administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

bookkeeper / executive assistant Jobs in Miami

bookkeeper / executive assistant

bookkeeper assistant / construction office Jobs in Miami

construction bookkeeper (quickbooks) - in office | miami, fl Jobs in Miami

bookkeeper assistant construction office

AGE OF EMPIRE INC

Overview: AGE OF EMPIRE, Inc., a leader in concrete restoration and construction services, is seeking a reliable and detail-oriented Assistant Bookkeeper to support our management and field teams. We are seeking a reliable, detail-oriented Bookkeeper to support our day-to-day financial operations. The ideal candidate is organized, accurate, and comfortable managing multiple priorities in a fast-paced environment. This role requires someone who takes ownership of their work, maintains confidentiality, and communicates clearly with internal team members and external partners.The right candidate is proactive, highly dependable, and experienced with standard bookkeeping practices such as accounts payable/receivable, reconciliations, and financial reporting. They should be comfortable working independently while also collaborating with management to ensure financial records are accurate, up to date, and compliant.Responsibilities:<ul><li>Manage day-to-day operations related to vendor accounts, and field support.</li><li>Serve as key liason between vendors and internal team.</li><li>Foster and maintain strong vendor relationships.</li><li>Maintain accurate financial records, including accounts payable, and accounts receivable.</li><li>Process vendor invoices.</li><li>Proactively monitor account activity, and address discrepancies.</li><li>Prepare financial reports for management review.</li><li>Work closely with management and project teams to provide financial clarity.</li></ul>Requirements:<ul><li>Data Entry</li><li>Former Bookkeeping or accounts payables experience (Construction industry preferred).</li><li>Proficiency in Quickbooks.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Must know how to use Gmail, Outlook, G-Drive, or One Drive.</li><li>Strong attention to detail.</li><li>Strong organizational and time-management skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Excellent verbal and written communication.</li><li>Bilingual (English &amp; Spanish) required.</li></ul>Benefits:<ul><li>Opportunity for growth in a fast-paced construction environment.</li><li>Team-oriented, supportive workplace.</li></ul>Job Type: Full-timePay: $18.00 - $20.00 per hourEducation:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Book: 1 year (Preferred)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Required)</li></ul>Location:<ul><li>Miami, FL 33155 (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33155 (Required)</li></ul>Work Location: In person

Bookkeeper Assistant / Construction Office

Novara Construction LLC

Bookkeeper (Construction) &ndash; QuickBooks | In-Office | Miami, FLNavarra Construction LLC 600 Northeast 185th Street, Miami, FLAbout the RoleNavarra Construction is hiring a detail-oriented Bookkeeper with construction experience to manage the financial operations of our growing company.This is a hands-on, in-office role where you will oversee bookkeeping, payroll, vendor payments, and job cost tracking across multiple construction projects.We&rsquo;re looking for someone reliable, organized, and experienced in QuickBooks and construction accounting who can take ownership of the company&rsquo;s financial processes.Key Responsibilities<ul><li>Manage full-cycle bookkeeping using QuickBooks</li><li>Track project costs, invoices, and budgets per job</li><li>Process and manage payroll and employee time tracking</li><li>Handle vendor payments, purchase orders, and materials tracking</li><li>Review and organize construction invoices and assign to correct projects</li><li>Maintain accurate financial records and reporting</li><li>Coordinate with field teams on materials, expenses, and job costs</li><li>Ensure all financial data is organized, up-to-date, and audit-ready</li></ul>Requirements<ul><li>Proven experience as a Bookkeeper (construction industry preferred)</li><li>Strong expertise in QuickBooks</li><li>Experience with job costing, invoicing, and payroll</li><li>Understanding of construction workflows, materials, and vendors</li><li>Bilingual: English and Spanish (Required)</li><li>Highly organized with strong attention to detail</li><li>Ability to work independently and manage multiple priorities</li><li>Must be able to work on-site (no remote work)</li></ul>Schedule &amp; Compensation<ul><li>Part-time or Full-time (5&ndash;8 hours/day)</li><li>Typical schedule: Monday&ndash;Friday, 9:00 AM &ndash; 3:00 PM (flexible)</li><li>$25/hour (based on experience)</li><li>Stable, long-term opportunity with growth potential</li></ul>Who This Role is Great For<ul><li>Experienced bookkeepers with construction background</li><li>Professionals looking for a stable, long-term role</li><li>Candidates seeking a flexible daytime schedule (ideal for parents)</li></ul>Why Join Navarra Construction?<ul><li>Growing construction company with strong pipeline of projects</li><li>Opportunity to own and improve financial systems</li><li>Collaborative, team-oriented environment</li><li>Long-term stability and consistent work</li></ul>Apply NowIf you have QuickBooks experience and construction bookkeeping knowledge, we want to hear from you.This role requires someone who can fully manage the company&rsquo;s bookkeeping, including payroll, vendors, and job tracking.Job Type: Full-timePay: $25.00 per hourWork Location: In person

