledge.</li></ul><ul><li> 
Relationship Building: Foster positive relationships with colleagues and leadership.</li></ul><ul><li> 
Champion IOA Values: Demonstrate integrity and leadership.</li></ul> 
 
Ideal Candidate Qualifications:<ul><li> 
2+ years of industry experience, OR 5+ years of related experience in customer service</li></ul><ul><li> 
Thorough knowledge of insurance brokerage and client needs</li></ul><ul><li> 
Required active licensing</li></ul><ul><li> 
Strong analytical, problem-solving, and decision-making skills</li></ul><ul><li> 
Exceptional customer service, communications. multitasking, and organizational skills</li></ul><ul><li> 
Proficiency in MS Office (Outlook, Word, Excel)</li></ul><ul><li> 
High School Diploma (or equivalent)</li></ul> 
 
What We Offer:<ul><li> 
Competitive salaries and bonus potential</li></ul><ul><li> 
Company-paid health insurance</li></ul><ul><li> 
Paid holidays, vacations, and sick time</li></ul><ul><li> 
401K with employer match</li></ul><ul><li> 
Professional growth and career progression opportunities</li></ul><ul><li> 
Respectful culture and work/family life balance</li></ul><ul><li> 
Community service commitment</li></ul><ul><li> 
Supportive teammates and a rewarding work environment</li></ul> 
 
What to Expect (Application Process):<ul><li> 
30-Minute Phone Screen, Online Assessments, and Interview(s)</li></ul>
Salary Range
The expected pay range for this position is 45-65K annually, depending on experience, relevant skills, and geographic location.
Insurance Office of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Account Associate- Commercial Insurance (Remote)

Healthfirst (New York)

