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executive assistant elected officer

Boeing

<div>At Boeing, we innovate and collaborate to make the world a better place. We&rsquo;re committed to fostering an environment for every teammate that&rsquo;s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.
The Boeing Company is currently seeking an Executive Assistant to support the Chief Human Resources Officer (CHRO) in Chicago, IL. We are looking for someone with exceptional time management skills who is willing to take initiative and work under minimal supervision.
The ideal candidate is energetic, anticipates needs, proactively addresses conflicting priorities, and has high emotional intelligence. 
Position Responsibilities:<ul><li>
Prioritize and manage the schedule, balancing near- and long-term priorities, while maximizing the efficient use of time based on the CHRO&rsquo;s business priorities</li><li>
Coordinate meetings and events related to customers, business partners, executive directors, leadership team members, and engagements that are a function of the office</li><li>
Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate corporate credit card payment and reimbursement</li><li>
Oversee the requirements necessary for day-to-day operation of executive office (e.g., office equipment, supplies, aesthetics) and coordinate with the appropriate focal(s) as necessary</li><li>
Coordinate facilities requirements and conference rooms, including video/teleconferencing and computing support</li><li>
Anticipate the CHRO&rsquo;s needs to ensure that facilities, equipment, technical support, and points of contact are available as needed</li><li>
Collaborate with executive flight operations, executive office assistants, HR and cross-functional teammates to proactively engage and resolve issues</li><li>
Coordinate and process domestic and international business travel arrangements and documentation (e.g. visa/passport, health, customs, cultural protocol) and continually monitor travel logistics</li><li>
Establish a strong network and arrange destination support (e.g. hosts, field office, security) by coordinating with the appropriate local contacts</li><li>
Interface at all levels with internal and external customers, community organizations, and team members with professionalism and promptness</li><li>
Create and implement business resources (e.g. desk procedures, phone lists, contact lists) as reference tools for administrative support</li></ul>
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.
Basic Qualifications (Required Skills/Experience):<ul><li>
Experience providing support to a Vice President or C-suite executive</li><li>
3+ years of experience coordinating and processing domestic and/or international travel arrangements</li><li>
5+ years of experience developing and/or maintaining integrated schedules</li><li>
5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members</li><li>
5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint</li></ul>
Preferred Qualifications (Desired Skills/Experience):<ul><li>
3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams</li><li>
5+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership</li><li>
Experience managing and organizing multiple deliverables and deadlines with minimal direction</li></ul>
Conflict of Interest:
 
Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Pay &amp; Benefits:
At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Pay is based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $81,600 - $120,000 
Applications for this position will be accepted until Apr. 01, 2026 
Export Control Requirements:
This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a &ldquo;U.S. Person&rdquo; as defined by 22 C.F.R. &sect;120.62 is required. &ldquo;U.S. Person&rdquo; includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.
Export Control Details:
US based job, US Person required
Relocation
This position offers relocation based on candidate eligibility.
Visa Sponsorship
Employer will not sponsor applicants for employment visa status.
Shift
This position is for 1st shift 
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.</div>

