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confidential executive assistant office of the dean

City University of New York

<div><p>Confidential Executive Assistant - Office of the Dean</p>
<p><b>POSITION DETAILS</b></p>
<p>The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master&rsquo;s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school&rsquo;s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York&rsquo;s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.</p>
<p>The School of Medicine is currently seeking a Confidential Executive Assistant. The successful candidate will play a crucial role in providing high-level administrative support, including managing complex schedules, coordinating travel, and assisting with daily operations. This role will serve as a key resource of administrative support for the Office of the Dean and act as primary point of contact and gatekeeper, handling inquiries and requests as necessary. This role will also assume oversight responsibility for coordinating and managing the daily administrative functions and logistics, ensuring all duties align with the guidance provided by the Dean.</p>
<p>Reporting to the Chief of Staff and or the Dean, the Confidential Executive Assistant&rsquo;s duties include but are not limited to the following responsibilities:</p>
<ul><li><div>Provide executive-level administrative support, including directing incoming calls; taking detailed messages; scheduling meetings (in-person &amp; virtual) and conference calls; overseeing multiple calendars; managing, prioritizing and responding to phone messages and emails;</div></li>
<li><div>
Create meeting minutes by taking detailed notes and recording action items during various meetings and maintain a meeting minutes log; Improve and maintain executive office file storage/management and administrative business processes.</div></li>
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Prepare comprehensive agendas for meetings and conferences, ensuring all relevant materials are readily available for participants; Facilitate high-level correspondence and communications, including scheduling conference calls via Zoom, MSTeams, Cisco Webex Meetings and in-person one-on-one and up to large group meetings.</div></li>
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Provide logistical support for special programs, professional development, and internal and external meetings (in-person and virtual), including preparing materials, organizing participant schedules and arranging space and technology needs;</div></li>
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Coordinate complex domestic and international travel arrangements for the Dean, ensuring all details are meticulously organized and itinerary is communicated in advance; Arrange for daily transportation services to and from the office, ensuring punctuality and efficiency for the Dean and special guests as well as travel and itinerary for special guest when needed.</div></li>
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Collaborate closely with the Chief of Staff regarding daily office management, providing necessary reports and updates to ensure the office is running efficiently; Work on special project for the Dean and Chief of Staff; Assist the Chief of Staff in scheduling tours of facilities, and organizing site visits for special guests and visitors.</div></li>
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Monitor office inventory, order supplies as needed, and adhere to the timely processing of various reports using CUNY-Buy; adhere to timely processing of travel reports.</div></li>
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Maintain a high degree of professionalism and discretion in handling confidential information.</div></li>
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Work closely with the Dean and various members of the leadership team to organize special projects, events and activity timelines; Utilize administrative systems and processes to track commitments and ensure completion milestones.</div></li>
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Conduct thorough research on a diverse array of topics and produce findings into recommendations in support of the Dean&rsquo;s needs; Meet predetermined deadlines for coordinating activities (reports, meetings, workshops, training, etc.);</div></li>
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Perform other duties as assigned by the Chief of Staff, Dean, or designee.</div></li>
</ul>
<p><b>QUALIFICATIONS</b></p>
<p>Bachelor's degree and four years' related experience required.</p>
<p><b>PREFERRED QUALIFICATIONS:</b></p>
<ul><li><div>Master&rsquo;s degree in Business Administration or related field and five years of experience in administrative support role with at least 3 years year of experience directly supporting senior/executive level staff.</div></li>
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1-2 years of experience working in Higher Education within an urban setting.</div></li>
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Excellent organizational, analytical, communication and interpersonal skills required.</div></li>
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Experience with CUNYFirst or Peoplesoft, CUNY Buy, and other CUNY systems.</div></li>
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Proficiency using Microsoft Office applications (Outlook, PowerPoint, Word and Excel); video conferencing platforms (WebEx, MS Teams and Zoom);</div></li>
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Demonstrated problem solving, strong project management, research skills, and technology savviness/computer literacy are preferred.</div></li>
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Ability to manage multiple projects simultaneously for different stakeholders and meet project deadlines.</div></li>
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Ability to work well both independently and collaboratively in a diverse and rapid-paced academic medical environment. Experience working with underrepresented, low-income, and marginalized students working in health-related or STEM (Science, Technology, Engineering, Mathematics, and Medicine) fields or other health professional pipeline programs is highly desirable.</div></li>
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Advanced understanding of the importance of inclusion in academic medicine and the impact of educational and healthcare disparities on medicine.</div></li>
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Knowledge of CUNY policies and procedures.</div></li>
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Demonstrated experience working in the C-Suite; collegiately and confidentially.</div></li>
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Ability to work some evenings and weekends.</div></li>
</ul>
<p><b>CUNY TITLE OVERVIEW</b></p>
<p>Supports a Campus or University Executive as a Confidential Assistant, organizing and supervising unit activities.</p>
<ul><li><div>Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events; maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule</div></li>
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Coordinates Executive communications, including those requiring a high degree of sensitivity; responds to public inquiries as well as requests from within the Campus/University community</div></li>
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Organizes, creates, and distributes key, complex management reports with a high degree of accuracy</div></li>
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Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities</div></li>
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Procures required internal and external resources and services and manages their utilization</div></li>
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May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing</div></li>
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Participates in special projects and efforts to improve unit effectiveness</div></li>
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Performs related duties as assigned.</div></li>
</ul>
<p>This position is excluded from union representation.</p>
<p><b>CUNY TITLE</b></p>
<p>Higher Education Assistant</p>
<p><b>FLSA</b></p>
<p>Non-exempt</p>
<p><b>COMPENSATION AND BENEFITS</b></p>
<p>Salary Range: $76,937 - $86,741</p>
<p>Salary commensurate with education and experience.</p>
<p>CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.</p>
<p><b>CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.</b></p>
<p><b>HOW TO APPLY</b></p>
<p>Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID: 31926 or Title: Confidential Executive Assistant. Select &quot;Apply Now&quot; and provide the requested information.</p>
<p>Candidates should provide a resume and cover letter.</p>
<p><b>CLOSING DATE</b></p>
<p>Open until April 12, 2026.</p>
<p><b>JOB SEARCH CATEGORY</b></p>
<p>CUNY Job Posting: Managerial/Professional</p>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p>
<p>CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.</p>
<p><b>Job ID: </b>31926</p>
<p><b>Location: </b>CUNY School of Medicine</p>
<p><b>Job Type: </b>Full-Time</p></div>

