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administrative project coordinator Jobs in Washington

administrative project coordinator

architect/general engineer (interdisciplinary). Jobs in Washington

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clinical coordination assistant

construction coordinator / eit Jobs in Washington

construction coordinator / eit

construction coordinator eit

EMCOR

<div>About Us:
<div></div><div>
When military bases, national security agencies, federal buildings, healthcare facilities, and leading commercial clients in Washington D.C and across the nation need superior facility support services, we answer the call. We offer a unique combination of government experience and facilities expertise that has helped us earn a position as one of the country&rsquo;s leading integrated service providers.</div>
Job Summary:

EMCOR Government Services is seeking a talented MEP (Mechanical, Electrical, Plumbing) Estimator/Project Coordinator to support our facilities maintenance and operations support services contract at the Department of Transportation Headquarters in Washington, D.C. This position requires technical, organizational, supervisory, and communication skills plus the understanding of numerous mechanical and structural systems (High-pressure steam boilers, chillers, central plants, HVAC, electrical, fire systems, plumbing, structural, carpentry, etc.). 
#EGS
#LI-NS1
Essential Duties &amp; Responsibilities:

MEP Planning and Estimating<ul><li>
Prepares the scope of work for various types of construction or repair projects.</li><li>
Prepares detailed cost estimates using RS Means or an equivalent cost estimating software. Must be able to articulate and justify cost and technical methodologies.</li><li>
Develop selection/options for most economical systems/approach to be utilized in preparation of bid packages.</li><li>
Solicits competitive bids, hosts site walks, and prepares estimates that are formally submitted to EMCOR senior leadership and the client representative for approval.</li><li>
Provides thoughtful, itemized, and detailed estimate/technical proposal for client evaluation.</li><li>
Formally presents estimates and other project deliverables to management and other project stakeholders.</li><li>
Prepares equipment and material submittals for client approval as specified.</li><li>
Plan, estimate, and schedule all types of work requests including complex electrical, mechanical, control systems, and structural work.</li><li>
Performs cost comparisons for repair vs. replacement and in-house vs. outsource.</li><li>
Prepare complete plans (e.g., existing and proposed) and method of execution for all project work requests</li><li>
Ability to read and understand as-builts, architectural, electrical, plumbing and mechanical drawings.</li><li>
Ability to read and understand manufacturer&rsquo;s submittals and literature.</li><li>
Performs quality assurance on subcontractor performance, ensures compliance and acceptable services were performed, prepares invoices upon completion of all projects to ensure timely accounts receivable receipts.</li><li>
Prepares a punch list and quality assurance inspection at the completion of all projects and ensures that all work is completed as per specifications and in a professional manner.</li><li>
Prepares and submits Request for Information (RFI) to the client as necessary.</li><li>
Attends and presents at government meetings.</li></ul>
Project Management 
<ul><li>
Collaborates with site/EGS HQ procurement and contracting departments for competitive bids, site walks, submittal packages, awards, etc.</li><li>
Directs subcontractors, monitors and reports project progress/status updates to senior management and DOT facilities&rsquo; staff.</li><li>
Receives submittals, maintains DOT technical reference library.</li><li>
Collaborates with site/HQ for asset intake and management. Responsible for project&rsquo;s new/replacement assets and information (i.e., warranty, S/N, job plans, specifications, etc.) is accurate in Maximo (Computerized Maintenance Management System).</li><li>
Creates presentations/spreadsheets to manage, track and brief progress to senior program management and DOT senior leadership.</li></ul>
Qualifications:
<ul><li>Must have a minimum of four (4) years of experience in MEP planning and estimating structural, electrical, and mechanical projects in a large facility or multiple facilities with highly complex mechanical, electrical, and structural requirements.</li><li>
Must have a minimum of four (4) years of project management experience or an acceptable combination of relevant experience, education, and training.</li><li>
Associates or higher degree in engineering, project management or equivalent field is highly desired or an acceptable combination of relevant experience, education, and training.</li><li>
Must be skilled in using RS Means cost estimating software or other &ldquo;equal&rdquo; cost estimating software that is widely recognized within the facilities maintenance and construction industries.</li><li>
Proficiency with AutoCAD or other &ldquo;equal&rdquo; software experience is highly desired.</li><li>
Must have excellent communication and listening skills and the ability to communicate with various levels within the organization.</li><li>
Must demonstrate an extremely high level of attention to detail and the ability to take initiative and adapt quickly to changing requirements.</li><li>
Must possess the ability to work under the pressure of multiple deadlines, managing and coordinating multiple projects at the same time.</li><li>
Proficiency with Microsoft Project and/or Smartsheet highly desired.</li><li>
Formal presentation/briefing skills are required.</li></ul>
Physical Demands:

