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document control manager - saudi national

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internal communications specialist

document management specialist

Confidential Careers

<div>
 <p>
  <strong>
   <u>
    Job Brief
   </u>
  </strong>
  :
 </p>
 <p>
  <br/>
 </p>
 <p>
  Looking for a document controller to handle the intake, management, and storage of our semi government company's documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.
 </p>
 <p>
  To ensure success as a document controller you should be up to date with document management processes and have a detail-oriented mindset. A top-notch document controller will have an extensive understanding of document management software and be able to handle document access intaking and archiving responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Duties and Responsibilities:
   </u>
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Create document filing and organizing systems that are both effective and efficient
  </li>
  <li>
   Develop and implement processes related to document control and management.
  </li>
  <li>
   Conform to company specifications and documentation procedures
  </li>
  <li>
   Maintain updated records of all approved documents and drawings and their distribution
  </li>
  <li>
   Maintain the files and control logs as required by the project. Handling intake, scanning, verification, and storing documents.
  </li>
  <li>
   Check and edit documents and prepare for distribution
  </li>
  <li>
   Log document requests and retrieve documents as needed
  </li>
  <li>
   Retrieving files for other employees and stakeholders when needed.
  </li>
  <li>
   Distribute documents to relevant recipients
  </li>
  <li>
   Print and distribute documents as needed
  </li>
  <li>
   Scan and upload documents according to company procedure
  </li>
  <li>
   Create templates for use by other personnel
  </li>
  <li>
   Assure that all completed documents have been signed-off by the appropriate personnel.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   <u>
    Requirements &amp; Skills
   </u>
  </strong>
  :
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business management, administration or related field
  </li>
  <li>
   3+ years of relevant experience
  </li>
  <li>
   Proven skill for creating and implementing controlled document processes
  </li>
  <li>
   Extremely organized and efficient
  </li>
  <li>
   Strong oral and written communication skills
  </li>
  <li>
   Outstanding time-management
  </li>
  <li>
   Strong interpersonal skills
  </li>
  <li>
   Excellent analytical ability
  </li>
  <li>
   Attention to detail
  </li>
  <li>
   Archival experience
  </li>
  <li>
   Expert data organizer
  </li>
  <li>
   Usage of relevant software, notably Microsoft Office suite, Aconex, DS 3D Experience, etc.
  </li>
 </ul>
 <p>
 </p>
</div>


Document Controller

<p><b>Job Title:</b> Document Controller / Reporter / Admin</p><p><b>Department:</b> Project Management / Administration<br/><b>Reporting To:</b> Project Director / Project Manager</p><p><b>Job Purpose:</b><br/>The DC/Reporter/Admin is responsible for managing all project documentation, maintaining records, preparing reports, and supporting project administration functions. The role ensures accurate documentation control, timely reporting, and efficient coordination between project teams, consultants, and clients.</p><p><b>Key Responsibilities:</b></p><ul><li>Maintain and control all incoming and outgoing project documents, drawings, correspondence, and records.</li><li>Ensure proper filing, version control, and easy retrieval of all project-related documents in both electronic and hard copy formats.</li><li>Prepare daily, weekly, and monthly progress reports as per project requirements.</li><li>Coordinate with site engineers and departments to collect data for reports and documentation.</li><li>Update logs for transmittals, submittals, RFIs, and other project correspondences.</li><li>Review documents for accuracy and completeness before submission to clients or consultants.</li><li>Maintain confidentiality and proper handling of sensitive information.</li><li>Support the Project Director and project team in administrative tasks such as scheduling meetings, preparing minutes, and maintaining attendance and manpower records.</li><li>Track document approvals, rejections, and pending submissions to ensure smooth project workflow.</li><li>Ensure compliance with company documentation standards and project procedures.</li><li>Act as a central point of communication for project document circulation and updates.</li></ul><p><b>Qualifications &amp; Skills:</b></p><ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Engineering, or related field.</li><li>Minimum 5&ndash;8 years of experience in document control and project administration (construction or engineering preferred).</li><li>Proficiency in MS Office (Excel, Word, PowerPoint) and document management systems (e.g., Aconex, EDMS, SharePoint).</li><li>Strong attention to detail, organization, and time management.</li><li>Excellent written and verbal communication skills.</li><li>Ability to handle multiple tasks and work under tight deadlines.</li><li>Good coordination and reporting skills.</li></ul><p>Job Types: Full-time, Permanent</p>

