accounts payable specialist (hybrid)

claims specialist ii

accounting coordinator

accounting specialist

billing and collections specialist

Herrick, Feinstein LLP

<div>JOB TITLE: Billing and Collections Specialist
DEPARTMENT: Finance
FLSA STATUS: Non-Exempt
REPORTS TO: Billing and Collections Manager
SCHEDULE: Monday - Friday, 10:00 a.m. - 6:00 p.m., with flexibility to work overtime;
This is an on-site position based in our New York office with the opportunity for a hybrid work schedule after 3 months.
About Herrick, Feinstein LLP: 
 
Herrick is a prominent New York City-based law firm providing a full range of legal services. As a powerhouse mid-size firm, we regularly advise on many of the country's most preeminent legal matters, but our size allows us to maintain an enduring culture of collaboration. Our lawyers and staff enjoy their work and grow by working with each other - a fact that resonates in the results we achieve for our clients.
POSITION OVERVIEW:
 
We are looking for a dynamic team member with billing and collections experience in a professional environment. In this position, you will collaborate with partners and departments across the organization with the opportunity to make a difference. This combined position provides immersion in both the billing and collection cycle of a law firm, utilizing industry-leading technologies.
Essential Duties &amp; Responsibilities
Billing<ul><li>
Utilize Aderant, a billing and collections software program, to process monthly billing packages, which include edits and preparation of invoices.</li><li>
Learn intricacies of the e-billing platform to enable streamlining of integration processes and troubleshooting as needed.</li><li>
Ensure all client billings are processed timely, accurately, with a thorough understanding of the billing requirements.</li><li>
Respond to billing and collections inquiries and provide reports for clients and attorneys.</li><li>
Research and generate statements and reports utilizing Aderant and/or Excel.</li><li>
Assist practice assistants with information for write-off memos.</li><li>
Adhere to established firm policies and procedures.</li><li>
Maintain proper guidelines for e-billing vendors and utilize Billblast.
</li><li>Maintain billing files in an orderly manner in file-site folders, which detail client and billing requirements.</li></ul>
Collections<ul><li>
Provide daily oversight and review of assigned client accounts, monitoring WIP and aging receivables.</li><li>
Collaborate and routinely meet with assigned attorneys and the collection team to review matters and determine appropriate collection methods.</li><li>
Perform client account balance follow up, communicating with clients over email and phone.</li><li>
Analyze and provide reports, utilizing SSRS and other reporting tools, and other various documentation to support client and attorney needs.</li><li>
Record and maintain detailed records of collection follow ups and other account activity.</li><li>
Coordinate with Billing and Collections Manager to strategize on problematic accounts and escalate as needed.</li><li>
Monitor client payment plans, high risk accounts and occasionally work with outside collection agencies.</li></ul>
Daily Cash, On-Site Check Handling, Bank Activity Monitoring and Reconciliation<ul><li>
Record cash receipts in Aderant, including on-site checks, lockbox checks, ACHs, wires, and credit cards.
</li><li>Update and maintain daily cash log (excel spreadsheet).</li><li>
Perform on-site bank deposits via remote check scanner.</li><li>
Monitor expected payments and retainers and send out alerts and updates regarding status of payments. Create initial retainer bills for clients opened without funds.</li><li>
Research obscure payment applications and collaborate with Billing and Collection Specialists, Billing Attorneys, and the Records Department on proper allocations.</li><li>
Coordinate with Billing Attorneys and Collections Team with client overpayments.</li><li>
Review and troubleshoot unidentified payments and overpayments with conflicts team to ensure timely deposits.</li><li>
Electronically image prior days&rsquo; cash receipts.</li><li>
Review bank activity for wires, electronic payments, credit cards, returned checks, deposit differences.</li></ul>
KNOWLEDGE, SKILLS AND ABILITIES<ul><li>
Bachelor&rsquo;s degree is preferred with 2 or more years professional work experience in the collections area required.
</li><li>Excellent interpersonal and communication skills (written and oral), with ability to communicate effectively with a diverse group of attorneys and staff.
</li><li>Extensive experience with collection calls and written communication.</li><li>
Thorough knowledge of MS Office applications.</li><li>
Advanced knowledge of Excel, including experience in v-lookup and pivot tables.
</li><li>Ability to meet deadlines, prioritize work, and handle multiple tasks with discretion.</li><li>
Must be able to work well in a team environment, as well as work independently.
</li><li>Must be able to assist other members and areas of the department as needed.</li><li>
Acute attention to detail.</li><li>
Strong analytical and problem-solving skills.</li><li>
Knowledge in Aderant is preferred.</li></ul>
COMPENSATION:
The range of base salary* the Firm reasonably expects to pay for this role is $65,000 to $80,000. The actual base salary for this role within the above range will be based upon factors such as experience and qualifications.
<ul><li>This range does not include other forms of compensation or benefits that may be offered in connection with the job.</li></ul>
Herrick, Feinstein is proud to be an Equal Employment Opportunity employer and values diversity. We do not discriminate based on sex, sexual orientation, gender identity or expression, age, race, religion, creed, color, national origin, military/veteran status, disability, pre-disposing genetic characteristics, familial status, marital status, criminal history, status as a victim of domestic violence, or any other applicable characteristics protected by federal, state, or local law or regulation.</div>

