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bookkeeping specialist

1986

&lt;Overview&gt; Join our dynamic team as a Bookkeeping Specialist and become a vital contributor to our financial operations! In this role, you will manage accurate recording of financial transactions, ensure compliance with accounting standards, and support the preparation of financial reports. Your expertise will help maintain the integrity of our financial data, streamline processes, and support strategic decision-making. This is an exciting opportunity for detail-oriented professionals passionate about accounting and eager to grow their skills in a collaborative environment.&lt;Responsibilities&gt;<ul><li>Perform daily bookkeeping tasks including data entry, journal entries, and account reconciliations using QuickBooks.</li><li>Maintain accurate general ledger records in accordance with GAAP (Generally Accepted Accounting Principles) and company policies</li><li>Reconcile bank statements, accounts receivable, accounts payable, and credit card transactions to ensure consistency and accuracy</li><li>Prepare financial reports, including balance sheets, income statements, and cash flow statements for management review</li><li>Interaction with our payroll service company</li><li>Manage accounts payable and receivable workflows while ensuring timely payments and collections</li></ul>&lt;Qualifications&gt;<ul><li>Proven experience in corporate accounting</li><li>Proficiency in accounting software such as QuickBooks, knowledge of other bookeeping platforms a plus</li><li>Solid knowledge of GAAP standards, double-entry bookkeeping, journal entries, account reconciliation and general ledger accounting</li><li>Ability to perform bank reconciliations accurately</li><li>Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment</li></ul>This role offers an engaging environment where your expertise directly impacts our financial health. We value transparency, precision, and proactive problem-solving&mdash;qualities that drive success in this vital position. If you&rsquo;re ready to leverage your bookkeeping skills within a supportive team dedicated to excellence in financial management, we look forward to your application!Pay: $20.00 - $30.00 per hourExperience:<ul><li>QuickBooks: 2 years (Preferred)</li></ul>Work Location: Remote

Bookkeeping Specialist

The Armstrong Company

<div>SUMMARY:

The Staff Accountant will use business and accounting skills to maintain and evaluate operational data. Additionally, they will be responsible for agency-level accounting functions, including, but not limited to general accounting, payables &amp; receivables, financial reporting, spend analysis, material &amp; labor variance analysis, billing &amp; invoicing, and forecasting.

KEY RESPONSIBILITIES:
<ul>
<li>Financial responsibilities include General Ledgers, Accounts Payable, Accounts Receivable, Billing and Invoicing, Revenue Distribution, and Financial Reporting.</li>
<li>Ensure all defined work is performed within the timeframes allotted for each functional financial process.</li>
<li>Ensure all billing functions including invoicing, revenue distribution, and rating are completed in a timely and accurate manner.</li>
<li>Ensure compliance with all accounting and financial policies, practices, procedures, and initiatives at the Plant level.</li>
<li>Manage all accounting, bookkeeping, and financial matters.</li>
<li>Any other duties as assigned by the manager.</li>
</ul>
MINIMUM QUALIFICATIONS:
<ul>
<li>Bachelor&rsquo;s degree in accounting, business accounting, or finance preferred.</li>
<li>Understanding of accounting and corporate finance principles and procedures.</li>
<li>Ability and willingness to maintain confidentiality.</li>
<li>Ability to multitask, prioritize, and organize efficiently.</li>
<li>Experience with Microsoft Office Suite (Outlook, Excel, Word).</li>
</ul>
PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
<ul>
<li>Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.</li>
<li>Prolonged periods sitting at a desk and working on a computer.</li>
<li>While performing the duties of this job, the employee is regularly required to talk and hear.
</li><li>This position requires the ability to occasionally lift office products and supplies, up to 10 pounds.</li></ul></div>