DC/Reporter/Admin

Egis Group

<div><b>Company Description</b><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Document Control Manager to join our team in Riyadh, Saudi Arabia. The successful candidate will be responsible for overseeing the organization's document management systems, ensuring compliance with industry standards, and optimizing document workflows.</p><ul><li>
Develop, implement, and maintain document control policies and procedures</li><li>
Manage the organization's document management system, ensuring proper storage, retrieval, and version control of all documents</li><li>
Coordinate with various departments to ensure timely document updates and revisions</li><li>
Conduct regular audits to ensure compliance with industry standards and regulations</li><li>
Train staff on document control procedures and best practices</li><li>
Implement and oversee quality control processes for all managed documents</li><li>
Analyze document workflows and propose improvements to increase efficiency</li><li>
Collaborate with IT department to maintain and upgrade document management software</li><li>
Prepare reports on document control activities and metrics for management review</li><li>
Ensure proper archiving and retention of documents in accordance with company policies and legal requirements</li></ul><br>
<b>
Qualifications</b><br>
<ul><li>
Bachelor's degree in Business Administration, Information Management, or related field</li><li>
PMIS experience is mandatory</li><li>
Minimum of 10 years of experience in document control, preferably rail projects experience.</li><li>
Proficiency in document management systems and Microsoft Office Suite</li><li>
Strong knowledge of quality control processes and workflow optimization</li><li>
Experience with database management and data analysis</li><li>
Familiarity with industry standards and regulations related to document control</li><li>
Knowledge of ISO 9001 or similar quality management systems</li><li>
Excellent organizational and time management skills</li><li>
Strong attention to detail and ability to maintain accuracy in a fast-paced environment</li><li>
Effective communication and interpersonal skills</li><li>
Project management experience</li><li>
Certifications in document management or quality control (preferred)</li></ul></div>

Document Control Manager - Saudi National

JASARA PMC

JASARA PMC is looking for a dedicated Document Controller to join our team. In this vital role, you will be responsible for overseeing the management and organization of project documents, ensuring they're accurate and compliant with company standards. Your primary duties will include filing, archiving, and distributing key documents, as well as collaborating with various teams to facilitate access to all necessary information. The successful candidate will demonstrate exceptional attention to detail, strong organizational skills, and relevant experience in document control processes.
<br><br>
<b>Requirements:</b><br>
<ul>
<li>Proven experience as a Document Controller or in a similar administrative role</li>
<li>Familiarity with document management systems and best practices</li>
<li>Strong attention to detail and accuracy in handling documents</li>
<li>Excellent organizational and multi-tasking abilities</li>
<li>Proficient in Microsoft Office Suite and document control software</li>
<li>Ability to handle confidential information with discretion</li>
<li>Effective communication skills, both written and verbal</li>
<li>Bachelor's degree in a relevant field preferred</li>
</ul>


