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clerical assistant

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Baptist Health South Florida

<div>Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 25 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2024-2025 U.S. News &amp; World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 45 high-performing honors. 
 
What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact &ndash; because when it comes to caring for people, we're all in.<h2 class="jobSectionHeader"> 
Description:</h2> 
The Admin Assistant 3 is responsible advanced clerical and related administrative work reporting to a Director/AVP. Employees in this position perform a variety of advance clerical, administrative and special projects for a Director/AVP. Employees utilize a variety of office skills and considerable judgment in relieving the executive of administrative details. General supervision is received from a Director/AVP who reviews work for satisfactory performance of clerical and administrative duties and for attainment of desired goals and objectives.
Estimated pay range for this position is $20.02 - $24.22 / hour depending on experience.<h2 class="jobSectionHeader">
Qualifications:</h2> 
Degrees:<ul><li>
High School, Certificate, GED, Training, Experience</li></ul>
Additional Qualifications:<ul><li>
Clerical/administrative experience.</li><li>
Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.</li><li>
Ability to operate office equipment (i.
e.
: copiers, fax machines, printers etc.
) Work requires written and verbal communication skills.</li><li>
General knowledge of company policies, practices and operations.</li><li>
Must be able to maintain confidentiality.</li></ul>
Minimum Required Experience: 2 Years 
EOE, including disability/vets</div>

Admin Assistant 3, Magnet Designation

<div>Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 25 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2024-2025 U.S. News &amp; World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 45 high-performing honors. 
 
What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact &ndash; because when it comes to caring for people, we're all in.<h2 class="jobSectionHeader"> 
Description:</h2> 
The Admin Assistant 3 is responsible advanced clerical and related administrative work reporting to a Director/AVP. Employees in this position perform a variety of advance clerical, administrative and special projects for a Director/AVP. Employees utilize a variety of office skills and considerable judgment in relieving the executive of administrative details. General supervision is received from a Director/AVP who reviews work for satisfactory performance of clerical and administrative duties and for attainment of desired goals and objectives. Estimated pay range for this position is $20.02 - $24.22 / hour depending on experience.<h2 class="jobSectionHeader">
Qualifications:</h2> 
Degrees:<ul><li>
High School Diploma, Certificate of Attendance, Certificate of Completion, GED, or equivalent training or experience.</li></ul>
Additional Qualifications:<ul><li>
Clerical/administrative experience.</li><li>
Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.</li><li>
Ability to operate office equipment (i.</li><li>
e.</li><li>
: copiers, fax machines, printers etc.</li><li>
) Work requires written and verbal communication skills.</li><li>
General knowledge of company policies, practices and operations.</li><li>
Must be able to maintain confidentiality.</li></ul>
Minimum Required Experience: 2 Years 
EOE, including disability/vets</div>

Administrative Assistant 3, Patient Experience

Kendall Toyota

<div>Who We Are:
Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time!
What We Offer:
Our associates enjoy competitive compensation and benefit offerings, among the best in the industry, and some of which include:<ul><li>
3 weeks of Paid Time-Off per year.</li><li>
Paid Holidays.</li><li>
401(k) Retirement Plan with 50% Employer Match.</li><li>
Paid Health, Gap, Life and AD&amp;D Insurance.</li><li>
Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.</li><li>
Paid Volunteer Time-Off Program.</li><li>
Award-Winning Wellness Program and Healthcare Premium Incentives.</li><li>
Employee Discounts.</li><li>
ASE certification reimbursement and paid continuing education program to further your career.</li><li>
Continued education, manufacturer hands-on and web-based training.</li></ul>
We presently have an employment opportunity for an Administrative Assistant in our of our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.
What are the day-to-day responsibilities?
<ul><li>Answers telephones and takes messages or transfer calls.</li><li>
Schedules appointments and updates event calendars.</li><li>
Sorts and handles incoming mail and outgoing mail.</li><li>
Copies, files, and maintains paper or electronic documents and records.</li><li>
Edits company correspondence and ensures document accuracy.</li><li>
Drafts routine memos, billing, or other reports.</li><li>
Arranges staff meetings.</li><li>
Maintains databases and filing systems, whether electronic or paper.</li><li>
Prepares and processes billing and other office documents.</li><li>
Performs basic bookkeeping.</li><li>
Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.</li><li>
Works on personal and confidential matters of the Dealer as needed.</li></ul><h1 class="jobSectionHeader">
Position Requirements:</h1><ul><li>
High-school diploma.</li><li>
Basic computer knowledge.</li><li>
Excellent verbal and written communication skills.</li><li>
Organizational skills for efficient office control.</li><li>
High Integrity. This position has access to sensitive or private information that must be kept confidential.</li><li>
Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.</li><li>
Must have a valid driver&rsquo;s license.</li></ul>
Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.
Your employment with Kendall Imports, LLC, or West Kendall Imports LLC, or GFB Enterprises LLC (collectively referred to as the &ldquo;Bean Automotive Group&rdquo;) is a voluntary one and is subject to termination by you or the Bean Automotive Group at will, with or without cause, and with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of the Bean Automotive Group&rsquo;s employees. This policy of employment-at-will may not be modified by any employee and shall not be modified in any publication or document. The only exception to this policy is a written employment agreement approved at the discretion of a duly authorized officer of the Bean Automotive Group. This document is not intended to be a contract of employment or a legal document, and is subject to change at Management&rsquo;s discretion.</div>