Billing and Collections Specialist

Billing Administrator

BIEDERMANN HOENIG SEMPREVIVO

Job Summary We are seeking a detail-oriented and highly organized Accounts Receivable (AR) and Accounts Payable (AP) Specialist with strong QuickBooks experience to support the financial operations of a busy law firm. This role is responsible for managing client billing, tracking incoming payments, processing vendor invoices, and ensuring accurate financial records in compliance with legal billing standards. Your expertise will support our financial health by maintaining precise records, reconciling accounts, and facilitating smooth revenue cycle management. This position offers an exciting opportunity to contribute to a fast-paced environment where your analytical skills and accounting knowledge will make a meaningful impact.DutiesAccounts Receivable (AR):<ul><li>Generate and distribute client invoices in accordance with attorney billing guidelines</li><li>Monitor accounts for incoming payments and follow up on outstanding balances</li><li>Apply payments accurately in QuickBooks and maintain detailed client account records</li><li>Reconcile discrepancies and resolve billing issues with attorneys and clients</li><li>Prepare AR aging reports and assist with collections as needed</li></ul>Accounts Payable (AP):<ul><li>Process vendor invoices, expense reports, and check requests</li><li>Ensure proper coding and approval of all expenses</li><li>Schedule and execute payments (checks, ACH, wire transfers)</li><li>Maintain vendor records and respond to inquiries</li><li>Reconcile AP transactions and assist with month-end closing</li></ul>General Accounting &amp; Administrative:<ul><li>Maintain accurate financial data in QuickBooks</li><li>Assist with bank and credit card reconciliations</li><li>Support financial reporting and audits</li><li>Ensure compliance with legal and financial regulations</li><li>Collaborate with attorneys and administrative staff on billing and expense matters</li></ul>Qualifications:<ul><li>2+ years of AR/AP or bookkeeping experience (law firm experience preferred)</li><li>Expertise in QuickBooks (required)</li><li>Familiarity with legal billing practices (e.g., billable hours, retainers) is a plus</li><li>Strong attention to detail and accuracy</li><li>Excellent organizational and time management skills</li><li>Ability to handle sensitive financial information with confidentiality</li><li>Strong communication skills for client and vendor interactions</li></ul>Preferred Skills:<ul><li>Experience with legal billing software (e.g., Clio, TimeSolv, or similar)</li></ul>Join us to be part of a dedicated team that values precision, transparency, and continuous improvement. Your expertise will help ensure our financial operations run smoothly while supporting our mission to deliver exceptional service through meticulous accounting practices.Pay: $40.00 - $60.00 per hourWork Location: Hybrid remote in New York, NY 10165

Accounts Receivable (AR) and Accounts Payable (AP) Specialist

Gil-Bar

<div>
 
 
 About Us
 
 :
 
 
 We believe HVAC is about a lot more than moving air. It&rsquo;s about creating places where we can live our best lives and do our best work. We help design, install, problem-solve, and service the right custom HVAC solution for every building. We do it with the largest and most experienced team of degreed application engineers in the industry. Gil-Bar Industries combines its unmatched engineering expertise and fully integrated service, offering a truly unique culture.
 
 
 
 
 
 
 Role
 
 : Accounts Receivable Specialist
 
 
 We are seeking a detail-oriented and organized Accounts Receivable Specialist to support daily, weekly, monthly, and closing accounting operations. This role is responsible for billing accuracy, invoice processing, accounts receivable support, sales team support, reconciliations, and cross-departmental communication to ensure timely and accurate financial transactions.
 
