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executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant

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executive assistant and office manager Jobs in Chicago

executive assistant and office manager

corporate administrative assistant

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

Administrative Assistant

AA Chicago Cleaning

About UsWe are a rapidly growing cleaning and facility services company managing multiple residential and commercial properties. Our team is focused on reliability, quality, and strong client relationships&mdash;and we&rsquo;re looking for someone who can help keep our operations running smoothly as we continue to scale.The RoleWe&rsquo;re hiring an Administrative Assistant to support day-to-day operations. This is not a slow office job&mdash;this is a fast-paced, problem-solving role where you&rsquo;ll be coordinating schedules, communicating with clients and staff, and keeping everything organized behind the scenes.If you&rsquo;re someone who thrives under pressure, takes initiative, and likes being the person that keeps everything together&mdash;this role is for you.What You&rsquo;ll Be Doing<ul><li>Coordinate daily cleaning schedules across multiple properties</li><li>Communicate with clients, property managers, and team members</li><li>Handle last-minute call-offs and find coverage quickly</li><li>Manage service requests, work orders, and follow-ups</li><li>Assist with onboarding new clients and employees</li><li>Support invoicing, billing, and basic administrative tasks</li><li>Order supplies and coordinate with vendors</li><li>Help with hiring (posting jobs, scheduling interviews, screening candidates)</li><li>Keep operations organized and running efficiently</li></ul>What We&rsquo;re Looking For<ul><li>1&ndash;3 years of administrative, dispatch, or operations experience</li><li>Strong organization and time-management skills</li><li>Excellent communication skills (phone, text, email)</li><li>Ability to multitask and stay calm in a fast-paced environment</li><li>Problem-solver who takes initiative and ownership</li><li>Reliable, detail-oriented, and accountable</li></ul>Bonus Points If You Have<ul><li>Experience in cleaning, property management, or service-based businesses</li><li>Familiarity with scheduling or dispatch software</li><li>Basic bookkeeping or invoicing experience</li></ul>Why This Role Is Different<ul><li>You&rsquo;ll play a key role in daily operations (not just paperwork)</li><li>Opportunity to grow into an Operations Manager position</li><li>Be part of a company that is actively growing and scaling</li><li>Your work will have a direct impact on success and client satisfaction</li></ul>Schedule<ul><li>Monday&ndash;Friday</li><li>Occasional after-hours communication for urgent coverage</li></ul>How to ApplySend email to Nathan@aachicagocleaning.comPay: $18.00 - $23.00 per hourWork Location: Hybrid remote in Chicago, IL 60642

Job Title: Administrative Assistant

<div>
 
 Description
 
 
 
 
 Company Description
 
 
 
 WTW is a leading global advisory, broking and solutions company that helps clients around the world turn risk into a path for growth. With roots dating to 1828, WTW has 40,000 employees serving more than 140 countries. We design and deliver solutions that manage risk, optimize benefits, cultivate talent, and expand the power of capital to protect and strengthen institutions and individuals. Our unique perspective allows us to see the critical intersections between talent, assets and ideas &ndash; the dynamic formula that drives business performance. Together, we unlock potential. Learn more at
 
 wtwco.com
 
 .
 
 
 
 Summary
 
 
 
 Our Administrative Assistant will provide high-level administrative support to the Head of Risk and Broking and two additional senior executives. This role demands exceptional organizational skills, discretion, and the ability to manage multiple priorities seamlessly. Our Administrative Assistant will serve as a strategic partner, ensuring efficient operations and facilitating effective communication across departments and with external stakeholders.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support:
 
 
 
 <ul>
 <li>
 Manage complex calendars, scheduling meetings, appointments, and travel arrangements for all three executives, ensuring optimal time management and alignment with strategic priorities.
 </li>
 <li>
 Screen and prioritize incoming communications, including phone calls, emails, and correspondence, responding when appropriate and ensuring timely follow-up on urgent matters.
 </li>
 <li>
 Coordinate logistics for internal and external meetings, conferences, and events, including preparation of agendas, materials, and follow-up actions.
 </li>
 <li>
 Prepare and maintain confidential files, records, and documents related to departmental operations, strategies, and initiatives.
 
