administrative assistant Jobs in New York

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Corcoran Legends Realty Company 

*About Us*Corcoran Legends Realty Management is a results-driven real estate company helping clients buy, sell, and invest with confidence. We deliver expert guidance, local market knowledge, and exceptional service. *Role Overview*We’re looking for a detail-oriented Virtual Assistant to support our real estate team with daily operations, client communication, and data management. *Key Responsibilities:*- *Admin Support*: Manage emails, calendars, and schedule showings/appointments- *Data Entry*: Update MLS listings, CRM, spreadsheets, and property files- *Client Communication*: Respond to buyer/seller/renter inquiries via phone, email, and text- *Marketing Support*: Assist with social media posts, listing descriptions, and flyers- *Document Prep*: Contracts, lease agreements, and transaction paperwork organization- *Research*: Market comps, lead generation, and vendor coordination *Requirements:*- 1+ years VA or admin experience, real estate experience a plus- Strong skills in Google Workspace, Microsoft Office, CRM tools- Excellent written + verbal communication skills- Highly organized, reliable internet, and able to work independently- Knowledge of MLS, Zillow, or property management software is a bonus *Benefits:* Flexible remote schedule, growth opportunities, commission bonuses on referrals. Apply now and help us grow Corcoran Legends Realty Management!

Remote Virtual Assistant

Breaking Ground

ABOUT US: - We believe that everyone deserves a home!
 
Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.
 
But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.
 
Reporting to the Assistant Program Director, Transitional Housing the Clinical Coordinator, Transitional Housing supervises Case Managers and ensures the utilization of Harm Reduction and Housing First strategies and other best-practice clinical interventions to ensure the highest quality care for clients. The Clinical Coordinator is responsible for client records are kept in compliance with regulatory and agency standards.
 The Clinical Coordinator works primarily during business hours Monday-Friday, with off hours availability in case of emergency or for special projects/initiatives.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES: 
<ul>
<li>Supervise a team of Case Managers</li>
<li>Provide regular, structured supervision meetings for direct reports</li>
<li>Promote effective strategies for case management following Housing First, Harm Reduction, Crisis Prevention Institute (CPI), Motivational Interviewing and trauma-informed care models of practice</li>
<li>Development and implement individual service plans; ensure documentation of client contact and progress is comprehensive and timely</li>
<li>Interview and assess potential clients</li>
<li>Provide clinical direction and leadership to the program, help troubleshoot, problem solve, and strategize solutions around client engagement and challenging behaviors</li>
<li>Promote a staff and resident culture that emphasizes housing placement as a measurement of success; ensure that clients are ready for housing placement</li>
<li>Oversee development and implementation of individual service plans; ensure documentation of client contact and progress is comprehensive and timely</li>
<li>Assess and evaluate client functioning</li>
<li>Supervise and conduct case conferences</li>
<li>Coordinate delivery of care with multiple service providers, particularly outreach teams.</li>
<li>Work collaboratively with outreach teams to ensure individuals succeed in transitional housing and avoid return to homelessness.</li>
<li>Provide support and guidance to front line staff in managing difficult situations and successfully de-escalating conflict</li>
<li>Perform other duties as assigned</li>
</ul>
MINIMUM QUALIFICATIONS: 
<ul>
<li>NYS Licensed Masters Social Worker (LMSW) required</li>
<li>Minimum 3 years of experience with related populations; previous supervisory and administrative experience preferred</li>
<li>Thorough clinical understanding of relevant service delivery concepts and structures including Housing First, client centered motivational interviewing, Harm Reduction models, behavioral and medical health systems, and the ability to access and negotiate the full range of services for recipients</li>
<li>Experience with crisis intervention, including, risk assessments and incident management</li>
<li>Ability to work successfully with a wide range of internal and external stakeholders</li>
<li>Demonstrated success in working in a fast-paced environment with multiple priorities</li>
<li>Ability to delegate and motivate staff to achieve deliverables</li>
<li>Ability to communicate (verbally and written) with diverse populations and stakeholders</li>
<li>Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams; familiarity with Access-based databases and the ability to learn new programs are required</li>
<li>Bilingual preferred</li>
</ul>
EOE/M/F/Vet/Disabled

