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coordinator donor services and logistics

<div><div><p><b>OVERVIEW</b></p>
<p><i>
A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility &ndash; and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide.</i></p>
<p><i>
Across our organization, we're building a workplace where collaboration is essential, diverse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR</i><i>. </i><i>This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.</i></p></div><h3 class="jobSectionHeader"><b>
Intro to Position</b></h3>
<p>
NPR is seeking a Donor Services and Logistics Coordinator to join the Development division and provide essential donor support functions. The role will primarily be responsible for handling donor inquiries, the accurate and timely entry of gifts to NPR and the NPR Foundation in Salesforce, and provide on-site logistics support.</p>
<p>
Position will ensure adherence to all processes and procedures utilizing the highest level of data standards to support philanthropic revenue tracking, and responding to inquiries regarding transactions from internal and external constituents. Role is data entry focused and will give the right candidate the experience of learning the inner workings of NPR's fundraising and financial teams. Strong candidates will thrive in a detail oriented environment and must be able to learn quickly and work autonomously. Role reports directly to the Director of Donor Services.</p>
<h3 class="jobSectionHeader"><b>
Responsibilities</b></h3>
<ul><li>Serves as the primary point of contact for public donor inquiries via email and voicemail, providing timely and accurate information on gift policies/procedures while triaging complex requests to Senior Associates or the Director of Donor Services to ensure high-level resolution.</li>
<li>Responsible for all aspects of database gift entry in Salesforce and must be able to independently handle processing of lockbox, credit card, wire, stock, pledge and gift agreements and all other types of transactions.</li>
<li>Process gifts in a timely manner and ensure all gift codes are accurately applied.</li>
<li>Able to proactively problem solve to make adjustments or corrections in consultation with the Finance and Donor Services teams.</li>
<li>Maintain ongoing gift data hygiene, ad-hoc clean-up projects and other necessary tasks to ensure integrity of the database.</li>
<li>Work with frontline fundraisers and research teams to ensure proper entry of all relevant information for processing gifts and assist with gift data management.</li>
</ul><h3 class="jobSectionHeader"><b>On-Site Duties</b></h3>
<ul><li>Manage the secure intake of physical gifts delivered to NPR HQ; responsible for cataloging information into shared tracking documents before securely mailing checks to the lockbox for processing.</li>
<li>Oversee the digital scanning and distribution of incoming donor correspondence and letters to the appropriate internal stakeholders; manage the outbound mailing of supplies, donor stewardship materials, and letters to colleagues and external constituents.</li>
<li>Systematically catalog and process returned mail, proactively researching and updating donor addresses and contact information in the Salesforce database to maintain high data standards and integrity.</li>
<li>Provide hands-on administrative and operational assistance during Development division fundraising events, NPR Foundation board meetings, and donor tours upon request.</li>
</ul>
<p><b>The above duties and responsibilities are not an exhaustive list of required responsibilities, duties and skills. Other duties may be assigned, and this job description can be modified at any time.</b></p>
<h3 class="jobSectionHeader"><b>
Required Skills/Competencies</b></h3>
<ul><li>Experience working with confidential data in a nonprofit or comparable organization.</li>
<li>Exceptional interpersonal skills and experience engaging with a wide range of customers through a service-minded commitment to resolving inquiries effectively and thoughtfully.</li>
<li>Strong PC skills, proficiency in Excel, Adobe, Docusign and Google Workspace.</li>
<li>Proficiency with relational databases, preferably Salesforce.</li>