Accountant

NEXS Medical

Job Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the friendly face of our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energy and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers a fantastic opportunity to develop your administrative skills while contributing to a vibrant workplace culture.Responsibilities<ul><li>invoice, calling insurance . paper work.</li><li>Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette</li><li>Handle data entry, filing, and document proofreading to maintain accurate records</li><li>Assist with calendar management and scheduling appointments for team members or executives</li><li>Support office management tasks such as supply ordering, inventory tracking, and organization of office spaces</li><li>Utilize Microsoft Office, Google Workspace, and other computer skills to prepare reports, correspondence, and presentations</li></ul>Requirements<ul><li>Proven office experience with strong clerical skills and organizational abilities</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools</li><li>Excellent typing speed and data entry skills for efficient record keeping</li><li>Knowledge of QuickBooks or bookkeeping experience is a plus</li><li>Strong communication skills with professional phone etiquette and customer service orientation</li><li>Ability to multitask efficiently while managing time effectively in a fast-paced environment</li><li>Previous experience as a dental or medical receptionist or personal assistant is advantageous but not required</li></ul>Join us as an Office Assistant where your enthusiasm for organization and service will make a meaningful impact! We value energetic individuals eager to grow their administrative expertise in a supportive setting. This paid role is perfect for those looking to build a versatile skill set while contributing to an engaging team environment.Pay: $15.00 - $16.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant

Lone Star Bank - Sealy Branch

&middot; Prints and mails CD notices, CD Interest and DDA notices&middot; Reviews Official Checks for signatures (CD Interest, Loan, Cashier and Expense)&middot; Processes any incoming chargeback items&middot; Reconciles general ledger accounts and ATM daily&middot; Reviews daily reports that contain all entries or changes to CIF, customer accounts and general ledger, stop payments, OFAC, dormant accounts, CD entries etc.&middot; Monitors ACH entries throughout the day&middot; Reviews items in Verafin (Fraud System)&middot; Scans and files all approved work (Bookkeeping, New Accounts, Wires, Account Maintenance etc)&middot; Helps maintain customer account document files&middot; Reviews Remote Capture deposits&middot; Takes outgoing mail to mail room&middot; Places Regulation CC holds, completes required documentation &amp; communicates hold information to customer&middot; Assists in cross training of staff&middot; Assists with customer service issues including required maintenance, wire origination, Online Banking and customer questions.&middot; Provides Notary services to internal &amp; external customers&middot; Provides back up support by working as a teller and opening new accounts as needed by performing the following duties: Evaluates needs of potential customers and offers appropriate financial products and services; Prepares and compiles new customer application and information to open new account; Assigns and issues ATM and debit cards; Examine checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents; any other duties as required of the Customer Service Representative role, such as, cash handling.Job Type: Full-timePay: $40,000.00 - $42,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Experience:<ul><li>Bank Teller: 1 year (Required)</li><li>New Accounts or Personal Banker: 1 year (Required)</li></ul>Ability to Commute:<ul><li>Houston, TX 77095 (Required)</li></ul>Work Location: In person