Clinical Coordinator, Transitional Housing

M Booth

<div>Who We Are:

At M Booth, we are a culture-first communications agency that attracts the best people and the best brands to a workplace that&rsquo;s alive with courage, ideas, respect, and humanity. We are relentlessly passionate about our clients and their business, whether that means staying at the forefront of the influencer and social evolution, sharpening our earned storytelling skills, or unleashing game-changing insights that result in campaigns that win in the marketplace.

We are a hybrid workforce and believe that inspiration, relevance, and leadership are about how you do it, not where you do it from. We encourage all our employees to &ldquo;Be IRL&rdquo; &ndash; this code stands for being Inspired Relevant Leaders. Now, more than ever, our interactions and our relationships are mission critical to our community and our success. They build a culture that enables all of us to do great things and grow together. We invite you into our world of creativity, ideation, and communication. Come Be Inspired&hellip;come work with us at M Booth.

We are a collaborative mid-sized agency with an immediate opportunity for an Assistant Influencer Strategist to join our growing team! 


What You&rsquo;ll Do: 


As Assistant Influencer Strategist you will bring cultural insights, thought leadership, and strategic thinking to help lead influencer programming on brands across the agency. You&rsquo;ll be responsible for contributions in all phases of the influencer process for these programs/brands. Your role will be to help put our clients at the forefront of the cultural zeitgeist, driving relevance, talkability and badge value for our clients, through the lens of influencer programming.

You are researching and identifying influencers for our programs, helping to review content to ensure it meets the briefs and helping to build out and populate client recaps showing off our incredible work. 


Who You Are:
<ul>
<li>An expert in:
<ul><li>What and who is trending and applying that to influencer programming in both planned and real-time moments</li>
How to make the right influencer and creator connections for brands in creative, innovative, and breakthrough ways that get clients excited, in both planned and opportunistic moments 
<li>
 
 
</li></ul></li><li>Creative and not a box checker</li>
<li>A critical thinker who goes beyond the surface level</li>
<li>Excellent communication skills; clear, vocal, articulate when presenting to clients, team and new business prospects</li>
<li>Someone who thrives in fast-moving and collaborative (read: not toxic) environment
<ul><li>We have a one-team one dream approach; there is no &ldquo;me&rdquo; in team</li>
</ul></li><li>Exceptional problem-resolution skills, including the ability to think creatively and outside the box</li> 
</ul>
What You&rsquo;ll Do:
<ul><li>Dissect client business objectives/goals and work with senior team members to craft culture strategies - with influencer at the heart - that achieve those goals in a disruptive fashion</li>
<li>Manage influencer programs that speak to our brand&rsquo;s targets and &ldquo;make noise&rdquo; with synergies between PR, social, and paid</li>
<li>Contribute in a meaningful way to the influencer strategy and programming (end-to-end) across accounts (from strategy to partner identification &amp; contracting to content management); develop strategic recommendations and sell-in major culture-forward programming. Including:
<ul><li>Helping to set influencer strategy for clients</li>
<li>Identify and proactively connect brands to influencers/tastemakers/content creators that will put them at the forefront of culture</li>
<li>Manage and oversee influencer/partner integrations + programs that speak to our brand&rsquo;s targets and &ldquo;make noise&rdquo;</li>
<li>Strengthen relations with and bring relevant tastemakers and influencers in to the fold of brands on an programmatic and ad hoc basis that can drive cultural relevance for our clients</li>
<li>Instrumental in the day-to-day management of collaborations and partnerships</li>
<li>Growth towards an expert in negotiations and contract reviews, both with influencer partners and third-party vendors with a clear understanding of legal + scope guardrails and payment terms</li>
<li>Demonstrate program success via strong reporting and storytelling</li>
</ul></li><li>Be a dot connector ensuring all programming is executed with excellence and the right specialists are brought in to inform at each step of the way</li>
<li>Report on competitive brands and trends to clients; demonstrate ability to be nimble and develop one-of-a-kind &ldquo;ways in&rdquo; for brands harnessing these trends</li></ul> 