<li>Detail-oriented with the ability to enter data with a high level of accuracy in accordance with organizational policy.</li>
<li>Motivated, dependable, and capable of working autonomously; demonstrated ability to manage time efficiently across a hybrid schedule, seamlessly balancing independent remote data tasks with time-sensitive, on-site operational demands in a fast-paced environment.</li>
<li>Proven ability to quickly learn, adapt to new information, and pivot smoothly when internal workflows, database procedures, or logistics change.</li>
<li>Strong problem-solving skills, including the ability to identify challenges and proactively seek out potential answers or workflows; comfort with investigating complex inquiries and proposing viable options to the Director for final resolution.</li>
<li>Cultivate and support an inclusive and equitable workplace culture.</li>
<li>Enthusiasm for public media, its mission and its programs.</li>
<li>Ability to lift and manage event supplies and mail bins as needed.</li>
<li>Strong organizational skills with the ability to balance repetitive administrative tasks with high-visibility, forward-facing logistics.</li>
</ul><h3 class="jobSectionHeader"><b>Work Location &amp; Requirements</b></h3>
<ul><li>NPR Hybrid Permitted: This is a hybrid permitted role. Some aspects of this role require duties better performed at an NPR facility. The employee will be required to be in the office at the Washington, D.C. location at least 2 days] a week. The employee must also reside in an NPR-supported location based on the number of on-site days they choose.</li>
</ul><h3 class="jobSectionHeader"><b>Job Type</b></h3>
<ul><li>This is a full-time, exempt position.</li>
</ul><h3 class="jobSectionHeader"><b>Compensation</b></h3>
<p><b>
Hourly Rate</b>: The U.S.-based anticipated hourly rate for this opportunity is $28.37-$30.29 per hour. The range displayed reflects the minimum and maximum hourly rate NPR expects to provide for new hires for the position across all US locations.</p>
<p><b>
NPR Benefits:</b> NPR provides comprehensive benefits for employees and dependents. Regular, full-time employees scheduled to work 30 hours or more per week are eligible to enroll in NPR's benefits options. Benefits include access to health and wellness, paid time off, and financial well-being. Plan options include medical, dental, vision, life/ accidental death and dismemberment, long-term disability, short-term disability, and voluntary retirement savings to all eligible NPR employees.</p>
<p><b>
Does this sound like you? If so, we want to hear from you.</b></p>
<p><b>
#LI-HYBRID</b></p><div><p>
NPR is an Equal Opportunity Employer. NPR is committed to being an inclusive workplace that welcomes diverse and unique perspectives, all working toward the same goal &ndash; to create a more informed public. Qualified applicants receive consideration for employment without regard to race, color, ethnicity, national origin, ancestry, age, religion, religious belief, sex (including pregnancy, childbirth and related medical conditions, lactation, and reproductive health decisions), sexual orientation, gender, gender identity or expression, transgender status, gender non-conforming status, intersex status, sexual stereotypes, nationality, citizenship status, personal appearance, marital status, family status, family responsibilities, military status, veteran status, mental and physical disability, medical condition, genetic information, genetic characteristics of yourself or a family member, political views and affiliation, unemployment status, protective order status, status as a victim of domestic violence, sexual assault, or stalking, or any other basis prohibited under applicable law.</p>
<p><b>
If you are a person with a disability needing assistance with the application process, please reach out to </b><b>employeerelations@npr.org</b><b>.</b></p>
<p>
You may read NPR's privacy policy to learn about how NPR may handle information you submit with any application.</p>
<p>
Want more NPR? Explore the stories behind the stories on our NPR Extra blog. Get social with NPR Extra on Facebook and Instagram. Find more career opportunities at NPR.org/careers.</p></div></div>

