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Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Administrative Assistant

Fenwick & West

<div>
 
 Job Description Summary
 
 
 
 Fenwick is seeking a Patent Practice Assistant who will be responsible for providing administrative support to the Client Services Administrative team. The assistant will ensure quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows, and working ahead of deadlines.
 
 
 This position can be based in any of our U.S. office locations, and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position (non-exempt) will be 37.5 hours per week, Monday - Friday, from 9:00 am - 5:30 pm, with flexibility and ability to work overtime, as needed.
 
 
 
 Job Description
 
 
 
 <ul>
 <li>
 Prepare conflict checks for new matters, prepares and process engagement letters for new clients.
 </li>
 <li>
 Obtain docket numbers for all U.S. and Non-U.S. matters including creating inventor records in the Fenwick patent docketing system, as needed, including entry of client contact details.
 </li>
 <li>
 Create initial client procedures for new clients assigned by the team.
 </li>
 <li>
 Review and edit prebills.
 </li>
 <li>
 Upload all documents (both U.S. and Non-U.S.) to client databases, as needed.
 </li>
 <li>
 Prepare draft client correspondence.
 </li>
 <li>
 Manage propel room creation and maintenance for specific clients.
 </li>
 <li>
 Manage group expenses, vendor expenses, and bar dues, upon request.
 </li>
 <li>
 Coordinate attorney calendars, upon request.
 </li>
 <li>
 Handle conference room and visiting office requests.
 </li>
 <li>
 Handle travel arrangements, itineraries, and travel logistics.
 </li>
 <li>
 Handle time entry corrections as needed.
 </li>
 <li>
 Handle Fenwick CRM database edits.
 </li>
 <li>
 Assist with MCLE requirements tracking.
 </li>
 <li>
 Download USPTO filings from Patent Center.
 </li>
 <li>
 Perform status checks on Office actions.
 </li>
 <li>
 Serve as a back-up to team members, as required.
 </li>
 <li>
 Perform other duties as assigned.
 
 
 </li>
 </ul>
 
 Desired Skills And Qualifications
 
 
 
 <ul>
 <li>
 Multitask in a highly demanding, deadline-driven environment.
 </li>
 <li>
 Possess a high level of attention to detail.
 </li>
 <li>
 Take initiative and work both independently and in a team environment.
 </li>
 <li>
 Ability to proofread typed material for grammatical, typographical and spelling errors.
 </li>
 <li>
 Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
 </li>
 <li>
 Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
 </li>
 <li>
 Excellent written, verbal and organizational skills.
 </li>
 <li>
 Maintain and handle confidential and sensitive information with discretion.
 </li>
 <li>
 Promote effective work practices, work as a team member, and show respect for all firm personnel.
 </li>
 <li>
 Proficiency in MS Office applications.
 
 
 </li>
 </ul>
 The ideal candidate will have a minimum of two (2) years of relevant administrative work experience. Experience in a law firm setting is preferred.
 
 
 
 Benefits And Compensation Details
 
 
 
 At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
 
 
 
 The Anticipated Range For This Position Is
 
 
 
 $76,000 - $107,500
 
 
 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
 
 
 A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
 
 
</div>

Patent Practice Assistant

Prada Group

<div>
 Job description:
 
 
 
 Founded in 1913 in Italy, the Prada Group was built on a tradition of excellence and with a vision of innovation. The Group, a world leader in the luxury sector, operates in more than 45 countries with the PRADA, Miu Miu, Versace, Church&rsquo;s, Car Shoe and Luna Rossa brands, and has employees of over 100 nationalities.
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 
 JOB PURPOSE
 
 
 
 As a Client Services Advisor, you will serve as a trusted brand ambassador for Prada and Church&rsquo;s in the Americas, representing the Client Services call center with executive presence and professionalism. You will manage omnichannel client interactions (phone, email, chat, SMS, and social platforms) to deliver top-of-class service. This role requires balancing problem-solving with sales, cultivating long-term client relationships, and driving performance against sales and service KPIs.
 
