procurement officer

secretary

hr assistant

hr officer

admin assistant

department secretary

ALAKHARIA TRADING AND CONTRACTING WLL

<p><b>1. Secretary (Steel Structure)</b></p><ul><li>Provide administrative support to the steel structure department.</li><li>Prepare correspondence, reports, and meeting minutes.</li><li>Maintain project documentation, drawings, and records.</li><li>Coordinate with site, workshop, and procurement teams.</li><li>Track material delivery notes, approvals, and certifications.</li><li>Handle filing, data entry, and general office administration.</li></ul><p><b>2. Secretary (Joinery)</b></p><ul><li>Provide administrative and clerical support to the joinery department.</li><li>Manage documentation related to shop drawings, materials, and approvals.</li><li>Coordinate between workshop, site, and design teams.</li><li>Prepare reports, material logs, and production records.</li><li>Maintain filing systems and ensure document control compliance.</li><li>Support day-to-day office and departmental activities.</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR5,000.00 per month</p>

Secretary

Qatar Factory (NAFFCO)

<p>Job Posting: Secretary</p><p><b>Location:</b> Doha<br/><b>Employment Type:</b> Full-Time</p><p>About the Role</p><p>We are seeking a highly organized and proactive <b>Secretary</b> to join our team. The ideal candidate will provide administrative support, manage office communications, and ensure smooth day-to-day operations. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities</p><ul><li>Manage schedules, appointments, and meetings for executives and staff</li><li>Handle phone calls, emails, and correspondence professionally</li><li>Prepare and organize documents, reports, and presentations</li><li>Maintain filing systems (digital and physical)</li><li>Assist with travel arrangements and expense reports</li><li>Support office operations and coordinate with other departments</li></ul><p>Qualifications</p><ul><li>Proven experience as a secretary, administrative assistant, or similar role</li><li>Strong organizational and time-management skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)</li><li>Excellent written and verbal communication skills</li><li>Ability to handle confidential information with discretion</li><li>Must have a <b>valid QID and NOC</b></li></ul><p>Job Type: Full-time</p>

Al Abdulghani Motors

<p></p><div><div><div><div><div><b>Date: </b>Dec 25, 2025
</div></div></div></div><div><div><div><div><b>Location:
</b>Doha
</div></div></div></div><div><div><div><div><b>Company: </b>Al Abdulghani Motors
</div></div></div></div><div><div><div><div><b>Job Requisition ID: </b>1068
</div></div></div></div><div><div><div><div><div><div><div><div><b>Job Purpose</b></div>
</div><div><div>
The Secretary will provide high-level administrative and organizational support for the Motor Sports Department. The role requires a proactive, energetic, and bilingual professional who can manage daily administrative tasks, coordinate with internal teams and external vendors, and support creative and operational activities in a fast-paced automotive environment.</div></div></div><div><div><div><b>
Principal Accountabilities</b></div>
</div><div><ul>
<li><div><b>Administrative Support:</b> Raise PRs, follow up on POs, handle invoicing, and maintain timely budget tracking.</div>
</li>
<li><div><b>Office Management:</b> Order pantry and office supplies, manage petty cash, and maintain storage room inventory.</div>
</li>
<li><div><b>Travel &amp; Events:</b> Handle business trip applications and bookings (including visas), organize meeting invitations, and manage vendor logistics.</div>
</li>
<li><div><b>Reporting &amp; Coordination:</b> Prepare weekly and monthly activity reports, track budgets, and liaise with Procurement and Finance Departments.</div>
</li>
<li><div><b>Executive Assistance:</b> Provide executive support to the Senior Manager of department and act as the point of reference for all queries, requests, or issues</div>
</li>
<li><div><b>Scheduling &amp; Communication:</b> Organize schedules, make appointments, answer phones, take meeting minutes, and handle other similar support tasks</div>
</li>
<li><div><b>Record Keeping &amp; Tracking:</b> Maintain employee leave records and other essential administrative records</div>
</li>
</ul></div></div><div><div><div><b>Required Qualifications</b></div>
</div><div><ul><li>Bachelor's Degree in a relevant field</li>
<li>Minimum 2 years of experience in a secretarial or administrative role</li>
<li>Fluent in Arabic and English (spoken, written, and reading)</li>
<li>Strong organizational, communication, and multitasking skills to thrive in a fast-paced environment</li>
<li>Energetic, proactive, and creative mindset</li>
<li>Proficient in using MS Excel and PowerPoint for reporting &amp; presentations</li></ul></div></div></div></div></div></div></div></div><p></p>

