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accounts payable manager Jobs in New York

accounts payable manager

billing administrator

Billing Administrator

Hire Agency

<div>Accounting Associate

Location: New York, NY (Hybrid) 
Job Type: Full-Time 
Salary: $100,000 &ndash; $125,000 + Bonus 
Experience Level: Senior/Lead
Overview
Our client, a well-established insurance defense firm in NYC, is seeking an experienced Accounting &amp; Bookkeeping Associate to join their team. This hybrid role is based in midtown Manhattan and reports directly to the Firm Administrator.
Responsibilities / What You&rsquo;ll Do
<ul><li>Prepare and analyze financial reports (P&amp;L, balance sheet, general ledger, attorney hours)
</li><li>Oversee the billing operations and supervise the billing team to guarantee accurate, rapid invoicing.
</li><li>Manage accounts payable and receivable, overseeing everything from vendor relations to client collections.
</li><li>Reconcile multiple escrow and operating accounts in QuickBooks
</li><li>Support monthly, quarterly, and annual close processes
</li><li>Advise attorneys and staff on timekeeping and billing practices
</li><li>Partner with leadership by delivering financial insights for decision-making
</li><li>Coordinate bonus/billing data with payroll and senior management
</li></ul>
Qualifications / Who are we looking for
<ul><li>Bachelor&rsquo;s degree in Accounting or a closely related financial field.
</li><li>5+ years of accounting experience, specifically within an insurance defense firm.
</li><li>Advanced proficiency in QuickBooks, Clio Manage, and the Microsoft Office Suite.
</li><li>In-depth knowledge of GAAP.
</li><li>Proven track record of managing teams and thriving in fast-paced environments.
</li><li>A proactive problem-solver with an elite eye for detail and superior organizational skills.
</li></ul>
Benefits
<ul><li>401(k) with match (after 1 month)
</li><li>Health, life, and vision insurance
</li><li>Generous PTO</li></ul></div>

Accounting Associate

M&D Capital Premier Billing

<div><div>About Us

M&amp;D Capital is a leading third-party Medical Billing and Revenue Cycle Management company serving clients across the United States. We operate offices across multiple states, along with a growing international team. We specialize in out-of-network surgical claims, and partner directly with our clients to ensure the maximum reimbursement for their services. We are currently seeking a Chief Data Officer to join our rapidly growing team. This is a full-time, in person position located in Queens, New York.</div>
Job Description:

The Salesforce Administrator (In-Person) will play a critical role in managing, optimizing, and expanding our Salesforce environment. This individual will be responsible for complex configurations, customizations, and integrations, ensuring that Salesforce aligns with our strategic business goals and delivers maximum value. The role requires extensive technical expertise, strong project management skills, and the ability to collaborate effectively across departments.

Key Responsibilities:

Advanced Salesforce Configuration and Customization:
<ul>
<li>Design and implement intricate Salesforce configurations, including custom objects, fields, page layouts, record types, and complex validation rules.</li>
<li>Develop and maintain advanced workflows, process automation (Flows), and approval processes to streamline business operations.</li>
<li>Utilize Apex and Lightning Web Components to create custom solutions and enhance Salesforce functionality.</li>
<li>Research, Install and configure app exchange products that can supplement business processes.</li>
</ul>
System Integration and Data Management:
<ul>
<li>Lead the integration of Salesforce with other systems and third-party applications using tools like MuleSoft, Informatica, or custom APIs.</li>
<li>Manage data migration and integration processes, ensuring data accuracy and consistency across platforms.</li>
<li>Implement and oversee data governance practices, including data quality, data modeling, and data cleansing.</li>
</ul>
Reporting and Analytics:
<ul>
<li>Design and develop complex reports and dashboards to provide actionable insights and support strategic decision making.</li>
<li>Implement advanced analytics solutions and business intelligence tools (e.g., Tableau, Power BI) integrated with Salesforce.</li>
</ul>
Project Management and Process Improvement:
<ul>
<li>Lead and manage Salesforce projects from inception to completion, including requirements gathering, solution design, implementation, and user training.</li>
<li>Collaborate with stakeholders to identify process improvements and drive continuous enhancement of Salesforce capabilities.</li>
</ul>
User Support and Training:
<ul>
<li>Provide advanced support and troubleshooting for Salesforce related issues, ensuring timely resolution and minimal disruption.</li>
<li>Develop and deliver comprehensive training programs and documentation to onboard and support Salesforce users.</li>
</ul>
Governance and Compliance:
<ul>
<li>Implement and maintain best practices for Salesforce governance, including security settings, user permissions, system configuration documentation, and compliance with regulatory requirements.</li>
<li>Conduct regular system audits and ensure adherence to organizational policies and standards.</li>
</ul>
Qualifications:

