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executive administrative assistant Jobs in New York

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executive personal assistant

personal assistant

c level executive assistant

BCL Search

<div>
 
 Our client, a fast-growing, global Advisory and Investing Platform, is seeking an experienced Executive/Personal Assistant to support the CEO, working closely under the direction of the Chief of Staff. This role will be based in their Midtown office and will require a highly polished, detail-oriented professional who thrives in a fast-paced, high-touch environment. The ideal candidate will have experience supporting senior executives in both a business and personal capacity, and must be proactive, discreet, and highly organized.
 
 
 
 
 <ul>
 <li>
 
 RESPONSIBILITIES
 
 Manage complex business and personal calendars; coordinate internal/external meetings across multiple time zones and adjust for real-time changes
 </li>
 <li>
 Act as gatekeeper, maintaining boundaries around executive availability and ensuring daily schedules run smoothly
 </li>
 <li>
 Coordinate commercial and private travel, including flights, hotels, cars, drivers, and visa/passport management; prepare detailed itineraries and monitor live updates
 </li>
 <li>
 Prepare forward-looking calendars for executive visibility into upcoming travel, events, and in-person meetings
 </li>
 <li>
 Manage all expense processing, including collecting receipts, reconciling statements, and submitting reports
 </li>
 <li>
 Order daily meals, plating of meals, handle catering and conference room coordination, and register guests with security
 </li>
 <li>
 Answer calls, direct messages and greet incoming guests and clients
 </li>
 <li>
 Assist with large holiday gift lists, office supply needs, internal events, and team-building coordination
 </li>
 <li>
 Handle personal errands and scheduling, including doctor appointments, prescription refills, event ticketing, dinner reservations, bank deposits etc.
 </li>
 <li>
 Collaborate with additional Family PA on children&rsquo;s scheduling and assist with family travel/vacation planning
 </li>
 <li>
 Provide general support on ad hoc projects, light research, and presentation prep
 </li>
 <li>
 Work closely with Chief of Staff, taking direction for the CEO
 </li>
 <li>
 Help oversee and maintain the Office of the CEO&rsquo;s e-mail, ensuring accuracy and timely updates for effective communication
 </li>
 <li>
 Liaise and coordinate with the broader Executive Assistant team to streamline communication, align on scheduling priorities, and maintain best practices
 </li>
 <li>
 </li>
 <li>
 
 REQUIREMENTS
 
 Bachelor&rsquo;s Degree required
 </li>
 <li>
 10-15+ years of experience supporting a C-level executive in a hybrid EA/PA role
 </li>
 <li>
 Highly proficient in Microsoft Outlook and calendar management
 </li>
 <li>
 Strong communication skills and impeccable discretion
 </li>
 <li>
 Proven ability to anticipate needs, solve problems, and operate independently
 </li>
 <li>
 Extremely detail-oriented, organized, and calm under pressure
 </li>
 </ul>
 
 
 
 
 
 SALARY
 
 
 
 $150-175K (DOE) + Bonus
 
 
 
 
 
 HOURS
 
 
 
 8:15/8:30 AM &ndash; 5:00/5:30 PM + ability to respond on evenings and weekends.
 
 
 True 24/7 mindset required.
 
