administrative assistant Jobs in New York

administrative assistant

office manager

accounting manager

administrative business professional Jobs in New York

administrative business professional

administrative manager

business office manager

M&R Hotel Management

<p>FRONT OFFICE MANAGER</p><p><b>Temporary, Full-Time &mdash; Maternity Leave Coverage (with potential to transition to a permanent position)</b></p><p><b>SUMMARY:</b></p><p>The Front Office Manager is the department head for the Front Office and responsible for all day-to-day operations including, but not limited to; Guests&rsquo; arrival and departure experience, ensuring that all department finances are reported accurately, maintaining proper PAR levels of department supplies, reporting month-end inventory to the General Manager, maintaining all Marriott and M&amp;R Standards and driving all KPIs. Working alongside the General Manager and Assistant General Manager, the Front Office Manager is a member of the Hotel&rsquo;s leadership team and is expected to be both proactive and resourceful when operational obstacles or other concerns are observed or brought to their attention. The Front Office Manager must be the Hotel&rsquo;s Brand Champion and work to ensure that all Front of the House associates understand the expectations set forth by both Marriott and M&amp;R in regard to guest satisfaction and appropriate responses to guest concerns.</p><p><b>RESPONSIBILITIES:</b></p><p><b>Leadership &amp; Team Management</b></p><ul><li>Directly supervise, and coach all Front Office staff, including the Assistant Front Office Manager, Guest Service Agents, Night Auditors and Bellmen.</li><li>Recruit, interview, hire, and train Front Office associates in partnership with the General Manager, Assistant General Manager and People &amp; Culture team.</li><li>Conduct regular performance evaluations, deliver coaching and corrective action, and support associate development and succession planning within the department.</li><li>Lead daily pre-shift meetings and weekly department meetings to communicate goals, brand updates, and property priorities.</li><li>Foster a positive, service-driven team culture that supports associate engagement and retention.</li><li>Drive KPI&rsquo;s including but not limited to; ITR, RevPAR, OCC%, Bonvoy Enrollments, etc.</li></ul><p><b>Guest Relations &amp; Service Excellence</b></p><ul><li>Maintain all Brand Standards pertaining to Guests&rsquo; Arrival and Departure.</li><li>Personally engage with guests, resolve escalated complaints and service recovery situations, and follow up to ensure satisfaction.</li><li>Monitor guest satisfaction scores (e.g., ITR, GuestVoice, etc.) and implement action plans to address trends.</li><li>Serve as the Manager on Duty (MOD). Availability to work evenings, weekends, and holidays as business needs require.</li><li>Ensure VIP, loyalty member, and special-occasion guests receive appropriate recognition and amenities per brand standards.</li><li>Drive associate awareness of ITR, key detractors and key contributing factors that influence the Hotel&rsquo;s scores.</li><li>Ensure that Brand Standards pertaining to Bonvoy Enrollments, CEC Cases, GXP Chat reply times and other Marriott metrics fall under the responsibility of the Front Office.</li></ul><p><b>Front Office Operations</b></p><ul><li>Oversee daily Front Desk and Night Audit operations to ensure smooth, accurate, and efficient service delivery.</li><li>Proficient in the hotel's property management system (PMS) and all interfacing hotel systems; serve as the property's subject-matter expert for Front Office technology.</li><li>Retrieve, review, and distribute daily and period-end reports in a timely fashion (e.g., STAR Report, occupancy forecasts, arrivals/departures).</li><li>Develop and post the weekly work schedule for Front Desk employees in line with labor budgets and occupancy forecasts.</li><li>Coordinate room assignments and blocking with Housekeeping and Sales to support group, VIP, and special-request needs.</li><li>Prepare and distribute function sheets and relevant Front Office updates at the weekly Management Meeting.</li><li>Open IT tickets with Marriott when systems are down or require the attention of a Third-Party Vendor.</li></ul><p><b>Financial &amp; Administrative Responsibilities</b></p><ul><li>Ensure that all daily revenue reporting is accurate in the Hotel&rsquo;s Financial Management System, working with the Assistant General Manager and/or Finance to rectify any variances or discrepancies in a timely manner.</li><li>Responsible for Accounts Payable related to the Front Office department, ensuring invoices are paid in a timely fashion and informing the General Manager of any high balances.</li><li>Responsible for Accounts Receivable and Direct Bill accounts; coordinate with Sales on account status and conduct weekly audits with the General Manager.</li><li>Coordinate and administer the daily transmittal of cash and checks to the bank; maintain accountability for the house bank and all cash-handling procedures.