administrative assistant Jobs in New York

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design assistant

Steve Madden

<div>
 The
 <strong>
  Design Assistant, Sweaters
 </strong>
 is responsible for supporting the Sweater Designer and Design Team. This position supports the Wholesale Apparel business.
 <br/>
 <br/>
 The responsibilities described below are considered essential functions of the role. This position is based in our
 <strong>
  NYC
 </strong>
 office and requires working on-site.
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 <strong>
  Key Responsibilities
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  <br/>
 </strong>
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  <li>
   Create technical sweater sketches and CADs in Adobe Illustrator
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   Build tech packs in Microsoft Excel including preliminary specs, yarn, stitches and relevant construction details
  </li>
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   Communicate with factories and other internal teams on product development, technical design, and sourcing throughout the product life-cycle
  </li>
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   Provide design comments on lab dips and samples to factories, as needed
  </li>
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   Check in new samples and maintain organized sample library
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  <li>
   Research current trends, silhouettes, and stitches, including shopping or attending trade shows
  </li>
  <li>
   Able to manage multiple projects and deadlines with support and resources as needed
  </li>
  <li>
   Perform other duties and special projects as assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Specific Job Skills
  <br/>
  <br/>
 </strong>
 <strong>
  Essential duties include
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Create CAD sketches in Adobe Illustrator
  </li>
  <li>
   Create technical flats and stitch layouts
  </li>
  <li>
   Strong Adobe Illustrator, Adobe Photoshop, Microsoft Excel, Outlook and PowerPoint skills
  </li>
  <li>
   Experience in Excel and know how to create a sweater tech pack
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor's degree or equivalent experience
  </li>
  <li>
   Minimum of 1-4 years' experience in Sweaters with knowledge about construction, yarns, stitches and gauge
  </li>
  <li>
   Excellent interpersonal, problem-solving, and organizational skills
   <br/>
   <br/>
  </li>
 </ul>
 <em>
  The expected base salary for this position ranges from $26-29/hour. Ranges are based on various factors such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, Steve Madden offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, and career opportunities within a dynamic team.
 </em>
</div>


Design Assistant, Sweaters

Dreamwear Inc.

<div><div><div><p>Dreamwear is a leading wholesale intimate apparel and sleepwear company working with brands such as Juicy Couture, Danskin, Nautica, Laura Ashley, and Nicole Miller (visit dreamwear.com/our-brands to see more). The thriving partnerships we have established worldwide help us ensure the efficient production and expedited delivery of our product, and the impeccable quality and competitive pricing of our merchandise make us a top choice and reliable partner for leading retailers across the globe.</p><p>
Our Design team is responsible for establishing the trends, color, and style direction for our seasonal and customer-driven lines. They create apparel designs to be shared with internal teams during trend presentations, and external teams at buyer meetings. Once orders are placed, the Design team manages and oversees the sample development and production process in conjunction with cross-functional partners.</p><p>
Our ideal candidate for a Design Assistant to help this sleepwear brand will be passionate about fashion, have a keen eye for trends, and have a strong ability to multi-task. If you are interested, please submit a resume with your portfolio link. (If you do not have a portfolio link, please attached PDF or JPG samples that show off your flats and/or personal style.) Be sure that you are able to execute on these job responsibilities:</p><ul><li>
Research the market for seasonal trends, colors, prints and silhouettes to support the senior team.</li><li>
Responsible for sending out tech packs and sample requests, along with production artwork and color standards.</li><li>
Execute organized and accurate technical development packages that include construction details, sketches, fabrications, trims, print, and color details.</li><li>
Correspond with overseas factories regarding production.</li><li>
Assist designers with the trim and fabric library, color pallets, and flat sketching.</li><li>
Work with the senior team to make sure artwork is sized correctly and for choosing colors.</li><li>
Execute production packages including color and trim specifications and prepare production ready print and graphic artwork.</li><li>
Track and follow up on development and fabric sourcing.</li></ul><p>
Job Requirements &amp; Qualifications</p><ul><li>
Fashion degree required.</li><li>
Internship experience strongly preferred.</li><li>
Proficiency in Illustrator, Photoshop, &amp; Microsoft Excel.</li><li>
Positive attitude and team player.</li><li>
Excellent communication and follow-up skills, ability to manage multiple tasks, strong organizational skills, and attention to detail.</li><li>
Candidate must be passionate about fashion and thrive in a fast-paced environment.</li></ul><p>
Please include examples of your work with your resume. If you do not have a portfolio link, please attached PDF or JPG samples that show off your flats and/or personal style.</p><ul><li><i>This job description is not intended to be exhaustive. They can be changed orally or in writing at any time at management's discretion.</i></li></ul></div></div></div><p></p>

