inventory flow specialist - hss03 - hwy 290/43rd - part-time

office administrator

operations manager – steel fabrication Jobs in Houston

operations manager – steel fabrication

assistant service manager Jobs in Houston

assistant service manager

center director

design coordinator

director of maintenance

Jetco Delivery

<div>
 
 
 Director of Maintenance
 
 
 
 
 
 
 
 Location:
 
 
 &nbsp;Jetco Delivery
 
 
 
 
 Reports To:
 
 
 &nbsp;President
 
 
 
 
 
 
 
 Who We Are
 
 
 
 
 
 
 
 At Jetco Delivery, we don&rsquo;t just move freight&mdash;we move businesses forward. We pride ourselves on understanding our customers&rsquo; evolving needs and pushing beyond traditional transportation to deliver real advantages. Our team is driven, innovative, and committed to safety, service, and performance.
 
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 
 We&rsquo;re looking for a hands-on, strategic&nbsp;
 
 
 Director of Maintenance
 
 
 &nbsp;to lead our fleet maintenance operations and keep safety at the forefront of everything we do. This role is critical to our leadership team&mdash;responsible for ensuring our equipment, our people, and the public are protected through best-in-class maintenance practices.
 
 
 
 
 
 
 
 You&rsquo;ll oversee shop operations, lead and develop technicians, and drive a culture of accountability, efficiency, and continuous improvement.
 
 
 
 
 
 
 
 
 
 
 What You&rsquo;ll Do:
 
 
 
 
 Lead &amp; Inspire
 
 
 <ul>
 <li>
 
 Champion Jetco&rsquo;s culture and lead by example
 
 </li>
 <li>
 
 Develop, coach, and support technicians, and support staff
 
 </li>
 <li>
 
 Foster a high-performance, safety-first environment
 
 </li>
 </ul>
 
 
 Drive Safety &amp; Compliance
 
 
 <ul>
 <li>
 
 Ensure full compliance with&nbsp;
 
 
 DOT, OSHA, and state regulations
 
 </li>
 <li>
 
 Maintain inspection schedules and prevent out-of-service events
 
 </li>
 <li>
 
 Promote safe, clean, and organized shop operations
 
 </li>
 </ul>
 
 
 Own Fleet Performance
 
 
 <ul>
 <li>
 
 Oversee all maintenance and repair activities across the fleet
 
 </li>
 <li>
 
 Prioritize repairs based on DVIRs and operational needs
 
 </li>
 <li>
 
 Ensure preventive maintenance programs are executed flawlessly
 
 </li>
 <li>
 
 Minimize downtime and maximize equipment reliability
 
 </li>
 </ul>
 
 
 Manage Operations &amp; Budget
 
 
 <ul>
 <li>
 
 Track and manage maintenance expenses and shop budget
 
 </li>
 <li>
 
 Approve purchases and oversee parts inventory
 
 </li>
 <li>
 
 Partner with Operations to ensure seamless communication and equipment readiness
 
 </li>
 </ul>
 
 
 Stay Ahead of the Curve
 
 
 <ul>
 <li>
 
 Implement and support new technologies (TPMS, Predictive Maintenance, etc).&nbsp;
 
 </li>
 <li>
 
 Monitor trends, identify improvements, and drive process efficiency
 
 </li>
 <li>
 
 Ensure accurate maintenance data and reporting
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 
 100% on-time inspections and regulatory compliance
 
 </li>
 <li>
 
 Reduced downtime and improved fleet availability
 
 </li>
 <li>
 
 Strong team engagement and development
 
 </li>
 <li>
 
 Clear communication across Maintenance, Operations, and Leadership
 
 </li>
 <li>
 
 A clean, safe, and audit-ready shop at all times
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 What You Bring
 
 
 <ul>
 <li>
 
 5+ years in truck maintenance/repair (leadership experience preferred)
 
 </li>
 <li>
 
 Strong&nbsp;knowledge of DOT, OSHA, and fleet compliance standards
 
 </li>
 <li>
 
 Experience with maintenance systems/software
 
 </li>
 <li>
 
 Proficiency in Microsoft Office
 
 </li>
 <li>
 
 A proactive, solutions-oriented mindset
 
 </li>
 <li>
 
 Strong communication and leadership skills
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Day-to-Day Snapshot
 
 
 <ul>
 <li>
 
 Review and prioritize DVIR repairs
 
 </li>
 <li>
 
 Monitor out-of-service equipment and provide status updates
 
 </li>
 <li>
 
 Coordinate with Operations on equipment availability
 
 </li>
 <li>
 
 Ensure accurate documentation and system updates
 
 </li>
 <li>
 
 Support technicians and troubleshoot complex issues
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Physical Requirements
 
 
 <ul>
 <li>
 
 Ability to sit, stand, and move throughout the day
 
 </li>
 <li>
 
 Ability to lift up to 50 lbs
 
 </li>
 <li>
 
 Clear communication and situational awareness in a shop environment
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Why Jetco?
 