</div>

Executive/Personal Assistant to CEO of Boutique, Midtown Investment Firm

Tokio Marine HCC

<div>Role Details:
Job Title: Executive Assistant
Location: New York, NY (Hybrid 4:1)
Reports To: President and CEO, Tokio Marine HCC - North America P&amp;C
Employment Type: Full Time
Help Us Insure It:
Tokio Marine HCC is a global industry-leading specialty insurance group, backed by the strength and stability of the Tokio Marine Group. Offering over 100 classes of specialty insurance, we empower clients to pursue opportunities confidently through our &ldquo;Mind Over Risk&rdquo; philosophy. More than an insurance company, we are an organization built on innovation, unity, and trust.
At our core, we are Always Advancing , driven by innovation and an entrepreneurial spirit that keeps us moving forward. Our people are Experts in Tomorrow , using curiosity and smart working to anticipate what&rsquo;s next. With a culture rooted in Reaching Out , we foster genuine collaboration and support, ensuring every individual has the opportunity to succeed and make a difference.
Role Overview:
The Executive Assistant to the President and CEO, Tokio Marine HCC - North America P&amp;C serves as a strategic partner and trusted advisor, providing high-level administrative, operational, and organizational support. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant plays a critical role in enabling the President to operate effectively by anticipating needs, streamlining workflows, and ensuring alignment across key business initiatives. Additionally, the Executive Assistant will offer support to other leaders as needed, further enhancing collaboration and operational effectiveness.
Key Responsibilities:
<ul><li>Manage and optimize the President&rsquo;s calendar, ensuring alignment with business priorities and strategic objectives</li>
<li>Serve as a gatekeeper and facilitator, prioritizing access to the President and managing competing demands</li>
<li>Anticipate needs and proactively address issues to enhance executive effectiveness</li>
<li>Prepare briefing materials, agendas, presentations, and reports for meetings, board interactions, and external engagements</li>
<li>Act as a liaison between the President and senior leadership, employees, and external stakeholders</li>
<li>Draft, review, and manage correspondence, presentations, and confidential communications</li>
<li>Coordinate executive meetings, leadership sessions, and offsite events, ensuring clear agendas and follow-up actions</li>
<li>Facilitate communication flow across departments to ensure alignment and execution of priorities</li>
<li>Screen and prioritize incoming communications, including email, calls, and requests</li>
<li>Support execution of key strategic initiatives and special projects led by the President</li>
<li>Track progress on high-priority initiatives and follow up with stakeholders to ensure timely completion</li>
<li>Assist with preparation of executive dashboards, reports, and business updates</li>
<li>Coordinate domestic and international travel arrangements, including detailed itineraries</li>
<li>Handle sensitive and confidential information with the highest level of professionalism and discretion</li>
<li>Exercise sound judgment in decision-making and escalation of issues</li>
<li>Manage budget and prepare expense reports</li>
<li>Maintain and frequently update databases that the executives use in their day-to-day activities</li>
<li>Review incoming mail, requests for action or information and route to the appropriate staff member for action</li>
<li>Oversee and assist with building management, maintenance of office equipment, inventory of general supplies and equipment, and other miscellaneous supply contracts such as overnight delivery, courier services, document destruction, and record storage</li>
</ul>Minimum Knowledge, Qualifications and Education Requirements:
<ul><li>Bachelor&rsquo;s Degree is required</li>
<li>5+ years of experience supporting C-level executives in a corporate environment</li>
<li>Excellent written and verbal communication skills with an emphasis on confidentiality, tact, and diplomacy</li>
<li>Advanced organizational and analytical skills; demonstrated ability to manage multiple tasks simultaneously</li>
<li>Ability to anticipate needs and operate proactively with minimal direction</li>
<li>Advanced proficiency and experience using Microsoft Office package (Outlook, Excel, PowerPoint, Word)</li>
</ul>What We Offer:
<ul><li>Competitive salary and comprehensive benefit package</li>
<li>Strong learning culture with ongoing development opportunities</li>
<li>Opportunities for growth and career advancement</li>
<li>Comprehensive medical, vision, and dental coverage, with eligibility beginning on your first day of employment</li>
<li>Basic life and disability insurance</li>
<li>401(k) plan with 6% company match</li>
<li>20 days of PTO, two floating holidays, approximately 11 paid holidays, and volunteer time off</li>
<li>Paid parental leave</li>
<li>Access to our award-winning wellness program, including mental health services, fitness network membership, and a complimentary Headspace subscription</li>
<li>Student loan matching program</li>
<li>Employee discount program</li>
<li>An opportunity to do meaningful work and love what you do</li>
</ul>Pay Transparency:
The pay range for this position is $89,400 - $123,000, which includes geographic adjustments, where applicable. The pay range is the range THMCC, in good faith, believes is the range of compensation for this role at the time of this posting. The hired applicant will be offered pay within the entire range based on the candidate&rsquo;s geographic location, qualifications, work experience, education, and/or skill level. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin, sexual orientation, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws.
As an insurance company, we comply with certain federal, state and local laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC &sect; 1033(e)), which restricts our ability to employ individuals with certain types of criminal convictions. Where not restricted by law and for criminal history not covered by this law, the Company will consider qualified applicants with arrest or conviction history in compliance with applicable law.
About Us:
Tokio Marine HCC is a leading specialty insurance group with offices in the United States,the United Kingdom, Europe, and other exciting locations. With the strength and stability that comes from being a member of the Tokio Marine Group, and more than fifty years of growth, profitability, and stability, we offer important insurance products that most people don&rsquo;t even know exist. Every policy we write is special, enabling our clients to do amazing things.
Applying our Mind Over Risk philosophy to writing insurance allows our customers to take on opportunity with confidence. That philosophy defines our way of thinking, unites us as a team, and differentiates us from our competitors. We are much more than just an insurance company; we are a good company.
Equal Opportunity Employer:
TMHCC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity, genetic information, marital status, medical condition, national origin, physical or mental disability, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances.
#LI-CB1</div>

Executive Assistant

Duolingo

<div>
 Our mission at Duolingo is to develop the best education in the world and make it universally available. It&rsquo;s a big mission, and that&rsquo;s where you come in!
 