Construction Bookkeeper (QuickBooks) - In Office | Miami, FL

Cesar Benarroche MD PA

Job Overview We are seeking a dynamic and detail-oriented Bookkeeper and Executive Assistant to join our team! This dual-role position offers an exciting opportunity to manage essential financial processes while providing high-level administrative and executive support. Your energetic approach and meticulous attention to detail will help drive our organization&rsquo;s success and efficiency.Duties<ul><li>Manage day-to-day bookkeeping tasks using accounting software such as QuickBooks, including data entry, journal entries, and account reconciliations</li><li>Perform bank and credit cards reconciliations.</li><li>Prepare and review construction draws and cost trackings.</li><li>Purchase of Construction Finishes and materials</li><li>Communicate with Vendors and Subcontractors</li><li>Assist with budgeting activities.</li><li>Manage calendars, meetings, and scheduling.</li><li>Coordinate calls, including across multiple time zones</li><li>Assist with document preparation, contracts, and correspondence/</li><li>Organize and maintain project files and records.</li><li>Support day-to-day operational and personal needs.</li><li>Liaise with vendors, consultants, and internal teams.</li></ul>Qualifications<ul><li>Associate or Bachelor&rsquo;s degree required</li><li>Minimum 3 years of working experience</li><li>Strong proficiency in excel</li><li>Excellent organizational and multitasking skills</li><li>High attention to detail and accuracy</li><li>Strong communication skills (written and verbal).</li><li>Spanish Speaking is a plus</li><li>Ability to work independently in a remote environment</li><li>Experience in real estate or construction is a plus</li></ul>Work Environment<ul><li>90% remote role, based in South Florida</li><li>Must be available during Mountain Time working hours</li><li>Occasional in-person meetings may be required</li></ul>Pay: $48,000.00 - $54,000.00 per yearWork Location: Hybrid remote in Miami, FL 33138

Bookkeeper / Executive Assistant

Greenberg Traurig

<div>Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.
Join our Construction Real Estate Practice Group Team as a Project Assistant located in our Miami office.
We are seeking a highly organized professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.
This role will be based in our Miami office on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Talent Services Manager.
Position Summary 
 
