administrative assistant

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administrative assistant (hr support) Jobs in Miami

administrative assistant (hr support)

bilingual office manager assistant coordinator chinese english

JIAHUA US ACCOUNTING SERVICES,CORP

Job Overview We are seeking a dynamic and bilingual (Chinese/English) Office Manager Assistant/Coordinator to join our vibrant team. This energetic role is essential in ensuring the smooth operation of our office environment, providing exceptional administrative support, and coordinating a variety of office functions. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to facilitate effective teamwork and vendor relationships. Your enthusiasm and dedication will help foster a productive workplace while managing daily tasks with precision and professionalism.Duties<ul><li>Oversee daily office operations, including front desk management and multi-line phone systems, ensuring a welcoming environment for visitors and staff.</li><li>Coordinate scheduling for meetings, appointments, and events, utilizing calendar management tools to optimize team productivity.</li><li>Manage vendor relationships, including negotiating contracts, processing invoices, and ensuring timely delivery of supplies and services.</li><li>Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes using QuickBooks or similar accounting software.</li><li>Support office budgeting, bookkeeping, and expense tracking to maintain financial accuracy and accountability.</li><li>Organize files, documents, and medical or administrative records with meticulous attention to detail; ensure compliance with confidentiality standards.</li><li>Provide training and development support for staff on office procedures, phone etiquette, and organizational systems to enhance team efficiency.</li></ul>Requirements<ul><li>Bilingual proficiency in Chinese and English is essential for effective communication across diverse teams and vendors.</li><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Experience with event planning, scheduling management, vendor negotiations, and human resources functions.</li><li>Familiarity with QuickBooks for bookkeeping and payroll processing is highly desirable.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with a professional phone etiquette.</li><li>Supervising experience or team management skills are preferred to support staff training and workflow coordination.</li><li>Knowledge of medical office management or healthcare administrative procedures is a plus but not mandatory. Join us to be part of an energetic team dedicated to creating an organized, efficient workplace where your skills make a real difference!</li><li>Work Location</li><li>On-site at our Palmetto Bay office. Work visa sponsor is possible</li></ul>Pay: $18.00 per hourWork Location: Hybrid remote in Miami, FL 33157

Bilingual Office Manager Assistant/coordinator (Chinese/English)

Rose of Sharon Nursery Inc

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily operations, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be energetic, detail-oriented, and possess a passion for providing exceptional customer service. If you thrive in a fast-paced environment and enjoy multitasking with precision, this position is perfect for you! You will play a key role in assisting our Project Manager. Work in office and around Nursery field as requiredDuties<ul><li>Handle multiple projects</li><li>Prefer but not necessary previous Nursery experience or working with plants</li><li>Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents</li><li>Perform data entry tasks with high accuracy using computer skills and software such as Microsoft Office and Google Workspace</li><li>Support Project Manager with daily schedule and tasks</li><li>Manage calendar appointments, schedule meetings, and coordinate events efficiently</li><li>Handle clerical tasks including proofreading documents, preparing reports, and managing correspondence</li><li>Provide exceptional customer support</li><li>Maintain confidentiality of sensitive information while demonstrating excellent organizational skills</li><li>Self motivated and works well under pressure</li><li>Respects cost of time</li></ul>Experience<ul><li>Proven experience as an Administrative Assistant or in a similar clerical or support role</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills</li><li>Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment</li><li>Ability to handle multiple projects</li><li>Bilingual in English and Spanish required</li><li>Experience as personal assistant roles is advantageous</li><li>Knowledge of multi-line phone systems, filing procedures, proofreading techniques, and time management strategies</li></ul>Join us to be part of an energetic team committed to excellence! We value proactive individuals who bring enthusiasm and professionalism to their work every day. This paid position offers valuable experience across administrative functions within a supportive environment dedicated to your growth.Job Type: Full-timePay: $16.00 - $20.00 per hourExpected hours: No less than 40 per weekWork Location: In person

Administrative Assistant

Ameristar Oil LLC

RESPONSIBILITIES Answering the phone.Taking orders from clients.Billing/emailing clients.Invoices on Quick Books.WORK EXPERIENCE Secretary, receptionist, and or office assistant experience.SKILLS Bilingual(Spanish/English)Some to little experience with Quick Books.EDUCATIONHigh school diplomaJob Type: Full-timePay: $15.00 - $17.50 per hourBenefits:<ul><li>Employee discount</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Required)</li><li>Customer Service: 1 year (Required)</li></ul>Work Location: In person

Office Secretary

The Palace Group

<div>Recruiting Coordinator (Hourly)

Our senior living community is looking for a friendly and organized Recruiting Coordinator to support our hiring process and help us find great team members who are passionate about serving seniors. 