Certifications: Salesforce Certified Administrator, Salesforce Certified Advanced Administrator, and Salesforce Certified Platform App Builder. Additional certifications such as Salesforce Certified Technical Architect are a plus.

Experience:

Minimum of 5 years of experience as a Salesforce Administrator with a strong background in advanced configurations, custom development, and integrations.

Proven track record in managing complex Salesforce environments and leading successful Salesforce projects.

Technical Skills:

Expertise in Salesforce development technologies, including Apex, Visualforce, and Lightning Web Components.

Experience with Salesforce integration tools and data migration tools.

Proficiency in advanced reporting and analytics using Salesforce and BI tools.

Soft Skills:

Strong analytical and problem-solving skills, excellent communication and interpersonal skills, and the ability to work collaboratively in a cross functional team environment.

Preferred Skills:

Experience with Agile project management methodologies.

Knowledge of additional Salesforce products and AppExchange applications.

Familiarity with regulatory compliance and data privacy standards relevant to Salesforce.

Education:

Bachelor's degree in Computer Science, Information Technology, Business Administration, or a related field. Advanced degrees or additional relevant coursework are a plus.

Job Type: Full-time

Pay: $110,000.00 - $145,000.00 per year

Compensation Package:
<ul>
<li>Bonus opportunities</li>
<li>Performance bonus</li>
<li>Yearly bonus</li>
</ul>
Schedule:
<ul>
<li>8 hour shift</li>
<li>Day shift</li>
<li>Monday to Friday</li>
</ul>
Experience:
<ul>
<li>Agile: 1 year (Preferred)</li>
<li>AppExchange: 1 year (Preferred)</li>
</ul>
Ability to Commute:
<ul>
<li>Richmond Hill, NY 11418 (Preferred)</li>
</ul>
Ability to Relocate:
<ul>
<li>Richmond Hill, NY 11418: Relocate before starting work (Required)</li>
</ul>
Work Location:IN-Person<div> 

Benefits

M&amp;D Capital offers our employees a comprehensive benefits package, including health, dental, vision, employee assistance plan, paid family leave, short-term disability and life insurance. We also provide a 401(k) plan with employer match, flexible spending accounts, employee discount program and an employee referral program.</div></div>

Salesforce Administrator (In-Person Position)

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,300 - $75,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Division of General Medicine/Hospitalist Program seeks a highly motivated and detail-oriented Administrative Coordinator to provide comprehensive administrative support fully onsite at the Columbia University Medical Center. Reporting jointly to the Divisional Administrator and the Medical Director of the Hospitalist Program, this role supports both leaders and the broader Hospitalist office team.

The ideal candidate will possess strong organizational skills, the ability to manage multiple priorities simultaneously, and a proactive approach to problem-solving. This position plays a key role in ensuring the smooth operation of the Hospitalist Program, including managing calendars, coordinating meetings, maintaining office systems, and supporting recruitment and scheduling efforts.

The Administrative Coordinator will also be a member of the division&rsquo;s core administrative team, collaborating with colleagues in People &amp; Culture, IT, and Procurement to support division-wide initiatives such as events and communications.