Confidential Executive Assistant - Office of the Dean

Global Impact Investing Network

<div><p><b>About the organization</b></p><p>
The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org.</p><p><b>
About the position</b></p><p>
The Senior Executive Assistant will provide administrative and operational support to the Executive Office, working with the Executive Assistant. This is an in-person position at our office in Lower Manhattan.<br>
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The Senior Executive Assistant will support a team of 3-4 executives. They will work with the Executive Assistant to lead management of schedules and calendars, being both responsive and proactive in maximizing the Executive Team members time, in close coordination with the Chief of Staff (COS). They will inform and implement decisions with guidance from the Executive Team, as relevant and based on each executives preferences. They will help manage travel, schedule meetings, and host guests as directed. They will promptly and correctly support Executive Office administration, including submission of expenses, meeting organization (in-person and virtual), key relationship support and other tasks that help ensure the GIINs executive staff have what they need to serve internal and external stakeholders well, in support of our organizational mandate. They will provide guidance and support to the Executive Assistant, and assign relevant tasks to ensure work is delivered in alignment to timelines and priorities.<br>
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In addition, the Senior Executive Assistant will work independently to organize and complete special projects, and will occasionally assist with high-level general office management requests as needed. They will actively participate in office life, helping fellow team members and collaborating across functions.<br>
<br>
<b>Position description</b><br>
<i>Responsibilities include:</i></p><br>
<ul><li>
Provide general administrative support to 3-4 executives, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed.</li><li>
Prepare business documents, including memos, letters, vendor contracts and emails.</li><li>
Coordinate closely with the Chief of Staff and Executive Assistant regarding workflow, prioritization and planning.</li><li>
Manage and delegate workflow to the Executive Assistant as required and as relevant, providing a supportive learning environment for the EA.</li><li>
Maintain mindful gatekeeping guidelines to manage calendars for the executives as needed/directed, and helping to ensure schedules are followed and respected.</li><li>
Communicate efficiently and, often quickly, with the CEO, Executive team, and Chief of Staff regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. Keep executives and Chief of Staff informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
In close collaboration with the Executive Assistant and Chief of Staff, support the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality.</li><li>
Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives.</li><li>
Support the research, prioritization, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the EA and COS.</li><li>
Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction.</li><li>
Oversee the completion of critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality.</li><li>
Work with the EA as needed to mindfully resolve calendar conflicts inline with Executive Office strategic objectives.</li><li>
When directed by the COS or executive team, communicate clearly,accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office.</li><li>
Support good data hygiene and management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management.</li><li>
Provide back-up support to the operations team as needed.</li><li>
Other duties as needed</li></ul><p><b>
Candidate profile</b></p><p>
The Senior Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community based work environment.</p><p>
The ideal candidate should have at least 5-7 years of experience providing office support, ideally to executive-level staff, demonstrating an ability to consistently employ impeccable judgment and discretion in all situations. They will have prior experience in managing multiple priorities and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can often operate independently, or proactively seek direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Senior Executive Assistants work and orientation will reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing.</p><p>
They must be a calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Senior Executive Assistant will report to the Chief of Staff, as well as to the individual executive team members.</p><p><i>
Qualifications</i></p><ul><li>
A minimum of five to seven years of experience providing direct administrative support, preferably to C-Level executives.</li><li>
Associates degree or higher is preferred.</li><li>
Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail.</li><li>
Project management experience preferred.</li><li>
Proven interpersonal skills and the ability to build relationships with stakeholders, including senior external partners, donors, other service providers, and GIIN staff members at all levels.</li><li>
Entrepreneurial work approach, with an enthusiasm for growth within a fast-paced environment.</li><li>
Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands.</li><li>
Excellent written and verbal skills.</li><li>
Strategic-minded support approach, proactively seeking opportunities and proposing solutions to problems.</li><li>
Interpersonal skills to thrive in a small team environment. Proven team player eager to work both independently and collaboratively.</li><li>
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint, Slack, Asana and Salesforce is a plus, and overall mindset oriented to learning new software and technology.</li><li>
Engaged approach regarding the objectives and priorities of the Executive Office and a willingness to learn new skills.</li><li>
Alignment in thought and action with GIINs values:https://thegiin.org/values-and-guiding-principles</li><li>
Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace.</li></ul><p><b>
Location</b></p><p>
This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.</p><p><b>
Compensation</b></p><p>
The GIIN is committed to pay equity. The salary range for this role is between $75,000 &ndash; $82,000, with an excellent benefits package. Exact salary depending on experience.</p><p>
We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. Basing compensation on someones willingness and ability to negotiate or on their prior salary can lead to unfair outcomes in how people are paid, particularly for individuals experiencing barriers. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.</p><p><b>
To apply</b></p><p>
Please apply with your cover letter and CV here.</p><p>
No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.</p></div>

