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executive and development coordinator

The Century Foundation

New York, New York | Hybrid (Minimum 2 days a week in office) Minimum Salary: $75,000, Maximum Salary: $85,000(Please apply on BambooHR, not Indeed)The Century Foundation (TCF), a progressive, independent think tank, seeks an Executive and Development Coordinator that plays a critical dual role in supporting strategic coordination while advancing the organization&rsquo;s fundraising and development efforts.This position is a member of the Operations team. This role is a full-time, hybrid position based out of our New York City office. All hybrid employees are required to be in-office a minimum of two days per week. We offer a competitive salary and excellent benefits package, as outlined below.ResponsibilitiesExecutive Coordinator (50%)<ul><li>Manage executive team calendars, including scheduling meetings, appointments, travel arrangements, and assist in expense reporting.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate entry of executive team activities into development and finance systems, as appropriate.</li><li>Handle confidential information with a high level of professionalism and discretion.</li><li>Support organizational operations, board activities, and special projects, as needed.</li></ul>Development and Finance (50%)<ul><li>Complete administrative and logistical tasks that support all fundraising and development initiatives including data entry, moves management tracking, grants management data entry, and gift processing.</li><li>Review day-to-day donor entries in organizational databases up to date to ensure timely management of revenue, grant budgets, and grant reporting.</li><li>Assist in identifying prospective donors and opportunities for increased engagement and philanthropic support and prepare donor profile briefings.</li><li>Assist with organizing meetings and distributing agendas and related materials.</li><li>Serve as the data manager for development operations, including generating accurate call lists, creating and running reports, documenting development operations processes, and tracking donor outreach and call notes.</li><li>Other duties, as assigned.</li></ul>Qualifications<ul><li>2&ndash;4 years of experience in administrative support, development, or nonprofit operations.</li><li>Experience with CRM systems (such as Salesforce) is a plus.</li><li>Experience with meeting scheduling and calendar planning is a plus.</li><li>Strong analytical, verbal, written, organizational, and communication skills.</li><li>Keen attention to detail and willingness to learn new skills or techniques.</li><li>Dedication to building a stronger, more equitable, and more inclusive society.</li><li>A commitment to progressive values and interest in TCF&rsquo;s research agenda.</li></ul>Compensation and BenefitsTCF offers a competitive compensation package, with a salary range determined by years of experience, skills, and abilities. Each candidate&rsquo;s placement within the range will be based on these factors while ensuring alignment with our commitment to equitable internal pay practices. TCF is a unionized workplace and is represented by the Communications Workers of America (CWA1180). This position is not in the bargaining unit.TCF benefits include health, dental. vision, and life insurance, and an employer-funded health reimbursement account (HRA). This benefit package is in addition to generous vacation, sick and personal days, an employer matching 403(b) plan, and up to fourteen weeks parental leave.The salary range for this position is $75,000&mdash;$85,000.ApplyPlease apply with a resume and cover letter via BambooHR. No inquiries by third-party vendors or phone calls please. If you have any issues accessing the hiring portal, please reach out with questions to hr@tcf.org. The deadline for submission of application materials is May 1, 2026.Please apply at https://thecenturyfoundation.bamboohr.com/careers/131. We will not take applications submitted via email or through Indeed.About The Century FoundationThe Century Foundation is a progressive, independent think tank that conducts research, develops solutions, and drives policy change to make people&rsquo;s lives better. We pursue economic, racial, gender, and disability equity in education, health care, and work, and promote U.S. foreign policy that fosters international cooperation, peace, and security. TCF has offices in New York City and Washington, D.C. You can learn more at tcf.org.The Century Foundation is committed to diversity and building an inclusive environment for people of all backgrounds. Everyone is encouraged to apply, including women, LGBTQIA people, people of color, and people with disabilities. Applicants must be eligible to work in the United States.Pay: $75,000.00 - $85,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10004

Executive and Development Coordinator

Samsung Ads

<div>
 
 
 Talent Acquisition Coordinator &ndash; NASB
 
 
 
 
 Contractor &ndash; New York, NY
 
 
 
 
 
 
 
 
 Position Summary:
 
 
 