The physical demands described here are representative of those that must be meet by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle; or feel; reach with hands and arms; talks or hear and test or smell. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Equal Opportunity Employer: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy:
<div>
Please review our Affirmative Action Policy.</div>
Notice to Prospective Employees: Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR&rsquo;s normal application process &ndash; it is probably fraudulent. Geographic Disclosure:

Compensation Range: $70,0000 - $90,000
Other Compensation: none
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.</div>

MEP Estimator / Project Coordinator (DOT)

Premier Health Services

Job OverviewPremier Health Services, Inc., a Medicare-certified home health agency, is seeking a highly organized and detail-oriented Staffing Coordinator to support our growing clinical operations team. The Staffing Coordinator plays a vital role in ensuring patients receive timely, high-quality care by coordinating staffing schedules for nurses and home health aides, maintaining Electronic Visit Verification (EVV) compliance, and supporting operational excellence.If you thrive in a fast-paced healthcare environment, enjoy problem-solving, and are passionate about your community, we encourage you to apply.Duties Scheduling and Workforce Coordination<ul><li>Coordinate and maintain daily schedules for:</li></ul>- Licensed Practical Nurses (LPNs)- Home Health Aides (HHAs) / Personal Care Aides (PCAs)- Match staff assignments based on patient needs, location, staff&rsquo;s skills and availability, and continuity of care requirements<ul><li>Manage schedule changes, call-offs, cancellations, and emergency staffing situations.</li><li>Ensure all patient visits are staffed and completed according to physician orders and individualized plans of care.</li><li>Monitor staffing efficiency and visit utilization.</li><li>Coordinate and ensure on-call coverage for evenings, weekends, holidays, and emergency situations.</li></ul>Patient Care Coordination<ul><li>Coordinate staffing for new patient admissions and resumptions of care.</li><li>Communicate scheduling information with patients, caregivers, and clinical staff.</li><li>Address and resolve patient-caregiver compatibility concerns.</li><li>Assist with incident and complaint investigations as needed.</li><li>Participate in interdisciplinary team and operational meetings.</li></ul>Electronic Visit Verification (EVV) Compliance<ul><li>Collaborate with the EVV Coordinator to monitor and manage EVV activities for HHA and LPN visits.</li><li>Verify accurate clock-in and clock-out documentation for scheduled visits.</li><li>Ensure EVV records align with authorized service hours and scheduled visits.</li><li>Maintain accurate EVV records to support Agency activities</li><li>Partner with the Billing Department to ensure visit verification supports reimbursement requirements.</li></ul>Compliance and Documentation<ul><li>Ensure staffing assignments comply with Federal and District of Columbia regulations.</li><li>Maintain accurate scheduling records within the agency's EMR and scheduling systems.</li><li>Track missed visits, scheduling exceptions, and documentation concerns.</li><li>Escalate unresolved staffing or compliance concerns to agency leadership</li></ul>Administrative Support<ul><li>Prepare staffing, utilization, productivity, and EVV compliance reports.</li><li>Assist leadership in identifying staffing trends and workforce needs.</li><li>Support recruitment, onboarding, and orientation activities as needed.</li></ul>Skills &amp; Competencies<ul><li>Exceptional organizational and multitasking skills.</li><li>Proficient with Electronic Medical Records (EMR)</li><li>Proficient with Home care scheduling software (AXXESS experience preferred)</li><li>Proficient with Electronic Visit Verification (EVV) systems</li><li>Proficient with Microsoft Office Suite (Excel, Outlook, Word, Teams).</li><li>Strong verbal and written communication skills.</li><li>Excellent customer service and interpersonal abilities.</li><li>Strong analytical and problem-solving capabilities.</li><li>Ability to prioritize multiple responsibilities in a fast-paced healthcare environment.</li></ul>At Premier Health Services, we are committed to delivering compassionate, high-quality care that allows patients to remain safely in their homes and communities. Our team members are valued professionals who make a meaningful impact every day.We offer:<ul><li>Competitive salary</li><li>Health, dental, and vision benefits</li><li>Paid time off and holidays</li><li>Professional development opportunities</li><li>Supportive team environment</li></ul>Meaningful work serving the Washington, DC communityPay: $49,000.00 - $52,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Staffing Coordinator