Executive Assistant - Elected Officer

Feeding America

<div>Work. Serve. Thrive.
<div>Imagine a place where your talent can make a meaningful difference in peoples' lives. Working at Feeding America is a uniquely rewarding experience in which our employees work together as vital parts of a much larger mission. We are innovative, mission-focused, diverse, collaborative, values-driven and focused on results.
</div>Feeding America is the nation&rsquo;s largest charity and the leading domestic hunger-relief charity in the United States. Our mission is to feed America's hungry through a nationwide network of member food banks and engage our country in the fight to end hunger.
This is a hybrid position based out of Feeding America&rsquo;s Chicago office location. At Feeding America, we believe in offering a flexible work environment. Employees can be in the office an average of 2 days a week (when not travelling for work) and work from home on other days. Employees also have access to a 30-day &ldquo;work anywhere&rdquo; program during the course of each calendar year that can be combined with PTO and/or holidays.
Learn more about Feeding America here.<div><div>
The Opportunity</div><div><div><div><div><div><div><div><div><div>
The Executive Assistant and Coordinator provides operational and administrative support to the Chief Supply Chain Officer and the Chief Advocacy &amp; Community Partnerships Officer. Their primary focus will be to ensure efficient execution of day-to-day priorities and enterprise commitments. The role manages executive scheduling, coordinates internal and external engagements, and supports planning, budgeting, and reporting processes across both portfolios. The Executive Assistant and Coordinator translates strategic direction into organized workplans, tracks deliverables and deadlines, and ensures timely follow-through across cross-functional teams. By managing logistics, preparing briefing materials, and maintaining clear documentation of actions and commitments, the Executive Assistant and Coordinator helps maintain alignment, accountability, and smooth operations across Supply Chain and Advocacy &amp; Community Partnerships.</div></div></div></div></div></div></div></div></div></div><div><div>
</div><div>
Compensation</div><div>
Here at Feeding America national organization, equality is central to our mission and is an integral part of our compensation policies and structures. As such, we maintain transparent salary ranges and clearly defined practices for how our team, including new hire salary offers, moves through these ranges. You can expect us to offer the best salary up front based on these clearly defined pay practices with little room for negotiation. We make exceptions for highly experienced (multiple years of at-level experience) new hires in accordance with our pay practices. Once hired, employees have the opportunity to progress through salary ranges via regular merit increases and step promotions. 
 
Salary Range: $73,000 - $78,000 Based on Experience.</div><div>
Benefits: A comprehensive list of benefits available to full-time employees can be found here. 
 
Responsibilities:</div><div><div><ul><li>
Executive Scheduling &amp; Engagement Coordination: Manages complex calendars for both executives, ensuring meetings, travel, and engagements are scheduled efficiently and aligned to priorities; and coordinates logistics and prepares briefing materials so leaders are equipped with clear objectives, relevant background, and documented follow-up actions.</li><li>
Project Planning &amp; Tracking: Translates strategic direction into organized workplans with defined milestones, timelines, and accountable owners; and tracks progress across initiatives, monitors deadlines, and proactively surfaces risks or gaps to maintain steady execution.</li><li>
Enterprise Planning &amp; Reporting Support: Supports annual planning, budgeting, key performance indicators (KPI) tracking, and talent management processes across both portfolios; and coordinates inputs, liaises with Finance and HR, and helps ensure enterprise deliverables are completed accurately and on time.</li><li>
External &amp; Network Engagement Support: Organizes and supports executive engagement with network members, donors, partners, vendors, and community organizations; and manages event logistics, ensures materials are prepared in advance, and tracks commitments to ensure timely follow-through.</li><li>
Meeting &amp; Operational Management: Plans and supports leadership team meetings, including agenda coordination, documentation of action items, and tracking of next steps; and manages travel, expense reporting, and related administrative functions to maintain smooth daily operations.</li><li>
Follow-Through &amp; Accountability: Monitors executive commitments and ensures agreed-upon actions are completed; and maintains clear documentation and communication to support accountability across teams and reduce operational friction.</li><li>
Other duties as assigned.</li></ul></div><div>
Required Experience and Qualifications:<ul><li>
3 years of experience working in a complex stakeholder environment in a position that requires sophisticated coordination and planning of schedules for executives, translating project plans into tactical work plans and supporting effective communication and stakeholder.</li><li>
Tactical project management experience including ability to use supporting technology to manage and organize projects including Microsoft Suite, virtual meeting platforms and other audiovisual equipment.</li><li>
Demonstrated writing, editing and proofing skills including the ability to synthesize information and assemble briefings and meeting/event preparation materials providing structure, clarity and accessibility.</li><li>
Exhibit a high degree of professionalism, trustworthiness, and a demonstrated ability to handle highly confidential information.
</li><li>Ability to work independently and meet deadlines while managing multiple tasks and changing priorities. Must be able to react to time-sensitive matters as well as manage complex, longer-term initiatives.</li></ul></div></div><div>
Required Leadership Competencies:</div><ul><li>
Fosters an Enterprise Mindset</li><li>
Fosters an Open and Supportive Environment</li><li>
Leads with Accountability</li><li>
Collaborates Internally and Externally</li><li>
Focuses on People and Teams</li><li>
Manages Organization and Business Complexity</li><li>
Communicates with Impact and Influence</li></ul><div><div>
Preferred Competencies, Experience &amp; Certifications:</div><ul><li>
Non-profit experience working in a service-oriented environment with donors and other external partners is highly desirable.</li></ul></div><div>
Feeding America&rsquo;s goal is to attract, develop, retain, and promote a talented diverse workforce where all employees feel a sense of belonging and contribute to a culture that values differences, ideas, and experiences. We intentionally seek out diverse perspectives and skills on our teams, knowing that it makes us stronger as an organization and better equipped to serve our neighbors in need. We encourage all individuals, including those from historically under-represented communities and individuals with lived experience of hunger, to apply.</div><div> 
Feeding America participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.</div></div></div>