 
 As a Talent Acquisition Coordinator at Samsung Electronics America, you will be an ambassador of our brand, and work closely with a team of Talent Acquisition Managers, Sourcers and hiring manager members in an exciting fast-paced environment. In this role, you are an integral partner in managing recruiting activities, host and create an amazing candidate experience to enhance the value of our powerful brand and retain talent, building candidate relationships; often providing candidates with their first impression and elevating their experience throughout the interview and onboarding process. The ideal candidate will be an organizational guru, possess great communication skills and relationship building capabilities, have the ability to shift gears at a moment&rsquo;s notice and enjoy the challenges of helping to build a great organization of talented individuals. This is an amazing opportunity for someone looking to broaden their experience and work in a highly visible, and renowned recruiting organization. This role will be onsite 5x/week, Monday through Friday required.
 
 
 
 
 
 
 
 Scope and Responsibilities:
 
 
 
 
 
 
 
 &bull; Serve as a partner to Recruiters and Hiring managers, executing on all coordination efforts related to specific business units with minimum 3 years of experiences
 
 
 &bull; Once a candidate is selected to interview, responsible for scheduling phone, video, and onsite interviews. Work extensively with management-level candidates and hiring managers.
 
 
 &bull; Responsible for arranging all travel logistics and interview agendas for candidates.
 
 
 &bull; Drafting and extending offer letters, onboarding packets and new hire documents to selected hire
 
 
 &bull; Regularly update candidate records
 
 
 &bull; Responsible for handling candidate interview expense reports.
 
 
 &bull; Responsible for communicating all employee referral as it relates to their respective candidate
 
 
 &bull; Provide follow-up new hire correspondence to candidates via phone and email.
 
 
 &bull; Responsible to submit background and relocation tickets
 
 
 &bull; Identifying opportunities for improving candidate experience and scheduling efficiency.
 
 
 &bull; Pull and create reports to provide to Recruiting Manager on regular basis
 
 
 &bull; Assist in various process improvement projects across the department, and build relationships with multiple HR counterparts i.e. HR Business Partners, Learning and Development, etc.
 
 
 
 
 
 
 
 
 
 
 Experience Required:
 
 
 
 
 &bull; Bachelor's degree preferred with at least two years&rsquo; experience in a recruiting support environment
 
 
 &bull; Previous experience scheduling a high volume of interviews within a fast paced Corporate environment.
 
 
 &bull; Strong computer skills, including MS Excel and MS outlook.
 
 
 &bull; Experience with applicant tracking systems a plus (Workday)
 
 
 
 
 
 
 
 
 
 
 Desired Skills:
 
 
 
 
 &bull; Strong customer service orientation with a demonstrated desire to exceed expectations.
 
 
 &bull; Experience creating reports in Excel
 
 
 &bull; Excellent written and verbal communications skills; articulate communication style.
 
 
 &bull; Ability to interface with all levels of the organization and with internal and external candidates.
 
 
 &bull; Highest sense of urgency but maintains accuracy and efficiency; respectful persistence is key day to day and knowing when to push back
 
 
 &bull; Willing to go the extra mile to reach highest possible level of quality and speed
 
 
 &bull; Strong ability to develop relationships with the likes of executive stakeholders, candidates, internal partners i.e. Recruiters, Executive Assistants, IT, etc.
 
 
 &bull; Strong problem solving skills, able to troubleshoot issues independently and drive them to closure with minimal supervision.
 
 
 &bull; Great organizational skills and attention to detail, able to juggle and prioritize multiple tasks simultaneously.
 
 
 &bull; Flexible, able to change direction quickly.
 
 
 &bull; Comfortable in a fast-paced environment and in dealing with ambiguity.
 
 
 &bull; Solid sense of accountability and acute personal judgment.
 
 
 &bull; Ability to handle confidential information and escalate issues when appropriate.
 
 
 &bull; Previous recruiting coordinator experience or equivalent required.
 
 
 &bull; Team player, solid work ethic, willing to pitch in where needed
 
 
 
 
 
 Samsung Electronics America, Inc. is committed to employing a diverse workforce, and provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.
 
 
 
</div>

Talent Acquisition Coordinator

Propel Pro™

<div>
 
 
 Company Description
 
 
 
 Propel Pro&trade; is a sports technology company connecting athletes of all levels with elite coaches through live video coaching, on-demand sessions, and async film analysis with telestration. We are a dual sided platform for athletes, coaches, and clubs &mdash; not one-size-fits-all programs delivering on development. We're early-stage, moving fast, the product is live, and the next six months matter.
 