 
 At Duolingo, you&rsquo;ll join a team that cares about educating our users, experimenting with big ideas, making fact-based decisions, and finding innovative solutions to complex problems. You&rsquo;ll have limitless learning opportunities and daily collaborations with world-class minds &mdash; while doing work that&rsquo;s both meaningful and fun.
 
 
 Join our life-changing mission to develop education for our half a billion (and growing!) learners around the world.
 
 
 Read our blog to learn more.
 
 
 
 About The Role...
 
 
 
 We&rsquo;re hiring a Senior Executive Assistant to support two C-level leaders, owning the operational details that help them spend time where it matters most and keep their busy days running smoothly. This role is based in New York City with in-office presence Monday&ndash;Thursday and light travel as needed.
 
 
 
 🧠 You will...
 
 
 
 <ul>
 <li>
 Support our Chief Product Officer and our Chief Technology Officer, primarily in the areas of: calendar management, travel management, and internal event planning and culture building
 </li>
 <li>
 Provide lighter support to our VP of Learning and Curriculum in the areas listed above
 </li>
 <li>
 Contribute to the health and evolution of the Executive Operations team
 
 
 </li>
 </ul>
 
 ✅ You have...
 
 
 
 <ul>
 <li>
 7+ years as an executive assistant or similar, with a significant portion of time at a fast-paced, tech-centric company at a similar or later growth stage than Duolingo
 </li>
 <li>
 A track record of utmost judgment and anticipating and solving problems proactively
 </li>
 <li>
 Outstanding attention to detail, especially with calendars, travel, events, and written communication
 </li>
 <li>
 Tech-savviness and are experimenting frequently with AI and automation with increasing success
 </li>
 <li>
 Ability to build trust and get things done together with a variety of personalities and roles
 </li>
 <li>
 Resilience to navigate constant change, both on calendars and in the organization
 </li>
 <li>
 Experience planning multiple complex events in a leadership role
 </li>
 <li>
 Experience supporting teams across multiple global time zones and frequent travel
 </li>
 <li>
 Ability to work in the office M-Th
 </li>
 <li>
 Ability to travel up to 15% of the time, usually between Pittsburgh and NYC
 </li>
 <li>
 Comfort reporting into Duolingo&rsquo;s People function as an Executive Operations team member
 
 
 </li>
 </ul>
 
 ⭐ Exceptional candidates will have...
 
 
 
 <ul>
 <li>
 Experience supporting product, technology, and/or engineering executives
 </li>
 <li>
 Proficiency with G Suite, Slack, Zoom, Mac, and generative AI in an EA context
 </li>
 <li>
 Experience managing others or leading administrative programs
 
 
 </li>
 </ul>
 
 We post a multi-level salary range for all of our roles.
 
 
 
 
 This is not inclusive of the rest of our awesome portfolio that includes equity compensation and world-class benefits. Our salary ranges are the same for all US locations. Your recruiter can share more details about the range for a specific level during the hiring process.
 
 
 The actual salary within the range is determined by many factors including but not limited to, skills, experience, education, and internal equity.
 
 
 
 
 Salary Range
 
 
 
 $130,900&mdash;$177,100 USD
 
 
 Take a peek at how we care for our employees' holistic well-being with our benefits here.
 
 
 We will do everything we can within reason to make sure that your interview takes place in an environment that fairly and accurately assesses your skills. If you need assistance or accommodation, please contact accommodations@duolingo.com.
 
 
 Duolingo is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
 
 
 By applying for this position your data will be processed as per the Duolingo Applicant Privacy Notice.
 
 
 Unfortunately, there is a rise in scammers pretending to be real Duolingo employees. Duolingo and our employees will never ask for your Social Security number, bank details, or passport info, and we&rsquo;ll never ask you to deposit a check, purchase equipment, or exchange money during the interview process. Real Duolingo employees always use an email that ends in
 
 @duolingo.com
 
 or
 
 @recruiting.duolingo.com
 
 . Stay alert and double-check these details before sharing any information.
 