Coordinator, Donor Services and Logistics

World Wildlife Fund

<div><b>Company Description</b><p><br>
Since our founding in 1961, WWF has been committed to protecting nature and its resources. We understand that nature is our planet&rsquo;s greatest asset, intrinsically linked to human survival &mdash; and that it needs our help. <b>Our work to reverse nature loss and conserve biodiversity has never been more urgent.</b></p><p>
As the world&rsquo;s leading conservation organization&mdash;with offices on six continents and in nearly 100 countries&mdash;our global reach includes the world&rsquo;s most critical forests, river systems, wetlands, savannas, and ocean habitats. By conserving these places and supporting sustainable livelihoods within them, we can keep the Earth in balance <b>for people, wildlife, and the planet.</b></p><b><br>
Job Description</b><p><br>
World Wildlife Fund (WWF), one of the world&rsquo;s leading conservation organizations seeks a Prospect Research Intern, for its Prospect Intelligence and Analytics Research Team within Development.</p><p><b>
Position Summary</b></p><p>
WWF seeks a Prospect Research Intern to support the Prospect Intelligence &amp; Analytics team within its Development department. This role contributes to the preparation of briefing materials and high-priority documentation for executive-level events, conducts research to support donor prospecting and profile development, and helps maintain accurate data within internal systems. The intern will also assist with drafting and editing Development research materials while providing administrative and project support across a range of research initiatives.</p><p><b>
Responsibilities</b></p><ul><li><p>
Conduct research using publicly available sources, subscription databases, and internal WWF tools to support event briefings, donor profiles, and other prospect research projects.</p></li><li><p>
Assist with composing, writing, editing and proofreading materials used in the cultivation of current donors and prospects.</p></li><li><p>
Handle sensitive and confidential information with discretion, ensuring compliance with WWF data security policies and IT protocols.</p></li><li><p>
Track information and manage digital records by inputting, updating and verifying data in an internal database.</p></li><li><p>
Support the preparation of briefing materials and documentation for high-level events, ensuring accuracy and attention to detail.</p></li><li><p>
Assist research staff in identifying, evaluating, and tracking prospective donors to support strategic outreach and relationship-building efforts.</p></li><li><p>
Provide administrative and project support across the team, including special projects and time-sensitive assignments as needed.</p></li></ul><p><b>
Learning Outcomes</b></p><ul><li><p>
Develop strong organizational and project coordination skills through the preparation of high-priority materials and support of executive-level events and initiatives.</p></li><li><p>
Gain experience in prospect research and analysis by contributing to the identification, evaluation, and tracking of prospective donors and strategic connections.</p></li><li><p>
Build professional skills in adaptability, communication, and problem-solving while supporting a range of administrative and operational functions in a fast-paced environment.</p></li><li><p>
Access to all available WWF programming to deepen understanding of conservation priorities and expand professional networks.</p></li><li><p>
Develop familiarity with research and data management tools, including Microsoft Office, Blackbaud CRM, SharePoint, Bloomberg, iWave, LexisNexis, Altrata, Candid and more.</p></li></ul><b><br>
Qualifications</b><p><br>
Minimum Requirements:</p><ul><li><p>
Currently pursuing either an Associate&rsquo;s or Bachelor&rsquo;s or Graduate Degree program in relevant fields such as corporate sustainability, business administration, natural resources, supply chain management, environmental science, environmental policy, or sustainable development. Those studying outside these areas are still highly encouraged to apply.</p></li><li><p>
Strong analytical and research abilities</p></li><li><p>
Attentive communication skills</p></li><li><p>
High attention to detail and accuracy</p></li><li><p>
Ability to stay organized and manage time effectively</p></li><li><p>
Self-motivated with the ability to work independently and in a team setting</p></li><li><p>
Clear and professional written and verbal communication skills</p></li><li><p>
Can exercise discretion and handle sensitive information with confidentiality</p></li><li><p>
Identifies and aligns with WWF&rsquo;s core values: Courage, Integrity, Respect, and Collaboration:</p></li><li><p>
Demonstrates courage by speaking up even when it is difficult, or unpopular.</p></li><li><p>
Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.</p></li><li><p>
Welcomes other points of view and ideas, recognizing and embracing different and contrary perspectives with kindness, curiosity, and encouragement.</p></li><li><p>
Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.</p></li></ul><p><b>
Location:</b> Washington, D.C., hybrid schedule of two in-office days a week.</p><p><b>
Compensation:</b></p><p>
This is a part-time internship position requiring 21 hours of work per week for a duration of 6 months. The internship is paid at a rate of $20.50 per hour for current undergraduate students and $22.50 per hour for current graduate students.</p><b><br>
Additional Information</b><div></div><p><b><br>
Please note:</b> Applicants must be legally authorized to work in the U.S. This position is not eligible for employment visa sponsorship. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.<br>
<br>
<b>World Wildlife Fund (WWF) promotes equal employment opportunities for all qualified individuals regardless of age, race, color, sex, religion, national origin, disability, veteran status, or any other characteristic protected under applicable law.</b></p></div>