 
 
 
 
 
 
 Because here, maintenance isn&rsquo;t just about fixing trucks&mdash;it&rsquo;s about driving performance, protecting people, and powering our customers&rsquo; success.
 
 
 
 
 &nbsp;
 
 
</div>

Director of Maintenance

The Dinerstein Companies

<div>Description
Position &amp; Responsibilities 
 
The Community Manager is the face of the property, the leader of the team, and the on-site representative of The Dinerstein Companies. This individual is responsible for both the successful performance of the property and the success of the on-site management and maintenance team.<ul><li>
Recruit, mentor, and coach team members to ensure policies and procedures are performed as defined.</li><li>
Develop team by ensuring they have the appropriate training and resources needed to excel.</li><li>
Address and resolve customer service concerns in a timely and professional manner.</li><li>
Promote a positive work environment that encourages collaboration and teamwork.</li><li>
Ensure that daily tasks and follow-ups are completed and documented.</li><li>
Maintain a high energy and professional demeanor.</li></ul> 
In collaboration with the Portfolio Director, corporate support teams, and on-site team members, the Community Manager is responsible for ensuring the continued financial performance of the property.<ul><li>
Manage on-site revenue and expenses to plan and provide explanations for monthly financial variances.</li><li>
Maximize income opportunities through strategic pricing and ancillary opportunities.</li><li>
Identify opportunities for cost savings and improved efficiencies in operational expenses.</li><li>
Proactively implements solutions when occupancy falls below budgeted levels.</li></ul>
The Community Manager is ultimately responsible for the state of the property&rsquo;s administrative processes, physical upkeep, and resident satisfaction. As the leader of the on-site management and maintenance team, the Community Manager should be knowledgeable about all facets of the property&rsquo;s operations and maintenance.<ul><li>
Ensure digital and physical lease files are accurate, complete, and organized.</li><li>
Accurately account for all daily, weekly, and monthly reporting,</li><li>
Maintain property appearance and identify opportunities to implement preventative maintenance procedures.</li><li>
Conduct regular community inspections and tours along with the maintenance staff.</li><li>
Support maintenance operations by insuring timely and efficient repairs and an organized make-ready process.</li></ul> 
Characteristics and Qualifications 
 
We are an experience company. Not a management company. 
 
We wake up each day with a renewed mission towards genuine hospitality and authentic care. We seek to build and encourage relationships that create lasting memories. People will know why we love our work by the way they feel after each encounter with our team and our communities. The extra degree of customer service makes all the difference. TDC looks for dynamic individuals who are eager to be the face of our company, brand, and property in the markets that we serve. Team members should embody the Core Values of The Dinerstein Companies: 
 
Future TDC team members should have the following qualifications:<ul><li>
Bachelor&rsquo;s degree with 3-5 years of relevant experience</li><li>
Experience being part of a team and successfully meeting goals</li><li>
Record of success in property operations and leasing</li><li>
Willingness to work the hours needed to meet stated goals, including some nights and weekends</li><li>
Proficient in Microsoft Office applications and openness to learning new efficiency tools</li></ul> 
Join The Dinerstein Companies! 
 
The Dinerstein Companies (TDC) has been building and managing the nation&rsquo;s finest apartment communities for over sixty years with a focus on quality, integrity, and sustainability. As one of the nation&rsquo;s largest developers of multi-family and student housing, TDC has completed over fifty-two thousand apartments units in twenty-six states. The company is also one of the leading &ldquo;green&rdquo; developers in the country with a total of $1.3 Billion in LEED product completed or currently under construction. Whether it&rsquo;s luxury mid-rise, high-rise conventional, or the most innovative off-campus student housing, TDC has the experience, expertise and reputation for developing the best properties possible. 
 