Client Leadership:
<ul>
<li>Support the team in a day-to-day capacity and at times serve as the client point person on assigned accounts, juggling multiple projects and deadlines, leading calls, has a strong email correspondence, etc.</li>
<li>Serve as a thought leader, trusted voice and advisor to clients</li>
<li>Build strong relationship that establishes trust with clients</li>
</ul>
Program Oversight &amp; Management
<ul>
<li>Design work plans for programs</li>
<li>Ensure work output is the best it can be (of self and team members)</li>
<li>Collaborate within integrated agency teams and with agency partners</li>
<li>Problem-solve quickly when issues arise</li> 
</ul>
 What You&rsquo;ll Bring:
<ul>
<li>Bachelor&rsquo;s degree or equivalent</li>
<li>2-3 years of experience in influencer marketing</li>
<li>Experience with tastemaker/influencer ID, negotiation, contracting and activation management</li>
<li>In touch with cultural and industry trends</li>
<li>Ability to &ldquo;roll with it&rdquo; and be nimble when there are changes to pathways and needs to counsel on pivots</li>
<li>Experience activating influencer programs across all social platforms - TikTok, Instagram, YouTube, etc.</li>
<li>Is self-directed, motivated, takes ownership of projects and follows them through to the end. Knows how to manage up to get what they need to succeed</li> 
</ul>
What We&rsquo;ll Bring:

Here are a few highlights of the benefits we offer at M Booth:
<ul>
<li>A workplace that&rsquo;s alive with courage, ideas, respect and humanity</li>
<li>Professional growth and development programs to help advance your career</li>
<li>Comprehensive health care and wellness plans for your entire family</li>
<li>A 401(k) Savings Plan and Flexible Spending Accounts</li>
<li>Paid holidays, Unlimited Paid Time Off (Personal, Sick, Vacation), and Summer Fridays</li>
<li>Additional Perks: Family Leave, Well-Being Programs, and Commuter Benefits</li>
<li>SALARY: $49,000 - $55,000/year</li>
</ul>
 Based in our NY office.

We believe that our best work happens in a hybrid working environment. If you are in the NYC (or commutable surrounding distance) hub we want to see you in person 2 days a week. That could mean in our office, in our client's office, on the road with them or attending an industry event.

 M Booth &amp; Associates is an equal opportunity employer. All candidates will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</div>

Assistant Influencer Strategist

DLA Piper

<div>DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let&rsquo;s see what we can achieve. Together.
Summary
The Executive Assistant, working in collaboration with and in support of the firm&rsquo;s strategic initiatives , provides high-level executive assistance to partners and/or members of senior leadership of the firm. The Executive Assistant connects departments to provide comprehensive support, anticipating needs while effectively and proactively meeting timelines and priorities. The role completes a broad variety of tasks including partnering with leadership, partners, and other key stakeholders to execute firm initiatives, managing calendars; preparing project-based budgets; preparing documents and composing confidential and/or sensitive correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and ensuring meetings, supporting materials and events are executed efficiently and effectively.
 
 
Location
This position is located in our New York office and offers a hybrid work schedule.
 