Senior Executive Assistant, Executive Office

Gabriel&Co

<p><b>Job Title: </b>Executive Assistant to the CEO</p><p><b>Location: </b>New York, NY (In-Office &ndash; 5 Days per Week)</p><p><b>Company: </b>Gabriel &amp; Co.</p><p><b>Compensation Range: </b>$90k to $110k</p><p><b>About Gabriel &amp; Co.</b></p><p>Gabriel &amp; Co. is a New York&ndash;based approachable luxury jewelry brand with a reputation for craftsmanship, innovation, and strong partnerships with independent retailers. As a vertically integrated company with global reach, we design, manufacture, and distribute fine jewelry collections that combine timeless elegance with modern design.</p><p><b>Position Overview</b></p><p>Gabriel &amp; Co. is seeking a highly organized, proactive, and polished Executive Assistant to the CEO to support the day-to-day operations of the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and projects, and serves as a trusted partner to senior leadership.</p><p>The Executive Assistant will play a critical role in ensuring the CEO operates efficiently by managing professional and personal priorities, coordinating travel and logistics, supporting special projects, and serving as the primary host for visitors to the Gabriel &amp; Co. headquarters.</p><p>This role requires strong attention to detail, exceptional communication skills, discretion, and the ability to anticipate needs before they arise.</p><p><b>Key Responsibilities</b></p><p><b>Executive Support</b></p><ul><li>Manage the CEO&rsquo;s professional and personal calendar, including scheduling meetings, appointments, and events.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.</li><li>Prioritize and manage incoming requests to ensure the CEO&rsquo;s time is used effectively.</li><li>Prepare materials, presentations, and briefing documents for meetings.</li><li>Assist with follow-ups and coordination on key projects and initiatives led by the CEO.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><b>Office &amp; Reception Management</b></p><ul><li>Serve as the first point of contact for visitors at Gabriel &amp; Co.&rsquo;s headquarters.</li><li>Manage the reception desk, greeting guests, coordinating meeting logistics, and ensuring a welcoming office environment.</li><li>Coordinate conference room scheduling and meeting setup.</li><li>Manage office logistics related to executive meetings and guests.</li></ul><p><b>Communication &amp; Coordination</b></p><ul><li>Act as a liaison between the CEO and internal teams, external partners, and clients.</li><li>Draft and manage professional correspondence on behalf of the CEO.</li><li>Ensure clear and timely communication across departments.</li><li>Track key action items and ensure follow-through on commitments.</li></ul><p><b>Personal &amp; Administrative Support</b></p><ul><li>Assist with personal scheduling, appointments, and travel logistics for the CEO as needed.</li><li>Support personal administrative tasks to ensure seamless coordination between professional and personal obligations.</li><li>Manage expense reporting and related administrative tasks.</li></ul><p><b>Qualifications</b></p><ul><li>5+ years of experience supporting a senior executive or CEO.</li><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities while maintaining attention to detail.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion and confidentiality.</li><li>Proactive mindset with the ability to anticipate needs.</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools.</li></ul><p>Pay: $90,000.00 - $110,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>senior executive/CEO executive assistant: 5 years (Required)</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10036 (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant to the CEO