TDC has directed the leasing and management at more than 46 locations in 28 states, with most student locations adjacent to the nation&rsquo;s largest public universities. Since 1997, TDC has been among the largest managers of new student lease-ups in the country and is recognized as a premier student housing manager and pioneer. Our sophisticated midrise properties are primarily urban developments built in the best markets ideal for convenience, walkability, transportation, and retail. The Management Team is involved throughout the entire process of pre-construction and development to ensure we build with our customers&rsquo; needs in mind. 
 
Our Mission Statement: 
 
To do right&mdash; by our residents, our employees, and our partners. 
 
To improve the areas in which we work. 
 
To develop sustainable communities that endure.</div>

Community Manager

Witt O'Brien's

<div>Are you looking for an opportunity to truly make a difference? Do you want to join a collaborative, mission-driven team that protects the planet, strengthens communities, and supports businesses when they need it most? Are you seeking a place where your work contributes directly to an organization known for excellence in environmental services, crisis management, and emergency response? If your answer is &ldquo;yes,&rdquo; then you belong at Ambipar.
Senior Manager, Caribbean Portfolio Controls &amp; Finance
Position Summary
The Senior Manager, Caribbean Portfolio Controls &amp; Finance provides senior leadership across project controls, financial management, and execution rigor for a complex portfolio of infrastructure, capital, and programmatic initiatives in the Caribbean region.
This role is accountable for ensuring financial accuracy, schedule and cost controls, invoicing integrity, forecasting discipline, and compliance with funding, contractual, and regulatory requirements. Operating in close partnership with the Portfolio Director and program leadership, this position enables effective portfolio execution by providing transparent financial insight, disciplined controls, and timely reporting that support informed decision-making.
Position Details<ul><li>Reports to: Senior Managing Director</li><li>Location: Remote</li><li>Position Type: Regular Full Time</li><li>FLSA Status: Exempt</li><li> Pay: Salary</li></ul>
Essential Job Functions
Portfolio Financial Leadership<ul><li>Lead financial management across the Caribbean portfolio, including budgeting, forecasting, cost controls, funding utilization, and financial reporting.</li><li>Serve as the primary authority for portfolio-level financial integrity, ensuring accuracy, consistency, and transparency across programs and projects.</li><li>Monitor financial performance, identify trends and variances, and drive corrective actions in coordination with program and portfolio leadership.</li><li>Support long-range financial planning, cash-flow analysis, and funding lifecycle management.</li></ul>
Project Controls &amp; Performance Management<ul><li>Establish, maintain, and enforce project controls standards across the portfolio, including cost management, schedule controls, earned value, where applicable, and performance tracking.</li><li>Oversee development and maintenance of integrated cost and schedule reporting to support portfolio-level visibility.</li><li>Identify execution risks related to cost, schedule, or performance and elevate insights to the Portfolio Director and executive leadership.</li></ul>
Drive consistent use of controls tools, templates, and methodologies across all programs.
Invoicing, Funding &amp; Compliance<ul><li>Oversee end-to-end invoicing processes, ensuring alignment with contractual terms, funding requirements, and audit standards.</li><li>Coordinate with program teams, finance, and external partners to ensure timely and accurate submission, approval, and reconciliation of invoices.</li><li>Ensure compliance with funding, procurement, and regulatory requirements, including documentation, record retention, and audit readiness.</li><li>Serve as a key point of contact for financial audits, reviews, and funding agency inquiries.</li></ul>
Executive Reporting &amp; Decision Support<ul><li>Lead preparation of portfolio-level financial and controls reporting for executive leadership, governance forums, and external stakeholders.</li><li>Provide data-driven insights that support trade-off decisions, prioritization, and risk management at the portfolio level.</li><li>Translate complex financial and performance data into clear, actionable narratives for senior audiences.</li></ul>
Cross-Functional &amp; Stakeholder Collaboration<ul><li>Partner closely with the Portfolio Director, program leaders, and project teams to support effective delivery without assuming project management ownership.</li><li>Coordinate with finance, contracts, procurement, and compliance teams to ensure integrated execution.</li><li>Support stakeholder engagements by providing financial and performance insight as needed.</li></ul>
People Leadership &amp; Capability Building<ul><li>Lead and develop project controls and finance staff across the portfolio.</li><li>Build standardized processes, clear accountability, and strong controls capability across programs.</li><li>Mentor teams to elevate financial discipline, documentation quality, and execution consistency.</li><li>Promote a culture of accuracy, transparency, and accountability.</li></ul>
Minimum Job Requirements<ul><li>Minimum of 8&ndash;10 years of relevant experience in project controls, portfolio finance, financial management, or related disciplines, including at least 3 years in a leadership or supervisory role.</li></ul>
Demonstrated success managing complex budgets, invoicing, and funding compliance across multiple active projects or programs.<ul><li>Strong understanding of cost controls, scheduling, forecasting, and financial reporting frameworks.</li><li>Experience operating in regulated, audit-intensive, or federally funded environments is strongly preferred.</li><li>Exceptional analytical, communication, and stakeholder-management skills.</li></ul>
Leadership Characteristics<ul><li>Detail-oriented leader with strong execution discipline and financial judgment.</li><li>Trusted partner to delivery leadership with the confidence to challenge assumptions and surface risk.</li><li>Comfortable operating in high-visibility, deadline-driven environments.</li><li>Proactive, solutions-focused, and resilient.</li></ul>
Preferred Job Requirements<ul><li>Experience in geographically distributed or island environments is a plus.</li><li>Experience operating in regulated, audit-intensive, or federally funded environments is strongly preferred.</li></ul>
Job Description Disclaimer
This position description incorporates the core responsibilities of the job. It recognizes that other related duties not specifically mentioned might also be performed, and that not all responsibilities may be carried out depending on operational needs.
The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.
Commitment to Diversity<ul><li>Witt O'Brien's is always looking for the most qualified and experienced professionals with a passion for public safety, emergency management, homeland security, disaster response, and continuity of operations.</li><li>We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.</li></ul>
Equal Opportunity Employer/Veteran/Disabled
With you when it counts.</div>