 
 
 
 
 
 Role Description
 
 
 
 This is a Part-Time, Remote-Friendly contract role (20 hrs/week(+), $25&ndash;$35/hr) for an
 
 
 Executive Assistant &amp; Operations Coordinator.
 
 
 This is not a task-list job. You will be the operational backbone of the CEO's day &mdash; owning his calendar, keeping Monday.com current, capturing and closing action items from every call, and ensuring nothing falls through the cracks. You'll work across departments including partnerships, product, legal coordination, and creative, and you'll help prepare the CEO for high-stakes meetings by building presentations and briefing materials. You'll know what matters this week and why &mdash; without being told.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;5 years of EA, chief-of-staff, or operations experience, preferably at a startup or fast-moving small company
 </li>
 <li>
 Proven ability to build clear, professional presentations and briefing documents
 </li>
 <li>
 Exceptional organizational skills with a genuine bias toward action &mdash; you bring solutions, not just problems
 </li>
 <li>
 Strong written communication; you'll represent the company externally
 </li>
 <li>
 Experience maintaining project management tools such as Monday.com, Asana, or similar on behalf of someone else &mdash; not just your own tasks
 </li>
 <li>
 Proficiency with HubSpot, Google Workspace, Slack, and PowerPoint or Google Slides
 </li>
 <li>
 Ability to work independently in an unstructured, fast-changing environment
 </li>
 <li>
 New York area a plus, but not required
 </li>
 <li>
 Familiarity with sports, coaching, or athlete development is a bonus &mdash; but ownership instincts matter more
 </li>
 </ul>
 
 
 
</div>

Executive Assistant & Operations Coordinator

Confidential Company

<div>
 
 Location - Midtown Manhattan - 4 days in-office
 
 
 Typically 9am - 5pm
 
 
 
 
 
 Overview
 
 
 We are seeking a highly organized and detail-oriented
 
 Administrative Assistant/Scheduling Coordinator
 
 to support senior leadership with a primary focus on
 
 interview scheduling and candidate coordination
 
 . This role is critical to ensuring a seamless, professional experience for candidates, clients, and internal stakeholders by managing complex calendars, coordinating interviews across multiple time zones, and maintaining clear, proactive communication.
 
 
 
 
 
 The ideal candidate thrives in a fast-paced environment, is meticulous with details, and excels at juggling priorities while maintaining a polished and professional demeanor.
 
 
 
 
 
 Key Responsibilities
 
 
 Interview Scheduling &amp; Coordination
 
 <ul>
 <li>
 Coordinate and schedule
 
 high-volume interviews
 
 across multiple stakeholders, including executives, hiring managers, candidates, and clients
 </li>
 <li>
 Manage
 
 complex calendars
 
 , often with last-minute changes or competing priorities
 </li>
 <li>
 Schedule virtual, in-person, and multi-round interview processes
 </li>
 <li>
 Handle rescheduling, cancellations, and urgent changes with professionalism and speed
 </li>
 <li>
 Prepare and send interview confirmations, calendar invites, agendas, and logistics
 </li>
 <li>
 Ensure candidates receive timely instructions, links, and directions
 </li>
 </ul>
 
 
 
 
 Process &amp; Coordination Excellence
 
 <ul>
 <li>
 Partner closely with internal teams to align availability and priorities
 </li>
 <li>
 Identify opportunities to improve scheduling workflows and efficiency
 </li>
 <li>
 Maintain a high-touch, white-glove candidate experience
 </li>
 <li>
 Ensure consistency, accuracy, and professionalism in all communications
 </li>
 </ul>
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Provide day-to-day administrative support to senior executives or recruiters
 </li>
 <li>
 Act as a primary point of contact for scheduling-related communication
 </li>
 <li>
 Track interview status and maintain accurate scheduling records
 </li>
 <li>
 Support meeting preparation, follow-ups, and documentation as needed
 </li>
 <li>
 Maintain confidentiality and discretion with sensitive information
 </li>
 </ul>
 
 
 
 
 Requirements
 
 
 2-10+ years of admin and/or scheduling experience
 
 
 Bachelor degree highly preferred
 
 
 