 
Responsibilities
<ul><li>Performs practice area support responsibilities for assigned partners.
</li><li>Manages sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the firm. Navigates dynamic political situations with excellent judgment and situational awareness.
</li><li>Develops and maintains professional relationships, ensuring efficient teamwork and providing clear and timely information. Works collaboratively and proactively with others to facilitate timely and effective implementation of strategic plans, objectives, and projects, managing timelines and executing simultaneous deliverables.
</li><li>Prepares Word, Excel, PowerPoint presentations, agendas, reports, spreadsheets, and other documents. Maintains reports and spreadsheets and distributes on a regular basis.
</li><li>Coordinates events, seminars, and retreats, managing logistics, engaging vendors, and preparing materials to ensure a successful event.
</li><li>Works proactively with lawyers, firm leadership, and various departments preparing materials for various meetings, events, and projects.
</li><li>Analyzes and reviews contract proposals for various projects, performing cost analysis against the budget.
</li><li>Coordinates and participates in department, practice group, committee, and firm meetings, preparing agendas and meeting materials, managing logistics and engaging appropriate parties to ensure a successful meeting.
</li><li>Prepares communications and materials on behalf of partners, departments, practice area and/or firm leadership, which may include confidential correspondence and documents.
</li><li>Plans and manages complex travel arrangements, provides itineraries and travel documents and processes expense reports.
</li><li>Organizes complex calendars and schedules; resolves scheduling conflicts and partners with key stakeholders and other teams for meeting details.
</li><li>Works closely and proactively with partners and leadership to keep them informed of upcoming commitments and responsibilities, prepares materials in advance, and follows up appropriately.
</li><li>Responds to emails and calls on behalf of partner and/or firm leaders, has extensive direct contact with clients and business contacts.
</li><li>Performs work impacting partner financial viability with client matters.
</li><li>Partners with billing and collections departments, monitoring client budgets for reporting purposes and provides updates to partners and leadership.
</li><li>Maintains paper and electronic filing systems, ensuring compliance with Information Governance policies.
</li><li>Other duties as assigned. 
 
</li></ul>Desired Skills
Excellent communication, interpersonal and time management skills; proven ability to manage projects, meet deadlines and execute deliverables. Commitment to excellence and performs at the highest level possible on a consistent basis. Ability to function well in a fast-paced environment; performs additional duties as assigned. Demonstrates strong work ethics and a flexible, dependable, and positive attitude. Uses discretion, confidentiality, and good judgment to handle practice group, client, and firm leadership matters. Advanced proficiency needed in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
 
 
Minimum Education
<ul><li>High School Diploma or GED. 
 
</li></ul>Preferred Education
<ul><li>Bachelor&rsquo;s degree in Business, Finance or related field preferred. 
 
</li></ul>Minimum Years of Experience
<ul><li>5 years&rsquo; experience providing exceptional administrative support to senior leaders or C-suite executives. 
</li></ul> 
Essential Job Expectations
While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: 
 
<ul><li>Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
</li><li>Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
</li><li>Provide timely, accurate, and quality work product.
</li><li>Successfully meet deadlines, expectations, and perform work duties as required.
</li><li>Foster positive work relationships.
</li><li>Comply with all firm policies and practices.
</li><li>Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
</li><li>Ability to work under pressure and manage competing demands in a fast-paced environment.
</li><li>Perform all other duties, tasks or projects as assigned. 
 
</li></ul>Our employees are expected to embrace and uphold our firm values as a part of our DLA Piper culture. We are committed to excellence in how we represent our clients and develop our people.
 
 
Physical Demands
Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. 
 
Work Environment
The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm&rsquo;s discretion in the future.
 
 
Disclaimer
The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm&rsquo;s discretion at any time. This job description does not change the at-will nature of employment. 
 
Application Process
Applicants must apply directly online instead of sending application materials via email. 
 
Accommodation
Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com . 
 
Agency applications will not be considered. 
 
No immigration sponsorship is available for this position.
 
 
The firm&rsquo;s expected hiring range for this position is $53.07 - $70.32 per hour depending on the candidate&rsquo;s geographic market location. Non-exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws. 
 
The compensation offered for employment will also be dependent on other factors including the candidate&rsquo;s experience, skills, educational and professional background, and overall qualifications. We offer a comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
 
 
Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm&rsquo;s direction and in accordance with applicable policy and law. 
 