The Project Assistant provides support primarily to paralegals and legal support specialists within the Construction Real Estate Practice Group, with indirect support to attorneys. This role focuses on document management, transaction coordination, and administrative support, particularly in construction-related real estate and litigation matters. Candidates should also be flexible to work overtime as needed.
Key Responsibilities
<ul><li>Manages the storage and organization of documents in iManage in collaboration with the legal team.
</li><li>Reviews and documents daily correspondence scanned by the Office Services team in iManage.
</li><li>Maintains case and transaction-related document databases pursuant to department standards; updates physical files as necessary
 </li><li>Assists in organizing and maintaining files in the transaction and closing &quot;war room&quot; for real estate construction projects.
</li><li>Prepares and organizes closing binders and due diligence materials for real estate transactions.
</li><li>Assists in tracking and maintaining project timelines, contracts, permits, and regulatory compliance documentation.
</li><li>Coordinates with external vendors, couriers, and government offices to ensure timely filing and delivery of required documents.
</li><li>Acts as a runner for time-sensitive tasks, including the procurement of checks for Notices of Bond and Notices of Commencement, often coordinating with couriers to meet deadlines.
</li><li>Works with extranet sites, downloading and storing data using established naming conventions.
</li><li>Creates indices of documents per provided examples.
</li><li>Provides clerical support to paralegals, including assistance with binder preparation and administrative tasks.
</li><li>Assists with legal and administrative projects, department duties, and special projects as assigned.
 </li><li>Proficient in creating PowerPoint presentations and Excel spreadsheets to support project tracking and presentations.
</li><li>Uses Microsoft Office Suite and other firm software applications to complete tasks efficiently.
</li></ul>Qualifications
Skills &amp; Competencies
<ul><li>Strong critical thinking, research, and analytical skills, with the ability to summarize issues clearly in writing.
</li><li>Highly organized with excellent attention to detail.
</li><li>Strong interpersonal skills with the ability to establish and maintain effective working relationships across all levels of the organization.
</li><li>Self-starter who can work independently with minimal supervision.
</li><li>Ability to manage multiple priorities and work under pressure to meet strict deadlines.
</li><li>Professional demeanor, communication skills (written and verbal), and presentation.
</li><li>Systems-oriented mindset with the ability to maintain and create processes for efficient workflow.
</li></ul>Education &amp; Prior Experience
<ul><li>Bachelor&rsquo;s Degree or equivalent experience preferred.
</li><li>Prior real estate or litigation-related legal experience preferred.
</li></ul>Technology
<ul><li>Advanced proficiency with Windows-based software and Microsoft Word, Excel, Outlook, and PowerPoint required.
</li><li>Experience with Adobe Acrobat and document management systems such as iManage preferred.
</li><li>Exceptional ability to learn new software applications quickly.
</li></ul>GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual&rsquo;s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.</div>

Real Estate Construction Project Assistant

Gopowerbike

Overview We are seeking an experienced, detail-oriented Bookkeeper to support our growing business operations. This is an in-person position based in Miami Beach and will begin as a part-time role (20&ndash;30 hours per week) with the opportunity to grow into a full-time position for the right candidate.The ideal candidate has at least 5 years of bookkeeping experience, strong knowledge of QuickBooks, and is comfortable maintaining accurate financial records and coordinating with our CPA for monthly and year-end reporting.This role requires someone organized, reliable, and capable of managing day-to-day bookkeeping functions independently.Responsibilities<ul><li>Maintain accurate financial records using QuickBooks</li><li>Record and categorize financial transactions</li><li>Accounts Payable: manage vendor bills and payments</li><li>Accounts Receivable: create invoices, track payments, and follow up on receivables</li><li>Perform bank and credit card reconciliations</li><li>Assist with preparation of monthly financial reports (P&amp;L, Balance Sheet, Cash Flow)</li><li>Maintain organized financial documentation and records</li><li>Work with management and the CPA to ensure books are accurate and tax-ready</li><li>Track expenses and assist with budgeting and financial organization</li><li>Help maintain financial accuracy across multiple business activities if needed</li><li>Qualifications</li><li>Minimum 5 years of bookkeeping experience</li><li>Strong knowledge of QuickBooks (Online or Desktop)</li><li>Experience with bank reconciliations and financial reporting</li><li>Experience managing accounts payable and receivable</li><li>Comfortable preparing books for CPA review and tax preparation</li><li>Strong organizational and attention-to-detail skills</li><li>Proficiency with Excel or spreadsheets</li><li>Ability to handle confidential financial information</li></ul>Preferred Experience<ul><li>Experience working with multiple business entities</li><li>Experience with inventory or operational businesses</li><li>Experience preparing monthly financial reports for management</li></ul>Work Environment<ul><li>In-person position in Miami , Magic City location</li><li>Flexible scheduling within 20&ndash;30 hours per week</li><li>Opportunity for long-term growth into a full-time role</li></ul>Compensation$25 &ndash; $40 per hour depending on experience and qualifications.How to ApplyPlease submit:<ul><li>Your resume</li><li>Brief summary of your bookkeeping experience</li><li>Your experience working with QuickBooks</li></ul>&ldquo;Please include the phrase &lsquo;organized and detail oriented&rsquo; in your application so we know you carefully read the job description.&rdquo;also tell us &ldquo;How many businesses have you managed bookkeeping for at the same time?&rdquo;Pay: $24.56 - $40.00 per hourWork Location: In person

