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data entry clerk (full time) Jobs in Indianapolis

data entry clerk (full time)

data entry clerk full time

Bon Appétit Management Company

<div>
 Bon Appetit
 <br/>
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 <ul>
  <li>
   We are hiring immediately for a full time DATA ENTRY CLERK position.
  </li>
  <li>
   Location: Butler University - 704 West Hampton Drive, Indianapolis, IN 46208. Note: online applications accepted only.
  </li>
  <li>
   Schedule: Full time; Monday through Friday, 9:00 AM to 5:00 PM. Weekend availability is required. More details upon interview.
  </li>
  <li>
   Requirement: One year or more of accounting or data entry experience is preferred. Willing to train!
  </li>
  <li>
   Perks: Free meals, parking, and uniforms! Union setting, union pension, and subsidized health insurance. Convenient IndyGo bus line stop on campus!
  </li>
  <li>
   Pay Range: $21.00 per hour to $25.00 per hour.
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  </li>
 </ul>
 <strong>
  We Make Applying Easy!
 </strong>
 Want to apply to this job via text messaging? Text
 <strong>
  JOB
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 to
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  75000
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 and search
 <strong>
  requisition ID number
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 <strong>
  1554205.
  <br/>
  <br/>
 </strong>
 The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg
 <br/>
 <br/>
 Diversity of thought and inclusion for all is what drives our success - we invite you to start your journey with us today!
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 <br/>
 Are you looking for a job with competitive wages and benefits, one in which you can learn and grow while making a difference in the world? We&rsquo;re hiring! Bon App&eacute;tit Management Company operates more than 1,000 caf&eacute;s around the country for corporations, universities, and museums, as well as a few dozen public restaurants. We&rsquo;ve led the industry in socially and environmentally responsible sourcing, from sustainable seafood to cage-free eggs. We cook everything from scratch using fresh, local ingredients.
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 <br/>
 Learn more about careers with Bon App&eacute;tit: http://www.bamco.com/careers/
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 <strong>
  Job Summary
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 </strong>
 <strong>
  Summary:
 </strong>
 Provides advanced clerical, customer service and administrative support.
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  Essential Duties and Responsibilities:
  <br/>
  <br/>
 </strong>
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   Performs account maintenance duties; prepares and receives vouchers and requisitions as directed.
  </li>
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   Posts transactions into a company's system, e.g., returns, inventory adjustments, etc.
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   Reconciles records, investigates transaction errors and resolves problems.
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   Files business documents and responds to vendor/customer inquiries.
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   Monitors and orders office supplies and other small purchases.
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   Arranges meetings; takes meeting minutes.
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   Fills in for other Data Entry Clerks as needed and works cooperatively with others.
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   Provides assistance with various administrative tasks, e.g., annual inventory counts, preparation of material requests for approval, receiving/logging materials for delivery, sizes/orders uniforms for personnel, etc.
  </li>
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   Performs other duties as assigned.
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   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Two years of experience in general office, bookkeeping or personnel operations.
  </li>
  <li>
   Must be proficient in Microsoft Office, e.g., Excel and Word.
  </li>
  <li>
   Excellent written and verbal communication skills.
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   <br/>
  </li>
 </ul>
 <strong>
  Associates at Bon App&eacute;tit are offered many fantastic benefits.
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  <br/>
 </strong>
 <strong>
  Full-time and part-time positions offer the following benefits
 </strong>
 to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
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 <br/>
 <strong>
  Full-time positions also offer the following benefits
 </strong>
 to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)
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 <br/>
 <em>
  Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_BAMCO.pdf
  <br/>
  <br/>
 </em>
 <strong>
  About Compass Group: Achieving leadership in the foodservice industry
  <br/>
  <br/>
 </strong>
 Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
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 <br/>
 Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
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 <br/>
 Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/
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 Applications are accepted on an ongoing basis.
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 <br/>
 Bon Appetit maintains a drug-free workplace.
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</div>


DATA ENTRY CLERK (FULL TIME)