<div>T he Entitlement Advocate provides Healthfirst Medicare Advantage Plan(MAP), Managed Long-Term Care Plan(LTC), Dual eligible Medicare Plan and Nursing Home members and prospects with obtaining and retaining of financial entitlements for which they are eligible. This enables prospects and members to maintain the highest level of independence both at home and within their communities. Working under the direction of the Entitlement Manager and Team Leads, maneuvers multiple tasks independently with a fast paced proactive vs. reactive approach to changing priorities. Frequently communicates moderately complex information and interacts through electronic documentation tools. This is a paperless work environment requiring daily hands-on administration of multiple electronic Patient Health Information databases and security requirement tools such as encryption.
Duties and Responsibilities<ul><li>
Handle inbound and outbound calls to and from customers to address their needs while adhering to our service level goals.</li><li>
Screen all incoming calls and handles accordingly.</li><li>
Transfer calls to appropriate staff, unit, or department.</li><li>
Assist callers requesting assistance with Medicaid Renewal application, Medicare Savings Program application, and New Medicaid Applications.</li><li>
Outreach Senior Health Partners, CompleteCare, and Life Improvement Plan members according to approved scripts.</li><li>
Research ePACES and/or Marx for Medicaid and Medicare eligibility, exclusion, and exemption codes.</li><li>
Consult with HRA Medicaid staff as needed and report to supervisor any need for HRA consultation.</li><li>
Document all client calls /outcomes in database systems.</li><li>
Schedule appointments to see members/prospects out in the field to assist with Medicaid Issue or restriction code removals or demographic information changes</li></ul>
Growth (Educate and Assess for Medicaid Eligibility):<ul><li>
Educate potential members on Senior Health Partners, Long term care plan benefits answering questions regarding plan&rsquo;s features and benefits as well as go through eligibility and requirement for enrollment.</li><li>
Transfer and connect consumers seeking Long Term Care services with the state broker to complete initial evaluation (New York Independent Assessor).</li><li>
Contact prospects or primary caregiver in person (home or Community Office visit), by phone or letter to arrange an interview to assess Medicaid eligibility.</li><li>
Complete Medicaid applications for New Enrollees and Renewals as needed.</li><li>
Assist prospects to remove Medicaid restriction codes.</li><li>
Assist prospects to Convert Market place Medicaid to Community Medicaid.</li><li>
Facilitate compilation of all required documents. Call, write or in person contacts landlords, employers, bankers, insurance companies, etc. to obtain required documents.</li><li>
Submit documentation to Human Resource Administration or Local Department of Social Services within specified timeframe.</li><li>
Track Medicaid conversions and coverage of all submitted Applications and update status in systems.</li><li>
Serve as the liaison between all parties and acts as Member advocate maximizing the participant&rsquo;s support network and obtaining needed services.</li><li>
Has full and complete access to patient records and reports as well as to personal/financial profiles and documents, calling for the utmost integrity at all times.</li><li>
Serve as a resource for Welcome Enrollment Team, Educating new Enrollees on CDPAS information and forms.</li><li>
Serves as a resource to gather missing EAA forms for Nurse Accepted Enrollments (field pick up).</li></ul>
Retention (Assist with Renewal of Members Medicaid eligibility):<ul><li>
Responsible for contacting and assisting current senior Health Partners and Complete Care members who are due to recertify their healthcare coverage for Medicaid.</li><li>
Contact Senior Health Partners or Complete Care members two months prior to Medicaid expiration date.</li><li>
Conduct home visits and other appointments as needed to complete the application and obtain all required documentation.</li><li>
Complete Monthly Medicaid renewal applications in a timely, organized fashion.</li><li>
Facilitate compilation of all required documents. Call, write or in person contacts landlords, employers, bankers, insurance companies, etc. to obtain required documents.</li><li>
Submit documentation to Human Resource Administration or Department of Social Services within specified timeframe to assure Medicaid coverage for participant.</li><li>
Monitor Medicaid re-certification time frames for each active Medicaid member.</li><li>
Ensure Human Resource Administration and/or Department of Social Services receives the renewal applications and completes re-certification of eligibility timely.</li><li>
Maintain records on every member to show coverage status and timing of re-certification in TrucareHTML5 by opening assessments 2 months prior to renewal due date and closing them out when a member is fully recertified in ePACES.</li><li>
Prepare/submit monthly reports.</li></ul>
Other duties:<ul><li>
Serve as a resource to Care Management Teams, Sales Teams and Nurses for Medicaid and Medicare savings Programs eligibility.</li><li>
Keep up to date on Medicaid and other program issues as well as on changes in Medicaid/Medicare/HMO laws and shares information with other Social Work and Care Team members as appropriate.</li><li>
Participate in relevant entitlement training/meetings.</li><li>
Maintain contact between participant/primary support, business office, social worker, marketing specialists and enrollment specialists to keep parties updated regarding progress of MA and other entitlement applications.</li><li>
Maintain contact between participant/primary support and Medicaid staff of Human Resource Administration as needed.</li><li>
Engage in mastering the Divisions impact on Healthfirst and its Members.</li><li>
Contribute creative solutions and ownership of daily assignments for seamless communication and systematic completion of routine and special projects.</li><li>
Maintain the highest level of integrity, courtesy, and respect while interacting with clients, employees, and business contacts.</li><li>
Assists with orientation of new Hires so they understand the model, support enrollment growth and can answer routine questions about the program.</li><li>
Successfully meet pre and post training and regulatory exams and audit requirements.</li><li>
Arrive at scheduled work site, team meetings, training sessions and events in accordance to departmental policy.</li><li>
Recommend process improvement and advise management of any proposed recommendations that can make a workflow or process more efficient.</li><li>
Handle other duties as assigned with the occasional need to work weekends, additional hours before or after shift schedule and/or from other HF site locations.</li></ul> 
Job Qualifications:
Minimum Qualifications:<ul><li>
High school diploma or GED from an accredited institution</li><li>
Member facing or customer service experience</li><li>
Be able to work 9am-5:30pm schedule</li><li>
Be able to travel throughout the 5 boroughs, Westchester, Orange, Sullivan, Rockland, and Nassau County.</li></ul><ul><li>
Capability to work in a Hybrid Schedule (remote/office/field)</li><li>
Tech Savvy computer skills such as Microsoft Office Suites: Outlook, Excel, Word, PowerPoint.</li><li>
Bilingual</li><li>
Be able to communicate and engage with the leadership team on virtual platforms such as Zoom or Microsoft Teams chat as well as in person</li></ul>
Preferred:
Associate degree from an accredited institution plus 1 year of related work experience including inbound and outbound call center within a healthcare environment.<ul><li><ul><li>
Telephonic experience with frail adult or elderly population.</li><li>
A solid understanding of the value of integrated care.</li><li>
Experience in health insurance, home care environment, acute, sub-acute, long-term care setting, or managed-long term care</li><li>
Have access to a vehicle with valid proof of insurance and be able to travel throughout the 5 boroughs, Westchester, Orange, Sullivan, Rockland, and Nassau County.</li><li>
Experience managing member information or appointments in a shared network environment using paperless database modules</li><li>
Adept at operating within a multi-cultural work environment</li><li>
Bilingual</li></ul>
Prior experience with Medicaid /Medicare Savings Program</li></ul> 
Hiring Range*:<ul><li>
Greater New York City Area (NY, NJ, CT residents): $48,600 - $65,960</li><li>
All Other Locations (within approved locations): $42,200 - $62,400</li></ul>

As a candidate for this position, your salary and related elements of compensation will be contingent upon your work experience, education, licenses and certifications, and any other factors Healthfirst deems pertinent to the hiring decision.