Hillis-Carnes Engineering Associates, Inc.

<div>HURRY! $500 SIGN-ON BONUS* $$$ for all new hires! An additional bonus for one year of service!
Founded in 2015, Hillis-Carnes Capitol Services, PLLC (HCCS) is a top-tier, multi-disciplined, employee-owned, engineering firm with a demonstrated history of success! We're looking for motivated candidates to fill the roles of Entry-level or Senior-level Engineering Technician in our office located in Washington, DC. Competitive starting pay based on prior experience, overtime work available, and $500 signing bonus! These are great starting roles in the engineering and construction industries!
Responsibilities:<ul><li>
Perform field observations and testing of construction materials including soil, concrete, asphalt, masonry, reinforcing steel, and sprayed-on fireproofing.</li><li>
Report observations and findings to project team verbally and/or in writing.</li><li>
Interacting with senior staff members on a variety of projects, as needed.</li><li>
Promoting a safe workplace and proper use of PPE.</li><li>
Successfully complete necessary certifications (company-paid) to perform testing and inspection tasks.<ul><li>
Pay raises will be provided for successful completion of certifications!</li></ul></li></ul>
Qualifications:<ul><li>
High School degree or GED equivalent (Associate's or Bachelor's degree in Engineering or Geology a plus)</li><li>
Valid (ACI, AWS, ICC, NICET, NRCA, etc.) certifications are a plus and will result in higher starting pay!</li><li>
Ability to meet pre-employment criteria, including motor vehicle record.</li><li>
Provide suitable personal car for use on job sites. Mileage will be reimbursed.</li><li>
Possess good oral and written communication skills.</li><li>
Ability to perform basic mathematic computations.</li><li>
Interest in working outdoors on construction sites.</li><li>
Ability to lift and/or move up to 60-80 pounds.
</li></ul>Compensation and Benefits:<ul><li>
$500 signing bonus!</li><li>
Competitive starting pay based on prior experience.</li><li>
Overtime work available.</li><li>
Company stock as an employee owner!</li><li>
100% Employer-Paid Benefits, that include including Long-Term Disability, Basic Life &amp; Employee Assistance Program).</li><li>
Healthcare and dental insurance (w/ Health Savings Account Option)</li><li>
Disability insurance</li><li>
401k with Company Match.</li><li>
Tuition reimbursement.</li><li>
Generous compensation for Employee-Referrals.</li></ul>
Check out our website to learn more about us at www.hilliscarnesdc.com!
Minorities and Woman are encouraged to apply.
EOE
*$250 sign-on bonus paid after successfully completing 90 days*; $250 paid after one year of service.</div>

