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department manager ets vendor management office

Con Edison

<div><p><b>Overview</b>
</p><p>Lead the future of Vendor Management in the Enterprise Technology &amp; Security (ETS) organization! As Department Manager in the ETS Vendor Management Office, youll take charge of the Vendor Management team and play a pivotal role in shaping vendor strategy and operational excellence within ETS.</p><p></p><p>
In this role, you will oversee the entire lifecycle of strategic ETS vendor relationships, focusing on optimizing vendor performance, ensuring contractual compliance, and managing costs. Champion process excellence: Ensure seamless execution of vendor governance processes with transparency in performance, cost, schedule, and resource allocation! Collaborate across the company: Work closely with ETS and business project managers, ETS leadership, and senior executives to align financial strategies with organizational goals.</p><p></p><p>
This role is an opportunity to be at the center of strategic decision-making, influence operations that power innovation and grow your leadership impact in a dynamic, forward-thinking environment!</p><p><b>
Responsibilities</b>
</p><b>Core Responsibilities</b><ul><li>
Design, implement, and lead the overall vendor optimization strategy, including strategic sourcing plans and ongoing maturation of governance processes</li><li>
Responsible for developing and executing strategies to maximize vendor performance, cost efficiency, and compliance</li><li>
Establish and nurture relationships with key strategic vendors. Schedule and facilitate regular senior-level meetings with vendors and business users to promote collaboration. Serve as the primary liaison between vendors and the ETS leadership team</li><li>
Participate in the budgeting process, including the development and review of the annual ETS budget</li><li>
Monitor and measure fulfillment of contractual obligations, ensuring all terms, conditions, commitments, and notifications are satisfied. Proactively mitigate risks and ensure deliverables and contractual constructs are fit for purpose</li><li>
Responsible for internal and external communications regarding ETS contracts and vendor relationships. Act as the primary interface between ETS and vendors, ensuring business and compliance requirements are integrated and participate in decision-making processes</li><li>
Utilize key performance indicators (KPIs) to monitor provider performance, challenge under-performance, and identify opportunities for continuous improvement. Facilitate timely resolution of contractual issues to minimize business service disruptions. Develop and implement strategies to address under-performance compliance failures, working closely with the legal department for guidance</li><li>
Coordinate contract changes, including evaluation, authorization, and contract updates, working closely with Supply Chain. Identify and advise stakeholders on the impact of changes and coordinate with Supply Chain on negotiating contract amendments as needed</li><li>
Safeguard the commercial relationship with the Providers along with the integrity of pricing schedules and mechanisms, ensuring they are appropriate and fit for purpose</li><li>
Develop a strong understanding of ETS, Law, and Supply Chain department operations and procedures. Engage these teams as required to support vendor management activities</li><li>
Manage the creation and maintenance of ETS vendor management documentation, including vendor tracking, analytics, and performance management tools such as scorecards and dashboards</li><li>
Perform additional tasks and assignments as required to support organizational objectives and vendor management excellence</li><li>
Lead and develop a team of managers through coaching, performance management, and effective work assignment to drive aligned execution and business outcomes.</li></ul><p><b>
Qualifications</b>
</p><b>Required Education/Experience</b><ul><li>
Master's Degree in Finance, Business Administration, Accounting or Supply Chain, Computer Science, or other related function and a minimum of 6 years relevant work experience or</li><li>
Bachelor's Degree in Finance, Business Administration, Accounting or Supply Chain, Computer Science, or other related function and a minimum of 8 years relevant work experience</li></ul><b>
Preferred Education/Experience</b><ul><li>
Master's Degree in Finance, Business Administration, Accounting or Supply Chain, Computer Science, or other related function and a minimum of 6 years relevant work experience managing IT vendors and service providers, including governance, performance management, and cost control, change management, financial oversight, contract negotiation, and sourcing transitions or</li><li>
Bachelor's Degree in Finance, Business Administration, Accounting or Supply Chain, Computer Science, or other related function and a minimum of 8 years relevant work experience managing IT vendors and service providers, including governance, performance management, and cost control, change management, financial oversight, contract negotiation, and sourcing transitions</li></ul><b>
Relevant Work Experience</b><ul><li>
Minimum of 5 years of experience in Change Management, IT Transformation, Financial Management, and IT Planning and Strategy development across all IT disciplines, supporting large scale initiatives and enterprise priorities, preferred</li><li>
Minimum of 3 years of IT vendor management experience, including building vendor management capabilities, governing standard operating processes, and overseeing sourcing transitions to ensure continuity, performance, and cost control, preferred</li><li>
Minimum of 3 years of leadership and people management experience, with a focus on developing high performance teams, setting clear expectations, and driving accountability and professional growth, preferred</li><li>
Minimum of 3 years of IT project management experience, leading cross functional teams, managing schedules and budgets, and delivering complex initiatives aligned with business objectives, preferred</li><li>
Minimum of 3 years of experience negotiating contracts with IT service providers, including scope definition, pricing, service level agreements, and risk management, preferred</li><li>
Minimum of 3 years of IT financial management experience, including budget planning, forecasting, cost optimization, and financial reporting in support of IT operations and transformation efforts, preferred</li><li>
Experience in IT operations management experience, supporting day to day technology services and operational governance, preferred</li></ul><b>
Skills and Abilities</b><ul><li>
Ability to analyze and interpret financial data</li><li>
Develops and delivers effective presentations</li><li>
Builds and manages effective teams</li><li>
Ability to influence internal and/or external constituents</li><li>
Possesses strong technical aptitude</li></ul><b>
Licenses and Certifications</b><ul><li>
Driver's License Required</li></ul><b>
Physical Demands</b><ul><li>
Ability to push, pull, and lift up to 40 pounds</li><li>
Sit or stand to use a keyboard, mouse, and computer for the duration of the workday</li></ul><b>
Additional Physical Demands</b><ul><li>
The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.</li><li>
May require minimal domestic and/or international travel (up to 10%) to conduct site visits to vendors or business partners</li></ul></div>

