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executive assistant finance

executive assistant

Health and Jobs

<div>
 
 
 About Us
 
 
 
 At
 
 Health and Jobs
 
 , we&rsquo;re a
 
 fast-growing recruitment company
 
 passionate about connecting exceptional talent with leading organizations across diverse industries.
 
 
 Our mission is simple yet powerful to
 
 bridge the gap between talent and opportunity
 
 , helping businesses build
 
 high-performing teams
 
 while empowering professionals to
 
 achieve their career goals
 
 .
 
 
 
 
 
 We pride ourselves on delivering
 
 tailored workforce solutions
 
 ,
 
 seamless hiring experiences
 
 , and
 
 long-term partnerships
 
 that foster growth and success.
 
 
 We&rsquo;re now seeking a
 
 highly organized, proactive, and resourceful Executive Assistant
 
 to join our team someone who thrives in fast-paced environments, anticipates needs before they arise, and helps our leadership team stay focused on what matters most: growth, strategy, and impact.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support &amp; Calendar Management
 
 
 <ul>
 <li>
 Manage complex executive calendars, ensuring efficient scheduling and time optimisation.
 </li>
 <li>
 Coordinate internal and external meetings, including client calls, project reviews, and company events.
 </li>
 <li>
 Anticipate conflicts, propose smart solutions, and maintain alignment with key business priorities.
 </li>
 </ul>
 
 
 
 
 
 Client Communication &amp; Relationship Management
 
 
 <ul>
 <li>
 Act as a
 
 primary liaison
 
 for clients delivering clear, professional, and timely communication.
 </li>
 <li>
 Oversee
 
 client onboarding
 
 , including account setup, Zoom/Outlook configuration, and software provisioning.
 </li>
 <li>
 Build lasting relationships with clients and partners, ensuring an exceptional experience at every touchpoint.
 </li>
 </ul>
 
 
 
 
 
 Project Coordination &amp; Operational Support
 
 
 <ul>
 <li>
 Support ongoing projects by tracking deliverables, following up on action items, and facilitating communication between teams.
 </li>
 <li>
 Assist in preparing
 
 proposals, reports, and presentations
 
 with accuracy and polish.
 </li>
 <li>
 Identify workflow challenges and recommend improvements to enhance efficiency.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Event Management
 
 
 <ul>
 <li>
 Plan and organize
 
 team meetings, conferences, and special events
 
 , managing agendas and logistics end-to-end.
 </li>
 <li>
 Take detailed meeting notes and ensure follow-up actions are completed on schedule.
 </li>
 <li>
 Coordinate tech requirements for seamless
 
 virtual and in-person events
 
 .
 </li>
 </ul>
 
 
 
 
 
 Travel &amp; Expense Coordination
 
 
 <ul>
 <li>
 Arrange
 
 domestic and international travel
 
 , managing itineraries, documentation, and budgets.
 </li>
 <li>
 Review and reconcile expense reports promptly and accurately.
 </li>
 </ul>
 
 
 
 
 
 Administrative Excellence &amp; Confidentiality
 
 
 <ul>
 <li>
 Draft and proofread executive communications, reports, and internal documents with precision.
 </li>
 <li>
 Handle sensitive information with
 
 utmost confidentiality and professionalism
 
 .
 </li>
 <li>
 Manage contact lists, office supplies, and onboarding logistics for new hires.
 </li>
 </ul>
 
 
 
 
 
 Cross-Functional Collaboration
 
 
 <ul>
 <li>
 Liaise with internal teams, executives, and external stakeholders to ensure alignment and progress.
 </li>
 <li>
 Support
 
 special initiatives and process improvement projects
 
 that drive operational excellence.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competencies
 
 
 <ul>
 <li>
 Proven experience as an
 
 Executive Assistant
 
 ,
 
 Project Coordinator
 
 , or in a similar role.
 </li>
 <li>
 Exceptional
 
 communication and interpersonal skills
 
 .
 </li>
 <li>
 Strong
 
 organizational, time management, and multitasking
 
 abilities.
 </li>
 <li>
 Tech-savvy with proficiency in
 
 Microsoft Office, Outlook, Zoom
 
 , and project management tools.
 </li>
 <li>
 High level of
 
 discretion, integrity, and professionalism
 
 .
 </li>
 <li>
 Proactive problem-solver and adaptable team player.
 </li>
 <li>
 Experience with
 
 Quip, Slack, Salesforce, or Tableau
 
 is a plus.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 
 5+ years
 
 of administrative experience supporting senior executives.
 </li>
 <li>
 
 Bachelor&rsquo;s degree
 
 required; Master&rsquo;s degree preferred.
 </li>
 <li>
 Experience with
 
 virtual meeting platforms
 
 (Zoom, Google Meet, Webex, etc.).
 </li>
 <li>
 Demonstrated ability to
 
 manage cross-functional priorities
 
 in a fast-paced environment.
 </li>
 <li>
 Strong written and verbal communication skills with a polished, professional demeanor.
 </li>
 <li>
 Proven ability to build relationships and manage competing priorities with confidence and tact.
 </li>
 </ul>
 
 
 
 
 
 Why Join Health and Jobs?
 