In addition to your salary, Healthfirst offers employees a full range of benefits such as, medical, dental and vision coverage, incentive and recognition programs, life insurance, and 401k contributions (all benefits are subject to eligibility requirements). Healthfirst believes in providing a competitive compensation and benefits package wherever its employees work and live.
<ul><li>The hiring range is defined as the lowest and highest salaries that Healthfirst in &ldquo;good faith&rdquo; would pay to a new hire, or for a job promotion, or transfer into this role.</li></ul> 
42200-62400</div>

Entitlement Advocate- Bilingual Spanish or Cantonese/Mandarin

New York University

<div>Position Summary:
<div>
NYU&rsquo;s Stern School of Business has an exciting opportunity available for an Associate Director, Communications at our Center for Sustainable Business (CSB) as it evolves its strategy and strengthens its role as a trusted navigator through rapidly changing times. The Center for Sustainable Business&rsquo;s Associate Director of Communications bridges the gap between leading-edge research, experiential education, and practical impact. The Center aims to unleash the transformative potential of business to solve societal challenges at speed and scale. The Associate Director will develop and lead the execution of communications, content, and public events for CSB. The selected candidate will promote CSB thought leadership and programming on sustainable business to target audiences within and beyond the Stern community through content creation and strategic communications and marketing. They will develop and lead the execution of strategy for public events aligned with CSB&rsquo;s strategic research and thought leadership activities, including an annual conference for a large corporate and investor audience, panel discussions, and workshops. The Associate Director will also oversee the production of internal and external materials and ensure that savvy digital communications efforts provide key audiences with up-to-date and accessible information about CSB programs, tools, and research. In addition, they will develop, track, evaluate, and report on metrics of success and adapt strategies to grow and improve outreach results over time.</div><div></div><div> 
This is a 2 year fixed-term position, with a start date ASAP.</div>
Qualifications:
<div>
The selected candidate must have a bachelor's degree and at least five years of relevant experience in communications, content creation, social media, public relations, marketing, events, or journalism. Exceptional storytelling ability across formats and channels, and an understanding of how to adapt messages and approaches for different platforms and audiences, are required. Proven ability to create content that performs&mdash;you've built audiences, driven engagement, and can point to content that actually changed behavior or sparked conversation&mdash;is also required. A Master's degree in a related field such as communications, public relations, marketing, journalism, business, public administration, sustainability, or environmental studies is preferred. Seven years of experience in communications, public relations, marketing, events, or journalism is preferred.</div>
Additional Information:
<div>
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $75,000.00 to USD $95,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.</div><div></div><div> 
New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation&rsquo;s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world&rsquo;s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world. 
 
For more information about working at NYU please visit our website at: http://www.nyu.edu/about/careers-at-nyu.html.
 
 
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. 
 