Royal Source

<p><b>*Job Title:</b> Secretary</p><p><b>*Job Type:</b> Full-time</p><p><b>*Job Summary:</b></p><p>We need Secretary who can provides essential administrative and clerical support, managing office operations by handling calls, emails, scheduling appointments/meetings, preparing documents (minutes, reports, presentations), maintaining files (digital &amp; physical), greeting clients, and ensuring smooth daily functions, often acting as the first point of contact and requiring strong organization, communication, and multitasking skills.</p><p><b>*Key Responsibilities:</b></p><ul><li><b>Communication:</b> Answering phones, responding to emails, handling mail, greeting visitors, taking messages.</li><li><b>Scheduling &amp; Coordination:</b> Managing calendars, booking rooms, arranging travel, scheduling appointments for executives/teams.</li><li><b>Document Management:</b> Typing, preparing, formatting reports, presentations, and letters; managing physical and digital filing systems.</li><li><b>Meeting Support:</b> Producing agendas, taking minutes, preparing documents for meetings.</li><li><b>Office Operations:</b> Ordering supplies, processing expenses, data entry, maintaining confidentiality, ensuring an organized environment.</li></ul><p><b>*Requirements:</b></p><ul><li><b>Technical:</b> Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other computer applications.</li><li><b>Interpersonal:</b> Excellent communication, strong organizational, time management, and multitasking abilities.</li><li><b>Professional:</b> Discretion with confidential information, ability to work independently, and a proactive approach.</li></ul><p><b>*Preferred Qualifications:</b></p><ul><li><b>Education:</b> High school diploma (minimum); Associate's/Bachelor's in Business Admin preferred for advanced roles; specialized certifications valuable.</li><li><b>Experience:</b> Clerical/administrative experience; internships; temp work; industry-specific background (e.g., dental, legal).</li></ul><p>Job Type: Full-time</p><p>Pay: QAR4,000.00 - QAR6,000.00 per month</p><p>Experience:</p><ul><li>Secretary: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>Arabic and English (Preferred)</li></ul><p>Location:</p><ul><li>Doha (Preferred)</li></ul>

Alhamal Trading and Contracting W.L.L

<p>Full job description</p><p>* Administrative Support: Provide comprehensive administrative support, including managing calendars, scheduling meetings, arranging travel, preparing documents, and handling correspondence.</p><p>* Communication Management: Serve as the primary point of contact for internal and external stakeholders, screen incoming communications, prioritize requests, and facilitate communication flow between the various departments or individuals.</p><p>* Meeting Coordination: Plan, coordinate, and organize meetings, conferences, and events attended by the CEO/ C level, including preparing agendas, coordinating logistics, taking minutes, and following up on action items</p><p>* Information Management: Maintain accurate and up-to-date records, files, and databases, including confidential information related to the CEO's / C level activities, projects, and contacts.</p><p>* Documentation and Reporting: Prepare and edit reports, presentations, memos, and other documents as requested by the CEO / C level, ensuring accuracy, quality, and adherence to deadlines.</p><p>* Relationship Management: Build and maintain positive relationships with key stakeholders, including board members, senior executives, clients, partners, and external contacts, representing the CEO / C level professionally at all times.</p><p>* Confidentiality and Discretion: Handle confidential and sensitive information with the utmost discretion, integrity, and confidentiality, following company policies and protocols.</p><p>* Project Coordination: Assist in coordinating special projects, initiatives, and strategic priorities led by the CEO / C-Level, providing administrative support, research, and coordination as needed.</p><p>* Follow-Up and Action Items: Track action items, deadlines, and commitments made by the CEO / C Level, ensuring timely follow-up, reminders, and coordination with relevant parties.</p><p>* Continuous Improvement: Identify opportunities for process improvement, efficiency enhancement, and organizational effectiveness within the executive office, contributing to a positive and productive work environment.</p><p>Requirements:</p><p>* Bachelor's degree of Commerce, management or equivalent</p><p>* Proven experience as an executive secretary, executive assistant, or similar role supporting C-level executives.</p><p>* 5+ years of related experience required in working in an executive assistant role supporting C-level executives.</p><p>* Strong organizational skills, attention to detail, and the ability to multitask and prioritize tasks effectively.</p><p>* Excellent written and verbal communication skills, including professional etiquette and diplomacy.</p><p>* Proficiency in office productivity software (e.g., Microsoft Office Suite, Google Workspace) and digital communication tools.</p><p>* Discretion, integrity, and the ability to handle confidential information with professionalism and sensitivity.</p><p>* Strong problem-solving skills, adaptability, and the ability to work independently and collaboratively in a fast-paced environment.</p><p>Job Types: Full-time, Permanent</p>