Engineering Technician

Enlightened

<div>About Enlightened
Enlightened is seeking a Credentialing Administrative Support Coordinator to support one of our healthcare clients serving the DC Medicaid population. This position is an employee of Enlightened and is dedicated full-time at our client's site. The selected candidate will support provider credentialing and enrollment operations while helping maintain compliance across the provider network.
Position Overview
Location: Washington, DC (SW office &mdash; within walking distance of two Metro stations)
Work Arrangement: ***This position offers a hybrid work schedule, requiring employees to work in the office four days a week and one day remotely<div>
The Credentialing Administrative Support Coordinator provides day-to-day administrative support to the credentialing and enrollment team. This role assists with collecting documentation, preparing provider files, tracking application statuses, and coordinating follow-up with providers and internal departments. The ideal candidate is highly organized, proactive, and comfortable working in a fast-paced, process-driven environment.</div> 
Key Responsibilities<div><ul><li>
Collect, organize, and upload provider documentation required for credentialing and enrollment.</li><li>
Assist with completing credentialing applications using established templates and checklists.</li><li>
Maintain accurate electronic provider files and ensure all required documentation is current and properly labeled.</li><li>
Conduct outreach to providers and office staff to obtain missing information or clarify application details.</li><li>
Track outstanding items and follow up to ensure timely submission.</li><li>
Enter provider information into credentialing systems, spreadsheets, and tracking logs.</li><li>
Update status notes and documentation as applications move through the credentialing workflow.</li><li>
Submit and update internal tickets for provider setup and system activation.</li><li>
Perform quality checks to ensure provider files are complete before review.</li><li>
Support audit readiness by maintaining organized, compliant records.</li></ul></div>
Qualifications<div><ul><li>
1&ndash;2 years of administrative, healthcare operations, or office support experience preferred.</li><li>
Strong attention to detail and the ability to follow structured processes.</li><li>
Excellent organizational and time-management skills.</li><li>
Strong written and verbal communication skills.</li><li>
Proficiency with Microsoft Office (Outlook, Excel, and Word) and the ability to quickly learn new systems.</li><li>
Experience in credentialing, provider data management, provider enrollment, or health plan operations is a plus but not required.</li></ul></div>
What We're Looking For<div><ul><li>
A reliable, detail-oriented team member who enjoys structured, process-driven work.</li><li>
Someone who can effectively manage multiple tasks while maintaining a high level of accuracy.</li><li>
A professional communicator who can interact confidently with providers and internal teams.</li><li>
A candidate who values compliance, organization, and timely follow-through.</li></ul>
Benefits:
At Enlightened, we pride ourselves on offering a comprehensive and industry-competitive benefits package to our full-time employees. Our benefits include:<ul><li>
Medical/Dental/Vision Insurance with Health Savings Accounts (HSA)</li><li>
Flexible Spending Accounts (FSA)</li><li>
401(k) Retirement Plan</li><li>
Paid Holidays, Vacation, &amp; Sick Leave</li><li>
Professional Training &amp; Development Reimbursement</li></ul>
Please note, these benefits are available exclusively to full-time employees of Enlightened.
Equal Opportunity Statement
Enlightened is proud to be an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability, or any other federal, state, or local protected class.</div></div>