Assistant Designer (Juicy Couture Sleepwear)

Book of the Month

<div><p><b>Summary:</b></p><p>
The Production Design team at Book of the Month is looking for a talented Production Design Assistant to work with us. We are a group of book lovers and design nerds who bring every Book of the Month and Allurial title to life. This role will report to the Manager of Book Design &amp; Production and will help produce the books our members know and love.</p><p>
This is a hands-on role where you'll learn something new every day, from the fundamentals of book making to the finer points of print production. You'll build press-ready layouts, manage the proof-approval workflow with our print partners, and develop quality relationships with stakeholders across the company. If you care about beautiful, well-made books, are looking for a place to sharpen your skills, and want to see your work on readers' shelves, we'd love to hear from you!</p><p><b>
What you will do&hellip;</b></p><ul><li>
Work with the Production Design and Editorial teams to produce high-quality, press-ready layouts/files.</li><li>
Demonstrate good time management and organizational skills to stay on-schedule with your workload and consistently meet critical deadlines.</li><li>
Build critical relationships with key stakeholders throughout the company, and at the printers.</li><li>
Communicate with the printers to keep track of deadlines, delays, and QA issues.</li><li>
Oversee the proof-approval process: downloading the proofs, routing them for team approvals, and communicating approval/revisions to the printer/s.</li><li>
Engage in training sessions and meetings with an eagerness to learn.</li></ul><p><b><br>
About you&hellip;</b></p><ul><li>
You have 1-5 years of hands-on print production design experience.</li><li>
You are proficient in Adobe InDesign, Photoshop, Illustrator, and Acrobat.</li><li>
Bachelor&rsquo;s degree in design, or a design-related field, preferred.</li><li>
You have a strong interest in learning the ins-and-outs of book making. Experience in book-making and/or publishing, preferred.</li><li>
You have a strong work-ethic, and time-management skills, allowing you to navigate heavy workloads and tight deadlines.</li><li>
You possess a growth mindset, and view receiving and applying feedback as an opportunity for growth.</li><li>
You communicate clearly and professionally with colleagues at all levels; both verbal and written communication.</li><li>
You have a sharp eye for detail, especially when it comes to design and production work.</li><li>
You are agile and able to pivot when there is a change in priorities, creative direction, or process.</li><li>
You understand the importance of following procedures, tracking your work in the appropriate places, and keeping your files up-to-date.</li><li>
You are passionate about good design and good books!</li></ul><div><b>
Salary Range: $60,000 - $80,000</b></div><p>
</p><p>jyOOtFgt3z</p></div>