Executive Assistant and Coordinator

Covenant House International

<div>Company Overview
Founded in 2017, Covenant House Illinois (CHIL) provides critical protection and resources for youth ages 18-24 experiencing homelessness throughout Chicagoland and across Illinois. To date, CHIL has served nearly 2,000 young people, administering tailored, wraparound services, including interim and transitional shelter, workforce and education programming, clinical case management, life-skills training, and more to help youth permanently escape the cycle of homelessness. CHIL's programs and services are youth affirming, supportive, and rooted in harm reduction and trauma-sensitive care. With a newly renovated campus on Chicago&rsquo;s west side and a recently enacted three-year strategic plan outlining a comprehensive vision of program expansion and service innovation, CHIL is uniquely positioned to meet the emerging needs of young people experiencing housing instability and provide the resources and care they need to achieve sustainable independence.<div>
Primary Responsibilities</div><div>
The Administrative Assistant will work directly with the Chief Executive Officer and administrative staff and will be responsible for performing administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.</div><div></div><div> 
Key Responsibilities/Job Duties</div><ul><li>
Acts as the administrative point of contact between the administrative teams and internal/external demands.</li><li>
Managing the CEO&rsquo;s calendar, including making appointments and prioritizing the most sensitive matters.</li><li>
Undertakes the tasks of receiving calls, taking messages, and routing correspondence politely and professionally.</li><li>
Support all Board of Trustee matters including meeting minutes, agenda distribution and other tasks as assigned.</li><li>
Responsible for accurately and comprehensively documenting meeting proceedings, action items, and key discussions during team meetings, ensuring the creation of clear and concise meeting minutes that capture essential details for reference and follow-up purposes.</li><li>
Handles the CEO&rsquo;s requests and queries promptly and appropriately.</li><li>
Conserves the CEO&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information, initiating telecommunications.</li><li>
Maintains the CEO&rsquo;s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.</li></ul><div></div> 
Administrative Duties<ul><li>
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.</li><li>
Maintains confidence and protects operations by keeping information confidential.</li><li>
Prepares reports by collecting and analyzing information.</li><li>
Developing and utilizing filing systems for easy retrieval.</li><li>
Maintaining comprehensive and accurate records.
</li><li>Recording meeting discussions and distributing to necessary parties.</li><li>
Performing minor accounting duties.</li><li>
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.</li><li>
Supports the submission of funding requests and audit coordination via organizing documentation, tracking documentation requests, and submitting as required.</li><li>
Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing, and expediting orders for supplies, verifying receipt of supplies.</li><li>
Maintains the cleanliness and order of the office space.</li><li>
Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer&rsquo;s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.</li><li>
Other duties as assigned by the HR Manager. Other additional and/or alternative duties as assigned by the CEO, including supporting other departments or Executives as needed.</li></ul><div></div> 
Qualifications
Education &amp; Experience:<ul><li>
Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.</li><li>
Bachelor's degree or equivalent experience.</li></ul><div> 
Desired Skills</div><ul><li>
Advanced Microsoft Office suite skills, with an ability to become familiar with firm-specific programs and software.</li><li>
Proficiency in collaboration and delegation of duties.</li><li>
Strong organizational, schedule management, project management, and problem-solving skills with impeccable multi-tasking abilities.</li><li>
Exceptional interpersonal skills.</li><li>
Strong written and verbal communication skills</li><li>
Adaptability to last minute changes.</li><li>
Friendly and professional demeanor.</li></ul><div></div> 
Our Community:
Our critical mission demands that we have all voices at the table. A team of diverse people, perspectives, and experiences is smarter, stronger, and more effective for our young people. At Covenant House, every</div>