Credentialing Administrative Support Coordinator

Georgetown University

<div>Georgetown University comprises two unique campuses in the nation&rsquo;s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
Requirements
Job Overview
Data Analyst for Infectious Diseases Clinical Trials Unit will work with and assist the Clinical Research Coordinator, Regulatory Specialist, and Clinical Trial Manager by entering data into clinical trial sponsor system, as well as internal software.
Work Interactions
The Data Analyst will work with and assist the Clinical Research Coordinator, Regulatory Specialist, and Clinical Trial Manager by interacting with the clinical trial sponsor and also their propriety software for data entry. The Data Analyst may interact with clinical trial subjects to plan visits to the clinical trial, as well as schedule the subjects in Google Calendar. The Data Analyst will work with the Clinical Trial Coordinator and also Financial Administrator to ensure data between Georgetown GMS and clinical trial sponsor match. The Data Analyst will escalate necessary issues, such as data discrepancies, when discovered to the Clinical Trial Manager.
Additional duties include, but are not limited to:<ul><li>
Develops an understanding of research processes</li><li>
Documents business requirements of research processes</li><li>
Partners with clinical staff to help with the data requirements of research functions</li><li>
Creates and documents instructions for complex tasks so that others may use as a guideline in the future</li><li>
Tests applications to confirm intended functionality, as well as identify gaps</li><li>
Assists with the creation of user training materials</li><li>
Documents technical processes, as needed</li><li>
Verifies that recommended solutions align with research requirements</li><li>
Develops understanding of software development lifecycle methodologies</li><li>
Effectively communicates with customers, internal resources and support teams to ensure objectives are met</li><li>
Collaborates with clinical and research resources to identify and develop process improvements</li><li>
Assists with the testing and implementation of new system functionality</li><li>
Participates in cross functional teams to gather clinical and research needs in order to identify effective solutions</li><li>
Performs other projects and duties as assigned by the Clinical Research Manager</li></ul>
Requirements and Qualifications<ul><li>
Seeking a candidate with 3 years of experience working with clinical trials and supporting a clinical trial research staff, or a similar health care setting</li><li>
Familiarity with Microsoft Word and Excel; Google Gmail, Calendar, and Drive required</li><li>
Experience with Workday a plus</li><li>
Must possess the ability to communicate effectively and have the capacity to interact with a diverse community</li><li>
Must pay close attention to detail, work well under pressure and manage multiple tasks simultaneously, and use independent judgement and discretion in determining the best course of action.</li><li>
Ability to work with large data sets</li><li>
Strong knowledge and familiarity of Microsoft Office applications</li><li>
Ability to create and document procedures for training materials</li><li>
Excellent problem-solving skills</li><li>
Excellent communication skills</li><li>
General knowledge of clinical research</li></ul>
Work Mode Designation
This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position&rsquo;s mode of work designation. Complete details about Georgetown University&rsquo;s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.
Pay Range:
The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$26.26 - $48.32
Compensation is determined by a number of factors including, but not limited to, the candidate&rsquo;s individual qualifications, experience, education, skills, and certifications, as well as the University&rsquo;s business needs and external factors.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.
EEO Statement:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.</div>