Department Manager - ETS Vendor Management Office

Liquid Death

<div>
 <p>
  <strong>
   Location:
  </strong>
  remote USA anywhere (Northeast preferred)
 </p>
 <p>
  <strong>
   Reports To:
  </strong>
  Assistant Controller
 </p>
 <p>
  <strong>
   Direct Reports:
  </strong>
  2 (Accounts Payable Specialist level)
 </p>
 <p>
  <strong>
   Travel:
  </strong>
  up to 10% as needed
 </p>
 <p>
  <br/>
 </p>
 <p>
  Liquid Death is a better for you beverage company that will murder your thirst with a wide range of low calorie beverages from water to iced tea to energy drinks. Our goal is to be the funniest beverage brand on earth and to make health and sustainability 50 times more fun.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role
  </strong>
 </p>
 <p>
  This high impact Accounts Payable Manager role will lead our AP department. You will oversee the entire payment cycle&mdash;from invoice receipt to disbursement&mdash;ensuring accuracy, compliance, and timely processing. The ideal candidate is a process-improvement enthusiast who can manage a team and work collaboratively across departments while maintaining strong relationships with our vendors.
 </p>
 <p>
  <br/>
 </p>
 <p>
  An AP Manager at Liquid Death isn&rsquo;t just &ldquo;paying bills&rdquo;. They are the gatekeepers of the company&rsquo;s cash flow and the architects of the data that helps the Finance team forecast the future.
 </p>
 <p>
  Liquid Death is a fast moving, high growth beverage business and requires comfort
 </p>
 <p>
  level with fast changing business.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Team Leadership: Supervise, train, and mentor AP staff; manage workload distribution and performance reviews
  </li>
  <li>
   Workflow Management: Oversee the full-cycle AP process, including new vendor set-up, 3-way matching, coding, and payment processing
  </li>
  <li>
   Financial Integrity: Ensure all payments are compliant with company policies and internal controls
  </li>
  <li>
   Audit &amp; Reporting: Lead month-end closing activities, accrue expenses, and prepare aging reports for accounting leadership
  </li>
  <li>
   Vendor Relations: Act as the primary point of escalation for vendor disputes and ensure 1099 maintenance/filing is accurate
  </li>
  <li>
   Process Optimization: Identify and implement automation tools or workflow
  </li>
  <li>
   enhancements to reduce manual entry and errors. Comfort with change management
  </li>
  <li>
   Expense Report Management: Oversee meals, travel and entertainment expense report submission process. Ensure compliance with Company policies
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications Requirements:
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in Accounting, Finance, or a related field preferred
  </li>
  <li>
   5+ years experience in a relatable Accounts Payable role with 2+ years of leadership experience (having had direct reports) preferred
  </li>
  <li>
   CPG company experience (A/P processing of inventory purchases) preferred
  </li>
  <li>
   Experience managing company/ employee expense reports
  </li>
  <li>
   Technical Skills: Proficiency in ERP systems required (e.g., NetSuite, SAP, Oracle preferred)
  </li>
  <li>
   Accounts Payable Processing systems (Tipalti, Stampli, Bill.com, etc.)
  </li>
  <li>
   Advanced Excel skills (proficiency with VLOOKUPs, Pivot Tables)
  </li>
  <li>
   Exceptional communication skills, a detective mindset for discrepancies, and the ability to meet tight deadlines
  </li>
  <li>
   Works with a collaborative perspective while maintaining company internal controls and policies
  </li>
  <li>
   Willingness to travel up to 10%
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  The typical salary range for this position is: $90,000-$100,000
 </p>
 <p>
  <br/>
 </p>
 <p>
  The actual salary offer will take into account multiple factors including skills, experience, education and location. Please note that the salary details listed in role postings reflect the base salary only, not total compensation, which includes equity and benefits.
 </p>
</div>


Accounts Payable Manager

PGMTEK Inc.