</li><li>Able to perform Night Auditor duties and balance the hotel's books at the end of each period; prepare and submit End of Period reports to Corporate on the first day of each new period.</li><li>Support the General Manager and Assistant General Manager with Front Office budgeting, labor cost management, and monthly forecasting.</li><li>Assist with basic revenue management functions, including rate and availability checks, in coordination with Sales and Revenue Management.</li><li>Maintain proper PAR levels of all Front Office supplies, ordering items as needed while staying within the monthly budget.</li><li>Regularly take inventory of all Market items. Place orders, process invoices and submit month-end inventory to the General Manager.</li></ul><p><b>Training &amp; Brand Compliance</b></p><ul><li>Assist all Front Desk Associates in the use of the property's Training Program; ensure new hires complete required onboarding and certification.</li><li>Ensure Front Office operations comply with Marriott brand standards and prepare the department for Brand Standard Audit (BSA) /Guest Service Score audits.</li><li>Maintain up-to-date knowledge of brand initiatives, loyalty programs, and system updates, and train the team accordingly.</li><li>Ensure all associates follow the rules and policies found in the M&amp;R Employee Handbook.</li></ul><p><b>Safety, Security &amp; Compliance</b></p><ul><li>Follow all hotel security protocols, including key issuance procedures, guest verification, and restricted area access.</li><li>Maintain thorough knowledge of hotel emergency procedures; train and prepare Front Office employees to respond calmly and effectively in the event of an emergency or accident.</li><li>Assist in the maintenance of the property's key control program and ensure the security needs of the property and guests are met.</li><li>Report safety hazards, suspicious activity, and maintenance issues to the General Manager, Assistant General Manager and Engineering promptly.</li><li>Serve as a key member of the property's emergency response and crisis management team.</li></ul><p><b>Communication</b></p><ul><li>Communicate with the Assistant General Manager on a daily basis regarding operations, guest issues, and department performance.</li><li>Inform the Assistant General Manager of potential problems with guests and the progress of special projects.</li><li>Develop effective departmental communication and information systems through the use of communication logs, department meetings, and hotel meetings.</li><li>Maintain clear, continuous communication with Housekeeping, Maintenance, Sales, and other departments to fulfill guest and operational needs efficiently.</li><li>Establish working relationships with corporate departments including, but not limited to; People &amp; Culture, Revenue, Sales and Finance.</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 2-3 years of hotel Front Office experience, including at least 1 year in a supervisory or management capacity; multi-brand experience a plus.</li><li>Working knowledge of a major hotel PMS (e.g., Stay PMS, Opera, Lightspeed, OnQ, PEP, HMS, Choice Advantage) and general proficiency with hotel technology systems.</li><li>A proven track record on the industry of being a leader in the Front Office who has demonstrated organizational prowess and intuitive and create problem solving abilities.</li><li>Excellent verbal and written communication skills; ability to interact professionally with guests, associates, vendors ownership, and Corporate.</li><li>High school diploma or equivalent required; college coursework in Hospitality Management or a related field preferred.</li><li>Proven ability to drive KPIs through an efficient and proactive management style.</li></ul><p><b>Physical Requirements</b></p><p>This role requires the ability to stand for extended periods (up to 8 hours per shift), lift and carry items up to 40 lbs, and work in a lobby environment with varying noise levels. The Front Office Manager must be able to work a flexible schedule, including evenings, weekends, and holidays, and be available to respond to the property outside of normal business hours as needed.</p><p>M&amp;R Hotel Management is committed to equal employment opportunity. Qualified individuals must be able to perform the essential functions of the position, with or without reasonable accommodation. Associates or applicants who require a reasonable accommodation should contact the People &amp; Culture Department.</p><p>M&amp;R Hotel Management participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.</p><p>Job Type: Full-time</p><p>Pay: $68,000.00 - $72,000.00 per year</p><p>Application Question(s):</p><ul><li>Are you willing to accept a full-time temporary position for maternity leave coverage, with the possibility of transitioning into a permanent role based on business needs and performance?</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10001 (Required)</li></ul><p>Work Location: In person</p>