<div>
 Country: United States
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 City: New York
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 Job Family: Business Management
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 Contract Type: Unlimited-term
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 Job ID: 53278
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 Senior Executive Assistant
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 At Bel, we are not just a company&mdash;we are a company on a Mission, built on 160 years of bold innovation, family values, and a commitment to social purpose. With beloved brands like Babybel&reg;, GoGo squeeZ&reg;, The Laughing Cow&reg;, and Boursin&reg;, our snacking solutions bring more than joy; they want to serve as a force for good. Our U.S. Mission? To help close the critical 80% nutrition gap by making it easier for Americans to eat more fruits, veggies, and dairy as part of their daily lives.
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  #IWorkForAllForGood
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  Job Description Summary
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 We are seeking an exceptional Senior Executive Assistant to support the CEO of Bel NorAm. In this pivotal role, you will go beyond traditional support by partnering closely with the CEO as a strategic, trusted advisor within North America and globally. The ideal candidate has strong attention to detail, strategic thinking, and the confidence to effectively influence executive leaders.
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 You will independently manage complex calendars, coordinate key meetings, and play an important part in executing business priorities. Responsibilities include preparing highly confidential for executive forums, synthesizing business insights and ensuring the CEO is always equipped with timely, relevant information.
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 Success in this role includes anticipating needs, managing sensitive matters with professionalism and utilizing digital tools effectively. Experience in budget oversight, finding opportunities for efficiencies and having a proactive approach that are aligned with the CEO vision are key.
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  Essential Duties And Responsibilities
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  Executive Support, Meeting &amp; Event Management
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   Serve as a strategic thought partner and trusted advisor to the NorAm CEO, proactively anticipating needs and exercising independent judgment in all aspects of executive support.
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   Autonomously manage a highly complex and dynamic agenda for the CEO, ensuring alignment with business-critical short-term and long-term priorities.
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   Make decisions on behalf of the CEO regarding meeting participation, scheduling, prioritization, and agenda content; confidently push back or negotiate as needed to protect executive focus and drive outcomes.
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   Proactively identify and address potential conflicts, issues, or business risks in scheduling, information flow, or communication, resolving or escalating as appropriate to protect organizational priorities and the CEO&rsquo;s reputation.
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   Gather, synthesize, and distill information from cross-functional and global teams to inform CEO decisions and prepare impactful, confidential presentations, board materials, and talking points for high-level engagements (e.g., Board of Directors, Advisory Board, COMEX).
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   Act as a key liaison between the CEO and Board members, senior executives, and external partners&mdash;facilitating high-level engagement, ensuring seamless communication, and supporting relationship management.
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   Support agenda development for executive and board meetings and ensure timely follow-up on key decisions and action items to drive strong execution, collaborating where necessary with broader teams.
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   Organize and execute visits from global leaders, CEO-led events, and major meetings&mdash;overseeing logistics, stakeholder engagement, and budget management.
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   Drive ongoing process improvements and the adoption of digital solutions (including AI tools) across all facets of executive support, meeting strategy, and event management.
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  Travel and Expense Management
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   Coordinate complex domestic and international travel arrangements for the CEO, anticipating challenges and making independent real-time decisions to ensure seamless execution and minimal disruption.
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   Negotiate with vendors and collaborate with internal teams to secure preferred rates and high-quality arrangements, balancing service and cost efficiency.
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   Oversee all travel and expense activities with accuracy and timeliness, strictly adhering to T&amp;E policy, and analyzing data to identify opportunities for process improvement and cost optimization.
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   Ensure all executive expense reports are processed promptly and accurately.
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  Strategic Budget and Office Management
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   Collaborate with HR, Finance, and executive leadership to manage budgets for North American and CEO-related expenses, including vendor setup and invoice processing.
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   Track expenditures and maintain accurate records to ensure compliance with company policies and budget guidelines.
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   Partner with HR and the broader EA team to identify and implement process improvements that enhance office efficiency and operational effectiveness, proactively sharing meaningful cost savings as they occur.
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  Collaboration &amp; Office Culture
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   Partners closely with other Executive Assistants and administrative staff to ensure seamless cross-functional support, coverage, and communication.
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   Continuously shares best practices, resources, and learnings with the EA team to drive operational excellence across the organization.
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   Initiates or supports office activities and communications that celebrate GoGo SqueeZ, including engagement events, product spotlights, and team-building initiatives.
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   Ensures the office environment remains clean, well-organized, and welcoming, proactively collaborating with the EA team to oversee day-to-day office management and uphold company standards.
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   Acts as an ambassador for Bel and GoGo SqueeZ culture, reinforcing collaboration, innovation, and fun throughout the office.
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  Qualifications And Competencies
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   5+ years of experience as an executive assistant or in a similar role, with experience supporting C-level executives in a fast-paced, global, matrixed organization.
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   Associate&rsquo;s degree in business or related field required; Bachelor&rsquo;s degree preferred.
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   Strong business acumen and strategic insight, with the ability to understand, analyze, and contextualize business operations for executive leadership.
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   Demonstrated ability to exercise sound judgment and operate with autonomy, including making independent decisions and proactively resolving complex challenges.
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   Proven discretion in handling highly sensitive and confidential information, with the highest standards of professionalism and ethics.
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   Advanced communication skills (written and verbal); able to distill complex information and craft impactful presentations for Advisory Boards, Board of Directors, and senior leadership forums.
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   Executive presence, with proven ability to navigate and influence senior leaders, build strategic relationships, and act as a liaison across functions and cultures.
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   Advanced proficiency with Microsoft PowerPoint, Excel, and Outlook is required; strong command of OneNote, Adobe, Concur, and other business tools.
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   Experience with Canva, Generative AI tools, or other design platforms is highly desirable; ability to create visually compelling and effective presentations.
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   Highly developed analytical skills for synthesizing and analyzing business data to inform CEO decision-making.
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   Strong organizational and time-management skills; able to anticipate needs, manage multiple critical priorities, and operate seamlessly within evolving demands.
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   Proactive anticipation and initiative; consistently predicts needs and drives solutions to optimize executive effectiveness.
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   Demonstrated ability to mentor and set best practices for the broader EA team.
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   Experienced in coordinating across global time zones; collaborative mindset and cross-cultural agility.
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   Able to work independently and collaboratively; thrives in dynamic environments and adapts quickly to change.
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  Performance Expectations:
 </strong>
 Confidentiality, quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, customers and vendors; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees and customers; ability to work with and through others is essential to accomplish goals and objectives of the Company.
 <br/>
 <br/>
 <strong>
  Working Conditions:
 </strong>
 Work is performed primarily in a hybrid office environment. While the standard schedule is at least 40 hours per week during regular business hours, this role requires flexibility to accommodate the collaborative demands of working with global colleagues and the nature of executive support. Due to the scope of the work, some meetings and responsibilities may occasionally occur outside typical business hours to support projects or coordinate across different time zones. Occasional travel may be required.
 <br/>
 <br/>
 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
 <br/>
 <br/>
 <strong>
  Acknowledgement:
 </strong>
 This job description describes the general nature and level of work performed by employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by management. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.
 <br/>
 <br/>
 <strong>
  Total Rewards
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Base Salary: $115,000 - $130,000
  </li>
  <li>
   Bonus Opportunity: 15%
  </li>
  <li>
   PTO and Medical, Dental and Vision Benefits from Day 1
  </li>
  <li>
   401k Match
   <br/>
   <br/>
  </li>
 </ul>
 Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand&rsquo;s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
 <br/>
 <br/>
 Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.
 <br/>
 <br/>
 If you think that this job is for you, please click now on the button "Apply".
</div>