Responsibilities include:
<ul>
<li>Posting and managing job openings</li>
<li>Reviewing applications and scheduling interviews</li>
<li>Communicating with candidates throughout the hiring process</li>
<li>Supporting hiring managers and maintaining recruiting records</li>
<li>Assisting with hiring events and recruitment efforts</li></ul> 
<div></div>

What we&rsquo;re looking for:
<ul>
<li>Strong organization and communication skills</li>
<li>Friendly, professional attitude</li>
<li>Ability to manage multiple tasks and schedules</li>
<li>Previous recruiting, HR, or administrative experience is a plus</li>
<li>Bilingual (English/Spanish) a plus</li></ul> 
<div></div>

This is a great opportunity for someone who enjoys working with people and helping build a strong, caring team. 


Apply today and help us bring great people into our community! 


#ZR</div>

Recruiting Coordinator

Magic Hands Car & Boat Detailer

We are seeking a detail-oriented and organized Administrative Assistant with HR responsibilities to join our team. This role supports daily administrative operations while assisting with key human resources functions including recruiting coordination, onboarding, employee documentation, and commission reporting.The ideal candidate is bilingual, highly organized, and comfortable handling confidential employee information.Key Responsibilities<ul><li>Manage and coordinate the full onboarding process for new employees, including preparing onboarding documents, collecting required paperwork, and ensuring new hires complete all required forms</li><li>Process new hire documentation and employee records</li><li>Coordinate recruitment activities including:</li><li>Managing job postings on recruiting platforms such as Indeed and LinkedIn</li><li>Reviewing candidate applications</li><li>Scheduling interviews with hiring managers</li><li>Assist with HR administrative tasks and maintain organized employee files</li><li>Prepare and issue employee disciplinary documentation, including employee warnings, while ensuring proper documentation and compliance with company policies</li><li>Help manage payroll-related data using Paychex (experience preferred but not required)</li><li>Generate reports to ensure accurate commission payments for sales staff</li><li>Maintain confidentiality when handling employee information</li><li>Provide general administrative and HR support as needed</li></ul>Qualifications<ul><li>Bilingual required (English and Spanish preferred)</li><li>Previous administrative or HR-related experience</li><li>Experience assisting with employee onboarding or HR documentation</li><li>Strong organizational, communication, and multitasking skills</li><li>Ability to handle confidential and sensitive information</li><li>Experience with HR or payroll platforms is a plus (especially Paychex)</li><li>Proficiency with standard office tools (email, spreadsheets, document management)</li></ul>Preferred Skills<ul><li>Experience supporting recruiting and onboarding processes</li><li>Familiarity with employee disciplinary procedures and documentation</li><li>Experience using recruiting platforms</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Opportunity for growth within the company</li><li>Professional and collaborative work environment</li></ul>Pay: $20.00 per hourWork Location: In person

Administrative Assistant (HR Support)

Doctors Research Network

Organization: Doctors Research Network<ul><li>Sponsor interactions, and study team communications.</li><li>Quality Assurance: Proactively identify and resolve study-related issues; maintain compliance with SOPs, FDA, GCP, and HIPAA standards.</li><li>Fluency in Spanish is required</li></ul>About Doctors Research NetworkDoctors Research Network is a leading clinical research organization committed to advancing science and improving patient outcomes through high-quality, ethical, and efficient clinical trials. Our network partners with top physicians, sponsors, and CROs to deliver cutting-edge research across a wide spectrum of therapeutic areas. We are seeking a highly skilled Senior Clinical Research Coordinator (CRC) to join our Miami team and help drive the success of our expanding research portfolio.Position OverviewThe Senior Clinical Research Coordinator will play a pivotal role in the planning, execution, and oversight of clinical trials, ensuring compliance with FDA regulations, GCP/ICH guidelines, IRB requirements, and study protocols. This individual will serve as a subject matter expert, mentor junior staff, and act as the primary liaison between investigators, sponsors, CROs, and patients.Key Responsibilities<ul><li>Protocol Management: Coordinate and manage all aspects of assigned clinical trials from start-up through closeout, ensuring strict adherence to protocol requirements.</li><li>Regulatory Compliance: Prepare, submit, and maintain IRB/EC submissions, regulatory documents, and essential study files.</li><li>Participant Oversight: Screen, consent, and enroll eligible participants; schedule visits; conduct study assessments; and maintain accurate source documentation.</li><li>Data Integrity: Ensure timely, complete, and accurate data entry into EDC systems; respond to queries promptly; and participate in data audits/monitoring visits.</li><li>Site Leadership: Serve as lead coordinator on complex studies; mentor and train CRCs, research assistants, and support staff.</li><li>Collaboration: Act as primary contact with sponsors and CROs; coordinate site visits, monitor.</li><li>Operational Efficiency: Assist with budgeting, study feasibility assessments, and resource allocation to optimize site performance.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in life sciences, nursing, or a related field required; advanced degree or RN preferred.</li><li>Minimum 3 years of clinical research coordination experience (multi-site or multi-therapeutic area preferred).</li><li>Strong knowledge of FDA regulations, ICH-GCP guidelines, and clinical trial operations.</li><li>Experience with EDC systems, CTMS, and eRegulatory platforms.</li><li>Excellent organizational skills with the ability to manage multiple trials simultaneously.</li><li>Proven track record of mentoring junior staff and leading site-level operations.</li><li>Exceptional interpersonal skills to engage patients, investigators, and sponsor/CRO partners effectively.</li><li>Bilingual (English/Spanish) a MUST.</li></ul>Why Join Us<ul><li>Opportunity to work on innovative, high-impact clinical trials with leading physicians and sponsors.</li><li>Collaborative and mission-driven environment focused on quality and patient care.</li><li>Competitive compensation.</li><li>Career advancement within a growing clinical research network.</li></ul>Job Type: Full-timePay: $24.00 - $30.00 per hourBenefits:<ul><li>Paid time off</li><li>Professional development assistance</li></ul>Experience:<ul><li>Clinical research: 3 years (Preferred)</li></ul>Language:<ul><li>Both English and Spanish (Required)</li></ul>License/Certification:<ul><li>Current GCP, IATA, Phlebotomy certification (Preferred)</li></ul>Work Location: In person