Part-Time In-House Bookkeeper (Growth to Full-Time)

NewCo Capital Group

<div>
 
 
 Company Description
 
 
 
 NewCo Capital Group is a preferred Bridge-Capital provider specializing in Receivables Based Financing (RBF) products. The company is dedicated to fostering growth for small and medium-sized businesses (SMBs) by providing the necessary capital to help them expand. NewCo Capital Group has built a strong industry reputation for its expertise and commitment to supporting SMB growth.
 
 
 
 
 
 
 Job Summary:
 
 
 
 We are seeking a highly organized and proactive&nbsp;
 
 entry-level Administrative Assistant
 
 &nbsp;to provide direct support to the Executive Assistant to the CEO. The primary focus of this role is to assist the EA in managing day-to-day administrative tasks, scheduling, correspondence, and general office operations, ensuring the executive office runs smoothly and efficiently. This is an excellent opportunity for someone looking to gain experience in a fast-paced executive environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide dedicated administrative support to the Executive Assistant to the CEO.
 </li>
 <li>
 Draft and manage correspondence, emails, and follow-ups as directed by the EA.
 </li>
 <li>
 Maintain organized filing systems and records for easy access and retrieval.
 </li>
 <li>
 Support preparation of reports, presentations, and other materials requested by the EA.
 </li>
 <li>
 Assist with travel arrangements, event planning, and meeting logistics.
 </li>
 <li>
 Run office related errands when necessary.
 </li>
 <li>
 Perform additional administrative tasks as assigned to support the EA and executive office.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Entry-level position; prior administrative experience is helpful but not required.
 </li>
 <li>
 Strong organizational and time-management skills.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Proficiency with&nbsp;
 
 Google Workspace (Gmail, Docs, Sheets, Calendar, Drive)
 
 &nbsp;and&nbsp;
 
 Microsoft Excel
 
 , as well as other Microsoft Office applications.
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion.
 </li>
 <li>
 Professional demeanor and strong interpersonal skills.
 </li>
 <li>
 Willingness to learn and take direction from the Executive Assistant to the CEO.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualifications:
 
 
 <ul>
 <li>
 Experience supporting executives (a plus, but not required).
 </li>
 <li>
 Familiarity with office management procedures.
 </li>
 </ul>
 
 
 
 
 Benefits:
 
 <ul>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Vision insurance
 </li>
 </ul>
 
 
 
 
 Schedule:
 
 <ul>
 <li>
 8 hour shift
 </li>
 </ul>
 
 
 
 
 Work Location: In person Miami Florida
 
</div>

Administrative Assistant (Entry-Level)

Olson Kundig

<div>Olson Kundig is a design practice founded on the idea that buildings can serve as a bridge between nature, culture, and people, and that inspiring surroundings have a positive effect on people&rsquo;s lives. The firm&rsquo;s work can be found across the globe, with projects as wide-ranging as huts to high rises, homes - often for art collectors - to academic, cultural, and civic projects, museums and exhibition design, places of worship, creative production, urban design, and interior design. 
 