<div>
 <p>
  <strong>
   Department:
  </strong>
  Human Resources Department
 </p>
 <p>
  <strong>
   Function Title:
  </strong>
  HR Generalist - Training and System Management
 </p>
 <p>
  <strong>
   Reports to:
  </strong>
  Director of HR
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Mandatory skills:
  </strong>
  MUST be bilingual both written and verbal in Mandarin Chinese.
 </p>
 <p>
  <strong>
   Basic Skills/Qualifications
  </strong>
 </p>
 <ul>
  <li>
   BA and MA in Finance, Media and Communication, Accounting, Business Administration, Statistics, Psychology, Corp Behavior areas.
  </li>
  <li>
   Strong communication skills
  </li>
  <li>
   Analytical skills
  </li>
  <li>
   Project Management skills
  </li>
  <li>
   Training Skills
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Essential Functions
  </strong>
 </p>
 <ul>
  <li>
   Work with managers and supervisors regarding training needs and conduct annual training and development needs assessment.
  </li>
  <li>
   Provide system support to business units, including training rollout, system report generation, reset user account etc.
  </li>
  <li>
   Run onboarding and off-boarding processes in multiple systems, including ID creation, ID termination, employee documents generation and delivery etc.
  </li>
  <li>
   Manage employee attendance records; monitor and manage two-week mandatory leave process to comply with the regulation request.
  </li>
  <li>
   Maintain HO HR systems and manage related data.
  </li>
  <li>
   Conduct vendor bills reconciliation and facilitate the payment process
  </li>
  <li>
   Conduct the employee documents filing and perform data validation
  </li>
  <li>
   Support employee work authorization process accordingly to meet USCIS requirement
  </li>
  <li>
   HRIS pertaining to but not limited to employee data, payroll, benefits administration, recruitment etc.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  This position also has risk manager responsibilities for identifying, acting on, and escalating risks, and are held strictly accountable for the failure to discharge their risk management duties. Be responsible for demonstrating risk awareness by following all policies, procedures, and internal controls in their daily routine.
 </p>
</div>