Senior Manager, Caribbean Portfolio Controls & Finance

Wyatt Field Service

<div>Position Title: Accounting Specialist (Timekeeping Focused)
Reports to: Director of Financial Services<h1 class="jobSectionHeader">
Position Summary</h1>
Accounting Specialist will perform a variety of tasks related to the maintenance/processing of payroll for multiple jobs. When not assigned to a specific job, perform various duties and special projects in the Accounting Department.<h1 class="jobSectionHeader">
Key Responsibilities</h1><ul><li>
Process employee date changes (hires, terminations, updates, earnings/deductions) into payroll systems.</li><li>
Verify employee documentation for accuracy and completeness.</li><li>
Manage and reconcile Time &amp; Attendance data between systems.</li><li>
Allocate labor, time, and equipment in tracking systems and maintain related logs.</li><li>
Prepare and update daily jobsite reports, including manpower and foreman reports.</li><li>
Generate and distribute payroll and operational reports as needed.</li><li>
Prepare weekly labor and equipment timesheets for client approval.</li><li>
Support Accounts Payable with invoice entry, statement review, and issue resolution.</li><li>
Resolve payroll discrepancies at jobsite and escalate unresolved issues to the Payroll Lead.</li><li>
Cross-train team members and perform additional administrative, payroll, or accounting tasks as assigned.</li></ul><h1 class="jobSectionHeader">
Qualifications
</h1>Education
<ul><li>High School Diploma or Equivalent (Required)</li><li>
Associate degree or equivalent combination of technical training and/or related experience (Preferred)</li><li>
Valid state-issued driver's license (Required)</li></ul>
Experience<ul><li>
1-3 years of experience in accounting or payroll (Required)</li><li>
Experience in refinery and petrochemical construction environment (Preferred)</li><li>
Prior work involving payroll, accounts payable, and accounting functions (Preferred)</li><li>
Prior work experience using TRACK (Preferred)</li><li>
Ability to solve practical problems and deal with a variety of sometimes stressful situations (Required)</li></ul>
Skills &amp; Competencies<ul><li>
Proficiency in Microsoft Office Suite, particularly Excel</li><li>
Strong attention to detail with the ability to review work for accuracy, organization, and compliance with policies and procedures</li><li>
Excellent analytical and problem-solving skills</li><li>
Strong communication skills to effectively interact with clients and internal staff</li><li>
Knowledge of basic accounting principles and practices</li><li>
Experience with relevant billing software and systems such as Viewpoint, TRACK, CDMS, SAP, and Coupa is a plus</li></ul> 
Pre-employment drug-screen and background check are required.</div>