We are currently seeking a Senior Project Architect Designer to work in Miami, Florida in close collaboration with a local Associate Principal. This individual will contribute meaningfully to the design excellence that defines Olson Kundig&rsquo;s work.
 
 
The selected candidate will initially work remotely from Miami, Florida. Once the Miami, Florida office is established, regular in-office attendance will be required. 
 
Primary Responsibilities<ul><li>
Design Leadership<ul><li>
Provides professional architectural consultation in the planning, design, and coordination of projects.</li><li>
Coordinates with the project manager to directly supervise the teams&rsquo; design and technical delivery.
</li><li>Manages the project Quality Control of design and deliverables within a project</li></ul></li><li>
Technical Design &amp; Execution<ul><li>
Prepares construction documents, including technically related building components and details.</li><li>
Serves as a subject matter expert on specialized systems.
</li><li>Develops and represents lead technical viewpoint on projects.</li><li>
Independently executes/leads the construction administration process.</li><li>
Reviews, compiles, and prepares project specifications as required.
</li><li>Independently executes/leads the construction administration process.</li></ul></li><li>
Team &amp; Consultant Coordination<ul><li>
Liaises with project management, other architectural team members, and consultants.
</li><li>Supervises and guides the work of junior architectural team members.</li><li>
Takes on aspects of external project communications and the preparation of presentations, with subconsultants/clients.</li><li>
Can be relied upon to present directly to the client on technical and design solutions.
</li></ul></li></ul>Required Qualifications:<ul><li>
Education: Bachelor's degree in Architecture or another related field.</li><li>
Experience: Minimum 10+ years of post-bachelor's degree Architecture firm experience.</li><li>
Digital Literacy: Revit, and Digital Communications &amp; Collaboration tools such as Zoom and MS Teams.</li><li>
Design: A portfolio of work demonstrating strong design, technical, and drafting abilities.</li></ul>
Communication &amp; Collaboration
<ul><li>Highly collaborative by nature, with the willingness to approach every project with creativity</li><li>
An innate desire to produce meaningful design work
</li><li>Ability to communicate effectively with peers, colleagues, and design leadership
</li><li>Detail-oriented and task-oriented with a passion for excellence</li><li>
Pro-active and dynamic in their skills and leadership</li></ul>
Nice to Haves:<ul><li>
Experience working on High-end, single-family residential projects</li><li>
Experience with Bluebeam Revu/Bluebeam Studio.</li><li>
Experience with Deltek Project Planning.</li><li>
Experience with MS Office Suite, Photoshop, Illustrator, and InDesign</li><li>
Experience with sustainability-focused project assessments, including Living Building Challenge, LEED, and high-performance buildings.</li><li>
Licensure is desired but not required.</li></ul>
 What can you expect from us?<ul><li>
A creative work environment and colleagues who are collaborative, creative, and challenging</li><li>
Opportunity to grow professionally
</li><li>Check our culture page to learn about life at Olson Kundig</li></ul>
Equal Opportunity &amp; Pay Transparency
 
Olson Kundig is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, gender, age, religion, marital status, military or veteran status, citizenship, sexual orientation, gender expression or identity, national origin, disability, genetic information, or any other basis prohibited by law. Applicants with disabilities may request reasonable accommodation at any point in the employment process.
 
 
For this position based in Miami, Florida, the annual salary is between $93,000. and $116,000. Final salary decisions are made based upon the extent and relevance of the candidate&rsquo;s experience, as well as internal equity and external market factors.
 
 
In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more. 
All applicants must be legally authorized to work in the United States without sponsorship and must already possess long-term work authorization.
Ok5y0CuFKV</div>

Senior Project Architect Designer

Explore 207+ Bookkeeper assistant construction office in Miami this May. Find roles across top companies and apply now to boost your career.