Human Resources Specialist

Landmark Ventures

<div><p><b>Manager, VIP Dinners</b></p>
<p><b>
Events Practice</b></p><p></p><p><b><br>
Location: New York, NY (or Remote)</b></p><p></p><p><b><br>
Landmark Ventures</b> is a premier event production and execution powerhouse with over 20 years of experience in crafting high-impact custom events, exclusive dinners, and VIP summits. We excel at transforming ordinary events into extraordinary experiences, partnering with some of the world&rsquo;s most prominent companies and brands to foster meaningful connections and deliver measurable business outcomes. We are seeking a dynamic, driven, professional, detail-oriented and trustworthy Manager or Senior Manager to support the continued growth and success of our thriving Events Practice.</p><br>
<p></p>
<p>
The Manager is responsible for leading and managing the entire event planning lifecycle for Landmark&rsquo;s Dinners. The Manager will work closely with clients, venues, vendors, internal teams, and stakeholders to ensure the successful delivery of high-quality events that meet Landmark&rsquo;s and the client&rsquo;s objectives and exceed expectations. This role demands excellent project management skills, creativity, and the ability to juggle multiple priorities under tight deadlines.</p><br>
<p></p>
<p><b><i>
ROLE AND RESPONSIBILITIES</i></b></p><br>
<p></p>
<p><i>
The key responsibilities of the position will include:</i></p><p></p><p><b><br>
Strategic Procurement, Event Planning &amp; Logistics</b></p><br>
<p></p><ul>
<li><b>
Venue &amp; Vendor Procurement:
</b><ul><li><b>Research &amp; Sourcing</b>: Conduct comprehensive, time-sensitive research to identify suitable venues and vendors that align with the event&rsquo;s objectives, budget, and theme, sourcing options from a diverse range of venues, including hotels, restaurants, and unique spaces (e.g., rooftop venues, art galleries).</li>
<li><b>Vendor Evaluation</b>: Identify and evaluate vendors for essential services, such as catering, entertainment, audio-visual, florists, d&eacute;cor, and transportation, ensuring all specialized needs are met.</li>
<li><b>Deadline Management:</b> Work under tight deadlines, managing simultaneous research projects to deliver high-quality options within 24 to 48 hours when necessary.</li>
<li><b>Data Organization</b>: Maintain a repository of venue and vendor information, ensuring accessible data on capacity, availability, services, and pricing.</li>
<li><b>Response Compilation:</b> Compile and summarize venue and vendor responses, capturing relevant details.</li>
<li><b>Comparison and Recommendations:</b> Prepare detailed comparison decks or spreadsheets highlighting pros and cons and present recommendations based on thorough research to facilitate decision-making by clients or internal stakeholders, ensuring all necessary information is provided for informed decisions.</li>
</ul></li><li><b>Venue &amp; Vendor Contracting &amp; Negotiations: </b>Lead contract negotiations with venues and vendors to secure favorable terms, including pricing, services, and cancellation policy. Review and clarify terms and conditions to avoid misunderstandings and manage any potential contract modifications or amendments.</li>
<li><b>Financial Oversight &amp; Budget Tracking: </b>Oversee financial aspects related to venues and vendors, including paying deposits and ensuring timely payments according to contract terms. Track and monitor all related costs, ensuring that event budgets are adhered to. Collaborate with the finance team to ensure accurate recording of expenditures and to resolve any discrepancies. Monitor and regularly update actual spending against the budget throughout the planning process, making adjustments as needed to stay within financial limits. Provide regular budget updates to manager, ensuring full transparency on costs incurred and any expected variances. Reconcile final budgets post-event, ensuring all invoices are accounted for and discrepancies are resolved in a timely manner.</li>
<li><b>Event Planning &amp; Logistics</b>
<ul><li><b>Food and Beverage Menu Planning: </b>Collaborate with venues, caterers, and food vendors, to develop menus and meeting specifications for the dinner, considering dietary restrictions, attendee preferences, and event considerations. Estimate and price out food and beverage options and costs, ensuring the offerings fit within the event&rsquo;s budget without compromising quality or attendee satisfaction.</li>
<li><b>Event Specifications and Banquet Event Orders (BEO): </b>Create detailed dinner specifications independently outlining the event requirements, including room setup, audio-visual needs, catering, and special accommodations. Review, revise, and approve Banquet Event Orders (BEOs) independently to ensure that all dinner-related needs are accurately documented and fulfilled by the venue.</li>
<li><b>Headcount Monitoring: </b>Working in collaboration with the team, monitor headcount fluctuations in the days leading up to the dinner and adjust logistics, banquet orders, vendor orders, seating arrangements, and materials to reflect accurate attendee numbers, optimizing both costs and guest experience.</li>
<li><b>Vendor &amp; Venue Coordination and Communication: </b>Serve as the primary contact for all venue and vendor communications, ensuring clear and consistent updates on the event timeline, setup, and logistics. Coordinate delivery schedules, event setup, and tear-down with all third-party vendors, including caterers, A/V teams, florists, decorators, transportation providers, and security personnel. Maintain regular touchpoints with the venue management to address any changes or issues that arise during the planning phase and event day.</li>
<li><b>Space Plotting, Flow Management, &amp; Layout: </b>As needed, support design the physical layout of the dinner space to ensure a comfortable and engaging attendee experience.</li>
<li><b>Site Visit Coordination &amp; Calendaring: </b>As needed, schedule and conduct site visits with key stakeholders, clients, and internal teams to review venue spaces, layout options, and logistical flow.</li>
<li><b>Basic Audio-Visual (A/V) Planning: </b>Work with A/V vendors and technical teams to plan and coordinate essential A/V requirements, such as microphones, projectors, screens and sound systems.</li>
<li><b>Vendor Management &amp; Oversight: </b>Manage additional vendors required for dinner success, such as furniture rental companies, and specialty vendors (e.g., for swag bags, d&eacute;cor, entertainment).</li></ul></li></ul><br>
<p><br>
</p><p><b>Strategic Operations &amp; Execution<br>
</b></p><p></p><p><b>Event Operations &amp; Preparations</b></p>
<ul>
<li><b>Creation of Event Preparation Documents</b>
<ul><li>Staffing Guides and Communication: Assist in preparing staffing guides for third-party staff, email communications, and schedules that ensure all team members understand their roles, responsibilities, and event-day expectations.</li>
<li>Shot List: As needed, create comprehensive shot lists for photographer, ensuring that all key moments are captured.</li>
<li>Contingency Planning: Develop contingency plans for all aspects of the event, identifying potential risks (e.g., weather, vendor delays) and outlining response protocols to minimize disruption.</li>
