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administrative & bookkeeping assistant Jobs in Los Angeles

administrative & bookkeeping assistant

corporate administrative assistant

Elite Placement Group, Inc.

<div>
 
 
 Administrative Assistant &ndash; Private Equity Firm
 
 
 
 
 Hybrid schedule: 4 days in office, 1 day remote (Century City)
 
 
 
 Starting base salary up to
 
 $85K DOE
 
 and excellent benefits
 
 
 
 
 
 Our client, a well-established private equity firm, is seeking a polished and proactive Administrative Assistant to join their Los Angeles office (Century City). This is an excellent opportunity for an early-career professional looking to build a career within the finance industry while supporting a dynamic team in a fast-paced environment.
 
 
 
 
 
 Key Responsibilities:
 
 
 &bull; Provide administrative support to executives and investment team members
 
 
 &bull; Manage complex calendars, coordinate meetings, and schedule conference calls
 
 
 &bull; Assist with travel arrangements and expense reporting
 
 
 &bull; Prepare documents, presentations, and maintain organized filing systems
 
 
 &bull; Coordinate office logistics and assist with internal projects as needed
 
 
 &bull; Help ensure the office operates efficiently day-to-day
 
 
 
 
 
 Qualifications:
 
 
 &bull; Bachelor&rsquo;s degree
 
 
 &bull; 1&ndash;3 years of professional administrative or office experience
 
 
 &bull; Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
 
 
 &bull; Strong organizational skills and attention to detail
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Professional demeanor and the ability to work in a fast-paced environment
 
 
 
 
 
 Local Los Angeles candidates only please
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California.
 
 
 
</div>

Administrative Assistant

Dinsmore & Shohl LLP

At Dinsmore, our strength comes from our people. With more than 750 attorneys across 30+ offices nationwide, we are dedicated to building a dynamic, client-focused Firm recognized for excellence. Together we work to build a strong market profile, highlighting our capabilities to clients and attracting talented attorneys and business professionals who seek a supportive environment where they can thrive. Discover how you can grow with us at www.dinsmore.com.
 
Dinsmore is seeking a Legal Administrative Assistant at our Los Angeles, CA location to support our Business Restructuring practice group.
 
Responsibilities
 
<ul>
<li>Drafting correspondence, editing and filing pleadings with state and federal courts, scheduling depositions, maintaining attorney calendars and files, making travel arrangements, creating and maintaining accurate expense reports and time entry, reviewing and editing of pre-bills, and other administrative duties as assigned</li>
</ul>
Requirements
 
<ul>
<li>Minimum of 3 years of experience with litigation support</li>
<li>Strong experience calendaring deadlines</li>
<li>The ideal candidate will be highly skilled, detail oriented, and flexible</li>
<li>Working knowledge and understanding of bankruptcy processes and procedures</li>
<li>Filing/e-filing experience in state and federal courts, ECF, and Pacer</li>
<li>Experience using attorney timekeeping software and document management systems</li>
<li>Must have experience and proficiency using MS Office Suite</li>
<li>Strong experience editing complex Word documents</li>
<li>Ability to manage multiple deadlines and ability to prioritize a busy workload</li>
<li>Excellent writing, grammar, proofreading skills, and meticulous attention to detail</li>
<li>Possess strong organizational and time management skills</li>
<li>Proven success as a positive team player, as well as an independent worker</li>
<li>Ability to excel in a fast-paced environment</li>
<li>Excellent interpersonal and organizational skills are required</li>
</ul>
Salary
 
<ul>
<li>Up to 95k</li>
</ul>
Equal Opportunity Employer

Business Restructuring Legal Administrative Assistant

Netflix

<div>
 At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what&rsquo;s next.
 