Bechtel

<div><p><b>Requisition ID: </b><b>288528</b></p><ul><li><b>
Relocation Authorized: </b><b>National/International - Single</b></li><li><b>
Telework Type: </b><b>Full-Time Office/Project</b></li><li><b>
Work Location: Riyadh</b></li></ul><p><br>
</p><div><div><div><h2 class="jobSectionHeader"><b>Extraordinary teams building inspiring projects:</b></h2></div><div><p>
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.</p><p>
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security &amp; Environmental; Energy; Mining &amp; Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.</p><p>
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Project Overview:</b></h2></div><div><p>
Expo 2030 Riyadh is a global platform where countries, organizations, and individuals will come together to collaborate. Under the theme &ldquo;Foresight for Tomorrow,&rdquo; the Expo promotes sustainable development, innovation, and transformative thinking. The event will be held from October 2030 to March 2031 and is expected to welcome over 40 million visits.</p><p>
The 6 km&sup2; Masterplan outlines a comprehensive framework for participation and infrastructure at the Expo. The exhibition space, totaling 491,100 m&sup2; GFA, can accommodate up to 197 participating countries and 29 international organizations. Working collaboratively with our customer, Expo 2030 Riyadh Company (ERC), Bechtel will manage the infrastructure program which comprises early works, utilities, and publicly accessible spaces like streets and parks. Our scope on the six-square-kilometer site will transition into a mixed-use legacy development to serve the community after the six-month event is over. The project&rsquo;s master plan leverages international sustainability standards for urban afforestation, treated water, and energy sources.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Job Summary:</b></h2></div><div><p>
This position is for a Senior Document Controller supporting the EXPO Project in Riyadh, Saudi Arabia. Reporting to the Project Document Manager, the role operates in a high-volume, fast-paced environment and plays a key part in maintaining effective document management practices across the project.</p><p>
The Senior Document Controller is responsible for coordinating document workflows, ensuring compliance with established governance procedures, enhancing data accuracy, and supporting the overall document and records management process. This position requires a strong understanding of document control systems and the ability to manage multiple priorities while ensuring timely and accurate documentation flow.</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Major Responsibilities:</b></h2></div><div><ul><li>
Provide document and records management services, including receiving, processing, distributing, retrieving, and maintaining documents and/or records in accordance with established policies and procedures.</li><li>
Perform document and record entry using an enterprise content management system (ECMS).</li><li>
Assist with quality checks to ensure data entry accuracy.</li><li>
Interface with internal and external customers to resolve questions and issues related to documents and records.</li><li>
Assist project team members with inquiries about document numbering, workflows, electronic signatures, and legibility.</li><li>
Assemble information for project activities, to support metrics, audits, and self-assessments.</li><li>
Provide input and update work instructions, plans, and procedures.</li><li>
Contribute ideas to improve work process efficiency and assist with data migrations when needed.</li><li>
Attend Subcontractor/Supplier kickoff meetings, <b>if required</b></li><li>
Stay informed on the department's available technologies, techniques, and services.</li><li>
Provide technical guidance and training to project team members on the effective use of automated document management tools.</li><li>
Perform / Assist in other general Document Management administrative activities, as required</li><li>
Creates and distributes document processing reports, as requested</li><li>
May assist with data migrations and post-migration validation efforts</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Education and Experience Requirements:</b></h2></div><div><ul><li>
Experience with document management principles and the ability to use Electronic Document Management Systems (EDMS), specifically Aconex.</li><li>
Knowledge of quality issues related to document control, specifically regarding revision control and formatting.</li><li>
Required 10-15 years of related experience.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Required Knowledge and Skills:</b></h2></div><div><ul><li>
Must have experience performing document management and/or document control processes, obtained within the past 3 years.</li><li>
Hands-on knowledge of ECMS platforms (e.g., SharePoint, Aconex)</li><li>
Understanding of system configuration for numbering, permissions, workflows, and search functions.</li><li>
Must be able to demonstrate basic to intermediate proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.</li><li>
Understanding of document lifecycle management (creation, revision, archival, disposal).</li><li>
Knowledge of quality checks for accuracy, completeness, and procedural compliance.</li><li>
Ability to identify workflow bottlenecks and propose efficiency improvements.</li><li>
Capacity to troubleshoot system or process issues related to document handling.</li><li>
Excellent oral and written communication skills.</li><li>
Ability to work as part of a team and individually.</li><li>
Must be self-motivated and be able to work under minimum supervision.</li><li>
Must be able to organize and prioritize assigned document management tasks</li><li>
Strong organizational skills, with attention to detail and to accuracy.</li><li>
Have strong interpersonal and customer service skills.</li><li>
Have ability to work flexibly and collaboratively across all levels of the organization.</li><li>
Must be flexible and able to accept and quickly adapt to changes in work focus.</li><li>
Must be willing and able to work overtime with little or no notice as necessary.</li></ul></div></div><div><div><h2 class="jobSectionHeader"><b>
Total Rewards/Benefits:</b></h2></div><div><p>
For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards</p></div></div><div><div><h2 class="jobSectionHeader"><b>
Diverse teams build the extraordinary:</b></h2></div><div><p>
As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.</p><p>
We are committed to being a company where every colleague feels that they belong-where colleagues feel part of &quot;One Team,&quot; respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.</p></div></div></div><p></p><p><b><i><br>
Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to </i></b><b>acesstmt@bechtel.com</b></p></div>