Responsibilities
<ul>
<li>Serve as the primary liaison between the divisional administrative team and the Hospitalist group.</li>
<li>Provide administrative support to over 35 physicians and 75 physician assistants at Milstein Hospital.</li>
<li>Manage physician scheduling, maintain the Medical Director&rsquo;s calendar, coordinate meetings, and support working groups and social events.</li>
<li>Facilitate recruitment efforts, including preparing interview itineraries and escorting candidates.</li>
<li>Oversee the Hospital Medicine administrative office, including responding to external inquiries, submitting facilities requests, and maintaining office supplies and organization.</li>
<li>Administer the Hospitalist moonlighting program, including scheduling and monthly payroll submissions.</li>
<li>Support clinical appointment and reappointment processes in collaboration with the Manager of People &amp; Culture.</li>
<li>Track professional practice evaluations, expirables, compliance documentation, and Medicaid recertifications.</li>
<li>Participate in weekly core administrative team meetings and assist with division-wide events such as grand rounds, retreats, and holiday gatherings.</li>
<li>Perform additional duties as assigned by the Divisional Administrator and Medical Director.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree or equivalent combination of education and experience.</li>
<li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).</li>
<li>Ability to handle sensitive and confidential information with discretion.</li>
<li>Strong attention to detail and excellent organizational skills.</li>
</ul>
Preferred Qualifications
<ul>
<li>At least two years of relevant administrative experience.</li>
<li>Experience with EPIC and Amion (or similar scheduling systems).</li>
<li>Ability to quickly learn new platforms (e.g., Columbia website CMS, Symplr, ARC, Interfolio).</li>
<li>Interest or experience in scheduling, website maintenance, and billing processes.</li>
</ul>
Other Requirements
<ul>
<li>Successful completion of applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Coordinator - General Medicine

Betances Health Center

Under the supervision of the Access Administrator, the Call Center Representative will be responsible for the following: Managing inbound and outbound patient communications to ensure timely and easy access to care. This role is critical in delivering excellent customer service, scheduling appointments, and supporting patient engagement. The representative will serve as a key point of contact for patients, ensuring a seamless and positive patient experience while maintaining accuracy.PRINCIPAL DUTIES AND RESPONSIBILITIES:<ul><li>Serve as the first point of contact for patients via phone, email, or other communication channels</li><li>Answer inbound calls promptly in a professional and courteous manner</li><li>Schedule, reschedule, and confirm patient appointments in accordance with established protocols</li><li>Verify and update patient demographics, insurance, and eligibility information</li><li>Provide accurate information regarding services, providers, and hours of operation</li><li>Conduct outbound calls for appointment reminders, follow-ups, and outreach initiatives</li><li>Support care coordination activities, including referrals, prior authorizations, and follow-ups</li><li>Document all patient interactions accurately in eClinicalWorks (eCW) in real time</li><li>Maintain strict patient confidentiality in compliance with HIPAA regulations</li><li>Route calls appropriately to clinical, billing, or administrative departments</li><li>Escalate complex or urgent issues as needed</li><li>Meet quality assurance standards and performance metrics</li><li>Demonstrate professionalism, empathy, and cultural competency in all interactions</li><li>Manage high call volumes and multitask in a fast-paced environment</li></ul>Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Disability insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What is you salary expectation?</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Experience:<ul><li>eClinicalWorks: 1 year (Required)</li><li>Customer service: 1 year (Required)</li><li>Computer skills: 1 year (Required)</li></ul>Language:<ul><li>Spanish (Required)</li></ul>Work Location: In person

Call Center Representative

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $66,000 - $68,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

Reporting to the Department Administrator, our Columbia Doctors Pain Medicine practice is seeking a seasoned professional to increase efficiency and streamline financial procedures. The candidate will be responsible for timely and accurate appointment scheduling for our team of providers and the financial clearance of our customers following office protocols.