Temporary Executive Assistant

Adler University

<div>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.

The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.

The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.

Key Responsibilities

SVP/COO &amp; Presidential Office Support (40%)
<ul>
<li>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.
</li>
<li>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.
</li>
<li>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.
</li>
<li>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.
</li>
<li>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.
</li>
<li>Maintain organized, accurate, and confidential electronic and physical records and files.
</li>
<li>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.
</li>
<li>Serve as a back-up for the President&rsquo;s scheduler.
</li>
</ul>Board of Trustees Logistics &amp; Governance Support (20%)
<ul>
<li>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.
</li>
<li>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.
</li>
<li>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.
</li>
<li>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.
</li>
<li>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.
</li>
</ul>Invoice, Expense &amp; Financial Administration (15%)
<ul>
<li>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.
</li>
<li>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.
</li>
<li>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.
</li>
<li>Maintain organized financial records and documentation to support audits, reviews, and reporting.
</li>
</ul>Travel Coordination (5%)
<ul>
<li>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.
</li>
<li>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.
</li>
<li>Maintain and reconcile travel-related expenses in accordance with institutional policies.
</li>
</ul>Project &amp; Administrative Coordination (20%)
<ul>
<li>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.
</li>
<li>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.
</li>
<li>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.
</li>
<li>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.
</li>
<li>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</li></ul> 

Qualifications

Required
<ul>
<li>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.
</li>
<li>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.
</li>
<li>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.
</li>
<li>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.
</li>
<li>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.
</li>
<li>High level of professionalism, discretion, and sound judgment in handling confidential information.
</li>
<li> Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.
</li>
<li>Genuine commitment to operational excellence and continuous improvement.
</li>
<li>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.
</li>
<li>A learning mindset and openness to leveraging tools and resources, including AI.
</li><li>Appreciation for and commitment to the mission of Adler University.
</li>
</ul>Preferred
<ul>
<li>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.
</li>
<li>Familiarity with board governance processes, meeting administration, or corporate secretary functions.
</li>
<li>Experience coordinating domestic or international travel for senior leaders.
</li>
<li>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</li></ul> 

Salary Range: $55,000.00 - $65,000.00

Work Environment (Physical Demands): The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment. 


Universal Core Behaviors:

Commitment to Adler&rsquo;s Mission
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul>Accountability and Excellence
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
Communication
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul>Collaboration and Teamwork
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul>Adaptability and Lifelong Learning
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul>Partnership with Supervisors
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability. 
<li>
 </li></ul>Equal Opportunity Employer