Senior Executive Assistant

Pure Earth

<p></p><div><p><b>Location</b>: New York, NY</p>
<div>
<p><b>ABOUT PURE EARTH</b></p>
<p>Pure Earth is a global leader in improving public health and development outcomes by reducing exposure to lead and other toxic pollutants. We work closely with governments to embed evidence-based, sustainable solutions into public systems at the national scale. By translating data into action and pairing technical expertise with local partnerships, Pure Earth designs and delivers practical interventions that reduce pollution and poisoning risks, strengthen public response systems, and support long-term health and economic progress.</p></div><br>
<div>
<p><b>POSITION SUMMARY</b></p></div><br>
<div>
<p>The Executive Assistant to the President is a trusted operational partner responsible for ensuring the President&rsquo;s time, attention, and decisions are aligned with Pure Earth&rsquo;s highest priorities. The role serves as the central coordination point for the President&rsquo;s office, translating priorities into action, ensuring meetings and decisions are well-prepared, and maintaining momentum across complex initiatives.</p></div><br>
<div>
<p>The Executive Assistant anticipates needs, manages information flow, prepares briefing materials, drafts professional communications, and ensures the President is fully prepared for meetings, travel, and external engagements. Acting as a connective tissue across senior leadership, Board members, staff, and external partners, the Executive Assistant enables clarity, follow-through, and disciplined execution.</p></div><br>
<div>
<p>This role requires exceptional judgment, discretion, and reliability. The Executive Assistant is expected to operate with a high degree of independence within agreed guardrails, making day-to-day decisions, escalating issues thoughtfully, and representing the President&rsquo;s office with professionalism and credibility. The role reports directly to the President and works closely with senior leadership.</p></div><br>
<div>
<p><b>JOB RESPONSIBILITIES</b></p></div><br>
<div>
<p><b>Executive Operations</b></p></div><div><br>
<ul>
<li>Manage a complex, high-volume calendar by prioritizing requests, sequencing meetings strategically, and protecting the President&rsquo;s time for decision-making, deep work, and external engagement.</li></ul></div><div><br>
<ul>
<li>Ensure the President is fully prepared for meetings by developing meeting briefs that include background context, participant bios, key questions, and relevant materials.</li></ul></div><div><br>
<ul>
<li>Track the President&rsquo;s priorities, commitments, and long-term initiatives, proactively prompting follow-up and ensuring progress against deadlines.</li></ul></div><div><br>
<ul>
<li>Conduct targeted research, synthesize insights, and develop clear materials to support executive decision-making on strategic initiatives and time-sensitive issues.</li></ul></div><div><br>
<ul>
<li>Serve as a central point of coordination for Board and Committee meetings, including timelines, materials, logistics, and follow-up actions.</li></ul></div><div><br>
<ul>
<li>Maintain organized digital and physical filing systems to ensure fast, reliable access to critical documents.</li></ul></div><br>
<div>
<p><b>Confidentiality &amp; Professional Judgment</b></p></div><div><br>
<ul>
<li>Handle highly sensitive information related to personnel, finances, governance, and partnerships with discretion and sound judgment. Navigate confidential and complex situations with maturity and emotional intelligence, representing the President&rsquo;s office with professionalism, tact, and integrity.</li></ul></div><br>
<div>
<p><b>Communications &amp; Collaboration</b></p></div><div><br>
<ul>
<li>Manage, triage, and draft responses to incoming communications, ensuring timely follow-up and alignment with the President&rsquo;s priorities and voice.</li></ul></div><div><br>
<ul>
<li>Evaluate and prioritize meeting requests, resolve scheduling conflicts, and recommend strategic trade-offs that support organizational goals.</li></ul></div><div><br>
<ul>
<li>Oversee the preparation of speeches, presentations, and briefing notes by coordinating inputs, editing for clarity and tone, and ensuring materials are decision ready.</li></ul></div><div><br>
<ul>
<li>Build strong working relationships with internal teams, Board members, and external partners to support effective coordination and information flow.</li></ul></div><div><br>
<ul>
<li>Plan and coordinate executive meetings, retreats, and Board-related activities, ensuring logistics, materials, and follow-up actions are managed with precision.</li></ul></div><br>
<div>
<p><b>Travel &amp; Logistics Management</b></p></div><div><br>
<ul>
<li>Plan and coordinate complex domestic and international travel, producing clear itineraries and concise briefing materials for each trip.</li></ul></div><div><br>