Community Health Network

<div><div><div><div>Category</div>
<div>Administrative &amp; General Support</div>
</div><div><div>Department</div>
<div>Clinical Research Oncology</div>
</div><div><div>Schedule</div>
<div>Full-time</div>
</div><div><div>Facility</div>
<div>Cancer Center South</div>
<div><p>1440 E County Line Rd<br>
Indianapolis, IN 46227<br>
United States</p></div>
</div><div><div>Shift</div>
<div>Day Job</div>
</div><div><div>Hours</div>
<div>80 hours per pay period</div><br>
</div></div><p></p><div><div><p><b>Join our community</b><br>
Community Health Network has an excellent opportunity available within our Clinical Research Oncology Team. If you are looking for challenging work and meaningful advancement, then you should consider a career with Community.</p><p><b><br>
Where you fit in</b><br>
The <b>Clinical Research Assistant</b> will be responsible for recruiting, screening interviewing and consenting study patients to the study protocol; completes study-related documentation and data entry; and assists with administrative activities generally associated with the conduct of clinical trials and support of the department. Supports the coordinators and investigators in identifying, screening, interviewing, and consenting eligible patients for the clinical trial and completing the associated data entry and source documentation in accordance with protocol guidelines, GCP, ICH, local, state and federal standards. Maintains effective data management system to track and report patient recruitment for the clinical trials. Assists with administrative activities generally associated with the conduct of the clinical trials and support of the department as needed and as trained. Collects, processes and ships specimens per protocol and regulations as needed and as trained</p><p></p><p><b><br>
Your exceptional skills</b></p><ul><li>
Demonstrates knowledge and understanding of the patient care process</li><li>
Demonstrates compliance with hospital standards, policies and procedures</li><li>
Demonstrates effective written and oral communication skills to a varied audience</li><li>
Demonstrates ability to interact with people from diverse socioeconomic, cultural and ethnic backgrounds</li><li>
Demonstrates organizational and time management skills and must be detail oriented</li><li>
Demonstrates computer competencies in MS Word, Excel, Outlook, and EMR</li></ul><p></p><p><b><br>
Your exceptional qualifications</b></p><ul><li>
Minimum of 1-2 years of healthcare experience.</li><li>
High school diploma or equivalent required.</li><li>
Medical Assistant or Medical Office Assistant or combined equivalent experience preferred.</li></ul><p></p><p><b><br>
Your life with Community</b><br>
You work hard to provide our patients with the exceptional care, and you deserve benefits to match. Community offers a unique employment package that encompasses not only your day-to-day job, but also your career.<br>
<br>
You will have the opportunity to grow your career thanks to scholarships and tuition reimbursement from the Community Health Network Foundation and receive recognition for your achievements.<br>
<br>
Apply today for immediate consideration.</p></div>
<p><b>Why Community?
</b></p><p>At Community Health Network, we build teams that deliver exceptional care through empathy, communication and collaboration. We consider ALL an integral part of the exceptional patient experience. We PRIIDE ourselves on not having employees but Caregivers. Join our Community as we make a difference in your community.</p></div></div><p></p>