Senior Document Controller

<div><b>Company Description</b><p><br>
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organization of society and the living environment of citizens all over the world.</p><p>
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group&rsquo;s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis&rsquo; long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.</p><b><br>
Job Description</b><p><br>
We are seeking a highly organized and efficient Senior Document Controller to join our team in Riyadh, KSA. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.</p><ul><li>
Establish and maintain a comprehensive document control system for all project-related documents</li><li>
Receive, log, and distribute incoming and outgoing documents in a timely manner</li><li>
Ensure all documents are properly filed, stored, and easily retrievable</li><li>
Maintain and update document registers, databases, and archives</li><li>
Implement and monitor document control procedures and workflows</li><li>
Assist in the preparation and distribution of reports, presentations, and other project-related materials</li><li>
Collaborate with project teams to ensure proper document version control and revision management</li><li>
Conduct regular audits to ensure compliance with document control procedures</li><li>
Train and support team members on document control processes and systems</li><li>
Assist in the implementation and maintenance of electronic document management systems</li></ul><p></p><b><br>
Qualifications</b><br>
<ul><li>
degree in Business Administration, Information Management, or related field</li><li>
7 years of experience in document control or similar role, preferably in construction, engineering, or related industries</li><li>
Proficiency in using EDMS system (UNIFER) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)</li><li>
Strong knowledge of document control processes, best practices, and industry standards</li><li>
Excellent organizational and time management skills with a keen attention to detail</li><li>
Ability to work efficiently in a fast-paced environment and manage multiple priorities</li><li>
Strong communication and interpersonal skills</li><li>
Experience with database management and data entry</li><li>
Familiarity with filing and archiving systems</li><li>
Document Control certification (e.g., IDCA) preferred</li><li>
Knowledge of relevant industry regulations and standards</li><li>
Ability to work independently and as part of a tea</li></ul></div>