Front Office Manager - SpringHill Suites Times Square

Prism Vision Group

<div>Overview:<div></div><div><br>
This is a non-exempt on-site role, located at our New Providence CBO location.</div><div></div><div><b><br>
Compensation Range:</b> $18-$29.76/hr (Dependent on Experience)</div><div></div><div><br>
The Accounts Payable Specialist upports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.</div>
Responsibilities:
<div><b>
ROLE AND RESPONSIBILITIES</b></div><div><ul><li><br>
Review all invoices for appropriate documentation and approval prior to</li><li>Process weekly check run</li><li>Process refunds for all patient and insurance carriers</li><li>Posting of Management Amex Cards</li><li>Post Physician ACH Car Note payments</li><li>Ensure payment of &quot;other drugs'' from accounting manager and provide schedule of payment to accounting clerk</li><li>Upload for Positive Pay &amp; Submit to Controller</li><li>Review uncashed checks on bank reconciliation report monthly and investigate</li><li>Ensure timely month end close of Accounts Payable Department</li><li>Backfill the Accounts Payables function in the absence of Accounts Payable Clerk</li><li>Process 1099's and review annual 1099's reporting</li><li>Assist in scanning documents into MS Business Central</li><li>Assist in ensuring the timely and accurate filing of all Accounts Payables Documents</li><li>Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.</li><li>Maintain Vendor Contracts</li><li>Maintain online AP accounts and passwords</li><li>Review online AP accounts and passwords</li><li>Create AP close</li><li>Keep track of all checks</li><li>Perform other duties as assigned by Manager</li></ul></div>
Qualifications:
<div><b>
POSITION QUALIFICATIONS</b></div><div><b><br>
Education:</b> High School Graduate or General Education Degree (GED). Bachelor&rsquo;s degree in relevant discipline
<br>
preferred.</div><div><b><br>
Experience:</b> 3+ years of related experience, or equivalent combination of education and experience.</div><div><b><br>
KNOWLEDGE/SKILLS/ABILITIES</b></div><div><ul><li><br>
Accountability &ndash; Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.</li><li>Accuracy &ndash; Ability to perform work accurately and thoroughly with attention to all details of a project or task.</li><li>Adaptability &ndash; Ability to adapt to and facilitate change in the workplace.</li><li>Communication &ndash; Ability to communicate effectively with others using good listening skills.</li><li>Empathetic &ndash; Ability to appreciate and be sensitive to the feelings of patients and co-workers.
</li><li>Initiative &ndash; Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.</li><li>Judgment &ndash; Ability to make sound decisions using available information.</li><li>Reliability &ndash; Can be relied upon to demonstrate reliability in attendance and punctuality.</li><li>Team Player &ndash; The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.</li><li>Relevant computer skills &ndash; Proficiency in MS Office suite. Advanced knowledge of excel</li></ul><br>
<b>
WORK ENVIRONMENT</b></div><div><br>
An office environment with a controlled atmosphere.</div></div>

