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exec admin assistant dc

TriWest Healthcare Alliance

<div><div><div><h2 class="jobSectionHeader">Profile</h2><div> 
<div><div>
</div>This position is onsite in Washington, D.C. 
Our Department of Defense contract requires US citizenship and a favorably adjudicated DOD background investigation for this position. 
Veterans, Reservists, Guardsmen and military family members are encouraged to apply! 
Job Summary
The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area. The EAA must demonstrate exceptional judgment, discretion, and organizational skills, along with strong initiative to manage a broad range of activities and projects. This position delivers proactive administrative, project management, and organizational support in a fast-paced environment, working with minimal supervision. It requires professionalism, flexibility, resourcefulness, efficiency, and meticulous attention to detail. The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. 
Education &amp; Experience<div>
Required: 
 
<ul><li>High school diploma or GED.</li><li>Minimum of 10 years of executive administrative support experience, including at least two years recently supporting a General Counsel or working in a legal office (in-house or government).</li><li>Demonstrated flexibility and ability to reprioritize tasks and schedules as necessary. Capable of handling multiple projects simultaneously in a timely manner.</li><li>Effective teamwork skills with proven commitment to executive support, maintaining confidentiality in handling sensitive information.</li><li>Advanced technical aptitude to troubleshoot and resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), and DocuSign.</li><li>Proven experience managing and prioritizing complex Outlook calendars, coordinating meetings, travel arrangements, and itineraries.</li><li>Strong organizational skills and meticulous attention to detail.</li><li>Exceptional grammar, writing, and communication abilities; skilled in proofreading, editing, and drafting correspondence.</li><li>Experience coordinating events, including Board of Trustees meetings and related activities.</li><li>U.S. Citizen</li><li>Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation</li></ul></div><div>
Preferred: 
 
<ul><li>Bachelor&rsquo;s degree in Business or a related field.</li><li>Five or more years of experience supporting a General Counsel or legal department (in-house or government).</li><li>Experience in a healthcare environment.</li><li>Knowledge of government programs (e.g., TRICARE, VA, Military Health System).</li><li>Prior military service, a plus.</li><li>Experience working in a high-profile, fast-paced setting, a plus.</li></ul></div> 
Key Responsibilities<ul><li>Manages daily administrative operations for the CCLO and other senior executives, including scheduling, appointments, travel coordination, calendar management, meetings, expense reports, and file maintenance.</li><li>Screens calls, greets visitors, and manages correspondence, safeguarding privileged and confidential materials. Responds to routine requests and assists with special inquiries as needed.</li><li>Plans and coordinates detailed travel itineraries, including flights, hotels, and ground transportation; prepares travel logs and expense reports.</li><li>Handles logistics for internal and external meetings, including setup and teardown.</li><li>Drafts, formats, and prepares business and personal correspondence.</li><li>Supports senior executives with special projects and written communications.</li><li>Maintains effective communication with the Assistant to the President and CEO to coordinate support within the D.C. executive team.</li><li>Conducts research and compiles information for reports and summaries as requested.</li><li>Serves as the primary point of contact for day-to-day facility-related matters in the D.C. office; ensures adequate office supplies and properly functioning equipment.</li></ul><div><ul><li> 
Coordinates onboarding for Executive Members and Consultants, ensuring IT setup, workspace preparation, introductions, and scheduling of initial meetings.</li><li>Performs other duties as assigned.</li><li>Regular and reliable attendance is required.</li></ul></div> 
Competencies
Communication / People Skills: Persuasive and adaptable communicator who listens actively, collaborates effectively, and works well under varying circumstances.
Computer Literacy: Functions effectively within a Microsoft-based environment, using Word, Outlook, the TriWest intranet, and department applications.
Coping / Flexibility: Adapts to various situations and individuals while maintaining professionalism and problem-solving focus.
Empathy / Customer Service: Demonstrates respect, patience, and understanding while maintaining a customer-focused approach.
Independent Thinking / Self-Initiative: Critical thinker who focuses on outcomes, works independently, and proactively identifies necessary resources to complete tasks.
Multi-Tasking / Time Management: Prioritizes and manages multiple tasks to meet shifting deadlines in a high-volume, high-pressure environment.
Organizational Skills: Effectively organizes people and tasks, adapts to shifting priorities, and manages within time constraints and available resources.
Team-Building / Team Player: Positively influences others, builds group commitment, and works collaboratively to achieve team success.
Technical Skills: Expertise in business and professional writing, research, data analysis, and customer service. Skilled in Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), VPN, Zoom, DocuSign, and standard office equipment. Exercises discretion and judgment in handling confidential or proprietary matters. 
Working Conditions<div>
Working Conditions: 
 