Accounting Specialist

Harris Health

<div><div><div><div><div><h2 class="jobSectionHeader">Job Details</h2>
<div><div><div>Career area</div>
<div>CHC Professional</div>
</div><div><div>Position Type</div>
<div>Full Time</div>
</div><div><div>Pay</div>
<div>$80,000.00 - $100,000.00</div>
</div><div><div>Location</div>
<div>CHC Loop Central - Remote, Houston, TX 77081, United States</div>
</div><div><div>Job ID</div>
<div>179266</div>
</div></div><div><div><div>
<div><ul><li>Facebook
</li><li>X
</li><li>LinkedIn
</li><li>Email</li></ul></div></div>
</div></div></div></div></div></div><div><div><div><div>Community Health Choice, Inc. (Community) is a non-profit managed care organization (MCO), licensed by the Texas Department of Insurance. Through its network of more than 10,000 providers and 94 hospitals, Community serves over 400,000 Members with the following programs:
' Medicaid State of Texas Access Reform (STAR) program for low-income children and pregnant women
' Children's Health Insurance Program (CHIP) for the children of low-income parents, which includes CHIP Perinatal benefits for unborn children of pregnant women who do not qualify for Medicaid STAR
' Health Insurance Marketplace Plans that offer individual health coverage that includes preventive care, emergency services, prescription drugs, and hospitalization available to all, regardless of pre-existing conditions.
' Community Health Choice (HMO D-SNP), a Medicare Advantage Dual Special Needs plan for people with both Medicare and Medicaid that combines Medicare Part A and Part B benefits, Medicare Part D prescription drug coverage, and Medicaid benefits with additional health benefits like dental, vision, transportation, and more.
Improving Members' experiences is at the heart of every Community position. We strive every day to make sure that our Members have access to the high-quality health care they need and deserve.
Community is accredited by URAC for its health plan operations. We offer care management programs for asthma, diabetes, and high-risk pregnancy. An affiliate of the Harris Health System (Harris Health), Community is financially self-sufficient and receives no financial support from Harris Health or from Harris County taxpayers.</div><div>
JOB SUMMARY 
The Financial Analyst II-Regulatory Reporting leads the review, analysis, and reporting of medical claims, pharmacy, Non-Fee for Service, and Capitation Premium Revenue. Candidate must display proficiency with Microsoft Excel and Microsoft Access as well as general Health Information Management principles and experience with creating and reviewing SQL queries and extracting large amounts of data and turning it into digestible metrics. The Financial Analyst II-Regulatory Reporting duties also include routine and ad hoc reporting and database management support. This role requires an analytical mindset, great attention to detail and the ability to clearly communicate verbally and in writing outcomes from various financial analysis that will be delivered to various levels of management. 
 
JOB SPECIFICATIONS AND CORE COMPETENCIES 
Participate in the Month End Close Process for STAR, STAR+PLUS, CHIP, CHIP Perinatal, DSNP, and Marketplace. Research and resolve data discrepancies. Review reports for accuracy. 
Participate in completion of deliverables to maintain compliance with the production of all State of Texas deliverables or other governing body in a timely manner. 
 
Create queries to support the needs to the business and review current queries and processes to ensure correctness and best practice creation. 
Data Maintenance, Ad-hoc analysis and reconciliation 
 
Respond to data requests from Community's Actuary, Auditors, HHSC Finance, and HHSC Health Plan Management. 
Stays informed on latest Federal Legislation and Regulation (e.g. HHSC, CMS, etc. 
 
Assist teammates and completes other duties assigned by the Director of Financial Planning &amp; Analysis, Controller, or CFO. 
Actively contributes to achievement of departmental goals, as identified in Department's annual business plan, including specific departmental process, improvement plans, and other duties as assigned. 
 
Reports to Position Title: Manager, State Financial Reporting 
 
QUALIFICATIONS: 
Education/Specialized Training/Licensure: Bachelor's degree in finance, Accounting, Economics, Healthcare Administration, Business Administration, Computer Science or related field required. 
 
Work Experience (Years and Area):
3+ years financial analysis required 
 
1+ Healthcare/Managed Care preferred 
 
Management Experience (Years and Area): N/A 
 
Software Proficiencies: Advanced proficiency in Excel, SQL Server Management Studio Relational Databases and basic knowledge of Microsoft Word, Outlook, Power Point. 
 