#LI-KP1
 
#LI-Hybrid
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job applicant poster viewing center .</div>

Executive Assistant

Legacy Counseling and Workforce Connections

<h3>About the role</h3>We are seeking a dedicated and highly organized Administrative Assistant to join our team in New York. In this full-time position, you will provide crucial support to ensure the efficient operation of our office and enhance productivity across various departments.<h3>Key responsibilities</h3><ul><li>Maintain and manage schedules, appointments, and travel arrangements for team members, ensuring optimal use of time and resources.</li><li>Prepare and coordinate internal and external communications, including emails, reports, and presentations, to facilitate information flow within the organization.</li><li>Assist with the organization of meetings, including preparing agendas, taking minutes, and following up on action items to ensure accountability.</li><li>Handle incoming inquiries, directing them to the appropriate personnel and ensuring timely responses to client and stakeholder requests.</li><li>Manage office supplies and equipment, ensuring that the workspace is well stocked and that resources are readily available for team members.</li><li>Support project coordination by maintaining timelines, tracking progress, and assisting in the organization of project-related documentation.</li></ul><h3>Requirements</h3><ul><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office software applications.</li><li>Strong organizational skills with exceptional attention to detail, allowing for the efficient handling of multiple tasks simultaneously.</li><li>Excellent verbal and written communication skills to ensure clarity and professionalism in all interactions.</li><li>Ability to work independently as well as collaboratively within a team environment, adapting to changing priorities as needed.</li><li>Basic financial acumen to assist with budget tracking and expense reporting, ensuring financial documentation is accurate and up-to-date.</li></ul><h3>Nice to have</h3><ul><li>Experience with customer relationship management (CRM) software or project management tools to enhance workflow efficiency.</li><li>Familiarity with office management processes, including digital filing systems and document management.</li><li>A degree in business administration or a related field that can provide a foundation for effective operational support.</li><li>Prior experience in a fast-paced office environment, which can contribute to the adaptability and responsiveness of the role.</li><li>Knowledge of additional languages would be an asset, aiding in communication with diverse clientele and partners.</li></ul><h3>Why join us</h3>Joining our team means becoming a part of a supportive and dynamic work environment where your contributions matter. You will have the opportunity to grow your skills and advance your career while working alongside dedicated professionals. We foster a culture of collaboration, innovation, and respect, valuing the input of every team member. This role not only supports the organization's day-to-day functions but also plays a key part in helping us achieve our long-term goals.

Administrative Assistant

Hilton

<div>Exceptional Hospitality Starts with You
Picture yourself brightening someone&rsquo;s day. When you join our Hotels team, that&rsquo;s exactly what you&rsquo;ll do every time you come to work! As a Commercial Services Manager (Events Coordinator), you&rsquo;re not just administratively supporting our Event Managers &ndash; you&rsquo;re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.</div>
 <div>Here's what you'll do during a typical day:
<ul><li>Assist in Building and maintain client relationships: Serve as the Administrative Assistant contact for assigned Event Managers , allowing them to manage existing accounts for conferences while finding opportunities to grow room revenue and overall profitability
</li><li>Assist in Leading end-to-end event management process: Helping the Event Managers prepare details for our upcoming conferences while assisting in proposals, pre-planning visits, and finalizing details of client needs while maximizing revenue
</li><li>Ensuring Accurate booking details: Coordinate Event Management requirements with Event Manager to including room, food and beverage, and meeting space, and ensure accurate and timely entry of information in the hotel&rsquo;s sales management system</li></ul></div>
 <div>What It Takes to Make the Stay
At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:
A passion for spreading the light and warmth of Hospitality . Acting with Integrity and always doing the right thing. Inspiring others through Leadership . A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now , bringing urgency and discipline to every moment, knowing it can make a lasting impact.</div>
 <div>How We'll Help You Thrive
At Hilton, the hospitality we&rsquo;re known for doesn&rsquo;t end with our guests. We proudly invest in our Team Members&rsquo; wellbeing, supporting you through all of life&rsquo;s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
<ul><li>Incredible travel perks &ndash; Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
</li><li>Own a piece of Hilton &ndash; Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
</li><li>Paid parental leave &ndash; Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
</li><li>Personalized caregiving support &ndash; Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
</li><li>Crisis concierge &ndash; In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
</li><li>Mental health resources &ndash; Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
</li><li>Generous paid time off (PTO) &ndash; Recharge, relax, and take time for what matters most
</li><li>Health &amp; welfare benefits &ndash; From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
</li><li>Financial security for your future &ndash; Our retirement plans make it easier to save for what&rsquo;s next
</li></ul>*Benefits availability may vary depending on Team Member&rsquo;s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.</div>
 <div><div><div>Join an Award-Winning Workplace Culture
 