Clinical Research Assistant

State of Indiana

<div></div><div><div><div><div><div>Date Posted: Jul 28, 2026
</div></div></div></div><div><div><div><div>Requisition ID: 481440
</div></div></div></div><div><div><div><div>Location:
<p>Indianapolis, IN, US, 46204<br>
</p>
</div></div></div></div><div><div><div><div><h1 class="jobSectionHeader"><b>Work for Indiana</b></h1><br>
<p></p><div><p>Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.</p><br>
</div><p></p><p><b>About the Indiana Department of Workforce Development (DWD):</b>
<br>
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana&rsquo;s employment future. If managed properly, Indiana&rsquo;s workforce will be second to none and completely prepared for the next phase of the state and country&rsquo;s economic growth.</p><br>
<p></p><p><b>Role Overview:</b></p>
<p>This position provides clerical support to the Administrative Law Judges staffed within the Unemployment Insurance (U.I.) Appeals Division. The responsibilities in this position primarilyconsist of processing appeal requests, scheduling hearings, and preparing electronic files. The position is also responsible for speaking to hearing parties regarding the status of pending casesand appeals procedures.</p><br>
<p></p><p><b>Salary:</b></p>
<p>The salary for this position traditionally starts at $39,000.00 but may be commensurate with education and work experience. Use our <b>Compensation Calculator</b> to view the total compensation package.</p><br>
<p></p><div><div><div><h2 class="jobSectionHeader"><b>A Day in the Life:</b></h2>
</div><div><p>Based upon specific program area and needs, the essential functions of this role could include:</p>
<ul><li>Serves as a claims specialist and subject matter expert for specific program area.</li>
<li><b>Data Capture</b>: Accurately processes faxed and scanned hardcopy reports, forms, correspondence, and other documents. Assigns the correct Form ID to create the appropriate work item, researches missing critical information needed to index incoming documentation, and accurately indexes the critical information to ensure it is associated with the correct customer. Formats and assigns required tracking data to the imaged documents which become reference tools and work items in the database for the appropriate agency unit.</li>
<li><b>Appeals</b>: Provides administrative and clerical support to the Administrative Law Judges within the department. Provides hearing parties with specific information about their cases, prepares correspondence, maintains reference and resource materials, updates files, forms, and reports.</li>
<li><b>Compliance</b>: Performs various daily administrative duties, responds to subpoenas sent to the Fraud unit, sets up potential fraud cases, assist and/or completes the appeals for the unit. Handles all requests for corrections, non-issue, and requalifications before being processed for appeals.</li>
<li><b>Review Board</b>: Supports the Review Board by processing and indexing incoming documents, assisting parties with case information, maintaining materials, scheduling hearings, and serving as clerk for Court of Appeals matters by compiling records and managing transcript requests. It also provides occasional support to the Legal Division as needed.</li>
</ul><p>The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
</p></div></div><div><div><h2 class="jobSectionHeader"><b>What You'll Need for Success:</b></h2>
</div><div><p>Individuals in this role should minimally be able to articulate or demonstrate the following:</p>
<ul><li>Working knowledge of state governmental administrative structure</li>
<li>Working knowledge of assigned program area</li>
<li>Effective written and verbal communication skills</li>
<li>Attention to detail and proofreading skills</li>
<li>Organizational skills with the ability to prioritize tasks effectively and multitask</li>
<li>Ability to use Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties</li>
<li>Ability to work independently</li>
<li>Ability to provide effective and professional customer service to internal and external parties.</li>
</ul><p><b>A degree is not required. However, a High School Diploma or High School Equivalent (HSE) and at least 4 years of experience in administrative support, business administration, program support, public administration or related area, applying the outlined knowledge, skills, and abilities in a similar role may be considered.</b></p>
<p>Individuals should have the ability to perform essential functions with or without reasonable accommodation.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>Supervisory Responsibilities/Direct Reports:</b></h2>
</div><div><div>This role may be utilized in a supervisory capacity based on agency needs.</div><br>
</div></div></div><p></p><p><b>Benefits of Employment with the State of Indiana:</b></p>
<p>The State of Indiana offers a comprehensive benefit package for full-time employees which includes:</p>
<ul><li>Three (3) medical plan options (including RX coverage) as well as vision and dental plans</li>
<li>Wellness Rewards Program: Complete wellness activities to earn gift card rewards</li>
<li>Health savings account, which includes bi-weekly state contribution</li>
<li>Deferred compensation 457(b) account (similar to 401(k) plan) with employer match</li>
<li>Two (2) fully-funded pension plan options</li>
<li>A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
<ul><li>150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers</li>
<li>Up to 15 hours of paid community service leave</li>
</ul></li><li>Combined 180 hours of paid vacation, personal, and sick leave time off</li>
<li>12 paid holidays, 14 on election years</li>
<li>Education Reimbursement Program</li>
<li>Group life insurance</li>
<li>Referral Bonus program</li>
<li>Employee assistance program that allows for covered behavioral health visits</li>
<li>Qualified employer for the Public Service Loan Forgiveness Program</li>
<li>Free Parking for most positions</li>
Free LinkedIn Learning access<br>
<li>
</li></ul><p></p><p><b>Equal Employment Opportunity:</b></p>
<p>The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.</p></div></div></div></div></div><p></p>