 
 Sign up for job alerts here.
</div>

Senior Executive Assistant

Christian Dior Couture

<div>
 Position
 
 
 
 Job Title:
 
 Executive Assistant to SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Reports to:
 
 SVP Finance &amp; Operations and Chief Commercial Officer
 
 
 
 Job Purpose
 
 
 
 The Executive Assistant to the SVP Finance &amp; Operations and Chief Commercial Officer performs a wide variety of complex and confidential administrative duties, including calendar management, travel organization, meeting coordination, and managing corporate travel. The Executive Assistant uses initiative, tact, judgment, confidentiality, as well as strong interpersonal and organizational skills to support both executives and ultimately the broader objectives of the organization.
 
 
 Job responsibilities
 
 
 
 Tasks And Responsibilities
 
 
 
 <ul>
 <li>
 Supports the SVP Finance &amp; Operations and Chief Commercial Officer by carrying out administrative assignments accurately and in a timely manner as directed.
 </li>
 <li>
 Composes, edits, and distributes correspondence according to established guidelines, including email, memos, and PowerPoint presentations.
 </li>
 <li>
 Provides executive-level support to senior management, internal and external business partners to ensure all information is addressed in a timely manner.
 </li>
 <li>
 Reconciles, tracks, and approves expense reports for the SVP Finance &amp; Operations, Chief Commercial Officer, or other personnel as directed.
 </li>
 <li>
 Maintains complex business and personal calendars, coordinates senior management meetings, multi-party audio/visual conference calls, and proactively brings together resources as needed.
 </li>
 <li>
 Orchestrates all logistics of international and domestic travel for the SVP Finance &amp; Operations and Chief Commercial Officer as directed.
 </li>
 <li>
 Prepares detailed itineraries and agendas regarding transportation, hotel accommodations for executive team and designated visitors.
 </li>
 <li>
 Plans conferences and on-site/off-site meetings, negotiates venue rates, facilitates all equipment, and ensures attendees and presenters are equipped with their requirements.
 </li>
 <li>
 Screens telephone calls and personally provides requested information or refers to other staff.
 </li>
 <li>
 Establishes and maintains comprehensive records, reports, reference materials, and communications; Records actions on sensitive issues and releases information to authorized parties as directed.
 
 
 </li>
 </ul>
 
 Travel Management
 
 
 
 <ul>
 <li>
 Lead and oversee all aspects of corporate travel management, serving as the primary point of contact for travel-related inquiries and coordination between our travel agency and Dior employees.
 </li>
 <li>
 Develop, implement, and continuously refine travel policies, ensuring compliance with budget parameters while identifying cost-effective travel solutions.
 </li>
 <li>
 Ensure smooth travel process approval.
 </li>
 <li>
 Optimize and streamline travel booking processes to improve efficiency, consistency, and employee experience.
 </li>
 <li>
 Advise employees on travel policies, procedures, and approval requirements, ensuring adherence while proactively addressing questions, concerns, and travel-related challenges.
 </li>
 <li>
 Maintain current knowledge of industry trends, supplier developments, and travel regulations to adapt strategies and enhance the overall travel experience for employees.
 </li>
 <li>
 Any other tasks as assigned from time to time.
 
 
 </li>
 </ul>
 Profile
 
 
 <ul>
 <li>
 A minimum of 5 years of C-Level Executive Assistant experience.
 </li>
 <li>
 Ability to remain composed in difficult situations.
 </li>
 <li>
 Ability to perform routine and specialized duties at assigned times and for long periods of time when necessary.
 </li>
 <li>
 Ability to time manage and organize tasks based upon shifting priorities.
 </li>
 <li>
 Ability to work independently and make sound decisions.
 </li>
 <li>
 Ability to demonstrate effective verbal and written communication skills.
 </li>
 <li>
 Strong telephone technique etiquette and communication skills.
 </li>
 <li>
 Ability to demonstrate tact and discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature.
 </li>
 <li>
 Ability to establish and maintain good working relationships with all levels of the organization and external parties.
 </li>
 <li>
 Ability to operate all equipment and programs necessary to perform the job.
 </li>
 <li>
 Ability to travel as needed.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a salary within the range of $100k &ndash; $125k annually, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability. Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contributions matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the Houst of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>

<div>
 
 WPP is the trusted growth partner for the world&rsquo;s leading brands.
 
 
 
 
 We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company &ndash; powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth.
 
 
 
 
 We have been building the world's most valuable brands for 50 years and have global reach across 100+ markets, with deep local expertise.
 