<ul><li>Availability to work outside regular business hours as needed.</li><li>Works in a standard office environment, with occasional travel required for offsite Board meetings and corporate events.</li><li>Extensive computer and telephone use with prolonged periods of sitting.</li></ul></div> 
TriWest job postings typically include a salary range, which can vary based on the specific role and location, but generally this position ranges from around $102,000 to $113,000 per year.
</div></div></div></div><div><div><h2 class="jobSectionHeader">
Company Overview</h2><div> 
<div><div>
</div>Taking Care of Our Nation&rsquo;s Heroes.
It&rsquo;s Who We Are. It&rsquo;s What We Do.
Do you have a passion for serving those who served?
Join the TriWest Healthcare Alliance Team! We&rsquo;re On a Mission to Serve&reg;!
Our job is to make sure that America&rsquo;s heroes get connected to health care in the community.
At TriWest Healthcare Alliance, we&rsquo;ve proudly been on that important mission since 1996. 

</div></div></div></div><div><div><h2 class="jobSectionHeader">
Benefits</h2><div> 
<div><div>
</div>We&rsquo;re more than just a health care company. We&rsquo;re passionate about serving others! We believe in rewarding loyal, hard-working people who are willing to learn as they grow. TriWest Healthcare Alliance values teamwork. Join our team, fulfill your responsibilities, and you may also be considered for frequent pay raises, overtime opportunities to earn even more, recognition and reward programs, and much more. Of course, we also offer a comprehensive and progressive compensation and benefits package that includes:<ul><li>
Medical, Dental and Vision Coverage</li><li>
Paid time off</li><li>
401(k) Retirement Savings Plan (with matching)</li><li>
Short-term and long-term disability, basic life, and accidental death and dismemberment insurance</li><li>
Tuition reimbursement</li><li>
Paid volunteer time</li></ul> 

</div></div></div></div><div><div><h2 class="jobSectionHeader">
Equal Employment Opportunity</h2><div> 
<div><div>
</div>TriWest Healthcare Alliance is an equal employment opportunity employer. We are proud to have an inclusive work environment and know that a diverse team is a strength that will drive our success. To that end, TriWest strives to create an inclusive environment that supports diversity at every organizational level, and we highly encourage candidates from all backgrounds to apply. Applicants are considered for positions based on merit and without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other consideration made unlawful by applicable federal, state, or local laws.</div></div></div></div></div>

Exec Admin Assistant (DC)