Assistant, Production Design

Cathy Hobbs Design Recipes

<div><div><b>Part-Time Junior Interior Designer &ndash; Home Stager/Visual Merchandiser</b></div><div></div><div><b><br>
Location:</b> New York, NY (NYC-based, with the ability to travel to our Hudson Valley headquarters 1&ndash;2 times per week)</div><div><b>
Type:</b> Part-Time &middot; Entry-Level</div><div></div><div><b><br>
Launch your design career with one of the country's top home staging firms</b></div><div>
If you're looking for a hands-on entry-level role where you'll learn, grow, and build a real portfolio alongside an award-winning team, this is it.</div><div></div><div><br>
Cathy Hobbs Design Recipes (CHDR) is one of the most recognized home staging brands in the U.S., consistently ranked among the Top 10 nationally and Top 5 in Manhattan. Founded by 5-time Emmy Award&ndash;winning television host, author, and HGTV <i>Design Star</i> finalist Cathy Hobbs, we work with top real estate agents and luxury properties throughout Manhattan and surrounding areas.</div><div></div><div><br>
Our home base is Highland Passive House, the first multi-use Passive House Certified warehouse in North America, a brand new, modern design center set on four acres surrounded by orchards in The Hudson Valley.</div><div></div><div><b><br>
Who we're looking for</b></div><div>
An ambitious, dependable, and organized junior stylist with a genuine passion for interior design, visual merchandising, and real estate staging. You're someone who loves to roll up your sleeves, thrives in a fast-paced creative environment, and is eager to learn directly from top-tier professionals.</div><div></div><div><br>
This is <b>not a desk job.</b> You'll be out in the field, in the warehouse, and on staging installations.</div><div></div><div><b><br>
What you'll do:</b></div><ul><li>
Conduct property walkthroughs with real estate agents to assess design and staging needs.</li><li>
Complete pick sheets and pull inventory from our curated warehouse.</li><li>
Assist with staging installations in luxury homes and short-term rentals.</li><li>
Style spaces using furniture, accessories, and artwork.</li><li>
Contribute to a fast-moving, collaborative creative team.</li></ul><div><br>
<b>
You might be a great fit if you:</b></div><ul><li>
Have studied interior design, home products, visual merchandising, or a related field <i>or</i> have hands-on experience that shows the same eye and instincts.</li><li>
Are excited to be physically active on job sites, in the warehouse, and at installs.</li><li>
Bring strong organizational and communication skills.</li><li>
Can take direction <i>and</i> show initiative independently.</li><li>
Work well under pressure as part of a team.</li><li>
Live in NYC (jone of the five burroughs) and can travel to The Hudson Valley 1&ndash;2 times per week (transportation provided).</li><li>
Have some comfort with furniture handling, accessory placement, or layout execution.</li></ul><div></div><div><b><br>
A plus, but not required:</b> prior experience in visual merchandising or styling, especially in home decor. Candidates with this background will receive elevated consideration.</div><div></div><div><b><br>
Why this role is different</b></div><div>
From day one, you'll be a core part of real projects, leading walkthroughs, pulling inventory, assisting on installs, and learning from one of the most respected staging teams in the country. It's a rare chance to gain real-world experience in a professional, high-style environment, with genuine room to grow into more senior roles.</div><div></div><div><b><br>
How to apply</b></div><div><b>
A cover letter is required.</b> Tell us why you're excited about staging and design and what you'd bring to the team. Applications without a cover letter won't be reviewed, we read every cover letter we receive, and it's the best way to stand out.</div><div></div><div><br>
Learn more at www.cathyhobbs.com.</div><br>
<b>
About Cathy Hobbs Design Recipes:</b><p><br>
Cathy Hobbs Design Recipes is one of the premiere staging companies serving the Tri-State Area. CHDR maintains an expansive warehouse, which includes a curated collection of furniture, artwork, chandeliers, accessories, and drapery. Cathy Hobbs Design Recipes is consistently ranked among the Top 10 Home Staging Companies in The United States and among the Top 5 in Manhattan. The firm has been awarded honors such as Top 10 Luxury Vacant Staging and Top 10 Short-term Rental Staging of The Year. Additionally, company founder/head designer, Cathy Hobbs has been consistently honored as one of the Top 100 Most Influential People in Real Estate Staging by the Real Estate Staging Association (RESA). Inspired by our core values of collaboration, team work, quality, consistency and innovation, our company goes beyond a traditional home staging approach and business model. With our own in-house production company, CHDR offers brokers (included in its staging packages) the option of hosted property tours, broadcast quality virtual property tours in addition to interactive virtual 360 tours, all professionally shot and edited and provided to brokers for their own self-promotion and usage.</p></div>