 
 We&rsquo;re looking for a highly proactive Administrative Assistant to partner with senior HR and Talent leaders at Netflix, keeping them two steps ahead in a fast-moving, global environment. If you love anticipating needs, creating structure out of complexity, and taking pride in flawless execution, this role will put you at the center of our people and talent work. You are energized by enabling others, passionate about operational excellence, and hold a high bar for your own work.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Proactively manage complex calendars for multiple executives and leaders across time zones, aligning time with key business, team, and broader Talent priorities.
 </li>
 <li>
 Own high-volume meeting support (all-hands, leadership reviews, cross-functional sessions): scheduling, agendas, logistics, note-taking, and tracking follow-ups and actions.
 </li>
 <li>
 Coordinate domestic and international travel and process accurate, timely expense reports.
 </li>
 <li>
 Prepare materials for meetings and off-sites (agendas, decks, pre-reads, securing logistics) and ensure leaders are set up with the right context in advance.
 </li>
 <li>
 Anticipate operational needs and identify opportunities to innovate, streamline processes, tools, and routines for HRBPs and Talent leaders.
 </li>
 <li>
 Pull and organize basic reports and trackers (e.g., from HR systems or spreadsheets) to support visibility into key metrics, timelines, and Talent programs.
 </li>
 <li>
 Maintain and optimize team tools: shared drives, trackers, distribution lists, Google Groups, team org chart, Slack channels, and other communication channels.
 </li>
 <li>
 Assist with planning and executing team events and off-sites, including vendor/venue sourcing, logistics, and on-site execution support.
 </li>
 <li>
 Support executive-ready presentation deck development and end-to-end meeting preparation (content, logistics, and follow-up materials).
 </li>
 <li>
 Partner on the creation and refinement of presentations and materials for key talent and business discussions.
 </li>
 <li>
 Manage ad hoc data, reporting, and project requests to deliver insights that support talent planning and decision-making.
 </li>
 <li>
 Liaise with Workplace to support in-office space planning and team setup as needed.
 </li>
 <li>
 Handle ad hoc projects and sensitive information with professionalism, discretion, and sound judgment.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 4+ years as an administrative or executive assistant supporting multiple leaders, ideally in a fast-paced, global, matrixed environment.
 </li>
 <li>
 Experience supporting Human Resources or Talent leaders preferred; interest in HR/people-related work is a plus.
 </li>
 <li>
 Demonstrated ability to anticipate needs, take initiative, be self-motivated, and drive work forward with minimal direction.
 </li>
 <li>
 Strong executive-level written and verbal communication skills.
 </li>
 <li>
 Highly organized, detail-obsessed, and comfortable juggling multiple priorities and stakeholders at once.
 </li>
 <li>
 Comfort pulling reports and working with basic data (e.g., spreadsheets, dashboards); strong Google Suite skills required (Calendar, Docs, Sheets, Slides, Drive).
 </li>
 <li>
 Proven ability to handle confidential information and sensitive topics with discretion.
 </li>
 <li>
 Responsive and able to work effectively across multiple time zones and cultures.
 
 
 </li>
 </ul>
 Generally, our compensation structure consists solely of hourly pay; we do not have bonuses. You choose each year how much of your compensation you want in hourly pay versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The hourly range for this role is $38.46 - $71.39.
 
 
 Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more details about our Benefits here.
 
 
 Netflix is a unique culture and environment. Learn more here.
 
 
 Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.
 
 
 We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.
</div>

Administrative Assistant, HR (MarComms)

Career Group

<div>
 
 
 Role:
 
 Part-Time Personal Assistant and Bookkeeper
 
 
 
 Location:
 
 Brentwood, Los Angeles (in the hills) &ndash; 4 to 5 days per week onsite
 
 
 
 Schedule:
 
 Part-time, approximately 30&ndash;32 hours per week
 
 
 
 Preferred Days:
 
 Monday, Tuesday, Wednesday, Friday
 
 
 
 Hours:
 
 9:00 AM &ndash; 4:00 PM (8-hour days)
 
 
 
 Compensation:
 
 $40.00 per hour
 
 
 
 Attire:
 
 Business casual
 
 
 
 Requirements:
 
 Bilingual in Spanish
 
 
 
 
 
 
 
 **Please note you must have QUICKBOOKS experience
 
 
 
 
 
 
 
 
 Our client, a high-net-worth couple, is seeking a highly organized and detail-oriented Personal Assistant to support their West Side household. This role offers an immediate start with an indefinite duration and combines estate management, scheduling, travel coordination, and basic bookkeeping. The ideal candidate is proactive, tech-savvy, and comfortable managing multiple priorities while providing seamless support. This position offers the flexibility of a part-time schedule and is perfect for someone who thrives in a dynamic, fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Assist with
 
 expense reporting
 
 and
 
 bookkeeping
 
 ; proficiency with
 
 QuickBooks
 
 (must have QuickBooks).
 </li>
 <li>
 
 Manage overall household operations
 
 , ensuring seamless coordination of
 
 vendors
 
 ,
 
 service providers
 
 , and
 
 estate management
 
 functions.
 </li>
 <li>
 
 Receive and oversee vendors
 
 on-site; maintain responsibility for
 
 budgeting
 
 and
 
 financial oversight
 
 related to household expenditures.
 </li>
 <li>
 
 Book personal and household appointments
 
 , manage complex
 
 scheduling needs
 
 , and collaborate with the principal&rsquo;s
 
 corporate Executive Assistant
 
 to ensure
 
 calendar alignment
 
 and efficiency.
 </li>
 <li>
 Coordinate
 
 domestic and international travel logistics
 
 , including arrangements for
 
 family members
 
 and select
 
 business travel
 
 .
 </li>
 <li>
 Oversee
 
 household purchases
 
 , track inventory, and maintain accurate records of all
 
 financial transactions
 
 .
 </li>
 <li>
 Provide basic care for a
 
 small dog
 
 , including occasional
 
 feeding
 
 and coordination of
 
 veterinary or grooming services
 
 as required.
 </li>
 <li>
 Deliver high-level
 
 administrative support
 
 while ensuring the household functions in a
 
 professional
 
 ,
 
 organized
 
 , and
 
 proactive
 
 manner.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 Proficiency in
 
 QuickBooks
 
 for expense tracking - this is a must have.
 </li>
 <li>
 Must have a
 
 valid Driver's License.
 