<ul>
<li>Real-Time Troubleshooting: Proactively monitor and resolve delays or cancellations.</li></ul></div><div><br>
<ul>
<li>Coordinate logistics for meetings, events, and executive retreats, including venue arrangements, materials, and support services.</li></ul></div><div><br>
<ul>
<li>Manage expense reconciliation and ensure post-trip notes, follow-ups, and action items are captured and tracked.</li></ul></div><br>
<div>
<p><b>QUALIFICATION:</b></p></div><br>
<div>
<p><b>Education &amp; Experience</b></p></div><div><br>
<ul>
<li>Bachelor&rsquo;s degree, preferably with experience in or exposure to nonprofit, international, or mission-driven organizations.</li></ul></div><div><br>
<ul>
<li>5+ years of executive support experience supporting senior leadership or C-suite executives, ideally in a fast-paced, high-impact environment such as a global nonprofit.</li></ul></div><br>
<div>
<p><b>Technical &amp; Digital Skills</b></p></div><div><br>
<ul>
<li>Advanced proficiency with office productivity suites, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and cloud platforms such as Google Workspace; strong capability with collaboration tools like Microsoft Teams and Zoom.</li></ul></div><div><br>
<ul>
<li>Competence with project and workflow management tools such as Asana, or similar platforms to organize tasks, monitor deliverables, and support cross-team coordination.</li></ul></div><div><br>
<ul>
<li>Comfortable using tools for data organization, reporting, and visualization, including advanced spreadsheets and dashboard tools, to support informed executive decision-making.</li></ul></div><div><br>
<ul>
<li>Highly proficient in PowerPoint and Excel, with the ability to produce polished presentations and detailed data reports.</li></ul></div><div><br>
<ul>
<li>Knowledge of AI-enhanced tools and productivity applications (e.g., ChatGPT, Gemini, Microsoft Copilot and similar platforms) is preferred to improve workflow automation, communication drafts, and executive support efficiency.</li></ul></div><br>
<div>
<p><b>Core Competencies</b></p></div><div><br>
<ul>
<li>Exceptional organizational and time-management skills, able to manage complex schedules, competing priorities, and high volumes of concurrent tasks in a global context.</li></ul></div><div><br>
<ul>
<li>Strong written and verbal communication abilities, including the ability to draft professional correspondence, executive briefings, and reports that reflect the President&rsquo;s voice and organizational mission.</li></ul></div><div><br>
<ul>
<li>High level of discretion, professionalism, and emotional intelligence, with demonstrated ability to handle confidential information and sensitive matters with maturity and tact.</li></ul></div><div><br>
<ul>
<li>Proactive problem-solving and critical thinking, including the ability to anticipate needs, identify challenges early, and propose effective solutions independently.</li></ul></div><div><br>
<ul>
<li>Strong interpersonal and relationship-building skills to foster effective communication with staff, global partners, donors, Board members, and external stakeholders.</li></ul></div><div><br>
<ul>
<li>Adaptability and resilience, able to thrive in dynamic, fast-paced environments and pivot priorities as organizational needs evolve.</li></ul></div><div><br>
<ul>
<li>Cultural awareness and sensitivity, capable of interacting respectfully and effectively across diverse teams and global regions.</li></ul></div><br>
<div>
<p><b>Other Requirements</b></p></div><div><br>
<ul>
<li>Fluent in English; proficiency in additional languages relevant to the region or global operations is a plus.</li></ul></div><div><br>
<ul>
<li>Authorization to work in the US is required.</li></ul></div><br>
<div>
<p><b>PAY TRANSPARENCY:</b></p></div><br>
<div>
<p>This is a full-time exempt position with a compensation range of $80,000 -$96,900(L4). This role is eligible for benefits including medical, dental, and vision benefits, paid holidays, paid sick time, paid parental leave, 401(k) plan participation, and life and disability insurance.</p></div><br>
<div>
<p><b>EQUAL EMPLOYMENT OPPORTUNITY AND RESONABLE ACCOMMODATIONS</b></p></div><br>
<div>
<p>It is the policy of Pure Earth to provide equal opportunity for all qualified persons and not discriminate against any employee or applicant for employment because of race, color, religion, sex, gender or gender identity, age, national origin, veteran status, disability, sexual orientation or any other protected status. We provide reasonable accommodations to applicants with disabilities. If you require accommodation to complete the application or interview process, please let us know when you are contacted for a screening or interview.</p></div><br>
<div>
<p><b><i> This job description may be revised and updated as required to meet organizational objectives.</i></b></p></div></div><p></p>