</div>

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

LTIMindtree

<div>Role description 
We are seeking a Department Coordinator to support multiple department function and leads. The role requires someone with integrity a desire to be a righthand to forge professional partnerships with dynamic executives&rsquo; teams. Our ideal candidate is upbeat flexible poised as well as confident when working with clients&rsquo; senior leaders and coworkers in a professional approachable and positive manner. The ability to multitask effectively is a must 


Your Day-to-day
<ul>
<li>Coordinate high level meetings and events for the New York office and other locations as needed including scheduling agenda preparation gathering and coordinating presentation assets logistics space planning and catering for both internal and external meetings</li>
<li>Attend meetings as required to distribute agendas capture accurate meeting minutes and document action items</li>
<li>Track action items follow-ups and deadlines proactively recommend next steps to ensure timely completion</li>
<li>Oversee and manage organization wide communications through designated Slack channels and email distribution lists</li>
<li>Serve as the primary point of contact for department specific coordination including conference room reservations Mission Gratitude initiatives and birthday shoutouts</li>
<li>Partner closely with Department Executive Assistants and other administrative professionals to support cross functional initiatives</li>
<li>Conduct research on specialized or ad hoc topics to support departmental and organizational needs</li>
<li>Build and maintain an internal network of Executive Assistants Coordinators Facilities and other key stakeholders</li>
<li>Identify opportunities to improve administrative processes communication workflows and meeting efficiency</li>
<li>Copy scan file track and maintain business documents and communications with a high degree of accuracy and confidentiality</li>
<li>Perform additional duties and responsibilities as assigned</li></ul> 


Qualifications

What you bring to the team

You have
<ul>
<li>Bachelor&rsquo;s degree or equivalent training and experience</li>
<li>Technically savvy with 3 years administrative experience</li>
<li>Experience working with teams focusing on creative and production</li>
<li>Proficient in Gmail other Google products and Microsoft Office suite</li>
<li>Highly organized self-starter with ability to prioritize multiple tasks at once</li>
<li>Strong analytical and interpersonal skills that thrives in a fast-paced team setting</li>
<li>Skilled in working in both a team environment as well as independently</li></ul> 


You might also have
<ul>
<li>Experience and good understanding of the digital TV and dotcom world</li>
<li>Interest in brand and partnership growth marketing</li>
<li>Experience in media entertainment or production environment</li>
</ul> 
Skills 
Mandatory Skills : Administrative exp, MS Suite, coordination, catering meetings 
Benefits 
Compensation range: $35,000.00 to $38,000.00 per year 
About LTM 
LTM is an AI-centric global technology services company and the Business Creativity partner to the world&rsquo;s largest and most disruptive enterprises. We bring human insights and intelligent systems together to help clients create greater value at the intersection of technology and domain expertise. Our capabilities span integrated operations, transformation, and business AI &mdash; enabling new ways of working, new productivity paradigms, and new roads to value. Together with over 87,000 employees across 40 countries and our global network of partners, LTM &mdash; a Larsen &amp; Toubro company &mdash; owns business outcomes for our clients, helping them not just outperform the market, but to Outcreate it. Please also note that neither LTM nor any of its authorized recruitment agencies/partners charge any candidate registration fee or any other fees from talent (candidates) towards appearing for an interview or securing employment/internship. Candidates shall be solely responsible for verifying the credentials of any agency/consultant that claims to be working with LTM for recruitment. Please note that anyone who relies on the representations made by fraudulent employment agencies does so at their own risk, and LTM disclaims any liability in case of loss or damage suffered as a consequence of the same. Recruitment Fraud Alert - https://www.ltimindtree.com/recruitment-fraud-alert/</div>

Office Administrator / Department Coordinator

Tiffany & Co.

<div>
 
 Job Description
 
 
 
 The Executive Assistant to the SVP, Chief Artistic Officer serves as a trusted strategic partner responsible for managing the operational rhythm, priorities, and administrative infrastructure of the Chief Artistic Officer&rsquo;s office. This role goes beyond traditional administrative support and requires a highly perceptive, organized, and anticipatory professional capable of operating within a fast-paced global luxury and creative environment.
 
 
 The Executive Assistant plays a critical role in protecting the Chief Artistic Officer&rsquo;s time, enabling creative leadership, and ensuring seamless coordination across the Design Studio and executive leadership team. This individual must be able to quickly assess complex situations, understand shifting priorities, and exercise sound judgment in order to manage competing demands, sensitive information, and high-visibility interactions.
 