QNXT preferred.</div></div></div></div></div>

Fin. Analyst II Regulatory Reporting

Rice Engineering

<div>Special Instructions to Applicants:
 
All interested applicants should attach a resume and cover letter in the Supporting Documents section of the application, preferably in PDF format to avoid any formatting issues.
About Rice:
 
Boasting a 300-acre, tree-lined campus in Houston, Texas, Rice University is ranked among the nation&rsquo;s top 20 universities by U.S. News &amp; World Report . Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system that supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.
Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice&rsquo;s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name &mdash; RICE &mdash; Responsibility, Integrity, Community, and Excellence.
Position Summary:
 
The Professional Science Master&rsquo;s (PSM) Program Administrator reports to the Executive Director and serves as the operational lead for the program, guiding strategic growth, enrollment planning, and overall program development. Using data-informed decision-making, the role supports long-term sustainability by aligning enrollment strategy, marketing performance, and resource planning with institutional goals.
The position drives external engagement and growth through corporate relations, strategic partnerships, student recruitment, and targeted advertising initiatives. This includes managing and optimizing marketing campaigns through platforms such as Google Ads and Google Analytics to evaluate performance, monitor return on investment, and inform recruitment strategies. The incumbent represents the program at industry conferences, recruitment fairs, and external events, requiring occasional travel and strong outward-facing engagement skills.
In addition, the PSM Program Administrator oversees fiscal management to maintain the program&rsquo;s financial health, including budgeting, forecasting, expense tracking, ledger reconciliation, and financial reporting, ensuring compliance with institutional policies.
The role also manages core administrative functions such as seminar coordination, event planning and execution, student lifecycle management (from recruitment through graduation), application review coordination, and oversight of lecturer hiring and compensation processes. The position requires fluency in application management and CRM systems, along with the ability to translate enrollment and marketing data into actionable strategies.
Ideal Candidate Statement:
 
The ideal candidate for the Professional Science Master&rsquo;s (PSM) Program Administrator role is a strategic, growth-oriented leader who combines the mindset of a program builder with strong operational execution. Serving as the operational lead and key partner to the Executive Director, the individual drives enrollment strategy, marketing performance, and long-term program sustainability through data-informed decision-making. They bring fluency in CRM systems and Slate (application management platform), along with experience managing digital and print advertising, leveraging analytics to optimize campaigns, evaluate return on investment, and strengthen recruitment outcomes. They are equally comfortable representing the PSM program to corporate partners, prospective students, and industry stakeholders, building strategic partnerships that enhance visibility and experiential learning opportunities.
In addition to their strategic and outward-facing strengths, the ideal candidate possesses strong financial and administrative acumen. They confidently manage budgeting, forecasting, Oracle (iO) ledger reconciliations, expense tracking, and financial reporting to ensure program sustainability and compliance with institutional policies. At the same time, they seamlessly oversee core operations including event planning, seminar coordination, admissions workflow management, lecturer hiring and compensation processes, and comprehensive student lifecycle management&mdash;from recruitment through graduation and alumni engagement&mdash;balancing big-picture vision with detailed, day-to-day execution.
Workplace Requirements:
 