DL Interiors

ABOUT THE STUDIODL Interior Studio is a full-service residential interior design firm based in Washington, DC, serving clients throughout the DC/MD/VA area. We are a boutique, detail-driven studio known for elevated design and a highly personalized client experience. We are growing and looking for a dependable, design-minded assistant to support our principal designer on a contracted, project-based basis.ROLE OVERVIEWThis is a contract, project-based position. Hours vary by project phase and season. You will work directly alongside our Creative Director to support active residential design projects from site visits and installations to sourcing and administrative tasks. The ideal candidate is professional, proactive, and passionate about interior design.RESPONSIBILITIES<ul><li>Assist with on-site visits, client walkthroughs, and installations</li><li>Transport, receive, and organize furniture, decor, and materials</li><li>Support procurement processes, vendor pickups, and deliveries</li><li>Assist with space styling, product sourcing research, and mood board preparation</li><li>Provide administrative support via Client Portal, scheduling, and client communications</li><li>Maintain a high level of professionalism and confidentiality with all clients</li></ul>REQUIREMENTS<ul><li>Must be local to the DC / MD / VA area</li><li>Reliable personal vehicle and valid driver&rsquo;s license required</li><li>Ability to lift and carry up to 50 lbs</li><li>Strong organizational skills and attention to detail</li><li>Professional demeanor and comfort working in clients&rsquo; homes</li><li>Bachelor's degree in Interior Design, Architecture, or a related field</li><li>Minimum 1 year of hands-on interior design experience</li></ul>PREFERRED QUALIFICATIONS<ul><li>Background or education in interior design, architecture, or a related field</li><li>Experience with Mydoma, Canva, or similar project management tools</li><li>Familiarity with residential design processes and trade vendors</li><li>Strong aesthetic sensibility and eye for design detail</li></ul>Pay: $18.75 - $25.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Washington, DC 20036

Contract Design Assistant

Comprehensive Mobile Care

<div>Part-Time Traveling Dental Assistant

Baltimore, MD &bull; Washington, DC &bull; Alexandria, VA &bull; Hyattsville, MD 
$28/hour &bull; 3 Days/Week &bull; Cross-Training Provided

Company: Comprehensive Mobile Care &mdash; a national leader in mobile Dental, Optometry, Podiatry, and Audiology services for seniors and underserved communities.

About the Role

We're seeking a reliable, compassionate Part-Time Traveling Dental Assistant to support our mobile care teams across Baltimore, DC, Alexandria, and occasionally Hyattsville. This is an excellent opportunity for someone who enjoys variety, independence, and meaningful patient interactions outside the traditional dental office.

You'll primarily assist with dental services, and you'll also be cross-trained in Optometry, Podiatry, and Audiology, expanding your skill set and versatility within our mobile care model.

Schedule &amp; Compensation
<ul>
<li>3 days per week</li>
<li>Typical hours: 8:30 AM &ndash; 4:30 PM</li>
<li>$28 per hour</li>
<li>Travel between sites required, mileage reimbursement per company policy</li>
</ul>
Key Responsibilities
<ul>
<li>Assist the dentist with chairside procedures in a mobile/facility-based setting</li>
<li>Set up, break down, and transport equipment and supplies</li>
<li>Maintain strict infection control and sterilization standards</li>
<li>Support providers across multiple specialties after cross-training</li>
<li>Provide patient education and ensure a comfortable, positive experience</li>
<li>Maintain accurate documentation and assist with basic administrative tasks</li>
</ul>
Requirements
<ul>
<li>Certified/Registered Dental Assistant (as required by state)</li>
<li>Radiation Certificate</li>
<li>Strong understanding of infection control and OSHA compliance</li>
<li>Ability to lift and transport equipment (25&ndash;50 lbs.)</li>
<li>Reliable transportation and punctuality</li>
<li>Ability to adapt to different facility environments</li>
<li>Must pass a federal background check and drug screening</li>
<li>Compassionate, mission-driven mindset</li>
</ul>
Why Join Us
<ul>
<li>Competitive hourly pay</li>
<li>Cross-training in multiple specialties</li>
<li>A unique, rewarding work environment serving seniors and underserved populations</li>
<li>Opportunities for independence, leadership, and professional growth</li>
</ul>
If you're a dependable, flexible Dental Assistant who enjoys being on the move and making a meaningful impact, we'd love to hear from you. Apply today and help bring quality care directly to the communities that need it most.</div>