Accounts Payable Specialist

Morgan Stanley

<div><h1 class="jobSectionHeader"><b>POSITION SUMMARY:
</b></h1><p></p><p>The primary focus of the Market Manager role is to drive revenue, increase profit before taxes within their branch and other assigned branches in the market, and manage risk within their branch and other assigned branches in the market. Job functions also include maintaining a superior and consistent level of client service, developing cohesive teams, providing consistent leadership, and assuming accountability for the Branch&rsquo;s results. In addition, a large emphasis will be placed on the recruitment and retention of Financial Advisors. Market Managers must be responsible for fiscal management, personnel management and morale, business ethics and practices, and compliance with all Federal, State, and Local laws and regulations. The Market Manager will report into the Market Executive.
</p><p></p><p><b>DUTIES and RESPONSIBILITIES:
</b></p><p></p><p><b>Product/Business Knowledge:
</b></p><ul><li><p>Has a thorough understanding of the Firm&rsquo;s products and those of its strategic partners; uses this knowledge to provide resources and direction in order to drive sales.
</p></li><li><p>Knows where the resources are; able to direct the sales force to the right resources in an efficient manner as to make the sales process more efficient.
</p></li><li><p>Effectively applies product/business knowledge to recruiting efforts; able to &ldquo;translate&rdquo; competitor offerings into Morgan Stanley Wealth Management products, and understand and explain how a recruit will be able to continue to help meet their clients&rsquo; needs.
</p></li></ul><p></p><p><b>Sales/Marketing:
</b></p><ul><li><p>Seeks opportunities to grow business and drive sales by capitalizing on firm initiatives; focuses on building strong relationships with corporate departments and strategic partners to achieve the marketing efforts of the Branch and other assigned branches in the market.
</p></li><li><p>Drives corporate marketing initiatives to help increase market share in High Net Worth households.
</p></li></ul><p></p><p><b>Team Building:
</b></p><ul><li><p>Builds effective teams by constantly communicating relevant information on a timely basis and conducting regular meetings.
</p></li><li><p>Participates in Region and Market initiatives, including sales, hiring, recruitment, diversity, and community outreach.
</p></li><li><p>Responsible for growing their branch and other assigned branches in the market through hiring, lateral recruiting and training.
</p></li></ul><p></p><p><b>Leadership:
</b></p><ul><li><p>Leads by example by ensuring that the Branch Manager&rsquo;s office and other assigned branches in the market are consistently achieving the objectives of the US Wealth Management Group, maintains a positive morale, has a strong track record of growth, has ethical business practices, and demonstrates a commitment to diversity and respect for others.
</p></li><li><p>Leads proactively by identifying trends, potential areas of growth and weakness and addressing these areas in order to positively position the Region within the geographic market.
</p></li><li><p>Leads their Branch in efforts of Sales and results as well as for other assigned branches in the market.
</p></li><li><p>Identifies key talent in the Branch and other assigned branches in the market, positions and develops that talent, and encourages those individuals to participate in the leadership of the Branch and Region.
</p></li><li><p>Leverages the resources of the Firm to achieve the highest level of success.
</p></li><li><p>Acts as a coach and mentor for all Financial Advisors in their Branch as well as other assigned branches in order to drive results.
</p></li></ul><p></p><p><b>Accountability:
</b></p><ul><li><p>Accountable for the Branch&rsquo;s sales performance and financial performance as well as other assigned branches.
</p></li><li><p>Proactive involvement in lateral and trainee recruiting and development.
</p></li><li><p>Responsible for regulatory, legal and compliance issues for the primary branch including: risk management in regards to monitoring sales, human resources, and legal and regulatory practices. Oversight and supervision for same issues for other assigned branches in the market through identification of risk issues and ensuring they are escalated appropriately to the market level.
</p></li><li><p>Responsible for establishing a core compliance model in offices under supervision.
</p></li><li><p>Responsible for following supervisory procedures as outlined in the Branch Manager&rsquo;s supervisory Manual.
</p></li><li><p>Responsible for executing the Annual Supervisory Plan.
</p></li><li><p>Responsible for effectively communicating the status of performance and issues to the Market Executive.
</p></li></ul><p></p><p><b>Education and/or Experience
</b></p><ul><li><p>5 or more years of related experience and/or training including demonstrated success managing a substantial branch office or equivalent.
</p></li></ul><p></p><p><b>Licenses and Registrations
</b></p><ul><li><p>Active Series 7, 8 (or 9 and 10), 66 (or 63 and 65) and 3 registrations (Series 31 acceptable if branch conducts managed futures business only)
</p></li><li><p>Other licenses as required for role or by management
</p></li></ul><p></p><p><b>Skills
</b></p><ul><li><p>Effective written and verbal communication skills
</p></li><li><p>Ability to think critically
</p></li><li><p>Ability to manage a team
</p></li><li><p>Strong attention to detail
</p></li><li><p>Ability to interact with senior management team, Financial Advisors, support staff, clients and corporate and field personnel as needed
</p></li><li><p>Ability to own projects at a Branch level
</p></li><li><p>Ability to organize and prioritize work, meet deadlines, and complete projects
</p></li></ul><p></p><p><b>Reports to:
</b></p><ul><li><p>Direct: Market Executive
</p></li></ul><p></p><p><b>Direct Reports:
</b></p><ul><li><p>Financial Advisors, Branch Support Staff, and in some circumstances Resident Manager and/or Producing Branch Managers.
</p></li><li><p>This list is meant to be directional and should not be considered complete, as it may be supplemented on an as needed basis.
</p></li></ul><p></p><p>All candidates should verify that they meet the minimum eligibility requirements prior to applying.
</p><p></p><p>Expected base pay rates for the role will be between $190,000 and $200,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
</p><p></p><p><b>WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
</b></p><p></p><p>At Morgan Stanley, we raise, manage and allocate capital for our clients &ndash; helping them reach their goals. We do it in a way that&rsquo;s differentiated &ndash; and we&rsquo;ve done that for 90 years. Our values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - aren&rsquo;t just beliefs, they guide the decisions we make every day to do what's best for our clients, communities and more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you&rsquo;ll find an opportunity to work alongside the best and the brightest, in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers, fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry. There&rsquo;s also ample opportunity to move about the business for those who show passion and grit in their work.
</p><p></p><p>To learn more about our offices across the globe, please copy and paste https://www.morganstanley.com/about-us/global-offices into your browser.
</p><p></p><p>Morgan Stanley is an equal opportunity employer committed to building and maintaining a workforce that is diverse in experience and background. Our recruiting efforts reflect our strong commitment to a culture of inclusion, where individuals are hired, developed, and advanced based on their skills and talents.
</p><p></p><p>Our workforce reflects a broad cross-section of the global communities in which we operate, bringing a variety of backgrounds, talents, perspectives, and experiences.
</p><p></p><p>For more information, please visit : https://www.morganstanley.com/people-opportunities/eeo .</p></div><p></p>