Program Specialist

The Ghoman Group

<div><h1 class="jobSectionHeader"><b>Administrative Assistant</b></h1>
<p><b>
Company:</b> The Ghoman Group<br>
<b>Position:</b> Administrative Assistant<br>
<b>Employment Type:</b> Full-Time, Permanent<br>
<b>Location:</b> 5855 Rockville Rd, Indianapolis, IN 46224<br>
<b>Salary:</b> <b>$45,000 &ndash; $65,000 per year</b> (based on experience)</p>
<h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
<p>
The Ghoman Group is seeking a professional, organized, and detail-oriented <b>Administrative Assistant</b> to join our team at our Indianapolis office located at <b>5855 Rockville Rd, Indianapolis, IN 46224</b>. The ideal candidate will provide administrative support to management, coordinate office operations, and help ensure the efficient day-to-day functioning of the office.</p>
<h2 class="jobSectionHeader"><b>
Key Responsibilities</b></h2>
<ul>
<li><p>Provide administrative support to management and department leaders.</p>
</li>
<li><p>Answer and direct incoming phone calls, emails, and correspondence.</p>
</li>
<li><p>Schedule meetings, appointments, and maintain executive calendars.</p>
</li>
<li><p>Prepare reports, presentations, and business documents.</p>
</li>
<li><p>Maintain accurate electronic and physical filing systems.</p>
</li>
<li><p>Assist with data entry, record management, and document organization.</p>
</li>
<li><p>Order and maintain office supplies and coordinate with vendors.</p>
</li>
<li><p>Support HR with onboarding documentation and employee records as needed.</p>
</li>
<li><p>Coordinate travel arrangements, expense reports, and meeting logistics.</p>
</li>
<li><p>Perform general office and administrative duties as assigned.</p>
</li>
</ul><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
<ul>
<li><p>High school diploma or equivalent required; Associate's or Bachelor's degree preferred.</p>
</li>
<li><p>Minimum of <b>2 years of administrative assistant or office support experience</b>.</p>
</li>
<li><p>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).</p>
</li>
<li><p>Excellent written and verbal communication skills.</p>
</li>
<li><p>Strong organizational and time-management abilities.</p>
</li>
<li><p>Ability to multitask and maintain confidentiality.</p>
</li>
<li><p>Professional attitude with excellent customer service skills.</p>
</li>
<li><p>Hospitality industry experience is a plus.</p>
</li>
</ul><h2 class="jobSectionHeader"><b>Benefits</b></h2>
<ul>
<li><p>Competitive salary: <b>$45,000 &ndash; $65,000 annually</b></p>
</li>
<li><p>Health, dental, and vision insurance</p>
</li>
<li><p>Paid time off and holidays</p>
</li>
<li><p>401(k) with company match (where applicable)</p>
</li>
<li><p>Career advancement opportunities</p>
</li>
<li><p>Supportive and collaborative work environment</p>
</li>
</ul><p>Join <b>The Ghoman Group</b> and become part of a growing organization dedicated to operational excellence and exceptional hospitality.</p></div>