Senior Clinical Research Coordinator

Trinity Episcopal Cathedral

Position Overview Trinity Episcopal Cathedral, serving as a beacon of faith, worship, and community engagement in the heart of Miami, seeks a highly organized, detail-oriented, and mission-driven professional to serve as Assistant to the Provost.This part-time position provides essential administrative and operational support to the Provost, clergy, and Cathedral staff. The Assistant to the Provost plays a key role in ensuring the smooth daily functioning of the Cathedral office while embodying hospitality, professionalism, discretion, and a collaborative spirit.The ideal candidate is proactive, adaptable, technologically competent, and able to manage multiple priorities with grace and efficiency.Core ResponsibilitiesAdministrative Support to the Provost<ul><li>Manage and maintain the Provost&rsquo;s calendar, scheduling meetings, events, and appointments with attention to priorities and pastoral sensitivities.</li><li>Manage correspondence, reports, memos, newsletters, and official communications.</li><li>Assist with preparation of materials for meetings, Chapter gatherings, fund raising, and special events.</li><li>Maintain confidential files and records with discretion and accuracy.</li><li>Track deadlines and follow up on action items on behalf of the Provost.</li></ul>Clergy and Support Staff<ul><li>Provide assistance and scheduling to clergy and staff for liturgical services, weddings, funerals, baptisms, and special events.</li><li>Assist with preparation of worship bulletins, service materials, and printed documents incollaboration with clergy and music staff.</li><li>Coordinate facility use schedules and assist with event logistics</li><li>Maintain parish database records and membership information.</li><li>Assist in communication with volunteers and ministry leaders.</li></ul>Office Management &amp; Operations<ul><li>Serve as first point of contact in the Cathedral office, offering a welcoming and professional presence to parishioners and visitors.</li><li>Answer phone calls and respond to general email inquiries.</li><li>Maintain office supplies and coordinate orders as needed.</li><li>Assist in maintaining organized digital filing systems and cloud storage.</li><li>Support financial and administrative processes in coordination with Cathedral accounting staff.</li><li>Help manage facility requests, contracts, and documentation.</li></ul>Communications &amp; Projects<ul><li>Assist with e-News preparation, website updates, and social media scheduling as needed.</li><li>Support special initiatives such as capital campaigns, Cathedral celebrations, community partnerships, and major Cathedral events.</li><li>Help coordinate invitations, printed materials, and donor correspondence.</li><li>Maintain updated contact lists and communications databases.</li></ul>Qualifications<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred</li><li>2+ years of administrative or executive assistant experience</li><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication abilities</li><li>High proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and management systems.</li><li>Experience in church, nonprofit, or mission-based environments preferred</li><li>Bilingual (English/Spanish) required.</li></ul>Personal Attributes<ul><li>Warm, welcoming, and service-oriented demeanor.</li><li>Strong attention to detail.</li><li>Self-starter who can work independently and collaboratively.</li><li>Ability to maintain confidentiality and exercise sound judgment.</li><li>Ability to manage multiple tasks in a dynamic environment.</li><li>Commitment to the mission and values of Trinity Episcopal Cathedral.</li></ul>Physical Requirements<ul><li>Ability to work seated at a computer for extended periods.</li><li>Occasional lifting of light office materials (up to 20 lbs.)</li></ul>Pay: $25.00 per hourWork Location: In person

Assistant to the Provost

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