HQ: Executive Assistant (President's Office)

LaSalle Network

<div>
 <p>
  LaSalle Network is hiring for an
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  ! We are seeking a highly experienced and polished Executive Assistant to support a Global Headat a leading professional services firm based in New York. This role provides comprehensive executive and personal support to a high-net-worth leader operating in a fast-paced, global environment.
 </p>
 <p>
  The ideal candidate is exceptionally organized, proactive, discreet, and thrives in high-pressure settings. This position requires seamless coordination of complex schedules, global travel logistics (including private travel), and day-to-day operational support, as well as selective personal assistance to ensure the executive&rsquo;s professional and personal commitments run smoothly.
 </p>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Responsibilities:
 </p>
 <ul>
  <li>
   Manage a complex and constantly evolving global calendar across multiple time zones.
  </li>
  <li>
   Coordinate internal and external meetings, including senior stakeholders, clients, and board-level participants.
  </li>
  <li>
   Serve as primary gatekeeper for the executive&rsquo;s schedule, priorities, and communications.
  </li>
  <li>
   Manage high-volume inbox, including drafting responses, prioritizing correspondence, and tracking follow-ups.
  </li>
  <li>
   Prepare materials for meetings, presentations, and business engagements.
  </li>
  <li>
   Coordinate logistics for conferences, events, and high-profile engagements.
  </li>
  <li>
   Arrange and manage detailed domestic and international travel, including private aviation when applicable.
  </li>
  <li>
   Develop comprehensive itineraries including transportation, accommodations, security, and on-site logistics.
  </li>
  <li>
   Manage real-time travel adjustments and contingency planning.
  </li>
  <li>
   Provide select personal assistance for the executive, including scheduling personal appointments, managing reservations, and coordinating household or lifestyle needs.
  </li>
  <li>
   Support planning of personal travel and events as needed.
  </li>
  <li>
   Liaise with personal staff, vendors, and service providers with professionalism and discretion.
  </li>
  <li>
   Track priorities, deadlines, and action items across business and personal commitments.
  </li>
  <li>
   Handle confidential information with the highest level of discretion.
  </li>
  <li>
   Coordinate with internal teams, external partners, and advisors globally.
  </li>
  <li>
   Anticipate needs and proactively resolve scheduling or logistical conflicts.
  </li>
 </ul>
 <p>
  <strong>
   Administrative Assistant to the Office of the Global Head
  </strong>
  Qualifications:
 </p>
 <ul>
  <li>
   3+ years of executive assistant experience supporting C-suite or senior global leaders, ideally within professional services, finance, or similarly fast-paced environments.
  </li>
  <li>
   Personal support experience preferred.
  </li>
  <li>
   Experience supporting high-net-worth individuals or executives with blended business and personal support needs.
  </li>
  <li>
   Demonstrated expertise managing complex international travel, including private travel logistics.
  </li>
  <li>
   Exceptional organizational and time-management skills with the ability to manage competing priorities.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   High level of professionalism, discretion, and emotional intelligence.
  </li>
  <li>
   Ability to operate with urgency, flexibility, and sound judgment.
  </li>
  <li>
   Advanced proficiency in Microsoft Office, calendar platforms, and communication tools.
  </li>
  <li>
   Comfortable working outside standard business hours when required to support global activity.
  </li>
  <li>
   Strong problem-solving mindset with a proactive approach.
  </li>
  <li>
   Highly detail-oriented with strong follow-through.
  </li>
 </ul>
 <p>
  This position is based full-time in Midtown, Manhattan. The compensation for this position ranges from $100,000-120,000 base salary with bonus and overtime eligibility. Comprehensive benefits including health, dental, and vision are offered.
 </p>
 <p>
  If you meet the minimum requirements and are interested in learning more, apply today!
 </p>
 <p>
  Allison Sachnoff
 </p>
 <p>
  Senior Recruiter
 </p>
 <p>
  LaSalle Network is an Equal Opportunity Employer m/f/d/v.
 </p>
 <p>
  LaSalle Network is the leading provider of direct hire and temporary staffing services. For over two decades, LaSalle has helped organizations hire faster and connect top talent with opportunities, from entry-level positions to the C-suite. With units specializing in Accounting and Finance, Administrative, Engineering, Marketing, Technology, Supply Chain, Revenue Cycle, Call Center, Human Resources and Executive Search, LaSalle offers staffing and recruiting solutions to companies of all sizes and across all industries.
 </p>
 <p>
  LaSalle Network is the premier staffing and recruiting firm, earning over 100 culture, revenue and industry-based awards from major publications and having its company experts regularly contribute insights on retention strategies, hiring trends, hiring challenges, and more to national news outlets. LaSalle Network offers temporary Field Employees benefit plans including medical, dental and vision coverage. Family Medical Leave, Worker's Compensation, Paid Leave and Sick Leave are also provided. View a full list of our benefits here: View a full list of our benefits here.
 </p>
 <p>
  All assignments are at-will and their duration is subject to change.
 </p>
</div>