Market Manager

Man Group

<div><div><p><b>About Man Group</b></p>
<p>
Man Group is a global alternative investment management firm focused on pursuing outperformance for sophisticated clients via our Systematic, Discretionary and Solutions offerings. Powered by talent and advanced technology, our single and multi-manager investment strategies are underpinned by deep research and span public and private markets, across all major asset classes, with a significant focus on alternatives. Man Group takes a partnership approach to working with clients, establishing deep connections and creating tailored solutions to meet their investment goals and those of the millions of retirees and savers they represent.</p>
<p>
Headquartered in London, we manage $253.6 billion* and operate across multiple offices globally. Man Group plc is listed on the London Stock Exchange under the ticker EMG.LN and is a constituent of the FTSE 250 Index. Further information can be found at www.man.com</p>
<p>
At Man Group, we respect your privacy and we are committed to protecting and safeguarding your Personal Data. We have developed policies and processes which are designed to provide for the security and integrity of your Personal Data. We are committed to Processing your Personal Data fairly and lawfully, and being open and transparent about such Processing. For further information on how we process your data, please see the privacy notice for applicants here.</p>
<ul><li>As at 30 June 2026</li></ul></div><h2 class="jobSectionHeader"><b>
Purpose of role</b></h2>
<p>
Serve as a welcoming and reliable point of contact for the office, working collaboratively as part of a global, multidisciplinary workplace management team to deliver a seamless and positive experience for colleagues and clients alike.</p>
<p>
Provide thoughtful, high-quality support to the CRES Manager, the wider CRES team, and local leadership across all aspects of workplace services, including reception, catering and hospitality, mail, stationery, office maintenance, waste management, security etc. Ensure day-to-day office needs are handled with care, professionalism, and a strong sense of responsiveness.</p>
<p>
Support the delivery of local Health &amp; Safety requirements, such as office risk assessments, first aid and fire warden coordination, and life safety equipment checks, helping to ensure Man Group remains fully compliant with regulatory standards and aligned with global best practice at all times.</p>
<p><b>
Specific responsibilities</b></p>
<p><b>
Reception and Office Services</b></p>
<ul>
<li>Welcome clients and visitors, ensuring a professional and high-quality guest experience.</li>
<li>Coordinate hospitality, catering, and meeting room setup for external meetings.</li>
<li>Support basic VC/AV setup for client meetings as needed.</li>
<li>Manage office supplies, including post, print, and stationery.</li>
<li>Maintain catering supplies for tea points, meetings, and events.</li>
<li>Handle switchboard calls, directing enquiries appropriately.</li>
<li>Support the CRES Manager with access pass issuance and related reconciliations in line with agreed processes.</li>
<li>Help coordinate and oversee third-party contractors &mdash; including cleaning, catering, pest control, landscaping, waste management, office maintenance, and access control &mdash; liaising with building management as required.</li>
<li>Receive and distribute incoming and outgoing mail.</li>
<li>Provide general support to the CRES Manager in the day-to-day running of the office.</li>
</ul>
<p><b>Health &amp; Safety</b></p>
<ul>
<li>Support the CRES Manager in maintaining a safe working environment, including carrying out routine checks.</li>
<li>Maintain accurate records for first aiders, fire wardens, and PEEPs.</li>
<li>Ensure first aid boxes are accessible, visible, and regularly stocked.</li>
<li>Assist with compliance on fire evacuation procedures and local regulations.</li>
<li>Support the reporting process for accidents, incidents, and near misses.</li>
<li>Maintain a log of all personal DSE equipment issued to staff.</li>
</ul>
<p><b>Moves &amp; Changes</b></p>
<ul>
<li>Support the CRES Manager with desk moves, changes, and related logistics.</li>
<li>Assist with ad hoc requirements such as desk booking, locker allocations, and artwork.</li>
</ul>
<p><b>Event Management</b></p>
<ul>
<li>Help coordinate office events, including seasonal gatherings such as summer and winter parties.</li>
<li>Support d&eacute;cor and theming for relevant initiatives (e.g. Pride), aligning with global offices where appropriate.</li>
</ul>
<p><b>Financial</b></p>
<ul>
<li>Raise and/or approve purchase orders.</li>
<li>File quotes and supporting documentation accurately within the relevant shared folders.</li>
<li>Maintain data logs and records as required.</li>
</ul>
<p><b>Administration &amp; Communications</b></p>
<ul>
<li>Communicate office and CRES updates via email, Slack, and other channels as needed.</li>
<li>General support as required</li>
</ul>
<p><b>Technical Competencies</b></p>
<ul>
<li>University degree preferable</li>
<li>Reception and or client facing experience</li>
<li>Ability to multitask and remain calm under pressure.</li>
<li>Encourage collaboration and team working</li>
<li>Good understanding and awareness of Health &amp; Safety</li>
<li>Excellent written and verbal communication skills</li>
<li>PC literate proficiency in MS Outlook with mid to excellent level MS Excel and PowerPoint skills</li>
<li>Personable and able to develop relationships at all levels in the organisation with particular emphasis on customer service excellence</li>
<li>Relevant experience with Corporate Services or Client facing experience (preferred)</li></ul><p></p><div><p><b><br>
Inclusion, Work-Life Balance and Benefits at Man Group</b><br>
You'll thrive in our working environment that champions equality of opportunity. Your unique perspective will contribute to our success, joining a workplace where inclusion is fundamental and deeply embedded in our culture and values. Through our external and internal initiatives, partnerships and programmes, you'll find opportunities to grow, develop your talents, and help foster an inclusive environment for all across our firm and industry. Learn more at www.man.com/diversity.<br>
<br>
You'll have opportunities to make a difference through our charitable and global initiatives, while advancing your career through professional development, and with flexible working arrangements available too. Like all our people, you'll receive two annual 'Mankind' days of paid leave for community volunteering.</p>
<p>
Our comprehensive benefits package includes competitive holiday entitlements, pension/401k, life and long-term disability coverage, group sick pay, enhanced parental leave and long-service leave. Depending on your location, you may also enjoy additional benefits such as private medical coverage, discounted gym membership options and pet insurance.</p>
<p><b>
Equal Employment Opportunity Policy</b></p>
<p>
Man Group provides equal employment opportunities to all applicants and all employees without regard to race, color, creed, national origin, ancestry, religion, disability, sex, gender identity and expression, marital status, sexual orientation, military or veteran status, age or any other legally protected category or status in accordance with applicable federal, state and local laws.</p>
<p>
Man Group is a Disability Confident Committed employer; if you require help or information on reasonable adjustments as you apply for roles with us, please contact TalentAcquisition@man.com.</p></div></div><p></p>