 </li>
 <li>
 Previous experience as a
 
 Personal Assistant, Estate Manager, or similar role.
 
 </li>
 <li>
 Strong
 
 organizational, written, and multitasking skill
 
 s with a
 
 high level of discretion.
 
 </li>
 <li>
 Comfortable using
 
 Mac products
 
 (iPhone, MacBook, etc.).
 </li>
 <li>
 Familiarity with high-net-worth households and corporate coordination.
 </li>
 <li>
 Ability to anticipate needs and work independently in a
 
 private home office.
 
 </li>
 </ul>
 
 
 
 
 We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
 
 
 
 Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
 
 
</div>

Personal Assistant

Fulton Management

<div>
 
 
 Receptionist / Front Office Assistant
 
 
 
 Fulton Management
 
 
 Los Angeles, CA (On-site)
 
 
 
 
 
 Fulton Management is a well-established entertainment business management firm serving high-net-worth individuals in the television and film industry, with additional clients in digital media and content creation. Our foundation is rooted in traditional entertainment business management, public accounting discipline, and long-term client relationships.
 
 
 
 
 
 We are seeking an energetic, detail-oriented
 
 Receptionist / Front Office Assistant
 
 to join our team and serve as the first point of contact for clients and visitors while providing essential administrative support to the firm.
 
 
 
 
 
 
 About the Role
 
 
 
 The
 
 Receptionist / Front Office Assistant
 
 plays a key role in maintaining the professionalism and efficiency of the firm&rsquo;s daily operations. As the first impression for clients, executives, and guests, this individual must possess excellent communication skills, strong organizational abilities, and a polished, professional demeanor. This position requires the ability to multitask in a fast-paced environment, manage time effectively, and work both independently and collaboratively with the team. Our firm operates in a paperless environment and utilizes state-of-the-art technology.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Answer and direct incoming phone calls
 </li>
 <li>
 Greet and assist clients and visitors
 </li>
 <li>
 Prepare, sort, and track incoming and outgoing mail
 </li>
 <li>
 Run occasional errands, including bank deposits (reliable transportation required)
 </li>
 <li>
 Provide administrative support under the guidance of the Office Manager
 </li>
 <li>
 Assist staff with various clerical and administrative tasks as needed
 </li>
 <li>
 Maintain organization of front office and common areas
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Previous front desk or administrative experience preferred
 </li>
 <li>
 Professional, friendly, and confident demeanor
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
 </li>
 <li>
 Strong multitasking skills with the ability to perform under pressure
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Quick learner with a positive, team-oriented attitude
 </li>
 </ul>
 
 
 
 
 This is a full-time, on-site position, Monday through Friday, 9:00 a.m. &ndash; 6:00 p.m.
 
 
 
 
 
 Medical, dental, vision, 401(k), PTO, and holidays
 
 
 
</div>

Receptionist/Front Office Assistant

University of California Los Angeles

<div><div><div><div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div> 
 
Salary &amp; Compensation 
 
<ul><li>UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
</li></ul>Qualifications 
<ul><li>
Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
 
Education, Licenses, Certifications &amp; Personal Affiliations 
<ul><li>
High School Diploma Or equivalent experience (Required)
</li></ul> 
Special Conditions for Employment 
<ul><li>
Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
 
Schedule 
 
8:00 a.m. to 5:00 p.m
 
Union/Policy Covered 
 
CX-Clerical &amp; Allied Services
 
Complete Position Description 
 
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971)</div></div></div><div><div><div>
Apply</div></div></div></div>
 <div><div>Campus Requisition #:</div>
9933
<div>UC Payroll Title:</div>
BLANK AST 3
<div>Department:</div>
GEOGRAPHY
<div>Appointment Type:</div>
2 - Staff: Career
<div>Anticipated Hiring Pay Scale:</div>
$63,391.68 - $79,511.04 Annually
<ul><li>Full Salary Range:</li></ul>
USD $30.36/Hr. - USD $43.49/Hr.
<div>Onsite | Remote | Hybrid Type:</div>
Flexible-To Be Determined
<div>Department Location:</div>
315 Portola Plz Geography
<div>Full or Part Time:</div>
Full Time</div>

HR / Finance Assistant

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

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