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.</div></div><div></div>

Associate Director, Communications, Center for Sustainable Business

Mount Sinai Health System

<div>Description
This position is onsite
Location: 150 E 42nd Street, New York, NY
The Director of Research Technology is a foundational role that supports the Icahn School of Medicine at Mount Sinai&rsquo;s research mission and ensures operational and regulatory integrity. Working within the Mount Sinai Health System Information Technology team and serving as a strategic leader and institutional liaison, the Director ensures that Mount Sinai&rsquo;s research enterprise is supported by secure, scalable, and innovative technology solutions.
Reporting to the Senior Associate Dean of Research Technology, the Director serves as the subject matter expert for research enterprise technology, providing oversight of systems supporting basic, translational and clinical research. With deep expertise in research administration, clinical research and compliance, the Director aligns institutional priorities with technology strategy. The role requires leading stakeholder engagement and process improvement, as well as translating complex research &amp; regulatory requirements into effective, technology enabled solutions while managing a team of product managers and analysts.
Scope of the Role
This is a highly collaborative, hands-on role that relies on deep domain expertise in research compliance and IT system administration. While the Director manages a functional team, success in this role is defined by the ability to translate complex academic needs into technical specs and navigate a matrixed environment, rather than independent departmental governance. 
Responsibilities<ul><li>
Serve as the strategic liaison between research leadership, administration and technology teams to guide alignment between priorities, business needs and enterprise solutions.</li><li>
Provide subject matter expertise in translating research administration, clinical research, and regulatory compliance requirements into enterprise technology implementation plans.</li><li>
Lead cross-functional collaboration with key stakeholder groups Research Operations, Clinical Research, Compliance and IT to identify process gaps and recommend technology improvement priorities.</li><li>
Optimize strategic oversight and functional leadership for core research systems, including the Huron Research Suite (IRB/IACUC/COI), Grants Management system, Epic Research, Clinical Trials Management System, and Electronic Data Capture systems.</li><li>
Empower and supervise a team of Product Managers and Application Analysts to align product roadmaps with organizational goals and system requirements.</li><li>
Collaborate with institutional teams to explore the use of AI, automation and analytics in research operations and oversight.</li><li>
Liaise with Associate Director of Research Technology and team to maintain and streamline the delivery of integrations, new builds, infrastructure updates and application upgrades for core systems.</li><li>
Lead stakeholder governance, communication and change management to ensure alignment and successful adoption of new systems.</li><li>
Promote adoption of technologies to improve efficiency, data integrity and regulatory compliance.</li><li>
Provide strategic guidance and subject matter expertise on research business processes and compliance frameworks.</li><li>
Ensure technology solutions align with regulatory requirements from NIH, FDA, HIPAA, IACUC and IRB oversight bodies.</li><li>
Partner with other functional areas in IT to leverage existing platforms, infrastructure, tools and services.</li><li>
Perform other duties as assigned in support of the institution&rsquo;s research mission.</li></ul> 

Qualifications<div>
Education
<ul><li>Bachelor's degree in Information Systems, Business Administration or related field required.</li><li>
Master's degree in Business Administration, Information Systems or Public Health preferred.</li></ul>
Experience
</div><div><ul><li>Minimum of 7-10 years of experience in research administration, clinical research operations, or research compliance within an academic medical center or research institution.</li><li>
Strong knowledge of:<ul><li>
Research administration</li><li>
Clinical research technology and operations</li><li>
Research compliance (IRB, IACUC, COI)</li></ul></li><li>
Experience with enterprise research systems such as Huron Research Suite, OnCore Clinical Trials Management System, REDCap, Epic Research and others.</li><li>
Proven ability to translate research business needs into system and process solutions.</li><li>
Exposure to AI, automation and data analytics in research or healthcare environments preferred.</li></ul> 
General Skills and Competencies
</div><ul><li>Domain knowledge in research administration, clinical research and compliance.</li><li>
Strategic planning and business process improvement skills.</li><li>
Strong communication, facilitation and relationship building abilities.</li><li>
Collaborative leadership and cross-functional coordination.</li><li>
Commitment to innovation, compliance and institutional excellence.</li></ul> 
Compensation Statement 
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $117,000.00 - $208,000.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.
Non-Bargaining Unit, 075 - Research IT - ISM, Icahn School of Medicine 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $117000 - $208000 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Director of Research Technology - Icahn School of Medicine at Mount Sinai Health Corporate - Onsite

Sheppard

<div>
 
 Sheppard Mullin Richter &amp; Hampton LLP, a global Am Law 50 firm, has an opening for a Legal Recruiting Assistant in our New York office.
 
 
 
 As a member of the Sheppard Mullin&rsquo;s Entry-Level Recruiting Team, the Legal Recruiting Assistant will support the New York office on all aspects of entry-level recruiting processes, including law student recruiting, the summer associate program, and campus relations; as well as provide administrative support to the firmwide Entry-Level Legal Recruiting team. Additional responsibilities include assistance with Talent Management goals related to professional development and diversity and inclusion.
 