 
 </li>
 </ul>
 
 Communication Liaison
 
 
 
 <ul>
 <li>
 Act as the primary point of contact for internal and external stakeholders, facilitating effective communication on behalf of the executives.
 </li>
 <li>
 Draft, proofread, and edit correspondence, presentations, and reports, ensuring consistency with organizational standards and tone.
 </li>
 <li>
 Manage professional networking platforms, responding to inquiries and maintaining the executives' professional image.
 
 
 </li>
 </ul>
 
 Project Coordination
 
 
 
 <ul>
 <li>
 Assist in the coordination of key projects and initiatives across the Risk and Broking division and related departments.
 </li>
 <li>
 Track project timelines and deliverables, following up with accountable parties to ensure milestones are met.
 </li>
 <li>
 Support the preparation of reports, presentations, and dashboards for leadership meetings and decision-making processes.
 
 
 </li>
 </ul>
 
 Meeting And Event Management
 
 
 
 <ul>
 <li>
 Organize high-level meetings and events, such as board presentations and executive leadership sessions.
 </li>
 <li>
 Prepare meeting agendas, distribute materials, and document follow-up actions to ensure accountability.
 </li>
 <li>
 Coordinate logistics for training sessions, workshops, and conferences pertinent to the executives' functions.
 
 
 </li>
 </ul>
 
 Confidentiality &amp; Discretion
 
 
 
 <ul>
 <li>
 Handle sensitive and confidential information with the utmost discretion, ensuring compliance with company policies and data protection regulations.
 </li>
 <li>
 Maintain trust and integrity in all interactions, safeguarding the privacy of the executives and the organization.
 
 
 </li>
 </ul>
 
 Travel And Expense Management
 
 
 
 <ul>
 <li>
 Coordinate comprehensive travel arrangements, including booking flights, accommodations, and ground transportation.
 </li>
 <li>
 Manage travel and entertainment expenses, ensuring timely submission and adherence to company policies.
 
 
 </li>
 </ul>
 
 Time Management &amp; Prioritization
 
 
 
 <ul>
 <li>
 Optimize daily and weekly schedules, balancing multiple priorities and accommodating last-minute changes or requests.
 </li>
 <li>
 Remind executives of key deadlines, events, and deliverables, aiding in effective task prioritization.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Experience:
 
 
 
 <ul>
 <li>
 7 &ndash; 12 years of relevant Administrative Assistant experience supporting leaders in complex global roles
 </li>
 <li>
 Experience in handling geographically diverse stakeholders.
 </li>
 <li>
 Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
 </li>
 <li>
 Strong communication and interpersonal skills, capable of interacting with stakeholders at all levels.
 </li>
 <li>
 High degree of discretion and confidentiality.
 </li>
 <li>
 Proficiency in office productivity tools and software.
 
 
 </li>
 </ul>
 
 Skills &amp; Knowledge
 
 
 
 <ul>
 <li>
 Organization Skills
 </li>
 <li>
 Email, Calendar, Travel and Expense Management
 </li>
 <li>
 Event Planning &amp; Management
 </li>
 <li>
 Excellent Verbal &amp; Written Communication
 </li>
 <li>
 Tech savvy
 </li>
 <li>
 MS Office Proficiency, including CoPilot fundamentals
 </li>
 <li>
 Stakeholder Management
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).
 
 
 
 Compensation
 
 
 
 The base salary compensation range being offered for this role is $80,000 - $105,000 USD per year. This role is also eligible for an annual short-term incentive bonus.
 
 
 
 Company Benefits
 
 
 
 WTW provides a competitive benefit package which includes the following (eligibility requirements apply):
 
 
 <ul>
 <li>
 Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&amp;D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
 </li>
 <li>
 Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off
 </li>
 <li>
 Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). All Level 38 and more senior roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans.
 
 
 </li>
 </ul>
 This position will remain posted for a minimum of three business days from the date posted or until a sufficient/appropriate candidate slate has been identified.
 
 
 Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.
 
 
 Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records.
 
 
 At WTW, we trust you to know your work and the people, tools and environment you need to be successful. The majority of our colleagues work in a &rdquo;hybrid&rdquo; style, with a mix of remote, in-person and in-office interactions dependent on the needs of the team, role and clients. Our flexibility is rooted in trust and &ldquo;hybrid&rdquo; is not a one-size-fits-all solution.
 