Data Analyst

Deepest Beauty Care

JOIN OUR GROWING TEAMGeorgetown Allure Medical Spa is looking for an experienced, professional, and enthusiastic Aesthetic Patient Coordinator to join our growing team.This is an exciting opportunity for someone who is passionate about medical aesthetics, professional skincare, client relationships, and helping people feel confident about taking the next step in their treatment journey.As one of the first people our clients connect with, you will support the full client experience, from the initial inquiry and phone consultation through scheduling, treatment education, skincare recommendations, memberships, packages, follow-up, and long-term care.ABOUT THE ROLEThis position combines patient coordination, front desk operations, phone consultations, lead conversion, skincare sales, customer service, CRM follow-up, and marketing support.Most work will be performed on-site at our Washington, DC medical spa. Some scheduled remote shifts may be assigned for lead follow-up, phone consultations, client communication, and administrative work.This is a goal-oriented role. The successful candidate will be warm and consultative, confident asking for the appointment, organized in follow-up, knowledgeable about aesthetics and skincare, and committed to delivering an exceptional client experience.KEY RESPONSIBILITIESPatient Coordination and Lead Conversion<ul><li>Respond promptly to new inquiries from phone calls, website forms, social media, referrals, advertising campaigns, and promotions.</li><li>Conduct warm, professional phone consultations with prospective clients.</li><li>Ask thoughtful questions to understand each client&rsquo;s concerns, goals, treatment history, expectations, and priorities.</li><li>Explain Georgetown Allure&rsquo;s services, treatment options, memberships, packages, professional skincare, general pricing, and current promotions using approved information.</li><li>Help qualified clients select the appropriate consultation or next step and confidently schedule their appointment.</li><li>Follow up consistently by phone, text, and email until the client books, declines, or requests future follow-up.</li><li>Reconnect with past leads, canceled appointments, inactive clients, and clients who did not rebook.</li><li>Maintain accurate CRM notes, lead stages, tasks, outcomes, and follow-up dates.</li><li>Escalate clinical questions and final treatment recommendations to the appropriate licensed provider.</li></ul>Front Desk and Client Experience<ul><li>Welcome clients warmly and create a polished, professional first impression.</li><li>Manage check-in, check-out, scheduling, confirmations, rescheduling, and rebooking.</li><li>Answer calls, texts, emails, chats, voicemails, and online inquiries.</li><li>Process payments through Georgetown Allure&rsquo;s approved systems.</li><li>Support providers and management throughout the day.</li><li>Maintain accurate client forms, appointment information, and follow-up tasks.</li><li>Help maintain an organized, clean, and welcoming reception area.</li><li>Handle routine client questions and promptly escalate sensitive concerns when appropriate.</li></ul>Skincare, Membership, and Package Support<ul><li>Learn and confidently explain Georgetown Allure&rsquo;s professional skincare products, services, memberships, packages, and treatment pathways.</li><li>Educate clients about professional home-care routines based on Georgetown Allure training and provider or esthetician guidance.</li><li>Support skincare, retail, membership, and package sales through education and personalized service.</li><li>Follow up regarding recommended products, future appointments, treatment plans, memberships, and packages.</li><li>Continue learning about services such as customized facials, chemical peels, microneedling, RF microneedling, radio-frequency treatments, LED, microcurrent, acne care, pigmentation treatments, skin tightening, injectables, and professional skincare.</li></ul>Marketing and Brand Support<ul><li>Assist with social media, photography, filming, educational content, and promotional projects.</li><li>Participate on camera or behind the scenes when requested.</li><li>Support events, promotional days, review campaigns, and client-appreciation activities.</li><li>Follow up with leads generated through specific marketing campaigns and promotions.</li><li>Share recurring client questions and objections to help improve our messaging, education, and promotions.</li></ul>QUALIFICATIONSRequired<ul><li>Previous professional experience in a medical spa, aesthetic clinic, dermatology practice, plastic-surgery practice, cosmetic practice, or closely related professional skincare environment.</li><li>Strong working knowledge of professional skincare and common aesthetic treatments.</li><li>Experience speaking with clients about services, skincare, memberships, packages, treatment plans, or appointments.</li><li>Confidence conducting phone consultations and guiding qualified clients toward booking.</li><li>Excellent verbal and written communication.</li><li>Strong organization, follow-up, attention to detail, and accountability.</li><li>Comfort using scheduling software, CRM systems, email, text messaging, and modern office technology.</li><li>Weekend availability.</li><li>Ability to work primarily on-site in Washington, DC and complete scheduled remote assignments when needed.</li></ul>Preferred<ul><li>Experience converting leads into confirmed consultations or appointments.</li><li>Experience selling professional skincare, memberships, treatment packages, or aesthetic services.</li><li>Esthetician license, formal skincare education, or advanced aesthetics training.</li><li>Experience with social media, Canva, filming, photography, or content support.</li></ul>REMOTE WORK REQUIREMENTSAlthough this role is primarily on-site, some remote work may be assigned. Candidates must have:<ul><li>A quiet, private, and professional home workspace.</li><li>Reliable high-speed internet and dependable phone access.</li><li>The ability to conduct uninterrupted phone or video consultations.</li><li>A secure environment that protects client privacy and confidential information.</li><li>The ability to remain responsive and productive during scheduled remote hours.</li></ul>THE IDEAL CANDIDATEThe ideal candidate is warm, polished, confident, dependable, and genuinely passionate about aesthetics and skincare. They build trust quickly, listen carefully, explain value clearly, and follow up consistently without using high-pressure sales tactics.They understand that great medical-spa sales begin with education, accurate expectations, excellent communication, and a strong client relationship. They are comfortable working toward clear goals and taking accountability for lead response, follow-up, booking, rebooking, skincare sales, memberships, packages, CRM accuracy, client satisfaction, and teamwork.WHY GEORGETOWN ALLURE?At Georgetown Allure, we believe exceptional client care starts with an exceptional team.We invest in training, encourage professional growth, welcome new ideas, and provide opportunities to expand your knowledge in medical aesthetics, skincare, client experience, sales, marketing, and business operations.If you are looking for more than a traditional patient coordinator role and want to build a meaningful career with a growing medical spa, we would be excited to meet you.Pay: $20.00 - $25.00 per hourBenefits:<ul><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>What experience do you have in a medical spa, aesthetic clinic, dermatology practice, plastic-surgery practice, cosmetic practice, or professional skincare environment?</li></ul><ul><li>Which aesthetic treatments and professional skincare products are you comfortable explaining to clients?</li><li>Describe your experience conducting phone consultations or converting inquiries into appointments.</li><li>Have you sold skincare products, memberships, treatment packages, or aesthetic services?</li><li>Are you available to work weekends?</li><li>Are you comfortable working primarily on-site and completing occasional scheduled remote shifts?</li></ul>Work Location: In person