 
 
 Responsibilities
 
 
 
 
 Primary Responsibilities and Expectations
 
 
 
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 Support all aspects of the entry-level recruiting cycle including applicant review and selection, interview scheduling, feedback collection, and coordination of decision-making conversations with the Recruiting Committee.
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 Maintain applicant records and statuses via the applicant tracking system; ensure consistent and correct data integrity.
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 Assist with leading office Recruiting Committee meetings. Track follow-up between candidates and attorneys after recruiting events and throughout the interview process.
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 Assist with on-campus outreach to student organizations and career services offices to track, coordinate, and staff various panels, receptions, and other events for law students. Assist with all aspects of the summer associate program including, but not limited to, onboarding, orientation, planning, and attending all social events.
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 Serve as summer program contact for local office, maintaining evaluation files for the summer associates and working with practice group work coordinators and attorney mentors to ensure positive summer associate experiences.
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 Manage budget and expense reconciliation for student recruiting and summer associate program-related expenses.
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 Assist with content related to law student recruiting for firm&rsquo;s social media accounts.
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 Assist with applicant tracking system updates as needed
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 Assist with managing promotional material inventory.
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 General administrative support including arranging conference rooms and catering reservations and general filing.
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 Support national entry-level recruiting projects and initiatives as assigned.
 
 
 </li>
 </ul>
 
 Essential Functions Of Job
 
 
 
 <ul>
 <li>
 Review and compile candidate materials to assist in the interview selection process.
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 Identify interviewers and generate interview schedules for distribution to attorneys through the applicant tracking system. interviews for summer associate candidates.
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 Facilitate decision-making conversations with appropriate parties in accordance with established strategic goals.
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 Draft offer letters and template candidate email correspondence.
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 Prepare reports and materials for Recruiting Committee meetings.
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 Plan and execute on-campus events with student organizations and career services offices to promote student engagement and firm marketing efforts.
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 Organize attendance tracking and appropriate follow-up with student attendees from various on-campus events.
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 Work collaboratively and communicate with the Recruiting Committee and local office leadership to execute successful onboarding and orientation, and integration of summer associates.
 </li>
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 Arrange event logistics including transportation, invitations, RSVP tracking, and nametag creation.
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 Collect and compile attorney and mentor feedback on summer associates throughout the program.
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 Process and track expense vouchers and invoices.
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 Order promotional materials for students and attorneys.
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 Support general entry-level recruiting related administrative tasks including, but not limited to, email inbox organization, technology resource support, and survey completion.
 
 
 </li>
 </ul>
 
 Qualifications And Experience
 
 
 
 
 
 Required Qualifications:
 
 
 
 
 <ul>
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 The ideal candidate will exhibit the following qualifications:
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 1-2 years of relevant work experience
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 Excellent oral and written communication skills
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 Team-oriented self-starter
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 Ability to interact with all levels of personnel while demonstrating a professional and service- oriented demeanor
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 Ability to prioritize work and multitask in a fast-paced environment
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 Strong organizational skills and attention to detail
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 Excellent judgment and respect for confidentiality
 
 
 </li>
 </ul>
 
 
 Preferred Qualifications:
 
 
 Prior law firm or corporate recruiting experience in a professional services environment a plus.
 
 
 
 Education
 
 
 
 
 
 Required:
 
 
 Bachelor&rsquo;s Degree
 
 
 
 Computer/Software Knowledge
 
 
 
 
 
 Required:
 
 
 Must have computer skills in Word, Excel, and PowerPoint.
 
 
 <ul>
 <li>
 Knowledge of Flo Recruit, Canva, Symplicity and NetDocs systems is a plus.
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 Advanced web skills and basic web/graphic design skills are helpful.
 
 
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 </ul>
 
 Work Environment
 
 
 
 <ul>
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 Working indoors with limited exposure to hazards (only those that customarily exist when working in a high-rise building).
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 Indoor office work environment.
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 Current firm policy is hybrid&ndash;working in the office a minimum of 3 days per week, and working from home the rest of the week (subject to change). Additionally, this position will require coming into the office more than 3 days a week during May through July and potentially other months, as needed.
 </li>
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 Overtime may be required as the job duties demand.
 
 
 </li>
 </ul>
 
 Travel Requirements
 
 
 
 Up to 25% travel to other U.S. offices for firm and recruiting events, as necessary.
 
 
 
 The pay range for this position is: $32.00 - $38.00 per hour. Please note that the foregoing compensation information is a good-faith assessment associated with this position only and is provided pursuant to the New York City Salary Transparency Law.
 
 
 
 Sheppard Mullin is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity and/or expression, national or ethnic origin, ancestry, citizenship, age, marital status, protected medical condition, physical or mental disability, veteran status, or any other characteristics protected by law.
 
 
</div>

Legal Recruiting Assistant (New York)

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