 
 
 Location: This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY
 
 
 and requires fluency in both French and English.
 
 
 
 
 SUCCESS CRITERIA
 
 
 
 Success in this role requires exceptional situational awareness, emotional intelligence, and discretion. The Executive Assistant must anticipate needs, identify potential conflicts before they arise, and coordinate proactively across teams to support executive decision-making and creative output. Acting as a central point of coordination between the Chief Artistic Officer, Design Management, senior leadership, and internal and external stakeholders, this role ensures the efficient flow of communication, preparation, and logistics required to support the global activities of the office.
 
 
 Operating in a dynamic environment that includes passionate and dynamic creatives, demanding schedules, international travel, and high-stakes business priorities, the Executive Assistant must remain calm under pressure and serve as a steady, trusted presence within the office. This individual will exercise diplomacy, sound judgment, and confidentiality while representing the Chief Artistic Officer&rsquo;s priorities and protecting the integrity of the executive&rsquo;s time, focus, and working environment.
 
 
 
 Key Accountabilities
 
 
 
 
 Executive Calendar &amp; Strategic Time Management
 
 
 
 <ul>
 <li>
 Maintain and strategically manage the Chief Artistic Officer&rsquo;s complex and fluid calendar, ensuring alignment with creative priorities, executive meetings, and global commitments.
 </li>
 <li>
 Balance competing demands across design reviews, leadership meetings, travel, and creative development time.
 </li>
 <li>
 Protect the executive&rsquo;s time by prioritizing requests, identifying conflicts, and proactively adjusting schedules when needed.
 </li>
 <li>
 Work closely with Design Management to ensure sufficient time is allocated for design review, critique sessions, and major project milestones.
 </li>
 <li>
 Exercise sound judgment in filtering requests, scheduling engagements, and managing access to the executive.
 </li>
 <li>
 Adjust scheduling dynamically in response to evolving creative, operational, and executive priorities.
 
 
 </li>
 </ul>
 
 Executive Office Operations &amp; Communication
 
 
 
 <ul>
 <li>
 Manage the day-to-day operations of the Chief Artistic Officer&rsquo;s office to ensure a professional, organized, and efficient working environment.
 </li>
 <li>
 Draft and manage executive correspondence and communications on behalf of the office.
 </li>
 <li>
 Coordinate closely with cross-functional executive and administrative assistants across the organization to facilitate efficient communication and scheduling.
 </li>
 <li>
 Manage jewelry borrowing requests, tracking, and reconciliation related to executive needs and events.
 </li>
 <li>
 Coordinate facilities and Information Technology requests to ensure the office environment supports productivity and executive activity.
 </li>
 <li>
 Ensure all meetings and special events involving the executive are appropriately prepared with materials, tools, and logistical support.
 
 
 </li>
 </ul>
 
 Executive Travel &amp; Global Logistics Management
 
 
 
 <ul>
 <li>
 Manage the planning and execution of complex international travel itineraries, including flights, hotels, visas, transportation, and reservations.
 </li>
 <li>
 Anticipate travel needs and prepare detailed itineraries to support efficient and productive travel schedules.
 </li>
 <li>
 Coordinate travel logistics with internal teams and external partners to ensure seamless experiences for the executive.
 </li>
 <li>
 Monitor travel changes and proactively adjust logistics to minimize disruptions to the executive&rsquo;s schedule.
 </li>
 <li>
 Prepare briefing materials and logistical coordination for travel involving client meetings, press engagements, or key business events.
 
 
 </li>
 </ul>
 
 Strategic Coordination &amp; Anticipatory Support
 
 
 
 <ul>
 <li>
 Anticipate executive needs by assessing upcoming meetings, travel schedules, and key events to ensure preparation and materials are ready in advance.
 </li>
 <li>
 Identify potential scheduling conflicts, operational risks, or preparation gaps before they impact executive productivity.
 </li>
 <li>
 Coordinate proactively with Design Management and other internal stakeholders to ensure alignment with creative development timelines and executive priorities.
 </li>
 <li>
 Prepare briefing materials, agendas, and background information for high-level meetings and executive engagements.
 </li>
 <li>
 Operate with a forward-looking mindset, considering downstream impacts of scheduling, travel, and operational decisions.
 