Part-time Traveling Dental Assistant - Maryland

cann construction

Overview We are seeking a highly organized Office Manager &amp; Personal Assistant to support the daily operations of a growing construction and design company. This role ensures the office runs smoothly while also assisting the founder with administrative and scheduling support.This position is ideal for a recent graduate or early-career professional who is detail-oriented, proactive, and enjoys keeping systems and operations organized.This is a hybrid role (in-person and remote) requiring approximately 20 hours per week.Office Operations, Administration &amp; Compliance<ul><li>Maintain organized digital and physical filing systemsil</li><li>Maintain vendor and subcontractor documentation including W9s and Certificates of Insurance (COIs)</li><li>Assist with preparing and organizing subcontractor agreements</li><li>Coordinate insurance audits and maintain required records</li><li>Manage vendor accounts, company bills and bank runs and using approved payment methods</li><li>Mange all package and mail</li><li>Communicate with legal counsel and other professional service providers as needed</li><li>Order office supplies, equipment, office snacks, and kitchen items</li><li>Coordinate printing of construction plans and arrange pick-up or delivery</li><li>Prepare and order marketing materials including folders, banners, and business cards</li></ul>Personal Assistant Responsibilities<ul><li>Assist the founder with scheduling, calendar coordination, and appointments</li><li>Manage reservations, bookings, and basic travel coordination</li><li>Assist with personal errands and occasional household-related tasks</li><li>Help prioritize communications and administrative follow-ups</li></ul>Team &amp; Culture Support<ul><li>Coordinate company uniforms including hats and branded shirts</li><li>Organize and coordinate employee birthdays, holiday celebrations, and partner events</li><li>Assist with purchasing gifts for team celebrations and milestones</li></ul>Requirements<ul><li>Proven experience in office management, administrative support, or personal assistant roles</li><li>Strong organizational skills with the ability to prioritize tasks effectively</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry tools</li><li>Ability to handle multiple responsibilities simultaneously in a fast-paced environment</li><li>Previous experience with event planning, project coordination, or front desk operations is highly desirable</li><li>Must have access to a car</li><li>Bonus for speaking Spanish</li></ul>Join us to be an essential part of a vibrant team that values efficiency, professionalism, and proactive support. This role offers the chance to develop your skills while making a meaningful impact on our daily operations. We are committed to fostering a positive work environment where your contributions truly matter!Pay: $25.00 - $35.00 per hourExpected hours: 20.0 &ndash; 25.0 per weekApplication Question(s):<ul><li>Do you have experience working in Google Suite &amp; Excel</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Location:<ul><li>Washington, DC 20009 (Preferred)</li></ul>Work Location: Hybrid remote in Washington, DC 20009

Part-Time Office Manager & Personal Assistant

<div>
 
 
 Administrative Assistant
 
 
 
 
 Full-Time | Hybrid in DC
 
 
 
 
 
 
 Our nonprofit client in Washington, DC is seeking a proactive and detail‑oriented Administrative Assistant to support daily office operations on a temporary basis. The ideal candidate brings strong communication skills, a polished and friendly demeanor, and the ability to balance multiple priorities in a fast‑paced, mission‑driven environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Greet guests, answer phones, and direct inquiries to the appropriate staff members.
 </li>
 <li>
 Provide general administrative assistance to organizational leadership, including scheduling, drafting correspondence, preparing documents, and managing calendars.
 </li>
 <li>
 Support the drafting and distribution of internal communications and meeting materials.
 </li>
 <li>
 Help maintain office supplies, equipment, and inventory; submit facilities requests when needed.
 </li>
 <li>
 Support daily office operations and serve as a resource for staff on basic administrative processes.
 </li>
 <li>
 Assist with data tracking or basic reporting needs, as assigned.
 </li>
 <li>
 Assist with planning and execution of internal meetings, board activities, staff gatherings, and special events.
 </li>
 <li>
 Coordinate room reservations, meeting setup/breakdown, catering needs, and event logistics.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor Degree preferred
 </li>
 <li>
 Internship or other administrative experience, preferably in a nonprofit or mission‑driven environment.
 </li>
 <li>
 Strong customer‑service orientation with exceptional verbal and written communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite; experience with scheduling tools, SharePoint, or CRM systems is a plus.
 </li>
 <li>
 Highly organized with strong attention to detail.
 </li>
 <li>
 Ability to multitask and manage competing priorities with professionalism and poise.
 </li>
 <li>
 Collaborative team player with a proactive, solutions‑focused mindset.
 </li>
 </ul>
 
 
 
 
 Apply to learn more today about this Administrative Assistant opportunity!
 