 
 We understand flexibility is key to supporting an inclusive and diverse workforce and so we encourage requests for all types of flexible working as well as location-based arrangements. Please speak to your recruiter to discuss more.
 
 
 
 EOE, including disability/vets
 
</div>

TOPIARIUS

<div>
 
 About Us
 
 
 
 Topiarius is a boutique landscape design, build, and maintenance firm serving some of Chicago&rsquo;s most distinctive residential properties. Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries&mdash;because people deserve to live beautifully outdoors. We work with honesty, creativity, and respect, and we&rsquo;re an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work.
 
 
 
 Position Overview
 
 
 
 We are seeking a detail-oriented and highly organized Administrative Assistant to support our Sales and Operations teams. In this role, you&rsquo;ll be a first point of contact for client inquiries, keep information flowing to the right people, and help ensure our daily operations run smoothly. If you enjoy helping teams stay aligned, communicating clearly, and bringing order to a fast-moving environment, this could be a great fit.
 
 
 
 Key Responsibilities
 
 
 
 
 Communication &amp; Client Service
 
 
 
 <ul>
 <li>
 Manage the inbox for the Concierge Team as the first point of contact for incoming inquiries, and ensuring timely, professional responses.
 </li>
 <li>
 Assist with client communication via email and phone, providing helpful, solution-oriented service.
 </li>
 <li>
 Schedule all new Fine Gardening visits and coordinate dates with clients.
 </li>
 <li>
 Record and share pertinent client information with the appropriate team members.
 
 
 </li>
 </ul>
 
 Operations Support
 
 
 
 <ul>
 <li>
 Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as:
 </li>
 <li>
 Print and organize work tickets and pull tickets for field crews.
 </li>
 <li>
 Assist with timekeeping management.
 </li>
 <li>
 Create and enter purchase receipts to accurately track field expenses.
 </li>
 <li>
 Assist with building closure at the end of standard business hours each weekday.
 </li>
 <li>
 Support the HR/Office Administrator with payroll tasks during planned absences, maintaining accuracy and confidentiality.
 
 
 </li>
 </ul>
 
 Data Management
 
 
 
 <ul>
 <li>
 Perform invoice entry to support a timely, accurate billing process.
 </li>
 <li>
 Perform occasional updates to the material catalog.
 </li>
 <li>
 Update vendor pricing to reflect current costs.
 
 
 </li>
 </ul>
 
 Who Thrives In This Role
 
 
 
 This role tends to work best for people who:
 
 
 <ul>
 <li>
 Enjoy creating clarity, organization, and smooth processes for busy teams.
 </li>
 <li>
 Communicate clearly and professionally in writing and over the phone.
 </li>
 <li>
 Are comfortable juggling multiple priorities while maintaining attention to detail.
 </li>
 <li>
 Appreciate both the operational and client-service sides of our work.
 </li>
 <li>
 Take initiative, ask great questions, and follow through reliably.
 
 
 </li>
 </ul>
 
 Essential Skills &amp; Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree from an accredited college or university or equivalent work experience.
 </li>
 <li>
 3-5 years of relevant professional experience; previous administrative or office support experience preferred.
 </li>
 <li>
 Fluent in English.
 </li>
 <li>
 Strong interpersonal and communication skills, including phone, email, and writing.
 </li>
 <li>
 Fluency with Microsoft Office (Word, Excel) and Google Suite (Gmail, Docs, Sheets).
 </li>
 <li>
 Proficiency with data entry and attention to detail.
 </li>
 <li>
 Ability to multitask and prioritize in a fast-paced environment.
 </li>
 <li>
 Familiarity with HubSpot and/or Aspire software systems is not required but a plus.
 
 
 </li>
 </ul>
 
 Compensation And Benefits
 
 
 
 The annual salary range for this position is $60,000 - 65,000.
 
 
 Core benefits include paid time off, medical and dental insurance (PPO/HSA and HMO options), life and disability coverage, and a 401(k) with company contribution.
 
 
 
 Expected Activity and Movement
 
 
 
 <ul>
 <li>
 Regularly sits at desk and works with computer.
 </li>
 <li>
 Intermittently moves throughout the office.
 </li>
 <li>
 Lifting (up to 40 pounds), bending on a regular basis.
 