Admin Assistant

Cordant Health Solutions

<div><p><b>Lab Technician &ndash; Laboratory Operations- Indianapolis, IN</b>
</p><p>We are seeking a self-motivated Full-Time <b>Lab Technician</b> to join our Laboratory Operations team. In this role, you will prepare batches of samples by receiving and sorting urine and oral fluid specimens at your assigned workstation. The Lab Technician is responsible for reading and scanning Chain of Custody (CoC) forms, ordering applicable tests in the system, aliquoting specimens into testing vials and applying barcoded labels to ensure samples are properly prepared for the testing process.
</p><p><b>Shift:</b> M-F 10am - 630pm<br>
<b>Pay Rate:</b> $16.50 per hour
<br>
<b>Shift Differential:</b> Additional $2.00/hour for hours worked between 6:00 PM and 6:00 AM
</p><p></p><p><b>Primary Responsibilities</b>
</p><ul><li>Perform routine operations including opening sample bags, creating accessions and batches, ordering proper test(s), and applying barcode labels.
</li><li>Scan Chain of Custody (CoC) forms, ensuring proper orientation and clear, reproducible documents.
</li><li>Verify proper aliquot volume; it may be required to hand-pour aliquots using bulb pipettes.
</li><li>Identify and separate samples requiring additional attention.
</li><li>Enter client and donor information, noting any deficiencies after Team Lead sign-off.
</li><li>Assist with transporting batches to other departments and placing or retrieving samples from freezer storage while maintaining proper chain of custody.
</li><li>Follow all laboratory policies and procedures and adhere to health and safety standards.
</li><li>Perform other duties as assigned.
</li></ul><p></p><p><b>Qualifications</b>
</p><ul><li>High School Diploma or equivalent (required)
</li><li>Experience working in a laboratory or high-volume production environment (preferred)
</li><li>Ability to interpret and follow complex written instructions (required)
</li><li>Strong attention to detail (required)
</li><li>Ability to work independently and communicate effectively in a team environment (required)
</li><li>Data entry skills (alpha and numeric keyboarding) (required)
</li><li>Strong hand-eye coordination (required)
</li><li>Ability to stand for extended periods, lift up to 25 lbs, bend, and carry as needed
</li></ul><p></p><p><b>Benefits</b>
</p><p>Cordant supports employees by offering a comprehensive benefits package to eligible staff (per state regulations), including:
</p><p>Medical, Dental, and Vision Insurance &bull; Flexible Spending Accounts (FSA) &bull; Health Savings Accounts (HSA) &bull; Paid Time Off (PTO) beginning Day 1 &bull; Volunteer Time Off (VTO) &bull; Paid Holidays &bull; 401(k) with Company Match &bull; Employee Assistance Program (EAP) &bull; Short-Term and Long-Term Disability (STD/LTD) &bull; Company-Paid Basic Life Insurance <b>#LAB123</b></p></div><p></p>