Prospect Research Intern

Human Rights Watch

<div><p><b>FULL-TIME JOB VACANCY
</b><br>
<b>COORDINATOR</b><br>
<b>Africa Division</b><br>
<b>New York or Washington D.C. office</b><br>
<b>Application Deadline: July 10, 2026</b></p>
<p>
The Africa Division of Human Rights Watch (HRW) is seeking a Coordinator to provide administrative, project management, and programmatic support to staff working on human rights issues in Africa. The Coordinator will work with divisional staff based in multiple locations and will facilitate the production of research and advocacy products. The Africa Division works to advance human rights in Africa and conducts a wide range of work, including investigation, report writing, advocacy, and media work.</p>
<p>
This is a full-time position based in either our New York or Washington D.C. office and will report to the Deputy Director of the Africa Division, based in Washington D.C. The successful candidate must be based within commuting distance of either the New York or Washington D.C. office and will be expected to work from the office 2-3 days per week or on an as needed basis.</p>
<p><b>
Responsibilities:
</b></p><p>1. Provide day-to-day administrative support to staff in the Africa Division, such as tracking project timelines and deadlines, scheduling meetings, preparing for and taking minutes at meetings, creating and maintaining extensive filing and archiving systems;</p>
<p>
2. Organize complex travel and logistics for regional team meetings, record, track, and process divisional expenses, and responding to requests for information;</p>
<p>
3. Prepare, proofread, edit, format, and coordinate materials such as news releases, reports, briefing papers, op-eds, multimedia materials, social media kits, other publications and web content;</p>
<p>
4. Provide French translation for materials such as dispatches, pressers, and graphics; coordinate vetting of larger documents such as reports; provide general French language support;</p>
<p>
5. Shepherd Africa Division publications through the internal review process;</p>
<p>
6. Provide support with media roundups and desk research, as needed;</p>
<p>
7. Provide support drafting documents, including but not limited to letters to officials, United Nations submissions, or World Report chapters and press releases;</p>
<p>
8. Support the Africa Advisory Committee and other divisional external engagements by planning meetings and events and drafting briefing documents;</p>
<p>
9. Coordinate events such as news conferences, staff meetings, retreats, and special events;</p>
<p>
10. Schedule official meetings, maintain relationships and communication with partners, and build and maintain contact databases;</p>
<p>
11. Act as a liaison and maintain communications with HRW offices, global staff, and external partners;</p>
<p>
12. Assist with the recruitment and mentoring of interns; and</p>
<p>
13. Perform other tasks, as may be required.</p>
<p><b>
Qualifications:
</b></p><p><b>Education:</b> A bachelor's degree or equivalent work experience in human rights, international relations, social science, or a related field is required.</p>
<p><b>
Experience</b>: A minimum of two (2) years of relevant work experience is required.</p>
<p><b>
Related Skills and Knowledge:
</b></p><p>1. Prior office/administration experience and strong organizational skills are required.</p>
<p>
2. Experience working for an international human rights organization in a support function is highly desirable.</p>
<p>
3. Excellent oral and written communication skills in English and French are required. Experience with translating from English to French is desirable.</p>
<p>
4. Demonstrable knowledge in African regional and international human rights is required. Africa-related experience is desirable.</p>
<p>
5. Strong interpersonal skills and ability to work well under pressure while juggling multiple tasks simultaneously is required.</p>
<p>
6. Ability to make sound decisions consistent with functions is required.</p>
<p>
7. Ability to prioritize with minimal supervision and work independently as well as function as a member of a team with staff in multiple locations globally is required.</p>
<p>
8. Proficiency in computer programs including MS Office applications is required.</p>
<p>
9. Strong analytical skills, including the ability to analyze data are required.</p>
<p><b>
Other:</b> Candidates must possess valid work authorization for the United States; HRW is unable to sponsor work authorization for this role.</p>
<p><b>
Salary and Benefits</b>: The salary range for this position is USD 64,843- 69,170. Human Rights Watch offers comprehensive employer-paid benefits, including medical, dental, vision, disability and life insurance, a retirement savings plan and twenty (20) days of vacation per year.</p>
<p><b>
How to Apply:</b> Please apply immediately or by <b>July 10, 2026</b> by visiting our online job portal at careers.hrw.org and attaching a letter of interest and resume or CV, preferably as PDF files. No calls or email inquiries, please. Only complete applications will be reviewed, and only shortlisted candidates will be contacted.</p>
<p>
If you are experiencing technical difficulties with your application submission, or if you require a disability-related accommodation, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.</p>
<p><b><i>
Human Rights Watch is strong because it is diverse. </i></b><i>We actively seek a diverse applicant pool and encourage candidates of all backgrounds based anywhere to apply. Human Rights Watch does not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.
</i></p><p><b><i>Human Rights Watch</i></b><i> is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.</i></p></div>