 
 
 
 
 
 Responsibilities
 
 :
 
 <ul>
 <li>
 Review vendor invoices posted to the accounting system from the previous day and follow up with sales representatives regarding customer billing and discrepancies.
 </li>
 <li>
 Prepare and process customer deposit invoices upon request
 </li>
 <li>
 Create and issue credit memos when necessary
 </li>
 <li>
 Adjust project billing records, including splits, change orders, and estimates
 </li>
 <li>
 Ensure posted invoices are accurately entered into the project system
 </li>
 <li>
 Support project accounting accuracy and compliance
 </li>
 <li>
 Provide backup support for payment processing when needed
 </li>
 <li>
 Send customer payment links and follow up on past-due requests
 </li>
 <li>
 Post Daily Cash Receipts Accurately to the Accounting System and CRM
 </li>
 <li>
 Assist with collections and customer communication related to outstanding balances
 </li>
 <li>
 Generate and distribute receivable accounts reports to customers and the Sales Team (monthly)
 </li>
 <li>
 Handle Customer Related Emails
 </li>
 <li>
 Assist with AIA billing entries and submissions to the online portal
 </li>
 <li>
 Reconciliation of Customer invoices between Accounting and CRM
 </li>
 <li>
 Assist with intercompany accounts receivable reviews
 </li>
 <li>
 Assist the accounting team with ad-hoc billing and reconciliation tasks
 </li>
 <li>
 Other Accounting Functions as needed that align with the role
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 :
 
 <ul>
 <li>
 Associate or bachelor&rsquo;s degree in accounting or finance
 </li>
 <li>
 3-5 years of experience in billing, accounts receivable, or accounting support
 </li>
 <li>
 Strong understanding of invoicing, reconciliations, and AR processes
 </li>
 <li>
 Experience with Project and AIA billing
 </li>
 <li>
 Ability to work in a fast-paced environment
 </li>
 <li>
 Proficiency in Microsoft Excel and general office software
 </li>
 <li>
 Excellent attention to detail and organizational skills
 </li>
 <li>
 Strong communication and follow-up skills
 </li>
 </ul>
 
 
 
 
 
 Preferred Skills
 
 :
 
 <ul>
 <li>
 Dynamics 365 Business Central Experience
 </li>
 <li>
 Intercompany accounting exposure
 </li>
 <li>
 Active Notary Public (State of NY)/Willing and eligible to obtain Notary Public Commission
 </li>
 <li>
 Ability to manage multiple deadlines in a fast-paced environment
 </li>
 <li>
 Team-oriented with the ability to work independently
 </li>
 </ul>
 
 
 
 
 
 Estimated compensation
 
 : $33.65 to $36.06/hour with flexibility based on experience and skills.
 
 
 
 
 
 Gil-Bar Industries provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
 
</div>

Accounts Receivable Specialist

Paduano & Weintraub LLP

Location: New York, NY Position Type: Part-Time/Full Time (Largely Remote) Salary: Hourly $30-$40 based on experienceAbout the Role Boutique law firm seeking a detail-oriented and organized Billing/ Office Assistant to support our billing and administrative operations. This role will assist with legal billing, collections support, and general office tasks while working closely with the ControllersKey Responsibilities:Billing &amp; Accounting Support<ul><li>Assist with preparing and processing client invoices</li><li>Support the Controllers with follow-ups and account status updates</li><li>Assist with tracking and reviewing attorney time entries</li><li>Maintain billing records and ensure compliance with client billing guidelines</li><li>Work with partners and attorneys to resolve billing questions</li></ul>Administrative / Office Support<ul><li>Provide general administrative support</li><li>Assist with office tasks and day-to-day operations</li></ul>Qualifications<ul><li>One to three years of billing, accounting, or administrative experience (law firm experience preferred)</li><li>Strong attention to detail and organizational skills</li><li>Knowledge of LEDES billing a plus</li><li>Excellent communication skills and ability to work with attorneys and staff</li><li>Experience with legal billing systems or case management platforms preferred</li><li>Proficiency in Microsoft Office (Excel, Word, Outlook)</li></ul>Paduano &amp; Weintraub LLP is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We value and encourage the contributions of individuals with different backgrounds, experiences, and perspectives.Pay: $30.00 - $40.00 per hourWork Location: Hybrid remote in New York, NY 10020