Bank Operations Specialist

RIG USA

Job Summary We are a growing nonprofit church located in Houston, Texas seeking a detail-oriented Bookkeeper to support and maintain our financial records. This is an in-house, part-time position (20&ndash;25 hours per week) focused on reconciling accounts, ensuring financial accuracy, and maintaining compliance with 501(c)(3) nonprofit standards.The ideal candidate is an experienced bookkeeper with strong nonprofit or church accounting experience who can help ensure our financial records are organized, accurate, and properly aligned across all financial platforms.Duties<ul><li>Reconcile and align financial records across all platforms</li></ul><ul><li>Maintain accurate financial records and assist with Statements of Activities and other nonprofit reports</li><li>Ensure proper fund tracking and designation management</li><li>Reconcile and track giving platforms including:</li></ul>*<ul><li>Stripe</li><li>PayPal</li><li>Planning Center</li><li>Pushpay</li></ul><ul><li>Manage and reconcile accounts within:</li></ul>*<ul><li>QuickBooks</li><li>Gusto (payroll)</li><li>BILL (spend management)</li><li>Divvy (expense management)</li></ul><ul><li>Ensure transactions are properly categorized and assigned to the correct funds/accounts</li><li>Prepare monthly financial summaries for leadership</li><li>Assist with budgeting and financial planning support</li><li>Help maintain compliance with 501(c)(3) nonprofit financial requirements</li><li>Support documentation for annual reporting and audits</li></ul>Qualifications<ul><li>Proven experience in bookkeeping, accounting, or related financial roles with familiarity in public accounting or corporate finance environments.</li></ul><ul><li>Experience working with nonprofit or church financial records</li><li>Strong understanding of fund tracking and nonprofit financial processes</li><li>Hands-on experience with:</li></ul>*<ul><li>QuickBooks</li><li>Gusto</li><li>BILL</li><li>Divvy</li></ul><ul><li>Experience reconciling Stripe, PayPal, Planning Center, Pushpay, or similar giving platforms</li><li>Strong attention to detail and ability to maintain organized, accurate records</li><li>Ability to work collaboratively with church leadership and financial team</li></ul>Preferred<ul><li>Experience working with churches or faith-based nonprofits</li><li>Experience preparing documentation for audits or financial reviews</li><li>Familiarity with state and federal nonprofit compliance requirements</li><li>Tax preparing and strong knowledge of IRS standards and procedures</li></ul><ul><li>Strong organizational skills with attention to detail; ability to handle multiple tasks such as payroll processing and budget management simultaneously. Join us as a Bookkeeper to play a crucial role in maintaining the integrity of our financial operations! We are committed to fostering a supportive environment where your expertise helps shape our success while advancing your career in finance.</li></ul>Job Type: Part-timePay: $2,000.00 - $3,000.00 per monthWork Location: Hybrid remote in Houston, TX 77047

Bookkeeper for Nonprofit Church

Kingfisher Senior Living.

Company Overview Ella Springs Senior Living Community is a dedicated senior living company committed to creating vibrant and welcoming communities. We prioritize quality service and compassionate care, fostering an environment where residents feel valued and supported.** this position is for Tuesday - Saturday.Job Overview We are seeking an energetic and detail-oriented Office Assistant / Inside Sales Assistant to join our team. This paid position offers an exciting opportunity to support daily office operations, manage administrative tasks, and assist with inside sales efforts. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functions and exceptional customer support.Duties<ul><li>Handle incoming calls, direct inquiries, and provide accurate information using phone etiquette.</li><li>Manage office management tasks including filing, data entry, proofreading, and maintaining organized records.</li><li>Support inside sales activities by assisting with customer inquiries, follow-ups, and lead tracking.</li><li>Utilize computer skills in Microsoft Office, QuickBooks, Paychex, and other software to prepare documents, reports, and correspondence.</li><li>Assist with calendar management and scheduling appointments or meetings for team members.</li><li>Provide clerical support such as copying, scanning, filing documents, and supporting administrative projects as needed.</li><li>Assist with scheduling of staff and onboarding new staff.</li></ul>Qualifications<ul><li>Proven office experience with strong organizational skills and attention to detail.</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel), Google Workspace (Gmail, Calendar), and basic data entry skills.</li><li>Experience with QuickBooks or bookkeeping is a plus.</li><li>Excellent phone etiquette and customer service skills; bilingual ability is highly desirable.</li><li>Previous experience in reception roles such as dental or medical receptionist is advantageous.</li><li>Strong typing skills with high accuracy; ability to multitask efficiently in a fast-paced environment.</li><li>Knowledge of office management procedures including filing systems, calendar management, and clerical support.</li><li>Personal assistant or administrative experience that demonstrates reliability and proactive problem-solving. Join us to be part of a dynamic team dedicated to excellence in senior living services! We value motivated individuals who thrive on organization, communication, and delivering outstanding support every day.</li></ul>Pay: $16.00 - $20.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul>Work Location: In person

Office Assistant / Inside Sales Assistant

Mustang Cat

Building Texas… Powering the World.
 