Executive Secretary

Hot n cool

<p>Job Summary:</p><p>Secretary to the General Manager provides high-level administrative and organizational support, ensuring the GM&rsquo;s office operates efficiently and effectively. This role requires discretion, professionalism, and strong communication skills.</p><p>Key Responsibilities</p><ul><li>Manage the General Manager&rsquo;s calendar, appointments, and meetings, prioritizing and organizing schedules efficiently</li><li>Prepare, proofread, and manage correspondence, reports, presentations, and confidential documents</li><li>Coordinate internal and external communications, including emails, calls, and meetings with stakeholders</li><li>Arrange travel, accommodation, and itineraries for the General Manager</li><li>Take accurate minutes during meetings and follow up on action items</li><li>Maintain confidential records, files, and office systems (both digital and physical)</li><li>Liaise with department heads, staff, and external parties on behalf of the GM</li><li>Assist with administrative tasks, reports, and documentation as required</li><li>Handle sensitive information with discretion and maintain confidentiality at all times</li></ul><p>Qualifications &amp; Requirements</p><ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or related field</li><li>Minimum <b>3 years of experience</b> in executive secretarial or administrative roles</li><li>Strong organizational, planning, and multitasking skills</li><li>Excellent written and verbal communication skills</li><li>Proficient in MS Office (Word, Excel, Outlook, PowerPoint)</li><li>Professional demeanor, attention to detail, and ability to work under pressure</li><li>Ability to maintain confidentiality and exercise discretion at all times</li></ul><p>Preferred Skills</p><ul><li>Prior experience supporting senior executives in corporate, F&amp;B, or hospitality sectors</li><li>Familiarity with company operations, reporting, and correspondence standards</li><li>Knowledge of Qatar labor laws and office practices</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>what is your nationality?</li><li>how much is your expected salary?</li><li>You can join immediately?</li><li>total years of experience as secretary?</li></ul>

SECRETARY

itialuS Doha

<p>We are seeking a highly organized, discreet, and proactive <b>Executive Secretary &amp; Personal Assistant</b> to provide comprehensive administrative and personal support to senior management. The ideal candidate will be detail-oriented, capable of managing multiple priorities, and able to maintain strict confidentiality while ensuring smooth day-to-day operations.</p><p><b>Key Responsibilities</b></p><p>&Oslash; Maintain accurate records, files, and confidential information.</p><p>&Oslash; Coordinate travel arrangements and itineraries, visa applications, restaurant/hotel/ticket bookings.</p><p>&Oslash; Manage calendars, schedule meetings, and coordinate appointments.</p><p>&Oslash; Assist with personal tasks as required.</p><p>&Oslash; Monitoring and requesting office supplies.</p><p>&Oslash; Handle correspondence, emails, phone calls, and document preparation.</p><p>&Oslash; Assisting HR department for all matters related to operations of the employee.</p><p>&Oslash; Overseeing the maintenance of the office facilities and equipment. Performing other relevant duties when needed.</p><p>&Oslash; Monitor deadlines and follow up on action items.</p><p>&Oslash; Perform general office administration and support tasks</p><p>&Oslash; Payroll processing, compensation and benefits.</p><p>&Oslash; Household recruitment (onboarding &amp; offboarding)</p><p>&Oslash; Employee relations and focal contact for employees.</p><p><b>Requirements &amp; Qualifications</b></p><ul><li>Proven experience as a Secretary, Personal Assistant, or similar role</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time-management abilities</li><li>High level of professionalism, discretion, and confidentiality</li><li>Proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Access and ERP)</li><li>Ability to multitask and work under minimal supervision</li><li>Strong problem-solving and interpersonal skills</li></ul><p><b>Preferred Qualifications</b></p><ul><li>Bachelor&rsquo;s degree in business administration or related field</li><li>Experience supporting senior executives</li><li>Familiarity with office management systems and procedures</li><li>HR/Admin/Secretarial experience.</li></ul><p>Job Types: Full-time, Permanent</p><p>Work Location: In person</p>

Executive Secretary/Personal Assistant

Explore 356+ Department secretary in Doha Qatar this January. Find roles across top companies and apply now to boost your career.

356 department secretary jobs IN Doha Qatar

Secretary

Secretary

Secretary

Secretary

Executive Secretary

SECRETARY

Executive Secretary/Personal Assistant