Aesthetic Patient Coordinator

Skadden, Arps, Slate, Meagher & Flom LLP and Affiliates

<div>
 We invite you to review our current business services professionals openings to learn about the opportunities available across the firm.
 
 
 
 About Us
 
 
 
 Skadden, Arps, Slate, Meagher &amp; Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients&rsquo; legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world&rsquo;s major financial centers.
 
 
 
 The Opportunity
 
 
 
 We are seeking an
 
 Administrative Project Coordinator
 
 to join our Firm. This position will be based in our Washington, D.C. office (hybrid).The Administrative Project Coordinator provides high-level, concierge-style assigned or project-based support to attorneys, Global Directors and Assistant Directors. Responsibilities include handling administrative tasks, coordinating travel arrangements, handling document management, supporting business development efforts and executing other complex tasks and projects. Collaborates closely with other Firm departments and business services professionals to ensure exceptional client service.
 
 
 
 Responsibilities
 
 
 
 Administrative Tasks
 
 
 <ul>
 <li>
 Performs various, complex assignments while under time-sensitive deadlines.
 </li>
 <li>
 Coordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications.
 </li>
 <li>
 Troubleshoots software and hardware concerns for attorneys, in consultation with technology business services professionals.
 </li>
 <li>
 Assists with document management and records retention for administrative files.
 </li>
 <li>
 Develops project strategies to ensure efficient completion of tasks.
 </li>
 <li>
 Consults with the Firm's internal business services departments and professionals at all levels to verify the accuracy of completed work.
 </li>
 <li>
 Acquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks.
 </li>
 <li>
 Coordinates with other Firm offices, both domestic and international, as required.
 </li>
 <li>
 Assists with Department initiatives and special projects
 </li>
 <li>
 Assures that all completed projects adhere to accepted professional standards.
 </li>
 <li>
 Assists with preparing materials for presentations and conferences.
 </li>
 <li>
 Enters attorneys' time records and submits attorneys' expense reports.
 </li>
 <li>
 Assists with attorneys' calendaring and scheduling requests.
 </li>
 <li>
 Assists with attorneys' administrative requests.
 </li>
 <li>
 Performs responsibilities of other support services, when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages.
 </li>
 <li>
 Organizes and facilitates conference and video calls.
 </li>
 <li>
 Answers, screens, places phone calls, and takes detailed messages.
 </li>
 <li>
 Assists with processing and payment of vendor invoices.
 </li>
 <li>
 Opens, reads and routes mail, as directed.
 </li>
 <li>
 Demonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
 </li>
 <li>
 Manages Firm resources responsibly.
 </li>
 <li>
 Complies with and understands Firm operations, policies and procedures.
 </li>
 <li>
 Regular and reliable physical presence to (ex: work as part of a team, meet with clients, use on-site equipment, etc.).
 </li>
 <li>
 Assists with client bills, coordinating review of bills with Client Accounting and assigned Partner(s)
 </li>
 <li>
 Provides coverage for Reception as needed
 </li>
 <li>
 Performs other related duties as assigned.
 