 
 
 
 
 Equal Opportunity Employer/Veterans/Disabled
 
 
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to
 
 https://www.lhh.com/us/en/candidate-privacy
 
 
 
 The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
 
 
 &bull; The California Fair Chance Act
 
 
 &bull; Los Angeles City Fair Chance Ordinance
 
 
 &bull; Los Angeles County Fair Chance Ordinance for Employers
 
 
 &bull; San Francisco Fair Chance Ordinance
 
 
 Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
 
</div>

Administrative Assistant

Hela Medical Spa

Job Summary We are seeking a dynamic Nurse Practitioner, Physician Assistant, or Physician with specialized expertise in Peptides to join our innovative healthcare team. In this role, you will deliver personalized, cutting-edge care focused on optimizing health, vitality, and overall well-being through advanced peptide treatments and comprehensive functional medicine approaches. Your energetic and proactive approach will empower patients to achieve their health goals, leveraging your clinical expertise and passion for holistic care. This position offers an exciting opportunity to work in a forward-thinking environment dedicated to transforming traditional healthcare into a personalized wellness journey.Responsibilities<ul><li>Conduct thorough patient assessments, including detailed medical histories, physical examinations, and vital signs to establish individualized treatment plans.</li><li>Administer peptide therapies, injections, and other advanced treatment modalities with precision and adherence to sterile techniques.</li><li>Develop and implement comprehensive functional medicine protocols targeting hormonal balance, metabolic health, and chronic conditions.</li><li>Utilize electronic health record (EHR) system for accurate documentation of patient encounters, treatment plans, and progress notes.</li><li>Educate patients on lifestyle modifications, nutritional strategies, and supplement regimens to support optimal health outcomes.</li><li>Collaborate with multidisciplinary experts to provide holistic care.</li><li>Stay current with emerging research in peptide therapy, functional medicine practices, and related medical advancements to continually enhance patient care.</li><li>Maximum scheduling flexibility &mdash; work only when patients are scheduled.</li></ul>Requirements<ul><li>Valid Nurse Practitioner (NP), Physician Assistant (PA), or Medical Doctor (MD/DO) license with eligibility to practice in DC.</li><li>Proven experience in peptide therapy, functional medicine, or integrative health settings.</li><li>Strong proficiency with EMR/EHR systems such as Aesthetic Record or similar platforms.</li><li>Excellent patient assessment skills along with the ability to educate and motivate individuals toward healthier lifestyles.</li><li>Ability to work effectively within a team while demonstrating exceptional attention to detail and compliance with HIPAA regulations. Join us in redefining healthcare by combining innovative therapies with compassionate patient-centered care! This role is ideal for motivated professionals eager to make a meaningful impact through advanced treatments like peptide therapy while delivering comprehensive functional medicine solutions that promote long-term wellness.</li></ul>Pay: $40.00 - $120.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Flexible schedule</li></ul>License/Certification:<ul><li>DC license (Required)</li></ul>Work Location: In person

Nurse Practitioner / Physician Assistant / Physician MD DO – Peptide Therapy & Functional Medicine

Jefferson IP Law

Jefferson IP Law is seeking a full time paralegal/legal assistant to work directly with senior partners and international clients in intellectual property matters. College degree, outstanding academic achievement, attention to details, highly-organized, analytical skills, strong writing and proofreading skills, and the ability to work independently are a must. Experience is preferred but open to entry-level recent college graduates. Qualified candidates may send a cover letter and resume. Please do not respond if you are a third party. Healthcare, 401(k), life insurance, STD, LTD insurance, fringe benefits, etc.
 <div><h3 class="jobSectionHeader">Get In Touch</h3>
 (202) 293-0804
<div>✉️
<div>careers@jeffersonip.com</div>
 
</div><div><div>www.jeffersonip.com</div>
 </div>JEFFERSON IP LAW, LLP 
1130 Connecticut Ave., NW, 
#420 Washington, DC 20036</div>

Paralegal / IP Specialist

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