This position is exclusively on-site, necessitating all duties to be performed in person at Rice University&rsquo;s Keck Hall from 8 AM&ndash;5 PM, Monday&ndash;Friday. May require occasional evening availability for program-related events. Hybrid/remote work opportunities may be possible on a limited basis outside of the academic year following the completion of the probationary period. Per Rice policy 440 , work arrangements may be subject to change.
Hiring Range: $65,000 minimum, with the hiring salary commensurate with experience.
*Exempt (salaried) positions under FLSA are not eligible for overtime.
Minimum Requirements:
<ul><li>Bachelor&rsquo;s Degree
<ul><li>In lieu of the education requirement, additional related experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis
</li></ul></li><li>3+ years of related experience
<ul><li>In lieu of the experience requirement, additional related education above and beyond what is required may be substituted on an equivalent year-for-year basis
</li></ul></li></ul>Skills:
<ul><li>Ability to develop and initiate new strategies
</li><li>Advanced problem-solving skills
</li><li>Strong verbal and written communication skills
</li><li>Ability to work well under pressure and manage projects simultaneously
</li><li>Strong organizational and time management skills
</li><li>Advanced knowledge of the Microsoft Office suite
</li><li>Strong data analysis skills
</li><li>Knowledge of CRM systems and application management platforms
</li><li>Ability to manage marketing campaigns
</li><li>Ability to work independently and as part of a team to meet expected deadlines and schedules
</li><li>Adept at problem-solving, creating contingency plans, and handling issues when necessary
</li><li>Strong client service orientation and attention to detail
</li><li>Ability to develop complex or multiple program partnerships and funding sources
</li><li>Knowledge of managing budgets and developing financial plans
</li><li>Ability to coordinate events, seminars, and professional development programming 
</li></ul>Preferences:
<ul><li>Master&rsquo;s Degree
</li><li>5+ years of related experience 
</li></ul>Essential Functions:
<ul><li>Serves as the central point of contact for faculty, students, corporate partners, and visitors, providing accurate and timely information and ensuring effective communication across stakeholders
</li><li>Develops, implements, administers, and evaluates programs by conducting research activities within the program, analyzing data, creating reports, reviewing trends, and making program improvement recommendations
</li><li>Leads graduate student recruitment strategy and enrollment management for academic programs, overseeing pipeline development, marketing alignment, application workflow coordination, enrollment forecasting, recruitment event coordination, and representation of the program at industry conferences and external engagements to achieve program growth targets
</li><li>Coordinates advertising and marketing efforts, managing digital and print recruitment campaigns, monitoring performance metrics, and evaluating return on investment to inform enrollment strategy
</li><li>Oversees the full student lifecycle from prospect through graduation, including admissions processing, enrollment tracking, advising coordination, retention monitoring, internship placement support, and degree certification to ensure student success and program completion
</li><li>Develops and implements strategies related to outreach, events, communications, development, partnerships, and fundraising/funding, with a strong concentration on corporate relations
</li><li>Develops strategies to strengthen alumni and employer engagement to support internships, placements, and program visibility
</li><li>Coordinates and plans weekly seminars and program events, including speaker engagement, logistics management, event execution, and post-event assessment. Creates short-term and long-term plans to achieve mission and objectives for the program; collaborates with the Executive Director on financial modeling and enrollment forecasting to ensure long-term program sustainability
</li><li>Devises and manages financial and budgetary plans for the program(s); approves and monitors expenditures, specifically managing and tracking all PSM financial operations, revenue reconciliation from tuition and partnerships, and budget execution in iO
</li><li>Serves as primary departmental contact for financial operations, ensuring adherence to University Policy 201 and 214-03, managing personnel budgeting for staff and faculty instructors, and coordinating with the PSM Faculty Director, PSM Executive Director, and the Assistant Dean on fund availability
</li><li>May supervise small staff (up to three full-time staff), providing functional supervision for administrative or student workers supporting financial or recruitment tasks
</li><li>May teach a course, seminar, or workshop, as requested by the Executive Director or Department Chair
</li><li>Performs all other duties as assigned 
</li></ul>Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University&rsquo;s Human Resources Office via email at facstaffada@rice.edu for support. 
 