 
 </li>
 </ul>
 
 Executive Office Stewardship &amp; Confidentiality
 
 
 
 <ul>
 <li>
 Serve as a trusted gatekeeper for the Chief Artistic Officer&rsquo;s office, maintaining appropriate access and protecting the executive&rsquo;s time and focus.
 </li>
 <li>
 Handle sensitive information with the highest degree of discretion and confidentiality.
 </li>
 <li>
 Represent the Chief Artistic Officer&rsquo;s priorities with professionalism and diplomacy when interacting with senior executives, internal teams, and external partners.
 </li>
 <li>
 Maintain an organized and professional office environment that supports focus, creativity, and executive productivity.
 </li>
 <li>
 Ensure confidential materials, communications, and discussions are managed appropriately.
 
 
 </li>
 </ul>
 
 Special Projects &amp; Operational Support
 
 
 
 <ul>
 <li>
 Support special projects and initiatives as assigned by leadership.
 </li>
 <li>
 Assist with a wide range of professional and operational tasks in support of the Chief Artistic Officer&rsquo;s office and the broader Design Studio.
 </li>
 <li>
 Contribute to process improvements that enhance the efficiency and effectiveness of executive operations.
 
 
 </li>
 </ul>
 The hiring range for this position ranges from $40.72 - $55.09/ hour. The rate of pay offered will be dependent upon candidates&rsquo; relevant skills and experience.
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Fluency in both French and English (written and verbal).
 </li>
 <li>
 Minimum 8+ years of experience supporting senior executives in a fast-paced corporate or creative environment.
 </li>
 <li>
 Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
 </li>
 <li>
 Strong situational awareness and ability to quickly assess complex organizational and interpersonal dynamics.
 </li>
 <li>
 Demonstrated ability to prioritize effectively in environments where multiple urgent demands compete for executive attention.
 </li>
 <li>
 Highly anticipatory mindset with the ability to identify needs, risks, and preparation requirements before they arise.
 </li>
 <li>
 Strong emotional intelligence and composure when operating in high-pressure environments involving demanding schedules, passionate teams, and tight deadlines.
 </li>
 <li>
 Absolute discretion and integrity when managing confidential and sensitive information.
 </li>
 <li>
 Excellent written and verbal communication skills with the ability to interact effectively with senior leadership and cross-functional teams.
 </li>
 <li>
 Strong diplomatic skills with the ability to represent executive priorities and manage requests with professionalism.
 </li>
 <li>
 Ability to work independently with minimal supervision while maintaining alignment with executive priorities.
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
 </li>
 <li>
 Strong attention to detail and commitment to operational excellence.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience supporting senior creative leaders within luxury, design, fashion, or creative industries.
 </li>
 <li>
 Understanding of the dynamics of a global luxury brand environment.
 </li>
 <li>
 Knowledge and passion for creative fields including design, fashion, art, architecture, and film.
 </li>
 <li>
 Experience managing complex international travel and executive engagements.
 </li>
 <li>
 Ability to thrive in environments that combine creative exploration with high business expectations.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Tiffany &amp; Co. is formed from many facets - talented people who make our community stronger with their creativity, perspective, and lived experience. Creating an inclusive workplace and workforce where everyone belongs is at the core of our values. We&rsquo;re committed to creating a more inclusive jewelry industry that empowers people of all backgrounds to shine and evolve to new heights.
 
 
 We believe reaching your full potential requires a solid foundation, and your well-being is a central pillar. Eligible Tiffany employees are offered comprehensive benefits, including global benefits like adoption and surrogacy assistance, and parental leave, as well as programs that support mental, emotional, physical, and financial well-being. We also offer competitive pay, medical, dental, and vision insurance, 401(k) plans with company match, paid time off, alongside other meaningful employee offerings.
 
 
 The Company provides equal employment opportunities to all employees and candidates for employment without regard to age, race, religion, color, national or ethnic origin, alien or citizenship status, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to working with and providing reasonable accommodation to applicants with disabilities.
</div>

Executive Assistant

Adaptive ML

<div>
 
 About Adaptive ML
 
 
 
 
 Adaptive ML is a frontier AI startup building a Reinforcement Learning Operations (RLOps) platform
 
 that enables enterprises to specialize and deploy LLMs into production with measurable impact.
 