Coordinator, Africa

PA HEALTH MANAGEMENT

<b>Job Type:</b> Full time
<br><b>Location:</b> Pennsylvania
<br><b>Employment Type:</b> Full Time
<br><b>Work Location:</b> Hybrid
<br><b>Schedule:</b> Standard
<br><b>FLSA Status:</b> Non-Exempt under the Fair Labor Standards Act (FLSA) and applicable Pennsylvania law
<br><br>
<b>About PA Health Management:</b><br>
PA Health Management is dedicated to supporting individuals through person-centered service coordination and community-based care. We are committed to promoting independence, dignity, and quality of life by partnering with participants, families, and providers to ensure access to the services and supports they need to thrive.
<br><br>
<b>Position Summary:</b><br>
The Service Coordinator supports participants in accessing and coordinating services through Medicaid Waiver programs, the MA State Plan, and other social and medical resources. This role manages an assigned caseload and ensures participant-centered planning, service coordination, compliance, and ongoing engagement through a hybrid work model combining remote administrative work and field-based participant support.
<br><br>
<b>Position Scope:</b><br>
The Service Coordinator is responsible for coordinating services, monitoring participant outcomes, and advocating for individuals across home and community-based settings. The position requires consistent participant interaction, collaboration with providers and agencies, and detailed documentation to ensure services align with participant goals, regulatory requirements, and funding authorizations.
<br><br>
<b>Key Responsibilities:</b><br>
This role ensures timely, compliant, and person-centered service coordination for assigned participants. The Service Coordinator independently manages caseload responsibilities while collaborating with interdisciplinary teams to promote participant well-being, independence, and continuity of care.
<br><br>
<b>Secondary Duties:</b><br>
<ul>
<li>Assist in identifying alternative or supplemental funding sources</li>
<li>Support quality assurance activities and internal reviews</li>
<li>Participate in professional development and continuing education</li>
<li>Represent PA Health Management in community and partner interactions as assigned</li>
</ul>
<b>Tasks:</b><br>
<ul>
<li>Conduct person-centered assessments and level-of-care evaluations at least annually</li>
<li>Develop, implement, and update individualized service plans at least quarterly or as needed</li>
<li>Assist participants in identifying and accessing authorized waiver, medical, and social services</li>
<li>Coordinate services with healthcare providers, community agencies, and government entities</li>
<li>Monitor participant needs, outcomes, and service effectiveness</li>
<li>Conduct required face-to-face participant visits and routine telephone contacts</li>
<li>Advocate for participant needs and promote independence and quality of life</li>
<li>Enter all required documentation accurately and within established timelines</li>
<li>Participate in meetings, trainings, and interdisciplinary coordination activities</li>
</ul>
<b>KPIs:</b><br>
<ul>
<li>Timeliness and accuracy of assessments and service plans</li>
<li>Compliance with visit, contact, and documentation requirements</li>
<li>Caseload management effectiveness</li>
<li>Participant satisfaction and outcome measures</li>
<li>Audit and regulatory review results</li>
</ul>
<b>Regulatory Frameworks:</b><br>
<ul>
<li>Medicaid Waiver programs</li>
<li>MA State Plan services</li>
<li>Federal and Pennsylvania regulations governing service coordination</li>
<li>Program-specific policies and participant rights requirements</li>
</ul>
<b>Confidentiality:</b><br>
Maintains strict confidentiality of participant, family, and organizational information in accordance with HIPAA, privacy laws, and PA Health Management policies.
<br><br>
<b>Documentation Requirements:</b><br>
<ul>
<li>Participant assessments and evaluations</li>
<li>Individualized service plans and revisions</li>
<li>Visit notes and service coordination records</li>
<li>Compliance and regulatory documentation completed within required timeframes</li>
</ul>
<b>Education:</b><br>
<ul>
<li>Bachelor’s degree in Social Work, Psychology, Human Services, or a related field required</li>
<li>Equivalent combination of education and relevant experience may be considered</li>
</ul>
<b>Experience:</b><br>
<ul>
<li>Minimum of three (3) years of experience in service coordination, case management, or a related human services role preferred</li>
<li>Experience working with waiver-funded or I/DD populations strongly preferred</li>
</ul>
<b>Technical Skills:</b><br>
Proficiency in Microsoft Office Suite and Microsoft Teams. Ability to work within multiple electronic documentation and data systems. Strong data entry, record-keeping, and administrative accuracy
<br><br>
<b>Languages:</b><br>
Fluency in English is required.
<br><br>
<b>Driver License:</b><br>
Valid driver’s license required. Reliable transportation required for regional travel.
<br><br>
<b>Travel Requirement:</b><br>
Regular travel required within a designated regional area. In-person attendance required for meetings, trainings, and team events as scheduled.