 
 
 
 Our people are the key to our success. We're committed to fostering a culture of creativity, belonging and continuous learning, attracting and developing the brightest talent, and providing exciting career opportunities that help our people grow.
 
 
 
 
 For more information, visit WPP.com.
 
 
 
 WPP is looking to add an Executive Assistant. Our teams are populated by a blend of brand, content and social experts: strategists &amp; analysts, creatives &amp; designers, producers &amp; distributors, all committed to making the most of every media moment. We specialize in matching the right content to the right audience at the right moment; supported by best-in-class automation tools to deploy tailored assets at scale. Everything we do is purpose-built for the new marketing landscape.
 
 
 
 What you&rsquo;ll be doing:
 
 
 
 <ul>
 <li>
 Partnering with the executives you support to ensure all duties are carried out accurately and efficiently.
 </li>
 <li>
 Managing several executive calendars, making informed decisions regarding availability, keeping the executives apprised of calendar, action items, messages and follow-up regarding relevant business issues, both internal and external.
 </li>
 <li>
 Creating domestic and international travel itineraries and anticipating and planning for details that may arise during travel.
 </li>
 <li>
 Serving as a project leader for special events, lunches and dinners including agenda creation, logistics, catering and production logistics.
 </li>
 <li>
 Creating and editing documents in Word, PowerPoint and Excel with finesse and acute attention to detail.
 </li>
 <li>
 Governing deadlines, agendas, and timelines for projects and other deliverables.
 </li>
 <li>
 Handling highly confidential information discreetly.
 </li>
 <li>
 Interfacing with the Function and supporting requests including partnering with other assistants across the group.
 </li>
 <li>
 You will liaise with Facilities, Auditors, Team Leaders and others across WPP network
 
 
 </li>
 </ul>
 
 What you&rsquo;ll need:
 
 
 
 <ul>
 <li>
 10 years of project/program support experience and a minimum of 3 years supporting C-level executives
 </li>
 <li>
 Proactive and continuous improvement mindset
 </li>
 <li>
 Comfort working in an ambiguous, evolving environment that is undergoing exciting transformation
 </li>
 <li>
 The ability to take initiative and manage programs end-to-end with minimal oversight
 </li>
 <li>
 Acute attention to detail and understanding of best-in-class service/hospitality principals
 </li>
 <li>
 Demonstrated success working under tight deadlines with competing and changing priorities, while ensuring accuracy and professionalism
 </li>
 <li>
 A high level of personal ownership, initiative, drive, accountability, and maturity
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to present thoughts clearly, accurately, and succinctly
 </li>
 <li>
 Digitally savvy and proficient with Outlook calendar and Microsoft Office suite; primarily Word, Excel and PowerPoint
 </li>
 <li>
 Knowledge of media, advertising, PR or marketing industry a plus
 
 
 </li>
 </ul>
 
 Who you are:
 
 
 
 
 You're open
 
 :
 
 
 We are inclusive and collaborative; we encourage the free exchange of ideas; we respect and celebrate diverse views. We are open-minded: to new ideas, new partnerships, new ways of working.
 
 
 
 You're optimistic
 
 :
 
 
 We believe in the power of creativity, technology and talent to create brighter futures or our people, our clients and our communities. We approach all that we do with conviction: to try the new and to seek the unexpected.
 
 
 
 You're extraordinary:
 
 we are stronger together: through collaboration we achieve the amazing. We are creative leaders and pioneers of our industry; we provide extraordinary every day.
 
 
 
 What we'll give you:
 
 
 
 
 Passionate, inspired people
 
 &ndash; We aim to create a culture in which people can do extraordinary work.
 
 
 
 Scale and opportunity
 
 &ndash; We offer the opportunity to create, influence and complete projects at a scale that is unparalleled in the industry.
 
 
 
 Challenging and stimulating work
 
 &ndash; Unique work and the opportunity to join a group of creative problem solvers. Are you up for the challenge?
 
 
 The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, go to https://mybenefits.wpp.com/public/welcome for more details.
 
 
 $60,000&mdash;$140,000 USD
 
 
 
 We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we&rsquo;ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.
 
 
 
 
 WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.
 
 
 
 
 Please read our Privacy Notice (https://www.wpp.com/en/careers/wpp-privacy-policy-for-recruitment) for more information on how we process the information you provide.
 