 
 We provide the core infrastructure to tune, evaluate, and serve specialized models at scale &mdash; pioneering task-specific LLM development and running production-ready workflows that serve millions of requests while optimizing for cost and performance across distributed systems.
 
 
 Our tightly-knit team was previously involved in the creation of state-of-the-art open-access large language models. We raised
 
 a $20M seed led by Index Ventures
 
 and ICONIQ in early 2024, and we&rsquo;re already live in production with
 
 customers
 
 including Manulife, AT&amp;T, Deloitte, across travel and financial services &mdash; with much more to be announced soon.
 
 
 
 About The Role
 
 
 
 We are looking for our first
 
 Executive Assistant
 
 , a highly organized, proactive, and fast-moving professional to support our
 
 Chief Executive Officer (CEO)
 
 and ensure operational excellence across time zones.
 
 
 This role requires exceptional communication skills, strong prioritization, and the ability to operate with professionalism and discretion in a global, fast-paced environment. The CEO is based in the U.S. and travels frequently to Paris and other global locations, requiring strong coordination across multiple time zones.
 
 
 Note: This role is focused on operational and executive support. It is
 
 not
 
 a Chief of Staff or strategic leadership position.
 
 
 Your Responsibilities
 
 
 
 Executive Support &amp; Communication
 
 
 
 <ul>
 <li>
 Manage complex calendars across multiple time zones, including meetings, travel logistics, and coordination with internal and external stakeholders;
 </li>
 <li>
 Prepare briefing materials, presentations, agendas, and follow-up notes for leadership meetings;
 </li>
 <li>
 Serve as the primary point of contact for CEO communications that require prioritization and clear response workflows.
 
 
 </li>
 </ul>
 
 Finance, Payroll &amp; Operational Support
 
 
 
 <ul>
 <li>
 Own payroll execution and coordination with external providers, ensuring accuracy, timeliness, and clean records;
 </li>
 <li>
 Liaise with accountants, payroll services, and operational tools to sustain financial and administrative discipline;
 </li>
 <li>
 Support operations to maintain employee records, benefits coordination, and documentation workflows.
 
 
 </li>
 </ul>
 
 People &amp; Administrative Operations
 
 
 
 <ul>
 <li>
 Manage onboarding and offboarding processes end-to-end, including contracts and employee documentation;
 </li>
 <li>
 Organize office logistics, events, and offsite planning;
 </li>
 <li>
 Track recurring operational tasks and deadlines across finance, HR, and administrative domains.
 
 
 </li>
 </ul>
 Your (ideal) background
 
 
 We value signal, judgment, and mindset over perfect resumes. Strong candidates typically bring:
 
 
 <ul>
 <li>
 Proven experience as an Executive Assistant supporting C-level leaders, ideally in fast-growing tech or consulting environments;
 </li>
 <li>
 Exceptional communication skills in English (mandatory);
 </li>
 <li>
 Comfortable managing shifting priorities and multiple time zones in a fast-paced, high-ambiguity environment;
 </li>
 <li>
 Highly organized, detail-oriented, and able to anticipate needs before they arise;
 </li>
 <li>
 Strong mastery of Google Suite and/or Microsoft Office; experience with productivity tools (Notion, Slack, CRM) is a plus;
 </li>
 <li>
 Proactive problem solver with a positive, can-do attitude and strong ownership mindset;
 </li>
 <li>
 Thrives in a startup environment where impact is immediate and execution is valued.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Comprehensive medical (health, dental, and vision) insurance;
 </li>
 <li>
 401(k) plan with 4% matching (or equivalent);
 </li>
 <li>
 Unlimited PTO &mdash; we strongly encourage at least 5 weeks each year;
 </li>
 <li>
 Mental health, wellness, and personal development stipend.
 
 
 </li>
 </ul>
</div>

Explore 953+ Executive and development coordinator in New York this April. Find roles across top companies and apply now to boost your career.

953 executive and development coordinator jobs In New York

Executive and Development Coordinator

Talent Acquisition Coordinator

Executive Assistant & Operations Coordinator

Administrative Assistant/Scheduling Coordinator - Asset Management Firm (# 3515278)

Office Administrator / Department Coordinator

Executive Assistant

Executive Assistant