CHC Service Coordinator

MBI Health services

<div><div><div>Self-motivated and highly organized individual in a full-time capacity with excellent communication skills. This position requires team builder and problem solving-solver and embodying a balance between focus and fun. This person will professionally assign Personal Care Aides to MBI clients receiving care in their homes, assist to monitor their performance, and provide support to the personal care aides as needed. The individual is a team player willing to work under supervision and follows the company policy regarding insubordination. The staffing coordinator will review electronic time sheets for correctness and accuracy and perform other duties in the office as assigned. The staffing coordinator will function as part of a team that includes the billing manager, human resource manager, the Agency clinical team and other support staff. The staffing coordinator is supervised by a staffing Manager as designated by the Director of Nursing. The number of tasks and duties associated with this position is potentially limitless.
</div></div><p></p><div><div><b>Essential Duties and Responsibilities:
</b></div></div><div><div><b><i>The statements below are intended to describe the general nature and scope of work being performed in this position. This is not a complete listing of all responsibilities, duties, and/or skills required. Other duties may be assigned.</i></b></div></div><ul><li><div>
Assign Personal Care Aides to clients using the Axxess electronic scheduling system.</div></li><li><div>
Monitor the electronic scheduling and alert systems daily to ensure all clients are appropriately staffed and promptly notify the supervisor of staffing shortages while continuing recruitment efforts until coverage is secured.</div></li><li><div>
Document daily staffing assignments and record all declined or unaccepted assignments.</div></li><li><div>
Review electronic timesheets for accuracy and completeness in accordance with MBI HHA policies and procedures.</div></li><li><div>
Provide ongoing and annual supervision, guidance, and support to Personal Care Aides.</div></li><li><div>
Collaborate with office staff to coordinate schedules and staff in-service training.</div></li><li><div>
Deliver exceptional customer service to clients, caregivers, and other stakeholders by responding to questions and resolving concerns professionally.</div></li><li><div>
Instruct Personal Care Aides to discontinue services when directed by the Staffing Manager, HR Manager, Administrator, Director of Nursing, or other authorized clinical staff.</div></li><li><div>
Assist the clinical team and provide support with departmental projects and other duties as assigned.</div></li><li><div>
Provide backup support to the Payroll/EVV Coordinator as needed.</div></li><li><div>
Enter, maintain, and review electronic records to ensure documentation is accurate, complete, and compliant with company policies.</div></li><li><div>
Prioritize and manage multiple assignments while maintaining organized records in a fast-paced environment.</div></li><li><div>
Demonstrate initiative by identifying problems, implementing solutions, and adapting to changing operational needs.</div></li><li><div>
Maintain confidentiality and uphold professional and ethical standards in all interactions.</div></li><li><div>
Carry a company-issued telephone and coordinate staffing needs during and after normal business hours, as assigned.</div></li><li><div>
Foster a collaborative, respectful, and culturally responsive work environment while working effectively with supervisors and interdisciplinary team members.</div></li><li><div>
Coordinate services for elderly and disabled clients to help ensure continuity of care and appropriate staffing</div>
.</li></ul><ul><li><div>
High School Diploma, College Degree Preferred
</div></li><li><div>Strong Communication Skills
</div></li><li><div>Knowledge of HIPAA and Patient record privacy
</div></li><li><div>Working knowledge in Microsoft Office: Word, Excel, Outlook, Access &amp; PowerPoint.
</div></li><li><div>Reliable transportation</div></li></ul></div>