 
 &nbsp;
 
 
 
 RESPONSIBILITIES&nbsp; &nbsp; &nbsp;
 
 
 <ul>
 <li>
 Provide luxury-level client service across all channels, ensuring every interaction reflects Prada&rsquo;s/Church&rsquo;s brand values and high standards.
 </li>
 <li>
 Handle inquiries and requests, including complaints, post-sale service, product availability, and merchandising support, with professionalism and empathy.
 </li>
 <li>
 Consistently meet or exceed call center metrics while prioritizing quality of service and client experience.
 </li>
 <li>
 Represent the Client Services team with executive presence and polished communication when engaging with both clients and internal partners.
 </li>
 <li>
 Build and maintain long-term client relationships by personalizing experiences, anticipating needs, and offering tailored recommendations.
 </li>
 <li>
 Maximize sales opportunities by upselling and cross-selling products through consultative conversations.
 </li>
 <li>
 Support clients with post-sale inquiries such as delivery, returns, repairs, and refunds, ensuring timely and accurate resolution.
 </li>
 <li>
 Partner closely with boutiques and concessions to resolve order-related issues and deliver seamless service across channels.
 </li>
 <li>
 Actively listen to clients, confirm or clarify information, and diffuse escalated situations while maintaining professionalism.
 </li>
 <li>
 Execute strategies that strengthen client retention, repeat sales, and engagement.
 </li>
 <li>
 Balance inbound service responsibilities with outbound outreach to generate sales, host shopping experiences, and engage clients.
 </li>
 <li>
 Share brand knowledge, storytelling, and product expertise in all client interactions, enhancing the overall client journey.
 </li>
 <li>
 Identify opportunities for new initiatives, functional enhancements, and service improvements to maximize sales and elevate client experience.
 </li>
 </ul>
 
 
 &nbsp;
 
 
 
 
 KNOWLEDGE AND SKILLS
 
 
 <ul>
 <li>
 Prior experience in luxury retail, high-end client services, banking, hospitality, or airlines with a proven record of delivering premium client experiences.
 </li>
 <li>
 Strong executive communication skills with professional polish and adaptability across written and phone channels.
 </li>
 <li>
 Passion for cultivating personalized relationships with clients to drive sales and loyalty.
 </li>
 <li>
 Ability to manage complex or escalated client issues with composure, empathy, and solutions-oriented thinking.
 </li>
 <li>
 Strong organizational and time management skills, with proven ability to balance service and sales responsibilities.
 </li>
 <li>
 Proficiency with CRM systems and ability to navigate multiple digital tools simultaneously with speed and accuracy.
 </li>
 <li>
 Ability to learn and demonstrate in-depth product knowledge, storytelling, and brand awareness.
 </li>
 <li>
 Fluency in English required; Spanish, Portuguese, or Italian a plus.
 </li>
 <li>
 Flexibility in scheduling, including the ability to work extended shifts during peak business periods.
 </li>
 <li>
 Must be able to work in the office 4&ndash;5 days per week.
 </li>
 <li>
 Executive presence and professionalism in all interactions.
 </li>
 <li>
 Consultative, client-first mindset with sales drive.
 </li>
 <li>
 Adaptability in a fast-paced, luxury e-commerce environment.
 </li>
 <li>
 Strong accountability, decision-making, and follow-through.
 </li>
 <li>
 Team-oriented collaborator with a growth mindset.
 </li>
 </ul>
 
 &nbsp;
 
 
 &nbsp;
 
 
 &nbsp;
 
 
 Joining our Company means working in a creative and international environment, with teams of people motivated by curiosity and the quest for excellence. The engine of our success is the importance and value that we place on the talent and passion of our people leading to their own professional growth.
 
 
 
 Prada Group promotes an inclusive work environment, ensuring equal opportunities for all candidates, regardless of gender, ethnicity, sexual orientation, disability, or other personal characteristics. We believe that diversity is a value and we are committed to build a fair and respectful workplace for all.
 