 
 </li>
 </ul>
 Business Development
 
 
 <ul>
 <li>
 Prepares engagement letters and new matter memos for new clients and matters.
 </li>
 <li>
 Assists with new-business conflicts process.
 </li>
 <li>
 Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development &amp; Marketing department as required.
 
 
 </li>
 </ul>
 Client Relations
 
 
 <ul>
 <li>
 Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
 </li>
 <li>
 Coordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.
 </li>
 <li>
 Receives and interacts with incoming clients and visitors.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Ability to provide excellent customer service
 </li>
 <li>
 Demonstrates high level of professionalism
 </li>
 <li>
 Ability to read, interpret, convey and follow instructions
 </li>
 <li>
 Ability to synthesize information in order to prioritize and organize tasks
 </li>
 <li>
 Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
 </li>
 <li>
 Demonstrates initiative and confidence to assume a high level of responsibility in a fast-paced environment
 </li>
 <li>
 Thorough working knowledge of relevant Firm computer software programs (e.g., Outlook, Word, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint) with the ability to learn new software and operating systems
 </li>
 <li>
 Demonstrates effective interpersonal and communication skills, both verbally and in writing and maintains a calm and professional demeanor
 </li>
 <li>
 Demonstrates close attention to detail
 </li>
 <li>
 Ability to handle multiple projects with shifting responsibilities and deadlines
 </li>
 <li>
 Ability to handle sensitive matters and maintain confidentiality
 </li>
 <li>
 Ability to work well under pressure
 </li>
 <li>
 Ability to work well in a demanding and fast-paced environment
 </li>
 <li>
 Ability to work well independently as well as effectively within a team
 </li>
 <li>
 Flexibility to adjust hours and work the hours necessary to meet operating and business needs
 
 
 </li>
 </ul>
 
 Education And Experience Required
 
 
 
 <ul>
 <li>
 Bachelor's degree
 </li>
 <li>
 Minimum of two years of related experience in a law firm or professional services environment
 </li>
 <li>
 Must be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm
 
 
 </li>
 </ul>
 
 Culture &amp; Life at Skadden
 
 
 
 What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.
 
 
 
 Benefits
 
 
 
 The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.
 
 
 <ul>
 <li>
 Competitive salaries and year-end discretionary bonuses.
 </li>
 <li>
 Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 Paid leave options, including parental.
 </li>
 <li>
 In-classroom, remote, and on-demand learning and professional development opportunities.
 </li>
 <li>
 Robust well-being classes and programs.
 </li>
 <li>
 Opportunities to give back and make an impact in local communities.
 
 
 </li>
 </ul>
 For further details, please visit: https://www.skadden.com/careers/staff/employee-benefits
 
 
 The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.
 
 
 
 Salary Details
 
 
 
 $85,000 - $100,000
 
 
 
 EEO Statement
 
 
 
 Skadden is an Equal Opportunity Employer. It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
 
 
 Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
 
 
 
 Skadden
 
 
 Equal Employment Opportunity Policy
 
 
 
 Skadden Equal Employment Opportunity Policy
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 Applicants Have Rights Under Federal Employment Law
 
 
 
 In accordance with the Transparency in Coverage Rule,
 
 
 
 click here to review machine-readable files made available by UnitedHealthcare:
 
 
 Transparency in Coverage
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Administrative Project Coordinator

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