If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.</div>

PSM Program Administrator

Skin.Theory Houston

SKIN.Theory Houston is a boutique, results driven medical aesthetics studio generating $1 to $1.5M annually and continuing to scale. Our providers specialize in injectables, advanced skin treatments, laser therapies, and customized aesthetic services designed to deliver exceptional patient outcomes.As patient volume continues to grow, we are seeking a highly organized, systems driven Office Manager to lead operational excellence and support a high performing clinical environment.This is a leadership role. The Office Manager will work directly with ownership to maintain operational structure, enforce policies, improve accountability, and ensure systems support sustainable growth.The right candidate is detail oriented, financially disciplined, and comfortable leading a team while maintaining the smooth daily flow of a busy medical aesthetics practice.Position OverviewThe Office Manager oversees the operational infrastructure of the clinic, including financial coordination, payroll administration, compliance tracking, inventory management, KPI monitoring, and systems integrity.This role also manages front desk operations, supervises administrative staff, supports marketing initiatives, and ensures a consistent, elevated patient experience.The Office Manager has authority to enforce clinic policies and approve refunds up to $XXX within established guidelines.The goal of this position is simple:Create structure, strengthen accountability, and support scalable growth.Core ResponsibilitiesFinancial &amp; Administrative CoordinationOversee biweekly payroll processing and verify provider commission calculations prior to submission Track PTO balances and timekeeping accuracy Coordinate financial documentation and reporting for the CPA Maintain invoice tracking and vendor payment schedules Prepare partner distribution summaries for ownership review Approve refunds within policy guidelines and escalate larger requests Ensure monthly reporting and financial summaries are completed by the 10th of each month Maintain accurate bookkeeping records and assist with budget trackingHR &amp; Compliance OversightMaintain up to date provider licenses, CEUs, CPR certification, and OSHA compliance Maintain MSDS binder and equipment maintenance logs Coordinate annual Medical Director documentation and compliance requirements Maintain employee records and training documentation Facilitate monthly team meetings and coordinate quarterly performance evaluations Support employee onboarding, training, and development Ensure clinic SOPs are reviewed and updated annuallyInventory &amp; Cost ControlConduct weekly inventory audits and injectable counts Monitor product expiration dates and investigate discrepancies Forecast quarterly product orders based on patient demand trends Track monthly cost of goods sold (COGS) and report findings to ownership Coordinate with vendors on pricing, supply orders, and product availabilityMarketing &amp; Growth SupportAttend weekly marketing coordination meetings with leadership Ensure quarterly promotions are finalized at least 30 days prior to launch Coordinate internal rollout plans before campaigns go live Track provider KPIs including service revenue, rebook rate, and retail attachment rate Deliver monthly KPI performance summaries to ownershipOperations &amp; Systems ManagementOversee daily clinic operations including front desk workflow, appointment scheduling, and patient check in and check out processes Supervise administrative staff and provide training, coaching, and performance feedback Maintain Zenoti accuracy and reporting integrity Identify scheduling inefficiencies and improve patient flow Ensure facility maintenance issues are resolved within 48 hours Manage vendor relationships and supply coordination Maintain an organized and accessible SOP library Ensure patient records and documentation are maintained according to confidentiality and compliance standardsRequired Qualifications3+ years office management experience in a medical, dental, aesthetics, or healthcare setting Experience coordinating payroll and working with a CPA or bookkeeper Experience managing inventory systems and vendor relationships Strong financial organization skills and proficiency in Excel or financial tracking tools Experience using practice management software (Zenoti preferred) Strong leadership and communication skills with the ability to hold teams accountable Ability to manage multiple priorities in a fast paced clinical environmentPreferred QualificationsExperience in medical aesthetics, dermatology, or cosmetic practice Experience tracking and reporting operational KPIs Experience implementing operational improvements or system optimization Demonstrated history of measurable success in previous rolesCandidates should be prepared to share examples of metrics, dashboards, or operational improvements they personally implemented.Ideal Candidate ProfileHighly organized and systems oriented Comfortable enforcing standards and operational policies Financially disciplined with strong attention to detail Calm under pressure in a clinical setting Growth minded and proactive Able to clearly articulate past results using dataExamples may include revenue growth, cost reduction, improved inventory accuracy, improved rebook rates, or operational efficiencies.Interview ProcessFinal stage candidates will be asked to present examples of operational systems or initiatives they implemented in prior roles and how those efforts improved performance.Pay: $26.00 - $32.00 per hourExpected hours: 25.0 &ndash; 35.0 per weekBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Paid time off</li></ul>Application Question(s):<ul><li>How many years of experience do you have managing operations in a healthcare office (medical, dental, dermatology, plastic surgery, or medspa)?</li><li>Which of the following responsibilities have you personally handled in a previous role? (Select all that apply)</li></ul>Coordinating payroll for employees Tracking PTO or timekeeping discrepancies Managing vendor invoices or expenses Preparing reports for a CPA or accountant None of the above<ul><li>What level of experience do you have managing inventory?</li></ul>I managed inventory audits and tracked discrepancies I assisted with inventory tracking I occasionally helped with inventory counts I have no inventory management experience<ul><li>How comfortable are you using spreadsheets to track business performance metrics (KPIs)?</li></ul>Very comfortable &ndash; I regularly track KPIs and create reports Comfortable &ndash; I track numbers but rarely build reports Basic spreadsheet use only Little or no spreadsheet experience<ul><li>What experience do you have supervising or managing staff?</li></ul>I have managed staff and conducted performance discussions I have supervised staff but did not lead evaluations I have worked on a team but did not supervise others I have not supervised employees<ul><li>Which industries have you worked in? (Select all that apply)</li></ul>Medical spa or aesthetics clinic Dermatology or plastic surgery office Dental or other healthcare practice Retail or hospitality management None of the aboveWork Location: Hybrid remote in Houston, TX 77006

Office Manager – Medical Aesthetics

Explore 353+ Director of maintenance in Houston this April. Find roles across top companies and apply now to boost your career.