It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</div>

Project Coordinator, Strategic Initiatives

HERE Technologies

<div>What's the role?:
<div><div>As a Senior Communications Manager, you will lead the execution of People Communications strategies that support HERE&rsquo;s business and people priorities. Reporting to the Head of People &amp; Customer Communications, you will act as the functional lead for the global People Communications team, driving the end-to-end execution of internal communications strategies across the organization, and serving as the internal executive communications partner for the Chief Platform &amp; Technology Officer (CPTO).</div><div>
You will shape strategic communications, elevate leadership engagement, and ensure communications deliver clarity, consistency, and alignment across the company.</div><h3 class="jobSectionHeader">
Key Responsibilities</h3><ul><li>
Lead the day‑to‑day execution of the People Communications strategy by translating business and people priorities into clear narratives, plans, and deliverables.</li><li>
Serve as functional lead for the global People Communications team and enable collaboration, development, effective workflows, and quality standards across all outputs.</li><li>
Develop end‑to‑end strategies and content for major internal communication programs, ensuring messaging is timely, relevant, and aligned with key stakeholders.</li><li>
Act as the executive communications partner to the CPTO, managing strategy, narrative development, messaging, and delivery of all internal executive communications.</li><li>
Drive adoption of communications best practices, including editorial standards, governance, and channel discipline, to increase clarity, quality and impact across the organization.</li></ul></div> 
<div></div>
Who are you?:
<div><div>You bring extensive experience in corporate communications and thrive in a fast‑moving, collaborative, and global environment. You connect complex topics into clear narratives, operate with a hands‑on mindset, and excel at leading large‑scale communication efforts.</div><div>
You have:</div><ul><li>
12+ years of experience in corporate communications or a communications agency, ideally within a technology organization.</li><li>
A proven ability to think strategically and craft compelling narratives for diverse audiences.</li><li>
Experience leading high‑performing global or cross‑regional teams with a focus on collaboration, accountability, and growth.</li><li>
Experience in senior executive-level internal communications, including development of executive communications strategies, narratives, messaging, presentations and talking points, as well as providing strategic counsel.</li><li>
Proven experience in integrating AI and/or automation to streamline processes and augment outcomes
</li><li>You are a strategic thinker and dot connector with a hands‑on, execution‑oriented mindset, comfortable moving between strategy development and delivery.</li><li>
Exceptional skill in prioritizing business needs and managing multiple projects with urgency.</li><li>
Excellent writing, editorial, organizational, and project management skills, with professional English proficiency.</li><li>
Experience with communication channel management and analytics.
</li><li>Strong stakeholder management skills and the ability to navigate complex, cross‑functional environments.</li><li>
A university degree in communications, journalism, marketing, or a related field.</li></ul></div><div>
HERE is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, gender identity, sexual orientation, marital status, parental status, religion, sex, national origin, disability, veteran status, and other legally protected characteristics.</div>
Who are we?:

Have you ever wondered how a ride-hailing app knows exactly where to pick you up, how your late-night food order gets delivered seamlessly to your door, how an electric vehicle efficiently navigates to the nearest charging station, or how an automated vehicle is guided with centimeter precision? 
Behind these modern, everyday conveniences is HERE Technologies, the global leader in digital mapping and location technology. HERE powers the complex, behind-the-scenes technology that helps people, goods and services move more efficiently.<div></div><div> 
At HERE we take it upon ourselves to be the change we wish to see. We create solutions that fuel innovation, provide opportunity and foster inclusion to improve people&rsquo;s lives. If you are inspired by an open world and driven to create positive change, join us. Learn more about us on our YouTube Channel.</div></div>

Sr Communications Manager, People Communications

Scion Staffing

<div>
 
 Scion Nonprofit Staffing has been engaged to conduct a search for a
 
 Part-Time Administrative Assistant to the Executive Director
 
 for a
 
 mission-driven nonprofit organization supporting survivor support services
 
 . This position is
 
 onsite in Chicago, Illinois
 
 .
 