 
 This position will be paid an hourly rate that may range from $26.00 to $28.00, annualized at $54,080 to $&nbsp;58,240, and, if applicable, may be eligible for commissions, bonuses, and other incentive opportunities. The rate of pay offered may vary depending on job-related knowledge, skills, and experience.&nbsp;
 
</div>

Client Services Advisor

NFP Corp

<div>Who We Are:
NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance who has also earned the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

Summary of the Role: The Sales Assistant provides comprehensive administrative, operational, and client service support to the sales team, helping ensure the timely execution of sales activities and a high-quality client experience. This role is responsible for maintaining accurate records, supporting proposal and presentation development, coordinating schedules, and assisting with day-to-day sales operations. The Sales Assistant collaborates closely with cross-functional teams to support business development initiatives and strengthen client retention efforts.

Essential Duties and Responsibilities:
<div>
Sales Support &amp; Coordination
<ul>
<li>Support the sales team in preparing presentations, proposals, quotes, and meeting materials.</li>
<li>Maintain accurate and up-to-date CRM records, including client details and pipeline activity.</li>
<li>Coordinate meetings, calls, and follow-up actions to ensure timely communication.</li>
<li>Track proposal deadlines, RFP requirements, and other time-sensitive deliverables.</li>
</ul>
Client Service &amp; Communication
<ul>
<li>Serve as a point of contact for client inquiries, ensuring timely and professional responses.</li>
<li>Support client onboarding by preparing required documentation and coordinating internal hand-offs.</li>
<li>Collect and organize client information and documentation for proposals, renewals, and ongoing support.</li>
</ul>
Administrative &amp; Operational Support
<ul>
<li>Organize and maintain digital files, templates, and sales resources.</li>
<li>Prepare and distribute regular sales activity reports and performance metrics.</li>
<li>Coordinate logistics for sales meetings, client visits, and events.</li>
<li>Assist with expense reporting and travel coordination as needed.</li>
</ul>
Cross-Functional Collaboration
<ul>
<li>Partner with Marketing to support campaigns, collateral, and sales initiatives.</li>
<li>Collaborate with Operations, Finance, and Client Services to support sales and client needs.</li>
<li>Participate in team meetings and contribute to process improvements and operational efficiencies.</li>
</ul>
</div>Knowledge, Skills, and/or Abilities:
<ul>
<li>Strong organizational skills.</li>
<li>Excellent verbal and written communication.</li>
<li>Ability to manage multiple priorities.</li>
<li>Experience with CRM platforms preferred.</li>
<li>Professional, proactive, and customer-focused mindset.</li>
<li>Team-oriented and collaborative.</li>
<li>Reliable, accountable, and deadline-driven.</li>
<li>Professionalism with confidential information.</li>
<li>Desire to support business growth.</li>
</ul>
Education and/or Experience:
<ul>
<li>High school diploma required; bachelor&rsquo;s preferred.</li>
<li>1&ndash;3 years of administrative or sales support experience.</li>
<li>Experience in professional services, insurance, or financial services is a plus.</li>
</ul>
What We Offer:

We're proud to offer a competitive salary, PTO &amp; paid holidays, 401(k) with match, exclusive discount programs, health &amp; wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others. The base salary range for this position is $60,000 &ndash; $75,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

NFP and You... Better Together!
NFP is an inclusive Equal Employment Opportunity employer.</div>

Sales Assistant - Brokers Support (Remote)

Primary Vascular Care

<div>
 
 Primary Vascular Care
 
 is a specialized vascular group dedicated exclusively to serving the long-term care space. We bring a clinic-like experience&mdash;providing advanced vascular care&mdash;directly into nursing homes.
 
 
 <ul>
 <li>
 Personalized bedside care minimizes the need for patients to leave their familiar environment.
 </li>
 <li>
 From routine vascular assessments to advanced procedures, our team ensures comprehensive, high-quality care for all our patients
 
 
 </li>
 </ul>
 Primary Vascular Care is looking for a
 
 Nurse Practitioner (NP) or Physician Assistant (PA)
 
 to perform on-site clinical assessments to determine appropriate patient treatment plans of residents of client facilities. This position reports to the Lead Nurse Practitioner.
 
 
 
 The NP/PA will work in a mobile practice, primarily serving a long-term care setting.
 
 
 
 
 Must be able to travel to Queens and the Bronx.
 