Receptionist | Administrative Assistant

Phathom Pharmaceuticals

<div><p>Phathom Pharmaceuticals is a biopharmaceutical company dedicated to transforming the treatment of gastrointestinal (GI) diseases. With exclusive rights in the United States, Europe, and Canada to vonoprazan&mdash;a first-in-class potassium-competitive acid blocker (PCAB)&mdash;Phathom is working to transform the treatment of acid-related disorders.</p><p>
Our current portfolio includes:</p><ul><li>
VOQUEZNA&reg; (vonoprazan) tablets, approved for the treatment of heartburn associated with Non-Erosive GERD, as well as the healing and maintenance of healing of Erosive GERD</li><li>
VOQUEZNA&reg; TRIPLE PAK&reg; (vonoprazan tablets, amoxicillin capsules, clarithromycin tablets) and VOQUEZNA&reg; DUAL PAK&reg; (vonoprazan tablets, amoxicillin capsules), approved for the treatment of H. pylori infection in adults</li></ul><p>
Beyond our commercialized products, we are advancing a pipeline focused on innovative treatments for other acid-related GI disorders, including Eosinophilic Esophagitis (EoE).</p><p>
At Phathom, we are fueled by innovation, driven by purpose, and united by a shared commitment to improving patient outcomes. Our team comprises seasoned GI and industry experts with proven track records of delivering groundbreaking therapies, including anti-secretory agents. Together, we are tackling unmet medical needs and working hard to enhance the lives of patients.</p><p>
We seek motivated, innovative problem-solvers who excel in fast-paced, collaborative environments and are eager to make an impact. At Phathom, you&rsquo;ll find more than a career &ndash; you&rsquo;ll join our &ldquo;Phamily,&rdquo; where employees feel empowered, valued, and inspired to do their best work.</p><p>
In August 2025, we proudly earned the distinction of being Great Place to Work&reg; certified, with 91% of surveyed employees affirming that Phathom is an exceptional workplace.</p><p>
Ready to help change the landscape in GI? Join us and be part of something extraordinary.</p><p>
The Territory Sales Representative (TSR) has a responsibility to meet and exceed sales objectives in their assigned geography while in accordance with all applicable company and regulatory standards. The TSR will work to understand and identify customer needs, aligning appropriate resources and all pull-through activities. The TSR will acquire advanced product and disease state knowledge that allows for in-depth engagement with all health care professionals. Reporting to the Regional Sales Manager, this individual will promote the company&rsquo;s first ever product calling on Gastroenterologists, Advanced Practice Practitioners (APPs) and select Primary Care Physicians in assigned territory to achieve sales goals. The TSR will work closely with peers, Regional Sales Managers, and commercial colleagues to achieve territory, region, and corporate goals.</p><p><b>
Accountabilities:</b></p><ul><li>
Drives sales performance to ensure sales goals are met or exceeded.
</li><li>Maintain advanced product and disease state expertise to effectively engage Gastroenterologists, Primary Care Physicians, APPs, and office staff delivering clinically focused messages introducing a new treatment option and overcoming customer concerns.</li><li>
Continuously builds understanding of territory market dynamics and market access opportunities, accelerating pull-through by effectively communicating with HCPs and office staff.</li><li>
Works closely with Regional Sales Manager and Strategic Account Specialists (SAS) to effectively develop territory business plans to achieve sales goals.</li><li>
Works with peers, marketing, training, and sales operations, driving operational execution and sharing best practices.</li><li>
Meets all administrative management responsibilities including effective use of CRM, and expense reporting.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li><li>
Two years or more of successful medical sales experience (e.g., dental, medical device, laboratory, diagnostics) or one year pharmaceutical sales experience; GI Specialty experience preferred</li><li>
Proven and consistent track record of success in sales performance</li><li>
Experience launching new products</li><li>
Demonstrated success leveraging all resources (marketing, market access pull-through and technology solutions).
</li><li>Proven business acumen and analytical expertise</li><li>
Builds professional relationships with office staff and others in the customer network</li><li>
Demonstrated success in both live and virtual interactions.
</li><li>Ability to work in a fast paced, dynamic work environment</li><li>
Strong technical skills, computer proficiency with Microsoft Office Suite including Excel, PowerPoint and digital meeting platforms including Veeva Engage, Teams, Zoom etc.</li><li>
Valid driver&rsquo;s license and safe driving record</li><li>
Some territory overnight travel may be required depending on geography</li><li>
Travel to national, regional, and corporate office may be required</li></ul><p></p><p><b>
Phathom&rsquo;s Core Values:</b></p><ul><li>
Perseverance &ndash; With hard work and determination, together we overcome all obstacles</li><li>
Humble &ndash; We put others first, remain grounded and let our work speak for itself</li><li>
Accountable &ndash; We are reliable and take personal responsibility in all that we do. We take pride and ownership in our work every day</li><li>
Transparent &ndash; We say what we mean, debate openly and respectfully, and have no hidden agendas</li><li>
Entrepreneurial &ndash; We are nimble, agile and embrace innovation. We challenge the status quo, enjoy change and approach problems unconventionally</li></ul><br>
<b>
Benefits</b><p><br>
At Phathom, we prioritize the total well-being of our &ldquo;Phamily&rdquo; members. Our commitment is reflected in a competitive employee benefits package designed to support employees and their families&rsquo; overall well-being, now and in the future, including:</p><ul><li>
Highly competitive medical, dental and vision coverage options with low monthly premiums</li><li>
Roth &amp; Traditional 401(k) savings plan with annual employer match</li><li>
Long-term incentive equity compensation program</li><li>
Employee Stock Purchase Plan (ESPP)</li><li>
Comprehensive paid leave programs, including:</li><li>
16 weeks of paid parental leave for all new parents</li><li>
4-week part-time Bridge-Back-to-Work Program</li><li>
Hybrid and Flex Working Arrangements</li><li>
Unlimited Time Off</li><li>
17 paid company holidays in addition to a year-end winter shutdown period</li></ul><p>
Other Benefits:</p><ul><li>
Annual Fitness &amp; Wellbeing Reimbursement</li><li>
Company-provided Life and Accidental Death &amp; Dismemberment (AD&amp;D) insurance</li><li>
Company-provided short and long-term disability benefits</li><li>
Company-funded HSA plan</li><li>
Accident and Hospital Indemnity insurance</li><li>
Employee Assistance Program (EAP)</li><li>
Employee recognition program</li></ul><p>
The expected annual base salary range for this role is $90,000 - $140,000.</p><p>
Phathom is an equal opportunity employer that is committed to inclusion and diversity and provides equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.</p><p>
Applicants with a disability who require a reasonable accommodation for any part of the application, interview or hiring process can contact us by sending an email to careers@phathompharma.com.</p></div>