 
 
 
 
 
 POSITION OVERVIEW:
 
 
 
 This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 
 
 
 
 
 
 PERKS:
 
 
 <ul>
 <li>
 Flexible part-time schedule (approximately 15&ndash;20 hours per week)
 </li>
 <li>
 Competitive hourly compensation based on experience
 </li>
 <li>
 Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
 </li>
 <li>
 Collaborative and mission-driven team environment
 </li>
 <li>
 Meaningful work supporting survivor-centered services and advocacy
 </li>
 </ul>
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
 </li>
 <li>
 Assist with donor communications, database updates, and development-related administrative tasks
 </li>
 <li>
 Prepare meeting materials, track action items, and coordinate logistics for meetings and events
 </li>
 <li>
 Support planning and coordination of organizational events and donor engagement activities
 </li>
 <li>
 Maintain organized digital and physical records, documents, and reports
 </li>
 <li>
 Provide general operational and administrative support to ensure efficient day-to-day functioning
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Administrative support experience in a professional office environment
 </li>
 <li>
 Strong organizational skills with excellent attention to detail
 </li>
 <li>
 Ability to maintain confidentiality and exercise discretion
 </li>
 <li>
 Clear written and verbal communication skills
 </li>
 <li>
 Ability to work independently, anticipate needs, and take initiative
 </li>
 </ul>
 
 
 
 
 
 COMPENSATION AND BENEFITS:
 
 
 
 This position offers an hourly pay range of
 
 $22&ndash;$30 per hour
 
 , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 
 
 
 
 
 
 ABOUT OUR FIRM:
 
 
 
 Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 
 
 
 
 
 We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 
 
 
 
 
 For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 
</div>

Part-Time Administrative Assistant

Philips

<div><h3 class="jobSectionHeader">Job Title
</h3>Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)
<h3 class="jobSectionHeader">Job Description
</h3>Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)
In this role, you will support one or more Executives in various highly complex tasks and strategic projects by assisting in administrative, organizational and operational matters as needed and by staying knowledgeable of corporate policies, exercising autonomy within established procedures
Your role:
<ul><li>Facilitating complex calendar of appointments using strong time management skills, across several time zones and countries
</li><li>Coordinating travel arrangements (ground, air and hotel); preparing detailed itineraries for extensive/international travel. You will also verify, create, and submit expense reports
</li><li>Collecting and preparing information for use in discussions/meetings of executive staff and outside individuals; preparing presentation materials for meetings
</li><li>Managing all incoming information (phone calls, correspondences, mail and email); managing the flow of communication and keeping track of any required action and due dates
</li><li>Working on complex assignments requiring independent action and a high degree of initiative to resolve issues
</li><li>Acting independently to determine methods and procedures on new assignments as well as the ability to makes recommendations for new procedures. And Efficiently managing shifting priorities to meet deadlines and action items
</li></ul>You're the right fit if:
<ul><li>You&rsquo;ve acquired 5+ years of work experience as an Executive/Management Assistant in a fast-paced, dynamic, international environment, with strong attention to detail, ability to learn and know the landscape to lead when necessary and possess experience as an exceptional editor for communications.
</li><li>Your skills include; knowledge of principles and practices of office administration, report writing, and records management. And Expert level with PowerPoint and Excel; experience with Concur expensing ideal.
</li><li>Bachelors&rsquo; Degree strongly preferred or equivalent experience
</li><li>You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position .
</li><li>You&rsquo;re an excellent communicator with top notch organizational skills.
</li><li>Must be willing to work onsite in Chicago.
</li></ul>How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company&rsquo;s facilities. Field roles are most effectively done outside of the company&rsquo;s main facilities, generally at the customers&rsquo; or suppliers&rsquo; locations.
This is an office role.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.
<ul><li>Learn more about our business .
</li><li>Discover our rich and exciting history.
</li><li>Learn more about our purpose.
</li><li>Learn more about our culture.
</li></ul>Philips Transparency Details
The pay range for this position in IL is $34/hr to $53/hr.
The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.
In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here .
At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.
Additional Information
US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.
Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Chicago.
#LI-PH1
#LI-Office
#Precisiondiagnosis
This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.
Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.</div>

Executive Assistant, Diagnostic Imaging Marketing Leadership Team (Chicago)

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