 
 
 
 Essential Functions
 
 
 
 <ul>
 <li>
 Performs on-site screening clinical assessments to determine appropriate patient treatment plans of residents of client facilities by the completion of a comprehensive assessment form
 </li>
 <li>
 Functions independently to perform appropriate history and physical for complex acute, critical, and chronically ill perioperative patients
 </li>
 <li>
 Orders and reviews diagnostic and therapeutic tests relative to patient&rsquo;s age-specific needs
 </li>
 <li>
 Assists with the provision of care in accordance with facility, state, and federal regulations
 </li>
 <li>
 Monitors the effectiveness of interventions
 </li>
 <li>
 Maintains relationships with all appropriate contacts in facilities
 </li>
 <li>
 Educates family members, clients, and prospective accounts regarding services and programs offered by Primary Vascular Care
 </li>
 <li>
 Assists with the development and maintenance of physician relations, as assigned
 </li>
 <li>
 Completes weekly, monthly, and other reports, as assigned, in a timely and comprehensive manner
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree required
 </li>
 <li>
 Degree from an accredited Nurse Practitioner or Physician Assistant Program required
 </li>
 <li>
 Current NP License required
 </li>
 <li>
 BLS &ndash; Basic Life Support through American Heart Association required
 </li>
 <li>
 ACLS &ndash; Advanced Cardiac Life Support through American Heart Association preferred
 </li>
 <li>
 Current Infection Control Certification required
 </li>
 <li>
 Board Certified/Board Eligible required
 </li>
 <li>
 Physical, Vaccines and Titers: PPD/TB, Hep B, MMR, Varicella required
 </li>
 <li>
 COVID and Flu Vaccine preferred
 </li>
 <li>
 1 year of NP experience preferred
 </li>
 <li>
 Reliable transportation (personal vehicle) required
 </li>
 </ul>
</div>

Nurse Practitioner (NP) / Physician Assistant (PA)

Ogletree Deakins

<div>Position Summary:
<div>
Our New York City office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
New York State notary license a plus</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div>
Please note, we are not working with outside recruiters for this position.
</div>Benefits:
<div>
In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $50,025 and $108,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div> 
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Cassin & Cassin LLP

Entry-Level HR Assistant / ReceptionistSummary:Cassin &amp; Cassin LLP is a prominent law firm that has over three decades of experience providing the highest quality of service to our clients. The Firm specializes in commercial real estate transactions, representing lending institutions, investment funds, and small to medium-size companies in all aspects of real estate including financing, buying, selling, leasing and development.We are currently seeking a full-time HR Assistant/ Receptionist to be based in our NY, NY office. This entry-level HR Assistant / Receptionist role blends front‑desk responsibilities with foundational HR support, offering exposure to the operations of a high‑performing law firm. You will serve as the first point of contact for clients, attorneys, and candidates, while assisting the HR Director with daily administrative tasks. Job responsibilities include;Responsibilities:<ul><li>Welcome clients, visitors, and staff with professional demeanor;</li><li>Manage the reception area, including answering phones, routing calls, and coordinating conference room schedules;</li><li>Support HR with administrative tasks such as daily attendance, preparing onboarding materials, and updating internal databases;</li><li>Assist with interview scheduling, and candidate communication;</li><li>Prepare and organize confidential documents with accuracy and discretion;</li><li>Coordinate incoming/outgoing mail, courier services, and document deliveries;</li><li>Assist with firm events, training, ordering lunches and other employee initiatives; and</li><li>Uphold strict confidentiality standards in handling sensitive employee and client information.</li></ul>Qualifications;<ul><li>Bachelor&rsquo;s degree required in Business, Psychology, Communications, or related field preferred;</li><li>Strong verbal and written communication skills, with a polished and professional presence;</li><li>Exceptional attention to detail and organizational skills;</li><li>Ability to manage multiple priorities in a fast-paced environment;</li><li>Strong interest in the human resources field;</li><li>Above average proficiency with Microsoft Office Suite (Word, Excel, Outlook);</li><li>Demonstrated discretion and ability to manage confidential information; and</li><li>A proactive mindset, willingness to learn, and commitment to delivering high‑quality service.</li></ul>We are an equal opportunity employer.Pay: $40,000.00 - $50,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Human Resources Assistant/Receptionist

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