 
 </li>
 </ul>
 
 Who We Are
 
 
 
 Since 2003, our mission has been to design, create, and maintain luxurious outdoor sanctuaries because we believe that people deserve to live beautifully outdoors. You can learn more about Topiarius at
 
 www.topiarius.com
 
 .
 
 
 At Topiarius, we work with honesty, creativity, and respect. We're an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. If that sounds like your kind of culture, we'd love to talk.
 
 
 If you are interested in joining our team, please apply and be sure to include a cover letter. We will contact you if we are interested in scheduling an interview. Please refrain from phone calls.
 
 
 
 Equal Opportunity
 
 
 
 Topiarius is a non-union company. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, or other status protected by applicable law. Final candidates may be required to undergo a background check. Nothing in this job description restricts the supervisor&rsquo;s right to assign or reassign duties at any time.
</div>

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

Grant Thornton

<div>Grant Thornton is seeking a Managing Director, Global Workplace, Administrative Services &amp; Real Estate to join the team. Position Summary
The Managing Director, Global Workplace, Administrative Services &amp; Real Estate is the firm&rsquo;s most senior leader responsible for the end-to-end strategy, governance, and performance of the global workplace, corporate real estate, administrative support, travel, meetings &amp; events, and corporate card programs across 20 countries. This role ensures the workplace and administrative ecosystem enables the firm&rsquo;s client delivery model, supports talent attraction and retention, reinforces brand consistency, and drives disciplined financial outcomes.
The Managing Director owns a $150M annual budget and leads a global operating model spanning portfolio strategy, capital investment, workplace experience, service delivery, vendor ecosystem, administrative support, travel and meetings, and data and analytics. The role partners directly with the Global COO and enterprise leaders (CFO, CHRO, CIO, Risk, and Regional COOs/Managing Partners) to align corporate real estate, administrative, and travel decisions to the firm&rsquo;s growth agenda and operating targets.
Core Accountabilities 1) Global Workplace and Corporate Real Estate Strategy
<ul><li>Set the global workplace and corporate real estate vision aligned to firm strategy, including hub-and-spoke, flexible space, and market entry/exit decisions.
</li><li>Lead multi-year portfolio planning, scenario modeling, and capacity strategy tied to hybrid work patterns, growth in priority service lines, and evolving client delivery needs.
</li><li>Establish global standards while enabling regional execution appropriate to local cultures, regulations, and market economics.
</li><li>Deliver quantifiable outcomes through portfolio rationalization, utilization improvement, and cost-to-revenue discipline.
</li></ul>2) Executive Assistance and Administrative Support
<ul><li>Define and deliver firmwide administrative support standards, including executive business assistance for senior leadership, partners, and managing directors.
</li><li>Lead shared service center delivery of administrative assistance, ensuring scalable, high-quality support across regions.
</li><li>Oversee &ldquo;white glove&rdquo; meeting and event services for senior executives and client-facing teams, ensuring seamless, brand-aligned experiences.
</li><li>Drive continuous improvement in administrative processes, technology enablement, and service delivery.
</li></ul>3) Travel, Meetings and Events
<ul><li>Develop and execute the firmwide travel and meetings strategy, approval processes, balancing cost discipline, compliance, and experience optimization.
</li><li>Lead vendor governance for travel, meetings, and events, ensuring robust policy enablement and regulatory compliance.
</li><li>Optimize travel and event experiences for employees and clients, leveraging technology and data to enhance satisfaction and efficiency.
</li><li>Oversee global meeting and event logistics, including high-profile executive and client engagements.
</li></ul>4) Corporate Card Administration
<ul><li>Own program governance and controls for the firm&rsquo;s corporate card program, ensuring compliance with regulatory and tax requirements.
</li><li>Manage vendor relationships, cardholder experience, and support, driving high satisfaction and operational reliability.
</li><li>Ensure data visibility, reporting, and analytics for spend management, risk mitigation, and continuous improvement.
</li><li>Partner with Finance and Risk to maintain robust controls and audit readiness.
</li></ul>5) Financial Stewardship and Capital Allocation
<ul><li>Own the $150M annual operating and capital budget; lead forecasting, planning, and governance for operating and capital expenses across regions.