Territory Sales Representative - Manhattan South NYC

Rensselaer Polytechnic Institute

<p></p><div><p><b>Job Summary:</b></p>
 <p>The Administrative Coordinator manages and oversees the day-to-day operations and administrative support activities of the Dean of Students Office (DOSO), Conference Room, and Off-Campus Community Center. The Administrative Coordinator serves as the primary point of contact for both internal and external constituencies, assists and represents DOSO in communicating with constituents, and handles multiple issues and concerns as they arise. The Administrative Coordinator coordinates logistics for programming and completes special projects as needed by offices in the Dean of Students portfolio.</p>
<p><b>Who we are:</b></p>
<p>Founded in 1824, <b>Rensselaer Polytechnic Institute (RPI)</b> is the first technological research university in the United States. We bring creativity, science, and technology together to address society's greatest challenges. We cultivate exceptional problem-solvers by immersing them in a culture of rigorous inquiry, disciplined practice, and hands-on application. Our strategic plan, <i>RPI Forward, </i>charts a pioneering course for the next era of RPI. Explore the RPI Forward plan. ︎</p>
<p>Nestled on a beautiful 275-acre campus in upstate NY, RPI is home to five schools, 32 research centers, three makerspaces, an observatory, one of the world&rsquo;s fastest supercomputers, and the IBM Quantum System One - the first university-based quantum computer in the world.</p>
<p>With top notch employee health and retirement benefits, Rensselaer offers its full-time employees a generous paid time off program, tuition remission, and opportunities for career growth.</p>
<p><b>Minimum Qualifications:</b></p>
<ul><li>Highschool Diploma or equivalent</li>
<li>Five (5) or more years related experience</li>
</ul><p>Relevant combinations of education, training and experience may be considered.</p>
<p><b>Preferred Qualifications:</b></p>
<ul><li>Associate's Degree in related field</li></ul><br>
<div></div><p><b>Representative Job Duties:</b></p>
<ul><li>Manage daily office routines to ensure efficient and effective office operations. Triage incoming calls and serve as first point of contact. Provide DOSO staff with all relevant information to provide timely responses and follow-up. Assist the DOSO in planning, organizing prioritizing and coordinating the timely assignment, follow-up and completion of work and projects. Track and record leave time for DOSO. Ensure that new employees are appropriately processed for payroll and proper procedures are followed for employment separations</li>
<li>Plan and maintain complex, busy and shifting schedules of appointments, meetings and travel. Ensure members of the DOSO staff are prepared with essential information and background for each meeting and/or trip. Draft travel itineraries, reserve lodging, set up meeting rooms, and handle all logistics associated with these activities. Prepare and process travel and expense reports in accordance with Institute policies</li>
<li>Record Management: Develop and maintain an efficient, confidential records management system to ensure immediate availability of materials. Assist with the maintenance and coordination of judicial and/or student intervention case files in case management system (Maxient)</li>
<li>Train, supervise and schedule work-study students. Assure that work is done in a timely manner and evaluate performance. Prepare all work-study paperwork coordinating with financial aid and payroll. Prepare student, bi-weekly and semi-monthly payroll</li>
<li>Utilize enterprise-wide Institute systems (Banner and Data Warehouse) and subsidiary systems to monitor financial activity and provide reports to the DOSO and the Student Experience Business Manager. Monitor spending to ensure adherence to general policies and guidelines. Identify and resolve discrepancies in accordance with Institute and DOSO portfolio standards and policies</li>
<li>Maintain inventory of office supplies which includes ordering and invoice processing through OSCAR and Banner</li>
<li>Coordinate communication, marketing, and social media efforts for any DOSO programming and educational initiatives. Arrange event details including but not limited to purchasing supplies or equipment, catering, reserving space, setting up and tearing down</li>
<li>Ensure that public spaces in Academy Hall are adequately maintained by inspecting public areas on a weekly basis and initiating service requests as needed. Monitor any possible safety concerns. Coordinate with the Student Experience Operations Manager if required to manage larger repair projects</li>
<li>Other duties and special projects as assigned</li>
</ul><p><b>Shift:</b></p>
<p>Business Hours, Monday through Friday. Weekends or evenings occasionally required</p>
<p><b>Starting Salary/Rate:</b></p>
<p><b>Expected hiring range:</b> $20.00 - $23.75 / hr</p>
<p><b>Pay transparency disclosure:</b> The selected candidate&rsquo;s salary will be determined based on factors that include the available budget, internal equity, and the final candidate&rsquo;s qualifications, experience, education and other job-related credentials. This hiring range is provided as Rensselaer&rsquo;s good faith estimate of the expected hiring range at the time of posting.</p>
<p><b>Application instructions:</b></p>
<p>Follow the on-screen prompts to create a brief online profile. Please be ready to upload your resume and cover letter.</p>
<p>If you need assistance with the online application process, please contact careers@rpi.edu.</p>
<b>Job Posted Date:</b>
<p>Applications will be accepted until the position is filled.</p>
<p><b>Total Compensation and Benefits Information:</b></p>
<p>Rensselaer&rsquo;s Total Compensation Program is designed to provide stable pay growth, a comprehensive and affordable benefits package, and a comprehensive and affordable retiree medical and prescription plan. Our goal is to provide you and your family with a comprehensive health and welfare program as an umbrella of financial security and protection during your employment. For more information, please visit Benefits | Human Resources (rpi.edu).</p><div><br>
</div><div><p><i>Rensselaer Polytechnic Institute is committed to the cultivation of a community that is welcoming, inclusive, and above all values learning. We welcome candidates who bring a variety of perspectives to Rensselaer Polytechnic Institute's work and campus communities. Rensselaer Polytechnic Institute </i><i>is an Equal Opportunity Employer.</i></p>
<p><i>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or other characteristic protected by law.</i></p></div></div><p></p>