Staffing Coordinator

Anduril

<div><div><p>Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology. By bringing the expertise, technology, and business model of the 21st century's most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold. Anduril's family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center. As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.</p></div><h3 class="jobSectionHeader"><b>
ABOUT THE JOB</b></h3>
<p>
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. In this role, you will serve as the operational backbone of our daily functions, managing core logistical elements and<b> </b>providing critical support to our broader Admin Team.</p>
<p>
This is a tactical role focused on defined goals where you will use your foundational skills to complete daily tasks. You will own a set of tasks within predefined processes, working under the guidance of the Admin/EA team and requiring instructions primarily on new assignments. We are looking for someone who takes high accountability for their work, is eager to learn administrative best practices, and is excited to collaborate with and learn from our team.</p>
<p>
This role offers the opportunity to work alongside experienced Executive Assistants who are invested in your professional growth, ability to transition from tactical task execution to strategic administrative partnership, and the potential to grow into higher-scoped administrative and executive support roles as you demonstrate mastery of core competencies.</p>
<h4 class="jobSectionHeader"><b>
WHAT YOU'LL DO</b></h4>
<p><b>
Support to Executive Assistant Team</b></p>
<ul>
<li>Partner closely with the team to assist with administrative overflow, meeting preparation, and logistics.</li>
<li>Take direction from the team on complex calendar management and scheduling priorities.</li>
<li>Act as a reliable resource for the team helping to execute day-to-day tactical tasks so the broader administrative team runs smoothly.</li>
<li>Learn best practices directly from the team and managers to grow your administrative skillset.</li>
</ul>
<p><b>Calendar &amp; Meeting Management
</b></p><ul><li>Support calendar management based on direction from the EA team and other stakeholders.</li>
<li>Back up support for the broader Executive Assistant team.</li>
<li>Bring order to scheduling chaos by ensuring minimal to zero overlaps in meetings.</li>
<li>Ensure virtual meeting links are always functioning and physical meeting rooms are reserved and available.</li>
<li>Ensure the correct attendees are invited to and confirmed for scheduled meetings.</li>
</ul>
<p><b>Operations, Logistics &amp; Visitor Experience</b></p>
<ul>
<li>Provide the operational backbone for the team by managing core logistical elements.</li>
<li>Coordinate travel arrangements and handle timely expense reconciliation.</li>
<li>Create a smooth and welcoming experience for visitors to our offices.</li>
<li>Manage foundational office aspects, including visitor registration and passing security clearances.</li>
<li>Follow established procedures for semi-routine tasks, with the ability to occasionally deviate from accepted practice when the situation requires.</li>
</ul>
<p><b>Communication &amp; Team Dynamics</b></p>
<ul>
<li>Deliver clear, concise, and professional verbal and written communication across all channels (e.g, slack, emails, meeting agendas, calendar invites).</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support team morale and actively contribute to building positive team dynamics.</li>
<li>Collaborate internally with EA's and other administrative professionals to build strong working relationships.</li>
</ul><h4 class="jobSectionHeader"><b>REQUIRED QUALIFICATIONS</b></h4>
<ul><li>1&ndash;2 years of demonstrated experience in an administrative support, coordinator, or office assistant role.</li>
<li>Must be a U.S. Person due to required access to U.S. export controlled information or facilities.</li>
</ul><div><p>
The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offer may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package. Additionally, Anduril offers top-tier benefits for full-time employees, including:</p><br>
<p></p>
<h3 class="jobSectionHeader"><b>
Benefits</b></h3>
<p>
At Anduril, we invest in our people. Our comprehensive, competitive benefits package (available at little to no cost to employees) ensures you're supported in health, recovery, and whatever comes next. <i>For more information, </i><i>Explore Our Benefits</i><i>.</i></p><br>
<p></p>
<div>
<h3 class="jobSectionHeader"><b>Protecting Yourself from Recruitment Scams</b></h3>
<p>
Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in sophisticated phishing and fraudulent schemes where individuals impersonate Anduril representatives, luring job seekers with false interviews or job offers. These scammers often attempt to extract payment or sensitive personal information.</p>
</div>
<div><p>To ensure your safety and help you navigate your job search with confidence, please keep the following critical points in mind:</p>
<ul>
<li><p><b>No Financial Requests: </b>Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.</p>
</li>
<li><b>Please always verify communications:</b>
<ul><li>Direct from Anduril: If you receive an email from one of our recruiters, it will <i>only</i> come from an @anduril.com address.</li>
<li>Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.</li>
</ul>
</li><li><p><b>Exercise Caution with Unsolicited Outreach:</b> If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.</p>
</li>
<li><p><b>What to Do If You Suspect Fraud:</b> Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.</p></li><br>
</ul>
</div><h3 class="jobSectionHeader"><b>Data Privacy</b></h3>
<p>
To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.</p><br>
<p></p>
<p>
By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.</p></div></div>