Part-Time Junior Interior Designer – Home Stager/Visual Merchandiser

Affordable Interior Design

<p><b>About Uploft Interior Design</b></p><p>Our designers help clients with low to moderate budgets throughout NY, NJ, CT, and Washington, DC.</p><p>We work with vendors like Ikea, Target, Crate and Barrel, Restoration Hardware, Pottery Barn, Overstock, Room and Board, etc.</p><p>We don&rsquo;t do any custom work or handle renovations. Our projects are only decoration, i.e., furniture, artwork, paint, and accents. See our website at https://www.affordableinteriordesign.com/work-with-us/ for more details about what we do.</p><p><b>About the Role</b></p><p>Interior designers must be located/able to work in the New York City area and would be able to work in the Newark, NJ area as well.</p><p>They must be a self-starter who can manage their clients and schedule.</p><p>They excel at:</p><ul><li>Connecting with new people.</li><li>Organizing work materials and schedules.</li><li>Timeliness. Promptness and reliability are of the utmost importance.</li><li>Learning new modes of working/operating. At Uploft, we use a proprietary method that all our designers must adapt to.</li><li>Artistry, we create designs based on our clients&rsquo; style preferences&mdash;not based on our personal styles. We are looking for designers open to working in many different styles.</li></ul><p>This person is upbeat, outgoing, and eager to adapt to the Uploft method.</p><p>They can also communicate well via email and in person.</p><p>This organized professional must be detail-oriented and adept at juggling simultaneous client projects, knowing which to prioritize while not losing track of less urgent items.</p><p>The right person is able to quickly work online with multiple software systems, like Google Suite and floor plan software.</p><p>Our ideal candidate is a self-starter whose goal is to please clients and create beautiful designs.</p><p>This team player is honest, prompt, and genuinely cares about their work, our company, and our clients.</p><p><b>Required</b></p><ul><li>Must be based in the New York City or Newark, NJ area with access to a car.</li><li>Has a flexible schedule, including the ability to work on weekends as needed.</li><li>Has at least 3 years of work experience.</li><li>Has strong oral communication skills.</li><li>Has excellent people skills.</li><li>Is detail-oriented and meticulous in reviewing work.</li><li>Has experience in the interior design field, working as an interior designer.</li><li>Has proficiency in floor plan and mood board software.</li></ul><p><b>Preferred</b></p><ul><li>Is proficient in Google Suite.</li><li>Has a 4-year degree.</li></ul><p><b>Responsibilities</b></p><p>The duties for this Interior Designer position include the following items:</p><ul><li>Meeting with clients in person and virtually.</li><li>Using Uploft&rsquo;s proprietary system when working with clients.</li><li>Creating designs, floor plans, and mood boards that are tailored to the clients&rsquo; tastes, utilizing DesignFiles.</li><li>Shopping exclusively from online retailers. We don&rsquo;t recommend or source from any custom or trade-only vendors.</li></ul><p>Paid per project, $30,000-$60,000/year depending on the workload.</p><p>No benefits are offered at this time.</p><p>Would you be a great addition to our team?</p><p>Apply today!</p><p>Job Type: Part-time</p><p>Pay: $30,000.00 - $60,000.00 per year</p><p>Work Location: Hybrid remote in New York, NY 10014</p>

Part-Time Interior Designer

111 Sign

<p><strong>Job Overview</strong><br /><br />111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised <strong>Remote Virtual Assistant</strong> to join our team. This is a <strong>Full-Time</strong>, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail.<br /><br />This role offers a competitive hourly rate of <strong>$27 - $30 USD</strong>.<br /><br /><strong>Responsibilities</strong><br /><br />As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:<br /><br /> </p><ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul><p><strong>Qualifications</strong><br /><br />To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:<br /><br /> </p><ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul><p><br /><strong>What We Offer</strong><br /><br /> </p><ul><li>A competitive hourly wage of <strong>$27 - $30 USD</strong>.</li><li>The flexibility and convenience of a fully remote, <strong>Full-Time</strong> position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul><p> </p>