Lab Technician I Indianapolis

GI ALLIANCE

<div><p>GI Alliance is seeking an experienced Front Desk Coordinator I .</p><p>
Duties of this position include, but are not limited to, the following:</p><p>
</p><p><b>Position purpose</b></p><p>
Performs various clerical duties for office manager, or providers including: answering telephones, taking messages, scheduling appointments, copying, and creating/scanning charts. Responsible for data entry and patient account follow up, as well as monthly reports.</p><p><b>
Responsibilities/Duties/Functions/Tasks</b>:</p><ul><li>
Answer and screens high volume telephone calls in a courteous manner, and record messages for providers and other personnel.</li><li>
Schedule patient appointments and procedures according to established policies and procedures.</li><li>
Check-in patients upon arrival at the office as well as check-out upon departure.</li><li>
Obtain accurate information from patients and ensure all registration forms are complete.</li><li>
Collect patient and insurance payments and reconcile charges on a daily basis.</li><li>
Verify account balances and refunds for accuracy. Provide information to patients regarding unpaid balances.</li><li>
File records in appropriate sections of patient charts in EMR.</li><li>
Prepare patient charts in advance and scan documents into charts in EMR.</li><li>
Transcribe letters and create forms as needed.</li><li>
Maintain files and records in a confidential manner.</li><li>
Maintain organization and efficiency of front office, including office supply inventory.</li><li>
Maintain patient confidentiality.</li><li>
Perform other related duties as directed or assigned.</li></ul><p><b>
Qualifications</b>
</p><p><b>Education: </b>High school diploma or GED.</p><p><b>
Experience: </b>Minimum of two years of experience in a medical office, front office or scheduling experience preferred.</p><p><b>
Requirements for Level I Status:</b></p><ul><li>
Entry level (1-4 years experience) and/or meet the basic requirements of the job with the need for additional supervision.</li><li>
Excess of 4 years experience if meeting only the basic requirements of the job with need for additional supervision.</li></ul><p><b>
Performance Requirements:</b></p><ul><li>
Knowledge of clinic policies and procedures.</li><li>
Knowledge of computer programs and applications.</li><li>
Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately.</li><li>
Skill in operating office equipment</li><li>
Skill in handling paperwork/filing adequately.</li><li>
Skill in handling incoming phone calls and triaging appropriately.</li><li>
Skill in written and verbal communication.</li><li>
Ability to learn/use other computer programs including Microsoft&reg; Excel, e-mail, Internet, and Microsoft&reg; PowerPoint.</li><li>
Ability to sort and file materials correctly by alphabetic or numeric systems.</li><li>
Ability to flexibly respond to changing demands.</li><li>
Ability to organize and prioritize tasks effectively.</li></ul><p>
GI Alliance is an Equal Opportunity Employer. We are committed to creating an inclusive, welcoming, and equitable work environment. Our company values and celebrates the diversity of our physicians, staff and patients. We firmly believe our service is greatly enriched by our diversity of thought, experience, perspective, culture, and background.</p><p>
Please Note: All job offers are contingent on the successful completion of pre-employment criminal history check.</p><p>
NOTE: ALL APPLICATIONS MUST BE COMPLETED IN FULL FOR CONSIDERATION.<br>
<br>
No phone calls or agencies, please.</p><p>
EEO/AA-M/F/disabled/protected veteran</p></div>