Administrative Assistant - Sales

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Zolid CO

<div>
 
 Position Overview
 
 
 
 The Front Office Assistant supports daily front desk operations by assisting visitors, managing communications, and ensuring a professional office environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Greet and assist visitors, clients, and staff in a professional manner
 </li>
 <li>
 Answer and direct incoming phone calls, emails, and inquiries
 </li>
 <li>
 Manage appointments, scheduling, and check-ins
 </li>
 <li>
 Maintain a clean and organized front office area
 </li>
 <li>
 Perform data entry, filing, and document management
 </li>
 <li>
 Provide general administrative and clerical support
 </li>
 <li>
 Coordinate with internal teams to support office operations
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Strong verbal and written communication skills
 </li>
 <li>
 Professional demeanor and customer-focused attitude
 </li>
 <li>
 Excellent organizational and multitasking abilities
 </li>
 <li>
 Basic computer proficiency (Microsoft Office or similar tools)
 </li>
 <li>
 Attention to detail and reliability
 </li>
 <li>
 Ability to work in a fast-paced environment
 </li>
 <li>
 Team-oriented mindset
 </li>
 <li>
 Previous front desk or administrative experience is a plus but not required
 </li>
 </ul>
</div>

Front Office Assistant

Family and Financial Law Firm

Pay: $16.00 - $18.00 per hourJob description:&lt;Job Overview&gt; In Person Position. Hours are from 8:30 am to 12:30 or 1:00 pm to 5 pm Monday through Friday. We are seeking a dedicated and detail-oriented Legal Assistant to join our dynamic legal team. The ideal candidate will possess understanding of various areas of law, including estate planning, family law, and litigation. This role requires excellent organizational skills, the ability to manage multiple tasks efficiently, and a commitment to providing exceptional administrative support in a fast-paced legal environment.Duties<ul><li>Assist attorneys with case preparation by document review.</li><li>Manage legal documents and maintain organized filing systems using document management systems.</li><li>Draft and proofread legal documents, contracts, and correspondence with attention to detail.</li><li>Support project management efforts by tracking deadlines and ensuring timely completion of tasks.</li><li>Provide executive administrative support including scheduling appointments, managing calendars, and handling phone communications with professionalism.</li><li>Collaborate with team members on various legal matters including immigration law, landlord-tenant law, personal injury law, and more.</li><li>Maintain confidentiality of sensitive information while adhering to ethical standards in the legal profession.</li></ul>Skills<ul><li>Writing skills for drafting legal documents and correspondence.</li><li>Excellent organizational skills to manage multiple priorities effectively.</li><li>Ability to perform data entry accurately while maintaining attention to detail.</li><li>Clerical experience with filing systems and administrative processes within a law office setting.</li><li>Effective phone etiquette for client interactions and communications within the firm.</li></ul>Job Types: Part-time, ContractWork Location: In personPay: $16.00 - $20.00 per hourWork Location: In person

Administrative Legal Assistant

Explore 56+ Clerical assistant in Miami this April. Find roles across top companies and apply now to boost your career.