Responsibilities
<ul>
<li>Schedule and reschedule as necessary all appointments, utilizes existing tools to facilitate securing the right medical provider, documents patient special needs and accommodations, ensures that patients understand the arrival and check in process, provides patient with all pre-appointment information as needed.</li>
<li>Confirm provider participation status with patient&rsquo;s insurance plan/network.</li>
<li>Encourage patient usage of Columbia Doctors patient portal.</li>
<li>Inform patients of insurance and billing protocols, including ABNs and patient responsibility for non-covered services. Calculate and document patient out of pocket estimates for non-par and non-covered services.</li>
<li>Obtain financial information from patients/referring physicians for scheduled appointments, scan patient information into Epic.</li>
<li>Determine payer referral and authorization requirements using payer portals or telephone and ensure that all insurance information, authorizations, and referrals are in place prior to appointment.</li>
<li>Maintain access to all appropriate payer portals.</li>
<li>Initiates authorization and submits clinical documentation as requested by insurance companies, follow-up with insurers on authorization denials and work with providers to resolve issues, follows through on pre-certifications until final approval is obtained.</li>
<li>Capture Worker&rsquo;s Comp and No-Fault information as it applies and verify that all case information is open and valid.</li>
<li>Update Epic registration, add guarantor notes, and manage assigned patient work queues for missing information.</li>
<li>Greet patients, confirm demographic and insurance information, and arrive patient appointments in Epic.</li>
<li>Collect time of service payments, copayments/deductibles and previous balances following Columbia Doctors cash handling protocols, provide patients with receipts.</li>
<li>Process credit cards, checks and cash payments and post information in Epic.</li>
<li>Responsible for working in-basket messages daily regarding referrals and requests for appointment scheduling.</li>
<li>Review and work the daily Televox report by canceling and rescheduling the patients in Epic.</li>
<li>Assist in maintenance and creation of appointment scheduling templates.</li>
<li>Assist with special projects and tasks.</li>
<li>Interface with billing and coding teams as needed.</li>
<li>Participate in meetings regarding the practice.</li>
<li>Manage faxes, emails, and phone calls.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s Degree or equivalent in education and experience</li>
<li>Strong organization, problem-solving, computer and communication skills</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience with Epic EMR is desirable</li>
<li>Experience working in an academic medical center or physician practice</li></ul> 


Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant

Aquent

<div>
 <ul>
 <li>
 This position is onsite 5 days/week in New York.
 
 
 </li>
 </ul>
 
 Overview
 
 
 
 You are an entrepreneurial spirit, a jack of all trades, who is willing and able to help create a culture for a creative agency that is well-run, organized, and fun while in parallel can help to support our partners in a way that allows them to manage their busy days and lives. You are scrappy and eager to support our staff and help to efficiently and effectively run our business.
 
 
 
 What Your Day-to-day Will Look Like
 
 
 
 As the Office Administrator, you&rsquo;ll be a champion of our team&rsquo;s office and culture&mdash; organizing and supervising all office activities to ensure the space stays in tip-top shape and everything runs smoothly and helping to support the Partners who help to run our business. Your day-to-day will include:
 
 
 
 Office Responsibilities
 
 
 
 Creating a welcoming, warm, functional environment for employees and visitors alike.
 
 
 Liaising with external vendors for facilities and equipment (e.g. phones, cleaning service, maintenance contractors, appliance repair, equipment maintenance and leases, etc.).
 
 
 Building and maintaining relationships with building management and staff and managing the online building management portal for service requests and billing.
 
 
 Working with the accounting department on budgets and office policies.
 
 
 Planning and orchestrating fun company events, office happy-hours, and celebrations.
 
 
 Overseeing office supply orders and organizing supplies and resources
 
 
 Assisting staff in booking team and client travel as needed.
 
 
 Setting up the office for client visits and meetings, including ordering catering.
 
 
 Onboarding new employees prior to their start date by setting up laptops and supplies, plus greeting them on their first day.
 
 
 
 EXECUTIVE SUPPORT
 
 
 
 Provide administrative support for our Partners including managing Partner calendars&mdash; booking meetings, ensuring effective schedule flow, handling calendar conflicts, and organizing meeting logistics.
 
 
 Acting as a liaison between Partners and other company team members including HR and IT.
 
 
 Preparing weekly timesheets, monthly expense reports, meeting agendas, and travel itineraries.
 
 
 Handling confidential and proprietary information with discretion.
 
 
 Scheduling personal appointments and ordering daily lunch for the Partners, as needed.
 
 
 
 The target hiring compensation range for this role is $90k &ndash; $110k base salary. Compensation is based on several factors including, but not limited to education, relevant work experience, relevant certifications, and location.
 
 
 
 
 #app
 
 
 
</div>

Executive Assistant/Office Administrator [209162]

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