</ul></li><li><b>Packing, Shipping, and Event Supply/Equipment Management</b>
<ul><li>Event Supply Inventory and Ordering: Maintain an up-to-date inventory of all event supplies with third-party vendor, create packing lists and develop packing/shipping plan, ensuring that items are ordered and available as needed.</li>
<li>On-Site Materials Preparation: Ensure that all necessary event materials (e.g., printed materials) are properly prepared, packed, and shipped to the venue on time.</li>
<li>Shipment Management: Schedule and manage the shipping logistics of event supplies, ensuring tracking and on-time delivery.</li>
</ul></li><li><b>On-Site Staffing &amp; Management and On-site Support</b>
<ul><li>Secure and manage on-site third-party staff, including interviewing, hiring, and training for specific duties. Prepare training documents to streamline staff onboarding and ensure smooth operations.</li>
<li>Provide on-site support for VIP dinners, as needed, including setup and breakdown, including food and beverage oversight, registration support, room arrangements, table settings, and coordination with venue staff.</li>
<li>Troubleshooting: Demonstrate flexibility and composure by quickly identifying and resolving unexpected challenges to maintain a seamless event experience. while exhibiting flexibility and composure in unforeseen circumstances.</li>
</ul></li><li><b>Refinement and Improvement of Event Efficiency Operations and Internal Processes:</b>
<ul><li>Continuously identify and refine internal processes related to event planning and execution, including project plans, timelines, and logistics schedules. Identify areas for improvement to streamline operations and increase efficiency for future events.</li>
</ul>
</li></ul><p><b>Client Management &amp; Support</b></p><br>
<p></p><ul>
<li><b>
Client Call Participation: </b>Actively engage in client calls, offering knowledgeable insights and recommendations on event planning, logistics, and operations. Address client concerns with practical solutions, ensuring they feel supported throughout the planning process. Provide strategic recommendations based on industry best practices and previous experiences, and clearly outline, document, and assign action items from calls. Follow up promptly to maintain accountability.</li>
<li><b>Ongoing Client Communication: </b>Maintain regular communication with clients during the planning process, providing updates, addressing questions, and reinforcing their vision. Incorporate client feedback into event planning to respect their preferences. After the event, conduct follow-up calls to gather feedback, discuss successes, and identify areas for improvement, strengthening the client relationship for future opportunities.</li>
</ul>
<p><b>Team Management</b></p>
<ul>
<li>Potentially oversee 1-2 additional staff members responsible for sourcing and procurement for VIP dinners, providing guidance, delegation, and support to ensure smooth operations.</li>
<li>Monitor staff performance and assist with on-the-spot training or adjustments to maintain high-quality service standards.</li></ul><br>
<p></p>
<p><b>
The Ideal Candidate Has:</b></p><br>
<p></p><ul>
<li>
4-6 years direct experience working in a events</li>
<li>Bachelor&rsquo;s degree in hospitality, business or related discipline or equivalent relevant experience</li>
<li>Venue and vendor contracting and negotiations skills and experience</li>
<li>In-depth understanding of restaurant groups and hotel brands</li>
<li>Strong time management and ability to multi-task, monitor and manage multiple priorities, and meet timelines.</li>
<li>Comfortable in a dynamic environment, dealing calmly and effectively with situations under deadlines.</li>
<li>Embrace a &quot;work athlete&quot; mentality&mdash;innovative, focused, and able to adapt quickly while being open to coaching and feedback.</li>
<li>Possess a proactive, &ldquo;get things done&rdquo; attitude, with a sense of urgency in all tasks.</li>
<li>Capable in both Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Sheets, Docs)</li>
<li>Comfort spending time on email, on the phone, on Zoom, and in-person every day to collaborate with colleagues and clients.</li>
<li>Demonstrate strong organizational abilities with exceptional attention to detail.</li>
<li>Ability to work independently and be self-driven within a team structure.</li>
<li>Ability to quickly establish trusting and productive relationships with the executive team, vendors, staff, and partners</li>
<li>Ability to travel as needed</li>
</ul>
<p>If you are that one special candidate, you will quickly become a key player on our talented, fun-loving team in a dynamic and high-energy company. You&rsquo;ll work alongside remarkable colleagues who are deeply passionate about their craft, and like many of them, you&rsquo;ll quickly discover this is the best place you&rsquo;ve ever worked. You&rsquo;ll thrive in an environment that champions personal and professional growth.</p><br>
<p></p>
<p>
In return for your skills and talents, we offer a highly competitive compensation package and the unique opportunity to work alongside some of the world&rsquo;s leading business personalities making a tangible difference every day.</p><br>
<p></p>
<p>
Our office is located in New York City, and we work in the Eastern Time Zone; we will consider candidates for a virtual work arrangement who can work consistently East Coast hours or based in or near NYC. Candidates must be authorized for employment in the United States. There may be the requirement to be in-office or on-site based on the current events calendar (anticipated 1-2 times per week during peak events seasons) and on an as needed basis, based on event planning projects (site visits, event preparations, etc.).</p><br>
<p></p>
<p>
We thank all candidates for their interest, but only those selected for an interview will be contacted.</p><p></p><p><b><br>
About Landmark Ventures:</b></p><p></p><p><br>
Landmark Ventures is a technology-focused Investment Bank and Strategic Advisory firm, specializing in M&amp;A, Capital Raising, Business Development, and Strategic Partnership services for a select group of public corporations, private equity sponsors, and high-growth companies. We pride ourselves on our extensive personal relationships across the strategic landscape, coupled with unparalleled market insights and deep global deal experience. Our core strengths lie in connecting exceptional people through curated events, providing targeted business advisory services, and driving meaningful, lasting relationships that build customer pipelines and close deals. With a strong focus on cross-border transactions involving the United States, Canada, Europe, China, and Israel, Landmark Ventures is uniquely positioned to navigate the complexities of global markets and deliver impactful results.</p><br>
<p></p>
<p>
Landmark Ventures is committed to hiring a diverse team that provides important perspectives in our work and is an equal opportunity employer that welcomes all qualified applicants regardless of race, ethnicity, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, physical or mental ability, gender identity or expression, or veteran status.</p></div><p></p>