 
 
</div>

Career Group

<div>
 
 
 Executive Assistant to C-Suite Executive &ndash; Innovative Technology Company
 
 
 
 
 $110,000-120,000 DOE + Bonus Eligible + Great Benefits
 
 
 
 A
 
 dynamic, innovative tech company
 
 is seeking a highly proactive and "big-picture"
 
 Executive Assistant
 
 to support one of their C-Suite Executives with lighter support to two additional Executives.
 
 
 
 
 
 This is a position for a critical thinker who thrives in a true thought partner role, partnering with an innovative executive. Based in a creative
 
 West Village
 
 office, you will join a high-growth, collaborative environment where the EA team is a central pillar of the firm&rsquo;s daily success.
 
 
 
 
 
 
 Onsite (5 days/week)
 
 
 Hours:
 
 8:45am-6pm
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Strategic Partnership:
 
 Manage the C-suite executive&rsquo;s day/time with precision&mdash;organizing agendas, providing updates, and ensuring all materials are prepped (and printed) in advance.
 </li>
 <li>
 
 Proactive "Managing Up":
 
 Anticipate needs before they arise, from routing the team&rsquo;s daily priorities to organizing lunch during back-to-back meeting blocks.
 </li>
 <li>
 
 Talent &amp; Culture Support:
 
 Coordinate initiatives including offsite events, team merch orders, and tracking strategic goals and service anniversaries.
 </li>
 <li>
 
 Complex Logistics:
 
 Handle heavy calendar management and travel coordination for the three executives, often across multiple time zones.
 </li>
 <li>
 
 Confidential Liaison:
 
 Maintain the highest level of discretion while handling sensitive information related to global people strategy and business scaling.
 </li>
 <li>
 
 Recruitment Support:
 
 Assist with high-priority interview scheduling and T&amp;E for the team as they scale the organization.
 </li>
 </ul>
 
 
 The Ideal Candidate
 
 
 <ul>
 <li>
 
 Experience:
 
 4+ years of executive-level support, specifically within a
 
 tech, startup, or fast-paced, high-growth environment.
 
 </li>
 <li>
 
 Tech Savvy:
 
 Extremely resourceful with technology (Microsoft Office, Google Workspace) and capable of navigating new systems with ease.
 </li>
 <li>
 
 Communication Style:
 
 A proactive, independent thinker who can communicate cross-functionally with other EAs and executives to "connect the dots" firm-wide.
 </li>
 <li>
 
 Attention to Detail:
 
 Meticulous regarding preferences and small details that ensure an executive&rsquo;s day runs flawlessly.
 </li>
 <li>
 
 Personal Attributes:
 
 Self-motivated, positive, outgoing, and extremely professional
 </li>
 </ul>
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Green Key Resources

<div>
 
 International law firm is seeking an Administrative Assistant to support a high-level executive. Must have 3+ years of relevant experience including c-suite support. Law firm experience is required.
 
 
 
 
 
 Onsite Monday - Friday
 
 
 Hours: 9:30am - 5:30pm
 
 
 Salary range: 90k - 110k base plus OT + bonus eligible
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage complex calendars, coordinate meetings, and ensure seamless scheduling.
 </li>
 <li>
 Prepare and process expense reports, including reconciliation of credit card transactions.
 </li>
 <li>
 Track deadlines and proactively follow up on deliverables to ensure timely completion.
 </li>
 <li>
 Assist in coordinating and executing special projects involving multiple stakeholders.
 </li>
 <li>
 Maintain professionalism and responsiveness in all interactions.
 </li>
 <li>
 Draft, proofread, and finalize documents, presentations, and correspondence.
 </li>
 <li>
 Handle confidential and sensitive information with discretion and integrity.
 </li>
 <li>
 Provide organizational support for events, meetings, and other firm activities.
 </li>
 <li>
 Assist with miscellaneous tasks, including errands and addressing time-sensitive needs.
 </li>
 <li>
 Collaborate with senior leadership on operational and strategic initiatives.
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Minimum of 3+ years of experience supporting C-suite executives in a law firm.
 </li>
 <li>
 Exceptional written and verbal communication skills, with strong attention to detail.
 </li>
 <li>
 Demonstrated ability to manage multiple priorities in a dynamic environment.
 </li>
 <li>
 Strong organizational and time management skills.
 </li>
 <li>
 Proactive and resourceful approach to problem-solving and task management.
 </li>
 <li>
 Availability outside regular hours to support urgent business matters when needed.
 </li>
 </ul>
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Administrative Assistant

Explore 1140+ C level executive assistant in New York this May. Find roles across top companies and apply now to boost your career.

1140 c level executive assistant jobs In New York

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