Since 1952, Mustang has proudly served the construction, oil & gas, power generation, marine, and manufacturing industries as the authorized Caterpillar® dealer for Southeast Texas. Start your career with Mustang Cat - one of America's Greatest Midsize Workplaces of 2025!
 
<ul>
<li>️ Now Hiring: VisionLink Specialist</li>
</ul>
(Data Analysis | Equipment Health | Predictive Maintenance)
 The VisionLink Support Specialist is responsible for supporting, optimizing, and expanding the use of VisionLink across the dealership’s customer base. This role serves as the primary internal and external resource for telematics support, customer onboarding, training, and performance monitoring.
 
The Specialist ensures customers receive actionable insights from connected assets to improve uptime, reduce operating costs, and increase overall equipment productivity
 
<ul>
<li>Why Join Mustang Cat’s Service & Analytics Team?</li>
</ul>
We’re more than just machines—we’re the people behind the performance. Mustang Cat offers:
 <ul>
<li>Great Work-Life Balance</li>
<li>Job Stability + Career Growth Opportunities</li>
<li>Comprehensive Benefits Package – Medical, Dental, Vision</li>
<li>401(k) with Employer Match</li>
<li>Tuition Reimbursement & Development Opportunities</li>
<li>Paid Time Off & Holidays</li>
<li>What You’ll Do as a VisionLink Specialist:</li>
</ul>
Key Responsibilities
 VisionLink Customer Support
 <ul>
<li>Provide frontline support for VisionLink-related inquiries from customers and internal teams.</li>
<li>Assist customers with account setup, asset visibility, subscriptions, and dashboard configuration.</li>
<li>Troubleshoot telematics hardware and connectivity issues (Product Link devices, cellular/GPS communication).</li>
<li>Coordinate with Caterpillar technical support when escalation is required.</li>
</ul>
Customer Onboarding & Training
 <ul>
<li>Lead customer onboarding sessions for new machine deliveries.</li>
<li>Conduct virtual or in-person VisionLink training sessions.</li>
<li>Develop quick-reference guides and internal best practices documentation.</li>
<li>Ensure customers understand features including:</li>
</ul>
o Health alerts
 o Utilization tracking
 o Preventive maintenance scheduling
 o Productivity analytics
 o Fuel and idle reporting
 <ul>
<li>Identify opportunities to increase VisionLink subscription penetration.</li>
<li>Support CVA and Services Commitment initiatives through telematics utilization.</li>
</ul>
Internal Dealer Support
 <ul>
<li>Train Sales, Parts, and Service teams on VisionLink capabilities.</li>
<li>Support sales efforts by demonstrating telematics value to prospects.</li>
<li>Assist with reporting needs for leadership (utilization trends, adoption rates, subscription growth).</li>
<li>Partner with Condition Monitoring Analysts to translate telematics data into customer value.</li>
<li>What We’re Looking For:</li>
<li>Experience in data analytics, data science, or a related analytical role</li>
<li>Strong ability to collect, interpret, and analyze data from multiple sources</li>
<li>Proficiency with Microsoft Office and database systems</li>
<li>Excellent written and verbal communication skills</li>
<li>Ability to work collaboratively across teams and departments</li>
<li>Strong attention to detail with effective organization and time management skills</li>
</ul>
✅ Additional Helpful Skills: 
<ul>
<li>Associate’s degree or technical certificate in a mechanical, technical, or related discipline</li>
<li>Prior experience as a diesel technician or in a heavy equipment service environment</li>
<li>Experience performing root-cause analysis and identifying machine issues</li>
<li>Familiarity with Caterpillar equipment and condition monitoring tools such as VisionLink, Cat Inspect, SIS, and Foresight</li>
</ul>
Check out the Mustang Cat Anthem to see our mission in action!
 
Having trouble logging in? Create an account through the link on the "Sign In" pop-up window, and apply today!
 
Mustang Cat is an Equal Opportunity Employer.

VisionLink Support Specialist

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