Manager, Event Planning

Career Group

<div>
 <p>
  <strong>
   Executive Assistant / Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Union Square Area
 </p>
 <p>
  <strong>
   Work Model:
  </strong>
  Hybrid, onsite 4 days, 1 remote &ndash; flexibility as needed
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 AM &ndash; 5:00 PM with flexibility
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $100,000&ndash;$140,000 base (DOE) + discretionary bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  A global venture capital firm is seeking an experienced
  <strong>
   Executive Assistant / Office Manager
  </strong>
  to support one of their Partners while overseeing the day-to-day operations of our New York office.
 </p>
 <p>
  The Office Management component is maintenance-focused &mdash; systems and vendors are already in place.
 </p>
 <p>
  This is an ideal opportunity for a proactive, detail-oriented EA who enjoys high-level support, light operations, and working in a fast-moving but relaxed environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to Partner, including:
  </li>
  <li>
   Calendar management and meeting coordination
  </li>
  <li>
   Domestic and international travel planning
  </li>
  <li>
   Expense management
  </li>
  <li>
   Light backup support to an additional executive
  </li>
  <li>
   Handle occasional personal support requests
  </li>
 </ul>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee day-to-day operations of the NYC office
  </li>
  <li>
   Manage vendor relationships (IT, cleaning, snacks, security, etc.)
  </li>
  <li>
   Maintain office and equipment inventory
  </li>
  <li>
   Greet guests and coordinate meeting logistics
  </li>
 </ul>
 <p>
  <strong>
   Projects &amp; Events
  </strong>
 </p>
 <ul>
  <li>
   Support internal and external events as needed (venue sourcing, vendors, on-site coordination)
  </li>
  <li>
   Assist with special projects such as research, policy documentation, filing, and software evaluation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   A clear, concise communicator with excellent judgment
  </li>
  <li>
   Highly organized, detail-oriented, and proactive
  </li>
  <li>
   Able to see the big picture and help executives prioritize effectively
  </li>
  <li>
   Resourceful self-starter with strong follow-through
  </li>
  <li>
   Comfortable with both strategic work and hands-on tasks &mdash; no job too big or too small
  </li>
  <li>
   Calm, flexible, and adaptable in a dynamic environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    2&ndash;5+ years
   </strong>
   of experience as an Executive Assistant
  </li>
  <li>
   Financial services background strongly preferred (VC, PE, hedge fund, banking); tech backgrounds also considered
  </li>
  <li>
   Based in NYC and able to work onsite Monday&ndash;Thursday
  </li>
  <li>
   Strong interpersonal skills and comfort interacting with senior executives, founders, and investors
  </li>
  <li>
   Ability to work autonomously and take ownership
  </li>
  <li>
   High ethical standards and discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience with office or business operations
  </li>
  <li>
   Event planning experience
  </li>
  <li>
   Prior experience in asset management
  </li>
  <li>
   Bachelor&rsquo;s degree
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant Office Manager