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

Commercial Services Manager - Hilton New York Midtown

Beacon Hill

<div>
 
 Our client, a top-tier investment firm, is seeking a highly capable
 
 Executive Assistant
 
 to support a dynamic team of professionals, including Managing Directors, Vice Presidents, and Associates. This individual will serve as a true partner, building strong relationships grounded in trust, discretion, and exceptional execution. The EA will manage calendars, coordinate travel, process expenses, and handle a variety of ad hoc administrative and operational responsibilities in a fast-paced environment.
 
 
 Hours are 8:45/9-5:45/6pm, requiring Monday-Thursday on-site with Fridays remote.
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Supporting team members in New York City: (2) MDs and (5-6) Team members varying from VP and Associate level
 </li>
 <li>
 Adaptability to support more professionals if the team expands
 </li>
 <li>
 Manage phones / messages (a professional point of contact to clients/investors)
 </li>
 <li>
 Heavy scheduling / calendar management
 </li>
 <li>
 Booking travel (coordinating with travel agency) - domestic and international travel
 </li>
 <li>
 Handle expenses - process in a timely manner in accordance with company policy via Concur
 </li>
 <li>
 Working with Receptionist to order/coordinate catering for in office meetings when needed
 </li>
 <li>
 Assist with restaurant reservations for business meetings when needed
 </li>
 <li>
 Processing business visas when needed
 </li>
 <li>
 Printing/binding as needed or for meetings
 </li>
 <li>
 Setup video conference and presentations for meetings when needed
 </li>
 <li>
 Ad hoc projects
 </li>
 <li>
 Team player - Required to fill in for other assistants when needed (such as vacation / sick coverage)
 </li>
 </ul>
 
 
 Ideal Candidate:
 
 
 <ul>
 <li>
 Must have Bachelor's Degree
 </li>
 <li>
 3+ years' administrative assistant experience (in the financial industry ideal)
 </li>
 <li>
 Extremely polished, professional, and proactive
 </li>
 <li>
 Ability to work in a fast passed environment
 </li>
 <li>
 Exceptional communication skills both oral and written
 </li>
 <li>
 Strong experience in Microsoft Office (particularly Outlook)
 </li>
 <li>
 Familiarity with Concur a plus
 </li>
 <li>
 Tech savvy a plus (Will need to learn to use AV systems)
 </li>
 <li>
 Ability to work independently and follow through on assignments
 </li>
 <li>
 Must be very organized; impeccable attention to detail and the ability to multi-task
 </li>
 <li>
 Great attitude / Team player
 </li>
 <li>
 Must be flexible with regards to work hours; overtime may be required
 </li>
 <li>
 In person office attendance required Monday through Thursday with flexibility on Friday
 </li>
 </ul>
 
 
 Team &amp; Culture:
 
 
 <ul>
 <li>
 Join a tight-knit group of ~10 EAs in the NYC office
 </li>
 <li>
 Culture is team-first, highly collaborative, and professional
 </li>
 <li>
 The executives are thoughtful, respectful, and value partnership
 </li>
 <li>
 Office is based in Midtown with a modern, high-energy feel
 </li>
 </ul>
 
 
 Compensation/Benefits:
 
 
 <ul>
 <li>
 75-90K Base DOE + Paid OT + Bonus
 </li>
 <li>
 Competitive benefits package
 
 </li>
 </ul>
 
 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
 
 
 
 
 California residents:
 
 Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
 
 
 
 If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
 
 
 
 Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
 
 
 Company Profile:
 
 
 Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
 
 
 Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
 
 
 Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
 
 
 
 Benefits Information:
 
 
 
 Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
 
 
 
 
 
 We look forward to working with you.
 
 
 Beacon Hill. Employing the Future (TM)
 
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