Administrative Assistant

Swanee Hunt

<p>Overview</p><p>This full-time position serves as a trusted partner supporting the smooth functioning of Ambassador Swanee Hunt&rsquo;s daily life, household operations, and evolving personal and professional priorities. The Assistant provides proactive, hands-on support across personal and family logistics, health-related coordination, household management, travel, and event support.</p><p>Working in close collaboration with Ambassador Hunt&rsquo;s Executive Assistant and Administrative Assistant in a team referred to as &ldquo;The Bevy&rdquo;, as well as the foundation&rsquo;s programmatic and operations teams, this position ensures the smooth functioning of Ambassador Hunt&rsquo;s daily life and household operations through proactive coordination, thoughtful support, and anticipation of changing needs.</p><p>Success in this role requires discretion, flexibility, sound judgment, and the ability to adapt quickly in a dynamic environment.</p><p><b>Key Responsibilities</b></p><p><b>Daily support and coordination</b></p><ul><li>Help Ambassador Hunt navigate the day-to-day flow of personal and professional commitments, ensuring she has the information, materials and support needed to move smoothly between priorities</li><li>Prepare for upcoming meetings, appointments, travel, and convenings by ensuring relevant arrangements are in place</li><li>Monitor schedules and changing plans, communicating updates and coordinating real-time logistics as necessary</li><li>Monitor time-sensitive communications and surface important information appropriately</li><li>Maintain an organized environment that allows Ambassador Hunt to focus on her work and relationships</li></ul><p><b>Health and well-being support</b></p><ul><li>Coordinate health-related logistics, including appointments, medication systems, and follow-up care</li><li>Maintain organized medical information and ensure important details are readily accessible</li><li>Support health-related needs during travel and periods of recovery</li></ul><p><b>Household and vendor management</b></p><ul><li>Oversee household vendors, contractors, cleaning services, and other service providers, ensuring work is coordinated, completed, and aligned with priorities</li><li>Coordinate scheduling, access, and follow-up with household vendors and contractors</li><li>Review vendor proposals, obtain pricing information, and negotiate rates or service arrangements, as appropriate</li><li>Track household and personal expenses, maintain organized records of purchases, and ensure receipts and supporting documentation are properly maintained</li><li>Process invoices and coordinate payments in partnership with Finance and Operations staff</li><li>Manage household inventory and supplies when needed, including groceries, office supplies, and other essential items</li><li>Execute errands, shopping, gifts, mail, shipping, and other personal logistics</li><li>Coordinate pet care, including veterinary appointments, pet supplies, and arranging for pet sitters during travel</li><li>Assist with clothing care, including ironing, steaming, and coordinating alterations and dry cleaning</li></ul><p><b>Travel and event support</b></p><ul><li>Coordinate domestic and international travel arrangements and maintain detailed itineraries and supporting documentation</li><li>Adjust travel logistics in real time as circumstances change</li><li>Support personal and professional events hosted by Ambassador Hunt</li><li>Provide on-site staffing during events and travel, as needed</li></ul><p><b>Hospitality support</b></p><ul><li>Prepare light meals, refreshments, and snacks as needed to support Ambassador Hunt&rsquo;s schedule, health needs, and hosting activities</li><li>Assist in maintaining a comfortable and welcoming home environment, including coordinating care for indoor plants and shared spaces</li><li>Support the day-to-day details that contribute to Ambassador Hunt&rsquo;s comfort and well-being</li></ul><p><b>Required Qualifications</b></p><p><b>The ideal candidate for this role will have:</b></p><ul><li>At least five years of experience in personal support, household operations, executive support, hospitality, caregiving, or related fields.</li><li>Experience supporting the personal and professional priorities of a senior executive, principal, or other high-profile individual.</li><li>Experience coordinating residential operations, including vendors, contractors, household staff, and service providers.</li><li>Exceptional discretion, professionalism, and sound judgment in handling confidential and sensitive matters.</li><li>Strong organizational skills and the ability to manage multiple priorities simultaneously while maintaining attention to detail.</li><li>The ability to anticipate needs, solve problems proactively, and adapt quickly in a dynamic environment where priorities frequently shift.</li><li>Excellent interpersonal skills and the ability to build positive working relationships with family members, guests, colleagues, and external partners.</li><li>Comfort supporting both intimate gatherings and larger hosted events with professionalism and warmth.</li><li>Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and the ability to learn new tools and systems as needed.</li><li>A valid driver&rsquo;s license and willingness to run errands and travel locally, as needed.</li></ul><p><b>Work Environment </b></p><p>This role is based at Ambassador Hunt&rsquo;s residence in Washington, DC, and includes time at the Ambassador&rsquo;s family foundation offices, located next door. The position requires consistent in-person presence.</p><p>The scope of this work includes regular evening events and occasional weekend gatherings associated with hosted convenings.</p><p>Job Type: Full-time</p><p>Pay: $33.00 - $36.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20008 (Required)</li></ul><p>Work Location: In person</p>

Personal Assistant to Ambassador Swanee Hunt

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