Building Service 32BJ Benefit Funds

<div><div><div><div><div><b>Job Code</b><br>
<b>F1826AC</b><b><br>
</b></div><div><b>Department Name</b><br>
<b>Accounting</b></div><div><b><br>
Reports To</b><br>
<b>Director, Finance Operations</b></div></div><div><div><b><br>
FLSA Status</b><br>
<b>Exempt</b></div><div><b><br>
Union Code</b><br>
<b>N/A</b></div><div><b><br>
Management</b><br>
<b>Yes</b></div></div></div></div><div></div><div><div><div><b><br>
About Us:</b></div></div><div><div><div><div><div><br>
Building Services 32BJ Benefit Funds (&ldquo;the Funds&rdquo;) is the umbrella organization responsible for administering Health, Pension, Retirement Savings, Training, and Legal Services benefits to over 185,000 SEIU 32BJ members. Our mission is to make significant contributions to the lives of our members by providing high quality benefits and services. Through our commitment, we embody five core values: Flexibility, Initiative, Respect, Sustainability, and Teamwork (FIRST). By following our core values, employees are open to different and new ways of doing things, take active steps to improve the organization, create an environment of trust and respect, approach their work with the intent of a positive outcome, and work collaboratively with colleagues.</div><div></div><div><br>
The Funds oversees and manages $11 billion of dollars in assets, which are made up of many, varied and complex funds. The dollars come from a number of sources, including the property owners who pay into the funds on behalf of their employees, and as such, requires those who oversee and manage the money to be highly skilled financial management people.</div><div></div><div><br>
32BJ Benefit Funds will continue to drive innovation, equity, and technology insights to further help the lives of our hard-working members and their families. We use cutting edge technology such as: M365, Dynamics 365 CRM, Dynamics 365 F&amp;O, Azure, AWS, SQL, Snowflake, QlikView, and more.</div><div></div><div><br>
Please take a moment to watch our video to learn more about our culture and contributions to our members: youtu.be/hYNdMGLn19A</div></div></div></div></div></div><div></div><div><div><div><b><br>
Job Summary:</b></div></div><div><div><div><div><br>
Under the supervision of the Director, Finance &amp; Operations, the Manager, Accounts Payable (Procureto-Pay &quot;P2P&quot;) leads end-to-end AP and purchasing execution to ensure timely, accurate, and wellcontrolled processing of vendor invoices, payments, and vendor master data. The role owns the full P2P lifecycle&mdash; from requisition and PO creation through invoice processing, approvals, payment execution, tax reporting, and month-end close&mdash;while enforcing policy compliance, strengthening internal controls, and driving operational improvements. This role oversees Accounts Payable (AP) service delivery and acts as the primary escalation point for vendor and internal stakeholder issues.</div></div></div></div></div><div></div><div><div><div><b><br>
Essential Duties and Responsibilities:</b></div></div><div><div><div><div><div><br>
Essential Duties and Responsibilities:<br>
<br>
<b>Procure-to-Pay Operations (End-to-End)</b><br>
<li>Own the full P2P lifecycle: requisition-to-PO, invoice intake, matching (2-way/3-way as applicable), approvals, payment processing, vendor maintenance, and AP close.</li><br>
<li>Enforce purchasing and AP policies, including approval thresholds, PO compliance, spend governance, and documentation requirements.</li><br>
<li>Oversee vendor onboarding and maintenance, ensuring accuracy of vendor setup, payment terms, tax attributes, and required compliance documentation.</li><br>
<li>Manage exceptions and standardized subprocesses (holds, credit memos, disputes, vendor inquiries, reconciliations) with clear audit trails and timely resolution.</li><br>
<b>Team Leadership &amp; Service Delivery</b><br>
<li>Lead, coach, and develop a five-person AP team; assign workload, set expectations, and support skill development across P2P workflows.</li><br>
<li>Define, track, and improve service performance through SLAs/KPIs (cycle times, backlog </li>aging, match/exception rates, vendor responsiveness).
<br>
<li>Serve as the operational escalation point for invoice, vendor, and payment issues; partner closely with Procurement, Accounting, Tax, and IT.</li><br>
<b>Controls, Compliance, Audit &amp; Tax</b>
<br>
<li>Maintain strong internal controls across vendor master, invoice approvals, segregation of duties, and payment governance.
</li><br>
<li>Ensure compliance with procurement thresholds, audit requirements, and risk management practices embedded in policy and procedures.
</li><br>
<li>Oversee vendor tax compliance and reporting (e.g., 1099/1042), including accuracy of tax coding and vendor classification.
</li><br>
<b>ERP, Systems &amp; Process Excellence</b><br>
<li>Serve as AP system owner for ERP workflows (D365 F&amp;O preferred), including troubleshooting, workflow monitoring, user support, and coordination with IT.
</li><br>
<li>Drive continuous improvement through standardization and automation (workflow hygiene, dashboarding, document management, exception reduction).
</li><br>
<li>Partner with Procurement on category strategies, contract compliance, and catalog enablement to improve PO adoption and spend visibility.
</li><br>
<b>Financial Close &amp; Reporting</b>
<br>
<li>Lead monthly AP close activities: accruals, reconciliations, clearing accounts, and required close support schedules.
</li><br>
<li>Deliver AP reporting (aging, accrual schedules, exceptions, spend analytics) and provide audit support as needed.</li></div></div></div></div></div></div><div></div><div><div><div><b><br>
Qualifications (Competencies):</b></div></div><div><div><div><ul><li><b><br>
Required Qualifications</b><ul><li>
Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, Supply Chain, or a related field (or equivalent experience).</li><li>
7+ years of Accounts Payable (AP)) / Procure-to-Pay (P2P) operations experience required.</li><li>
Hands-on experience with Microsoft Dynamics 365 Finance &amp; Operations, Oracle Payables, or Coupa (D365 F&amp;O strongly preferred).</li><li>
Prior people-management experience (ideally 3&ndash;7 direct reports).</li><li>
Strong knowledge of invoice-to-pay controls, matching, exception management, vendor governance, and AP close.</li><li>
Working knowledge of tax reporting and vendor compliance (e.g., 1099/1042).</li><li>
Strong communication skills and the ability to partner effectively across Finance, Procurement, and IT.</li></ul></li><li><b>
Preferred Qualifications</b><ul><li>
Experience in multi-entity, fund-based, or highly regulated environments.</li><li>
Track record of P2P transformation (automation, controls strengthening, policy adoption, service model redesign).</li><li>
Familiarity with indirect procurement policy frameworks and enterprise purchasing governance.</li></ul></li></ul></div></div></div></div><div></div><div><div><div><b><br>
Soft Skills (Interpersonal Skills):</b></div></div><div><div><div><div><ul><li><b><br>
Success Profile</b><ul><li>
Hands-on operator who leads through execution.</li><li>
Control-minded and audit-ready without slowing the business.</li><li>
Service-oriented partner to internal stakeholders.</li><li>
Strong analytical and root-cause problem solver.</li><li>
Clear communicator who drives alignment and accountability.</li><li>
Sound judgement skills with the ability to balance service delivery with internal controls, policy adherence, and regulatory requirements.</li><li>
Continuous improvement mindset with adaptability to change.</li></ul></li></ul></div></div></div></div></div><div></div><div><div><div><b><br>
Education:</b></div></div><div><div><div><div><br>
Bachelor&rsquo;s degree in Accounting, Finance, Business Administration, Supply Chain, or a related field (or equivalent experience).</div></div></div></div></div><div><br>
</div><div><div><div><b>Physical Demands:</b><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.</div></div><div><div><div><div><div><br>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions.</div><div><ul><li>
Under 1/3 of the time: Standing, Walking, Climbing or Balancing, Stooping, Kneeling, Crouching, or Crawling</li><li>
Over 2/3 of the time: Talking or Hearing</li><li>
100% of the time: Using Hands</li></ul></div></div></div></div></div></div><div></div><div><div><div><b><br>
Work Environment:</b></div></div><div><div><div><div><div><br>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.</div><div><ul><li>
1/3 to 2/3 of the time: Work near moving or mechanical parts, exposure to radiation, moderate noise.</li></ul></div></div></div></div></div></div></div><div></div>