Billing Assistant

Affinity Solutions

<div>Affinity Solutions (Affinity) is the leading consumer purchase insights company. We provide a complete view of U.S. and U.K. consumer spending, across and between brands, via exclusive access to fully permissioned data from over 100 million consumers. Our proprietary AI technology, Comet&trade;, transforms these purchase signals into actionable insights for business and marketing leaders to drive optimal outcomes and build lasting customer relationships. Visit www.affinitysolutions.com to discover how we&rsquo;re shaping the future of consumer purchase insights.
About Your Role:
Affinity Solutions is seeking a hands-on Junior Controller to oversee key operational accounting functions with a strong emphasis on accounts receivable, collections, and contract-based and transactional/variable revenue recognition. This role is ideal for an experienced accounting professional who thrives in a lean team environment and enjoys taking ownership of critical processes that directly impact cash flow and financial accuracy.
The position is currently remote, with a planned transition back to in-person office operations in New York, NY. Candidates should be comfortable moving to an onsite arrangement.
Your Responsibilities:
<ul><li>Accounts Receivable and Collections
<ul><li>Manage aging analysis, cash application, and collections processes end-to-end</li>
<li>Monitor past-due balances and proactively engage clients to resolve outstanding payments</li>
<li>Oversee collections escalation paths and manage all related communications</li>
<li>Partner with Sales, Account Management, and Legal to resolve billing disputes and/or contract-related matters</li>
<li>Prepare and send all client invoices based on internal reports, contract terms, and/or agreed-upon billing schedules</li>
</ul></li><li>Monthly Close and General Ledger
<ul><li>Own the month-end close process, ensuring timely and accurate completion of all accounting entries</li>
<li>Maintain and reconcile general ledger accounts, ensuring accuracy and completeness</li>
<li>Prepare and review journal entries</li>
<li>Identify and resolve discrepancies in a timely manner</li>
</ul></li><li>Contract Review and Revenue Recognition
<ul><li>Review client contracts to determine appropriate revenue recognition treatment</li>
<li>Ensure compliance with U.S. GAAP and ASC 606</li>
<li>Maintain documentation for revenue policies and contract interpretations</li>
<li>Support monthly revenue close, including deferred, accrued, and revenue schedules and reconciliations</li>
<li>Maintain historical revenue records and ensure accuracy across prior period revenue activity</li>
<li>Support external audits by preparing schedules and documentation</li>
</ul></li></ul>Your Qualifications:
<ul><li>Bachelor's degree in Accounting or Finance required; master's degree preferred</li>
<li>Strong NetSuite experience is required</li>
<li>5&ndash;7 years of progressive accounting experience, with demonstrated ownership of AR, collections, and revenue recognition</li>
<li>Hands-on experience with month-end close and general ledger reconciliations</li>
<li>Able to work independently in a fast-paced, lean team environment</li>
</ul>
Salary Range: $135,000 &ndash; $150,000 base salary 
Office Hours: 9am &ndash; 5:30pm
Benefits for full-time employees of Affinity Solutions begin on the first of the month following your date of hire with a generous employer contribution for medical, dental, and vision. In addition to company paid holidays, wellness time off, other wellness benefits, and employee discounts, you will also get employer paid life insurance and have the option to enroll into an employer-matched 401K Plan. We strongly encourage work/life balance by providing unlimited vacation days, available starting 90 days from your hire date as a team member.</div>

Junior Controller (1_2026.2)

Hire Agency

<div>Accounting Associate

Location: New York, NY (Hybrid) 
Job Type: Full-Time 
Salary: $100,000 &ndash; $125,000 + Bonus 
Experience Level: Senior/Lead
Overview
Our client, a well-established insurance defense firm in NYC, is seeking an experienced Accounting &amp; Bookkeeping Associate to join their team. This hybrid role is based in midtown Manhattan and reports directly to the Firm Administrator.
Responsibilities / What You&rsquo;ll Do
<ul><li>Prepare and analyze financial reports (P&amp;L, balance sheet, general ledger, attorney hours)
</li><li>Oversee the billing operations and supervise the billing team to guarantee accurate, rapid invoicing.
</li><li>Manage accounts payable and receivable, overseeing everything from vendor relations to client collections.
</li><li>Reconcile multiple escrow and operating accounts in QuickBooks
</li><li>Support monthly, quarterly, and annual close processes
</li><li>Advise attorneys and staff on timekeeping and billing practices
</li><li>Partner with leadership by delivering financial insights for decision-making
</li><li>Coordinate bonus/billing data with payroll and senior management
</li></ul>
Qualifications / Who are we looking for
<ul><li>Bachelor&rsquo;s degree in Accounting or a closely related financial field.
</li><li>5+ years of accounting experience, specifically within an insurance defense firm.
</li><li>Advanced proficiency in QuickBooks, Clio Manage, and the Microsoft Office Suite.
</li><li>In-depth knowledge of GAAP.
</li><li>Proven track record of managing teams and thriving in fast-paced environments.
</li><li>A proactive problem-solver with an elite eye for detail and superior organizational skills.
</li></ul>
Benefits
<ul><li>401(k) with match (after 1 month)
</li><li>Health, life, and vision insurance
</li><li>Generous PTO</li></ul></div>

Accounting Associate

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