Administrative Assistant to Office of Global Head

Continental General

<div><p><b>ADMINISTRATIVE ASSISTANT TO THE INVESTMENT TEAM &amp; EXECUTIVE CHAIRMAN</b><br>
<b>(Full Time, Salary, Exempt)</b></p><p>
</p><p>Looking to join a growing company dedicated to helping others? We offer that, plus competitive salaries, a culture of learning, and a fast-paced environment. This is an in-office position for our New York office. Join our team to help make a difference in the lives of others!
</p><p></p><p><b>About Continental General:</b></p><p>
The Continental General family of companies has provided insurance, including life and long-term care policies, to individuals and groups for over 30 years, and currently supports over 200,000 policyholders. Both our insurance company, Continental General Insurance Company, and our third-party administrator, Continental General Services, are committed to the continuous development of our infrastructure, processes, and people. The group is actively growing through expansion of both its insurance portfolio and its administrative services. With each opportunity, we take a collaborative approach to address challenges and provide unique solutions.</p><p>
</p><p><b>Position Summary:</b>The Administrative Assistant provides support to the Investment Team and Executive Chairman, managing calendars, travel, communications, expenses, and special projects. This role requires strong organizational skills, discretion, and the ability to anticipate needs while supporting executive operations and office management in a fast-paced, professional environment.</p><p>
</p><p><b>Key Responsibilities:</b></p><ul><li>
Provide comprehensive administrative support to the investment team and Executive Chairman, including managing calendars, scheduling meetings, and coordinating travel arrangements</li><li>
Handle communication, including phone calls, emails and correspondence, ensuring timely responses and follow-ups</li><li>
Assist in preparing reports, presentations, and documentation using Microsoft Office Suite</li><li>
Organize and maintain files, process invoices, and manage expense reports</li><li>
Support event planning and logistics for company meetings and functions</li><li>
Serve as the primary point of contact for the investment team, managing their schedules, coordinating end-to-end travel arrangements, emails, and other correspondence, ensuring efficient time management and logistics planning</li><li>
Manage special projects and initiatives, in timely completion and delivering high-quality results.</li><li>
Anticipate and prepare for any future logistical or administrative needs to avoid calendar conflicts, operational challenges or emergencies, developing and implementing contingency plans</li><li>
Administrative management of expense reporting, coordination of signature requests and notarizations for investment team and Executive Chairman&rsquo;s office.</li><li>
Assist with office management of the New York office: maintaining equipment, obtaining supplies, coordinating with CGIC IT in Austin to address computer service needs to ensure smooth and functional operations.</li><li>
Coordinate with other departments and teams to facilitate cross-functional collaboration and achieve company goals.
</li><li>Maintain confidentiality of sensitive information and exercise discretion in handling confidential matters.</li></ul><p><b>
Qualifications:
</b></p><ul><li>Bachelor&rsquo;s degree, or the equivalent years of education and experience required</li><li>
1+ year of prior experience in a similar role, or capacity, required, with demonstrated success managing multiple priorities in a fast-paced environment
</li><li>Strong sense of accountability, with the ability to multitask and prioritize responsibilities while proactively communicating task status, potential roadblocks, and urgent items or requests timely and effectively</li><li>
Excellent organizational and communication skills, with exceptional attention to detail</li><li>
Proficiency in Microsoft Office applications</li><li>
Experience supporting senior executives in a corporate environment is preferred</li></ul><p>
</p><p><b>Why Join Us?</b></p><ul><li>
Competitive salary and benefits, including 401(k), health insurance, and performance-based bonuses.</li><li>
Collaborative and fast-paced work environment.</li><li>
Professional development and growth opportunities within the finance and investment space.</li></ul><p>
</p><p><b>Benefits:</b></p><ul><li>
Competitive Salary &amp; Target Bonus Program</li><li>
Retirement Savings &ndash; 401(k) with a company match</li><li>
Comprehensive Medical insurance through BlueCross BlueShield of Texas. Company-paid dental, vision, short-term &amp; long-term disability, and life insurance.</li><li>
Work-Life Balance &ndash; This role offers 20+ days of PTO, 10 paid holidays, and paid volunteer time off.</li><li>
Flexible Work Options &amp; Perks &ndash; Hybrid opportunity, wellness programs, and weekly paid lunch for onsite staff.</li><li>
Health Savings Accounts (HSA) &amp; Flexible Spending Accounts (FSAs) &ndash; Includes a company match for HSAs.</li></ul></div>

Administrative Assistant to the Investment Team & Executive Chairman

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