Manager, Accounts Payable

Fairstead

<div><div><p>Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 27,000 apartments across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.</p>
<p>
At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders. Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.</p></div><p></p><p><br>
Fairstead has an exciting opportunity at one of our properties, and we are looking for a strong Community Manager to join our team. The Community Manager is responsible for managing the day-to-day operations, all on-site compliance activities, and for the overall performance of their assigned property as detailed below.</p><br>
<p></p>
<p><b>
RESPONSIBILITIES:</b></p>
<ul>
<li>Ensure adherence to laws relating to leasing, including but not limited to Departments of Housing and Urban Development (HUD), Fair Housing, Americans with Disabilities Act (ADA), and Fair Credit Reporting Act.</li>
</ul><ul><li>Remains compliant and knowledgeable in all aspects of the HUD 4350.3 Handbook.</li>
</ul><ul><li>Develops responses to regulatory agencies in coordination with the Compliance Department.</li>
</ul><ul><li>Implements intervention strategies with Regional Managers and Compliance Department for tenants who are non-compliant with lease/compliance requirements.</li>
</ul><ul><li>Prepares all site REAC reviews, EHS violations cleared, Management and Occupancy Reviews (MOR), Investor Site Reviews, Low-Income Housing Tax Credit (LIHTC) Reviews, and performs annual and interim recertification reviews.</li>
</ul><ul><li>Assisting tenants with requests, questions, problems, and complaints.</li>
</ul><ul><li>Monitors tenant and complex-wide arrears and litigation cases.</li>
</ul><ul><li>Document lease violations and coordinate evictions.</li>
</ul><ul><li>Direct collection of monthly rents and late fees, process applications, and pursue delinquencies through legal action and eviction. Monitor bad-debt write-offs.</li>
</ul><ul><li>Alerting staff of move-ins, move-outs, and any emergencies.</li>
</ul><ul><li>Supervise, direct, and monitor the preventive and emergency maintenance/repairs to ensure compliance with all regulations.</li>
</ul><ul><li>Coordinate vendor bids and contractor quotes.</li>
</ul><ul><li>Conduct and document unit inspections.</li>
</ul><ul><li>Conduct bi-annual walk-throughs with the Building Superintendent.</li>
</ul><ul><li>Create reports for review to ensure all buildings under the PM's responsibility are properly maintained and building needs are appropriately noted, planned for, and addressed.</li>
</ul><ul><li>Provide and obtain updates on various ongoing construction projects/unit renovations.</li>
</ul><ul><li>Work with the construction team on avoiding violations, inspections, and necessary access.</li>
</ul><ul><li>Attend monthly financial catch-up meetings and monitor budgets.</li>
</ul>
<p><b>BENEFITS:</b></p>
<ul>
<li>Generous employer contribution for Medical Insurance through Meritain Health.</li>
</ul><ul><li>Employer Paid Vision Plans.</li>
</ul><ul><li>Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.</li>
</ul><ul><li>12 paid Holidays.</li>
</ul><ul><li>15 days of PTO.</li>
</ul><ul><li>7 Sick days.</li>
</ul><ul><li>Employer Paid Life Insurance.</li>
</ul><ul><li>Flexible Spending Account.</li>
</ul><ul><li>Nationwide Pet Insurance.</li>
</ul><ul><li>Disability Insurance.</li>
</ul><ul><li>Laser Correction Discount.</li>
</ul><ul><li>Employee Discounts on appliances, apparel, and more.</li></ul><br>
<p></p>
<p><b>
QUALIFICATIONS:</b></p>
<ul>
<li>Three (3) years of management experience including supervising a team (property management, hospitality, retail, or restaurant management).</li>
</ul><ul><li>COS (Certified Occupancy Specialist) or CPO (Certified Professional of Occupancy) certification.</li>
</ul><ul><li>Bachelor's degree preferred.</li>
</ul><ul><li>EIV experience.</li>
</ul><ul><li>Yardi and Realpage experience preferred.</li>
</ul><ul><li>TCS certification for tax credit properties.</li>
</ul><ul><li>Experience in Affordable Housing</li>
</ul><ul><li>Proficient in Microsoft Office Suite.</li>
</ul><ul><li>Ability to multi-task and meet tight deadlines.</li>
</ul><div><p>
Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.</p><br>
<p></p>
<div>
<p>For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at</p>
</div>
<div><p>https://fairstead.com/privacy-policy/</p></div></div></div>

Community Manager

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