Administrative Coordinator

Mercy University

<div></div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><div><ul><li>Dobbs Ferry, NY, New York, United States
</li> </ul></div><div></div><div><ul><li>Staff Full-time
</li> </ul></div><div></div><div><ul><li>$19.30- $28.64 hourly</li></ul></div></div><div></div><div><div><b><br>
</b></div>
</div><div><p>Mercy University Libraries&rsquo; is seeking self-motivated, energetic, and detail-oriented candidates to fill a patron centered support role within the Dobbs Ferry Campus Circulation team. Reporting to the Associate Director, the position&rsquo;s primary duties will include supervising library circulation and reserve operations, assisting students and faculty with library resources and related technology needs. The Library Assistant will collaborate with branch circulation supervisors, the systems librarian, and reference librarians. Additionally, the position will monitor front desk inquiries, library computers, printers, and software resources and support the Associate Director in printing student research posters and related tasks. Candidates should be friendly, open-minded, and technologically inquisitive. Good communication skills and customer service orientation are a must.</p>
<p><b>
Essential Job Functions &amp; Responsibilities:</b></p>
<p><i>
Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.</i></p>
<ul>
<li>Oversee &amp; perform library circulation operations (check-in/out of materials)</li>
<li>Provide assistance printing and tracking student research posters</li>
<li>Checkout and monitor student laptop lending</li>
<li>Process and monitor intercampus loan requests</li>
<li>Explain and enforce library policies (e.g., loan periods, reserve policies, noise guidelines, study room bookings) with clarity and diplomacy</li>
<li>Assist library patrons (students, staff, faculty, and general public) with using OCLC WMS or other Integrated Library System&rsquo;s (ILS)/Online Public Access Catalog (OPAC)</li>
<li>Refer students to a reference librarian when appropriate via phone or online chat</li>
<li>Instruct students, faculty, and staff in the proper use of library equipment</li>
<li>Basic troubleshooting of PC&rsquo;s, printers, copiers &amp; scanners; elevate issues to Helpdesk as necessary</li>
<li>Support students, faculty, and staff in the use of library computer hardware and software including, OCLC WMS, internet browsers &amp; MS Office 365 suite</li>
<li>Assist in monitoring quote, requisition, purchase order processing</li>
<li>Assist with library personnel reimbursement</li>
<li>Opens and closes the library as scheduled</li>
<li>Manage patron requests for information, service and/or support</li>
<li>Assist in oversight and delegate shelf reading assignments to student assistants</li>
<li>Report facility or maintenance issues as required</li>
<li>Perform other duties/projects as assigned</li>
</ul>
<p> <b>Required Skills &amp; Experience</b></p>
<ul>
<li>Minimum one year of experience with an automated library system, preferred</li>
<li>Working knowledge of computer hardware and software programs including but not limited to MS Office 365, OCLC WMS, etc. Adobe CC (a plus)</li>
<li>Demonstrated leadership, interpersonal, written, oral communication, problem-solving, organizational, and presentation skills</li>
<li>Demonstrated evidence of detail-orientation, customer service orientation, and ability to work independently</li>
<li>Ability to work and travel to other Mercy campuses as needed</li>
<li>Flexibility to work days or evenings</li>
<li>Bilingual a plus</li>
</ul>
<p><b>Education Requirements:</b></p>
<ul>
<li>Bachelor&rsquo;s degree preferred; Associates degree or some college credits required</li>
</ul>
<p><b>Physical/Other Requirements:
</b></p><ul><li>Position requires evening availability</li>
<li>Must be able to work at different campus libraries when needed</li>
<li>Must be able to push, pull, move or lift up to 30 lbs.</li>
</ul></div></div></div></div></div></div><div></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>Similar Jobs:</b></h2>
</div></div><div></div><div><div><div><h3 class="jobSectionHeader"><b>Manager of Employer Relations- A00738</b></h3><b>
</b><div></div><div>The Manager of Employer Relations plays a vital role in supporting the employer engagement strategy at Mercy University. Working under the direction of the Director of Employer Relations, the manager maintains assigned employer relationships and supports the development of new partnerships with corporate, regional, and local private and public sector employers. The manager plans and executes employer events in addition to gathering and promoting experiential learning opportunities for Mercy University students across all schools. This position requires strong organizational skills, attention to detail, and the ability to build and maintain professional relationships. The manager is expected to perform other duties as assigned; occasional weekend and evening hours may be required.</div>
</div><div><h3 class="jobSectionHeader"><b>Career Counselor- P00256</b></h3><b>
</b><div></div><div>The Career Counselor is a key player in implementing a comprehensive suite of career readiness programs, tools, resources, and services for Mercy College. The Career Counselor offers career coaching to students, hosts and supports programming, conducts proactive outreach to students, and offers career support through classroom visits. In addition, the Career Counselor supports one or two major projects for the team; major projects in Career &amp; Professional Development include career in curriculum, data management, technology systems, and marketing.</div>
</div><div><h3 class="jobSectionHeader"><b>Associate Director, University Advisement- A00207</b></h3><b>
</b><div></div><div>The Associate Director of University Advisement is responsible for being highly accessible, integrating services and programs in academic advising, student intervention and support, professional integrations for student development, academic integrations for student development, and social integration for student development. The Associate Director supervises a team of staff that will also provide these services in a detailed and tailored approach, positing mentorship as a key relationship dynamic and providing an intentional standard of care. These services and programs will support student success, self-efficacy, and a transformational college experience, maximizing the student-centered approach and deepening connection to the Mercy University community through all years of enrollment matriculation.</div>
</div></div></div></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>About Mercy</p>
<p>
Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.</p>
<p>
Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.</p>
<p>
Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.</p>
<p>
Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.</p>
<p>
Mercy&rsquo;s student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.</p>
<p>
At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.</p><br>
<p></p>
</div></div>
</div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>Our Mission:</p>
<p>
Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.</p><br>
<p></p>
</div></div>
</div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>Benefits Eligible:</p>
<p>
Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.</p><br>
<p></p>
</div></div>
</div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>EEO Statement</p>
<p>
Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.</p>
<p>
As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) 674-7839, Option 6 or via email at HR@mercy.edu.</p>
<p>
The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.</p><br>
<p></p>
</div></div>
</div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div><p>Campus Safety</p>
<p>
Mercy University is committed to providing a safe and welcoming environment for all.</p></div></div></div></div></div></div></div></div></div></div></div></div><p></p>

Library Assistant- C00044

Explore 236+ Business office manager in New York this August. Find roles across top companies and apply now to boost your career.