</li><li>Create and manage a multi-year capital roadmap that prioritizes investments in client experience, employee experience, technology enablement, and modernization with clear return-on-investment thresholds.
</li><li>Drive enterprise value through lease actions, footprint rightsizing, vendor optimization, and reinvestment strategies.
</li></ul>6) Operating Model, Global Governance and Service Delivery
<ul><li>Design and run a scalable operating model&mdash;global standards, shared services where appropriate, and regionally optimized delivery.
</li><li>Build a high-performing organization and vendor ecosystem, including performance management (service level agreements and key performance indicators), procurement leverage, and continuous improvement.
</li><li>Lead transformation programs across workplace operations, administrative services, travel, meetings, procurement alignment, and related enterprise functions.
</li></ul>7) Workplace Experience and Brand Consistency
<ul><li>Define global workplace experience principles and standards to support client-facing collaboration, confidential work, team-based delivery, learning and training, and community.
</li><li>Ensure the workplace and administrative services support utilization efficiency without eroding service quality, culture, or talent outcomes.
</li><li>Sponsor global experience modernization programs that reinvest productivity gains into high-impact improvements.
</li></ul>8) Hybrid Work Enablement and Enterprise Change Leadership
<ul><li>Partner with CHRO/CIO/Communications to sustain a clear hybrid workplace strategy (attendance norms, team agreements, collaboration patterns) and translate it into space and service requirements.
</li><li>Lead change management for consolidations, redesigns, and new ways of working&mdash;especially across partner-led cultures and geographically distributed teams.
</li><li>Align executives, regional leaders, and service line stakeholders on tradeoffs and outcomes.
</li></ul>9) Risk, Compliance, Security and Business Continuity
<ul><li>Ensure workplace, administrative, travel, and corporate card programs meet global and local requirements for security, safety, regulatory compliance, privacy, and operational resilience.
</li><li>Oversee crisis readiness and business continuity planning for critical hubs and third-party providers.
</li><li>Build and mature analytics capabilities (global dashboards, utilization measurement, scenario simulations, smart building insights) to enable fact-based decisions and transparent performance reporting.
</li><li>Standardize metrics and portfolio health reporting to the Global COO and executive leadership.
</li></ul>Leadership Scope and Influence
<ul><li>Global remit: 20 countries; multi-region governance model
</li><li>Population served: 23,000 employees
</li><li>Financial scope: $150M annual budget (operating and capital expenses)
</li><li>Leadership span: Global team plus strategic suppliers and outsourcers; matrixed collaboration with Regional COOs/Managing Partners
</li><li>Executive influence: Direct partnership with Global COO and enterprise leadership team; leadership in cross-functional forums and regional leadership councils
</li></ul>Required Experience and Credentials Experience
<ul><li>15+ years progressive leadership in global workplace, corporate real estate, administrative services, enterprise operations, or comparable functions in professional services or similarly complex client-facing environments.
</li><li>Demonstrated success driving measurable outcomes through portfolio optimization, utilization improvements, operating model redesign and standardization, vendor ecosystem optimization, and enterprise change leadership across regions.
</li><li>Proven ability to operate credibly with senior leaders and partner groups; strong governance and influencing capability in a matrixed, multi-country model.
</li><li>Experience leading flagship programs and/or client experience center strategies preferred.
</li></ul>Education / Certifications
<ul><li>Bachelor&rsquo;s degree required; advanced degree preferred.
</li><li>Relevant industry credentials a plus.
</li></ul>The base salary range for this position in the firm&rsquo;s Chicago, IL, Downers Grove, IL, Denver, CO, Reno, NV, Cleveland, OH and Baltimore, MD offices only is between $$243,000 and $406,300 per year.
The base salary range for this position in the firm&rsquo;s Washington, DC, Bellevue, WA, Los Angeles, CA, Newport Beach, CA San Diego, CA, Boston, MA, Iselin, NJ and New York, NY offices only is between $263,304 and $438,804 per year.
The base salary range for this position in the firm&rsquo;s San Francisco, CA and San Jose, CA offices only is between $280,419 and $467,326 per year.</div>

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