Remote Virtual Assistant

International Swaps and Derivatives Association

<div><div><p>June 30, 2026</p>
<p><b>Job Title:</b> Assistant Director, Artificial Intelligence</p>
<p><b>Reports to:</b> Senior Director, Digital Transformation, Analytics</p>
<p><b>Location:</b> New York</p>
<p><b>Salary Range:</b> $120,000 - $130,000</p>
</div><div><p><b>Job purpose</b><br>
This is a hands-on role. The successful candidate will architect and build production AI systems directly, while owning delivery, quality, evaluation, and partner management across the AI Solutions Lab portfolio. The role reports to the Senior Director of Digital Transformation and head of the AI Solutions Lab.</p><br>
<p></p>
<p><b>
Duties and responsibilities</b></p>
<ul>
<li>Deliver the next phase of the ISDA AI Solutions Lab&rsquo;s buildout, helping move current AI initiatives from prototype/MVP stage toward robust, scalable and member-ready delivery. Architect and build the next phase of AI agents, external and internal.</li>
<li>Own the design and delivery of AI solutions that make ISDA standards and digital solutions more accessible, usable and AI-ready for members.</li>
<li>Help shape and scale the ISDA Knowledge Base and Assistant as the governed foundation for AI-enabled access to ISDA standards, taxonomies and related IP.</li>
<li>Oversee enhancement of priority AI capabilities including the CDM Coder, DRR Translator, Tracer, cross-jurisdiction analysis and AI legal opinions initiatives.</li>
<li>Help drive development and rollout of internal AI capabilities and agents aligned with the internal AI deployment roadmap.</li>
<li>Define product requirements, broader Agents orchestration, architecture direction, evaluation harnesses and quality standards and delivery priorities across the AI Solutions Lab portfolio.</li>
<li>Work closely with internal SMEs across CDM, DRR, legal, IT and product teams to ensure solutions are accurate, grounded and useful in real workflows.</li>
<li>Reach out to members for pulse checks and convert member and stakeholder feedback into roadmap decisions, product refinements and delivery choices to maximize adoption.</li>
<li>Help define practical connectivity and delivery models, including MCP servers and packaged AI Skills, so members can consume ISDA AI capabilities safely within their own environments.</li>
<li>Contribute to broader ISDA AI strategy development, including alignment between external member-facing AI solutions and internal AI deployment priorities.</li>
<li>Lead AI quality, guardrails and governance across the Lab&rsquo;s solutions, including evaluation harnesses, groundedness and traceability checks, observability and tracing, confidence frameworks, security and safe use boundaries, both internally and externally.</li>
<li>Own cost aware design of AI workloads, balancing performance and reliability against inference and infrastructure spend.</li>
<li>Manage relevant external partners and specialist vendors, ensuring work is aligned to ISDA&rsquo;s priorities, timelines, architecture and ownership model.</li>
<li>Support the Senior Director including for executive and board reporting by articulating progress, key risks, delivery needs and strategic value in a clear and concise way.</li>
<li>Help build a durable internal AI capability for ISDA that protects ISDA IP, accelerates adoption of ISDA standards and reinforces ISDA&rsquo;s strategic position in the market<b><i>.</i></b></li></ul><br>
<p></p>
<p><b>
Relevant Skills / Abilities</b></p>
<ul>
<li>Strong senior-level experience (at least five years) leading the design and delivery of AI-enabled products or platforms from prototype through controlled rollout and production, with a demonstrable track record of shipping production AI systems that serve real users.</li>
<li>Hands-on engineering ability in Python (and ideally TypeScript/React for front end UI) and Java, and comfortable building production systems directly.</li>
<li>Deep understanding of LLMs, retrieval-augmented generation (including hybrid retrieval across semantic, graph and keyword search, with reranking and embedding-model selection), knowledge bases, knowledge graphs and ontologies, agentic workflows and skills, evaluation methods (eval harnesses, LLM-as-judge, groundedness and faithfulness metrics, tracing), and model risk controls.</li>
<li>Experience building secure, scalable and reliable AI solutions in enterprise environments, including governance, permissions, auditability and data protection including private retrieval architectures and ensuring proprietary data is not exposed to external model providers</li>
<li>Hands-on AWS experience (Bedrock, Neptune, OpenSearch, Lambda) is very important. Strong engineers able to ramp quickly will also be considered. Cost-aware design of inference and infrastructure spend is expected.</li>
<li>Proven ability to translate complex domain knowledge into usable AI products, ideally in financial markets, regulatory technology, legal tech, standards or data-intensive environments; or a demonstrated ability to ramp quickly on a complex domain.</li>
<li>Strong product and solution architecture skills, with the ability to define use cases, prioritize roadmap items and align technical delivery with strategic business outcomes.</li>
<li>Experience overseeing external vendors, technology partners and proof-of-concept work, while retaining internal control of direction, quality and IP.</li>
<li>Ability to work closely with subject matter experts to refine AI tools iteratively and turn specialist feedback into practical product improvements.</li>
<li>Strong grasp of structured data, taxonomies, ontology-style data models and mappings across complex standards or schemas.</li>
<li>Experience with user testing, controlled pilots, adoption planning, training and feedback loops for specialist user populations.</li>
<li>Strong judgment on AI risks, including hallucination, groundedness, security, explainability, confidence scoring and safe deployment boundaries.</li>
<li>Degree in Computer Science, Artificial Intelligence, Data Science, Software Engineering, or a related discipline, or equivalent practical experience, is desirable.</li>
<li>Excellent communication skills, including the ability to understand member issues, to work across the organization and influence and align stakeholders, and to brief senior management and explain technical issues in concise business language.</li>
<li>Demonstrated ability to operate in a lean, hands-on environment, balancing strategy, execution and stakeholder engagement.</li></ul></div></div><p></p>

Assistant Director, Artificial Intelligence, NY

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