Front Desk Coordinator

City of Indianapolis & Marion County

<div><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2></div>
<p></p><div><div><b>Agency Summary</b></div><p>
Established by the Indiana Constitution, the Marion County Clerk is the custodian of all court records, issues marriage licenses, and serves as the court&rsquo;s fiscal agent and trustee of child support payments. The Election Board receives nominations and petitions for elections, as well prepares ballots, and maintains voting machines by cultivating a productive, collaborative, and compliant work environment for our workforce to meet the needs of the residents of Indianapolis and Marion County.</p><div><b>
Job Summary</b></div><div>
This position is responsible for assisting with the oversight and coordination of various functional units within the Marion County Clerk&rsquo;s Office. Under the direction of leadership, the position supports daily operational activities; provides work direction, training, and guidance to employees; assists in monitoring departmental effectiveness and cash handling procedures; serves as a liaison with courts and partner agencies; responds to internal and external concerns involving Clerk&rsquo;s Office operations; and serves as a backup in the absence of the Director.</div><div></div><div><b><br>
Independent Judgment</b></div><div>
Position requires knowledge and application of established policies, procedures, and operational practices that guide most work activities and decision-making. The incumbent exercises independent judgment in prioritizing daily workflow, resolving routine operational issues, and providing guidance to staff within established parameters. Work is performed under the general direction of the Division Director, with the position assuming responsibility for coordinating division operations and completing necessary tasks in the Director&rsquo;s absence.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Position Responsibilities</b></h2></div>
<p></p><div><div><ul><li>Assists the Division Director in developing and implementing administrative and office management policies, procedures, and operational strategies for the Clerk&rsquo;s Office. Reviews operational data and workflow metrics, to monitor work unit effectiveness and recommends or assists with implementing process improvements as needed.</li><li>
Recommend operational controls, efficiency measures, and workflow improvements to enhance service delivery and departmental effectiveness. Assists in the development and implementation of new or revised procedures and programs.</li><li>
Provides work direction, training, guidance, and support to staff to ensure accurate processing and filing of required documents and records. Responds to technical questions and operational concerns and assists employees in understanding and applying policies, procedures, and workflow expectations.</li><li>
Assists the Division Director in monitoring employee performance and workplace conduct, including identifying operational concerns, documenting issues, participating in hiring processes, and providing input regarding corrective action, discipline, or performance management, as appropriate.</li><li>
Monitors inventory of office supplies and materials; informs the Director of items requiring replenishment and coordinates supply requests in accordance with established procedures.</li><li>
Reviews and balances daily financial transactions, receipts, and payment records to ensure accuracy and completeness. Performs end-of-day cash balancing and prepares daily deposits in accordance with established policies and procedures. Identifies discrepancies, researches variances, and informs the Director of inaccuracies while assisting in issue resolution.</li><li>
Greets visitors and responds to telephone, email, and in-person inquiries. Provides detailed information regarding office functions, court-related procedures, and departmental operations; evaluates concerns and determines appropriate resolutions, referrals, or escalation as necessary.</li><li>
Receives and processes court-related documents and payments, including appearances, motions, proposed orders, summonses, judgments, subpoenas, dispositions, stipulations, pleadings, child support payments, and related filings submitted in person, by mail, or through approved methods. Reviews documents for completeness and accuracy; certifies and time/date stamps filings; records and posts receipt of documents in case management systems; creates and maintains files; and routes materials to appropriate personnel.</li><li>
Confers regularly with the Division Director regarding work processes, staffing needs, operational issues, and priorities. Presents complex questions or concerns for guidance and monitors employee absences to ensure adequate staffing coverage and continuity of operations. Serves as a backup to the Division Director during absences, assisting with workflow coordination and continuity of daily operations.</li><li>
Performs all other duties as assigned by leadership. This description of duties and responsibilities is not intended to be all-inclusive and may be expanded to include additional duties or responsibilities deemed necessary by management.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><div>High school diploma or equivalent required, with previous customer service experience and a minimum of four (4) years of clerical or administrative experience in a court, legal, or similarly regulated professional environment. Demonstrated ability to communicate effectively both orally and in writing, with strong attention to detail and organizational skills. Must possess excellent customer service skills, including the ability to interact professionally and courteously with the public, judicial officers, attorneys, justice partners, and coworkers in a high-volume environment. Ability to work collaboratively, promote teamwork, maintain confidentiality, and build effective working relationships is required. Proficiency in standard office technology and the ability to manage multiple tasks and deadlines is required.</div><div></div><div><b><br>
Preferred Job Requirements and Qualifications</b></div><div>
Associate degree or completion of post-secondary coursework in business administration, legal studies, criminal justice, public administration, or a related field preferred. Previous clerical or administrative experience in a court, legal, government, or similarly regulated environment preferred. Experience providing excellent customer service in a fast-paced, high-volume, and high-stress environment strongly preferred. Familiarity with court case management systems, court procedures, legal terminology, court documents, filing requirements, and applicable fines, fees, and payment processes are highly desirable. Previous supervisory, lead worker, or staff training experience preferred.</div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Working Conditions</b></h2></div>
<p></p><div><div>Work is primarily performed in a customer-facing office environment, with the majority of duties performed indoors during standard business operations. Position requires frequent interaction with the public, including individuals who may be experiencing acute stress, frustration, or emotional distress related to court matters and who may at times become agitated, rude, disruptive, or potentially confrontational. The position requires the ability to remain professional, exercise sound judgment, and utilize de-escalation and conflict resolution skills in high-stress situations. Limited travel or work outside the office setting may occur as operational needs require.</div><div></div><div><b><br>
Physical Conditions</b></div><div><ul><li>
Sitting at a desk the majority of the day</li><li>
Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds</li><li>
Tasks may involve extended periods of time at keyboard or workstation</li><li>
Tasks require the ability to perceive and hear sounds and see visual cues or signals</li><li>
Tasks require the ability to communicate orally</li></ul></div><div></div><div><b><br>
Equal Employment Opportunity</b></div><p><b>
The City of Indianapolis Marion County is an equal opportunity employer</b>. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.</p><p><b>
If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.</b></p></div></div></div><p></p>

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