Senior Document Controller - Saudi National

Bayut KSA - بيوت السعودية

<div>
 <br/>
 <p>
  <strong>
   As the Document Controller, you are responsible for ensuring the timely completion, collection, and accuracy of all sales-related documents. You will serve as the "connection" between Sales Managers, Consultants, and internal departments, following up on missing paperwork, collecting booking forms, preparing contract amendments, making copies, and supporting the documentation process. You will also be responsible for keeping documentation accurate, organized, and complete, enabling the Sales Development team to finalize smoothly and on time
  </strong>
 </p>
 <p>
  <strong>
   KEY RESPONSIBILITIES
   <br/>
  </strong>
 </p>
 <p>
  <strong>
   Document Collection &amp; Follow-Up
  </strong>
 </p>
 <ul>
  <li>
   Actively follow up with Sales Managers and Consultants to ensure all booking forms, contracts, and supporting documents are completed and submitted on time
  </li>
  <li>
   Collect, verify, and organise booking forms, identification documents, and related paperwork from internal teams and clients
  </li>
  <li>
   Remind and track outstanding documentation requirements to ensure the timely completion of files
  </li>
 </ul>
 <p>
  <strong>
   Document Preparation &amp; Drafting
  </strong>
 </p>
 <ul>
  <li>
   Prepare, draft, and format sales contracts, booking forms, amendments, and addenda as instructed by the Sales Documentation Executive
  </li>
  <li>
   Support in writing contract amendments, details, and adjustments as required
  </li>
  <li>
   Make copies, circulate, and archive contracts and related documents
  </li>
 </ul>
 <p>
  <strong>
   Documentation Management
  </strong>
 </p>
 <ul>
  <li>
   Maintain both physical and digital filing systems for all booking documents, sales contracts, and client files
  </li>
  <li>
   Ensure that all sales-related documentation is accurate, up-to-date, and readily accessible for review
  </li>
  <li>
   Assist in compiling and drafting standard document templates for recurring sales activities
  </li>
 </ul>
 <p>
  <strong>
   Coordination &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Act as a point of contact between Sales Managers, Sales Consultants, and the Documentation team to ensure a smooth flow of paperwork
  </li>
  <li>
   Coordinate with Finance, Legal, and Sales Development teams for pending documentation
  </li>
  <li>
   Support the sales documentation process by running administrative errands, making copies, and ensuring the circulation of documents for approvals
  </li>
  <li>
   Collect, review, and circulate booking forms and contracts
  </li>
  <li>
   Draft and prepare sales agreements, addenda, and amendments
  </li>
  <li>
   Follow up with internal teams to complete pending documents
  </li>
  <li>
   Organise and maintain a filing system for all physical and electronic sales documents
  </li>
  <li>
   Provide administrative support for documentation activities
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   Diploma or bachelor's degree in business administration, Sales &amp; Marketing, or related field
  </li>
  <li>
   Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
  </li>
  <li>
   Familiarity with document management systems is an advantage
  </li>
  <li>
   Bilingual is a must; typing and speaking Arabic are mandatory
  </li>
 </ul>
 <p>
  <strong>
   Experience
  </strong>
 </p>
 <ul>
  <li>
   1-3 years of experience in documentation, administrative, or sales support roles
  </li>
 </ul>
 <p>
  <strong>
   Knowledge
  </strong>
 </p>
 <ul>
  <li>
   Understanding of contract preparation and document handling
  </li>
  <li>
   Familiarity with sales processes in the real estate/business sector in KSA is preferred
  </li>
 </ul>
 <p>
  <strong>
   Skills
  </strong>
 </p>
 <ul>
  <li>
   Strong organisational and multitasking skills
  </li>
  <li>
   Good drafting and document formatting ability
  </li>
  <li>
   Effective coordination and communication skills
  </li>
  <li>
   Attention to detail and accuracy
  </li>
 </ul>
 <p>
  <strong>
   Traits
  </strong>
 </p>
 <ul>
  <li>
   Proactive, task-driven, and detail-oriented
  </li>
  <li>
   Service-focused with a "go-getter" attitude
  </li>
  <li>
   Reliable and accountable in completing ground-level follow-up work
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High-performing and fast-paced work environment
  </li>
 </ul>
 <ul>
  <li>
   Comprehensive Health Insurance
  </li>
  <li>
   Rewards and recognition
  </li>
 </ul>
 <ul>
  <li>
   Learning &amp; Development
   <br/>
  </li>
 </ul>
 <p>
  Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 </p>
 <p>
  #KSABayut
  <br/>
 </p>
</div>


Explore 1663+ Document management specialist in Riyadh this November. Find roles across top companies and apply now to boost your career.

1663 document management specialist jobs IN Riyadh

Document Controller

DC/Reporter/Admin

Document Control Manager - Saudi National

Document Controller

Senior Document Controller

Senior Document Controller - Saudi National

Document Controller