 
 <ul>
 <li>
 Be part of a
 
 high-energy, mission-driven organization
 
 that&rsquo;s shaping the future of recruitment.
 </li>
 <li>
 Collaborate with a
 
 supportive leadership team
 
 and innovative professionals.
 </li>
 <li>
 Enjoy a role where your organization, initiative, and communication truly make an impact.
 </li>
 </ul>
 
 
 
 
 🚀
 
 Apply Today
 
 
 
 If you&rsquo;re a motivated, detail-oriented professional ready to elevate your career and contribute to a growing company, we&rsquo;d love to meet you!
 
 
 
 
 
 Join
 
 Health and Jobs
 
 and help us continue connecting talent with opportunity.
 
 
 
 
 
 https://healthandjobs.com/
 
</div>

Executive Assistant

CabCall Experts (CCE)

Job SummaryCabCall Experts is looking for a highly organized and proactive Executive Assistant to the CEO. The successful candidate will manage the CEO&rsquo;s schedule, travel, communication, and key follow-ups, ensuring smooth operations while the CEO travels frequently. This is a fast-paced role that requires excellent communication, professionalism, and attention to detail.Responsibilities- Manage the CEO&rsquo;s calendar, meetings, and appointments.- Coordinate domestic and international travel, itineraries, and logistics.- Prioritize and organize emails, messages, and follow-ups for the CEO.- Prepare meeting agendas, briefs, minutes, and follow-up action items.- Liaise with internal management teams and act as a point of contact on behalf of the CEO.- Track deadlines, deliverables, and ongoing tasks to ensure timely completion.- Assist in preparing presentations, reports, and documents.- Maintain organized records and handle confidential information with discretion.- Support day-to-day administrative and executive support tasks as needed.Requirements- Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.- Strong written and verbal communication skills in English.- Excellent time-management, planning, and organizational skills.- Proficiency in Google Workspace / MS Office and online scheduling tools.- Ability to work independently, take initiative, and handle pressure.- Professional demeanor and strong sense of responsibility and confidentiality.Preferred- Experience supporting a CEO or senior leadership.- Prior experience in a fast-paced or growing company.- Flexibility to adjust working hours based on CEO&rsquo;s travel and meeting schedule.Benefits- Opportunity to work directly with the CEO of a growing company.- Growth opportunities into operations or management support roles.- Dynamic, professional work environment.How to ApplyPlease apply through Indeed or send your CV with a short cover note explaining why you are a good fit for this role to Jobs@cabcallexperts.comJob Type: Full-timePay: Rs160,000.00 - Rs190,000.00 per monthWork Location: In person

Executive Assistant to CEO

Nayatel

<div>
 
 
 Job Title:
 
 Assistant Finance Executive
 
 
 
 
 
 
 Role:
 
 Collection Officer
 
 
 
 
 
 
 Job Description:
 
 
 <ul>
 <li>
 To perform reconciliation of customers' accounts and meet clients and enrich long-term business relations ships.
 </li>
 <li>
 To collect payments from corporate customers as per company's standard and payment terms agreed by the company.
 </li>
 <li>
 Responsible to handle customer queries via calls or emails on time.
 </li>
 <li>
 Prepare invoices as per agreements/contracts with corporate customers.
 </li>
 <li>
 To ensure continuous improvement in system, SOPs and processes by giving positive suggestions to superiors.
 </li>
 <li>
 Interact with other department and financial institutions for introduction of new payment modes.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ol>
 <li>
 Bachelor&rsquo;s degree (or equivalent) in Finance, Accounts, and Commerce or related field.
 </li>
 <li>
 Experience 0-1 year
 </li>
 <li>
 Exceptional communication and presentation skills.
 </li>
 </ol>
 
 
 
 
 
 Why Nayatel?
 
 
 
 
 
 
 
 We provide:
 
 
 <ul>
 <li>
 Challenging environment
 </li>
 <li>
 Open door policy
 </li>
 <li>
 Respect, dignity, and protection
 </li>
 <li>
 Training, mentoring, and coaching in soft and hard skills to transform you as a future leader
 </li>
 <li>
 Representation in external forums (University lecturers, advisory boards, etc.)
 </li>
 <li>
 Excellent rewards for out of the box thinker, doers, and implementers
 </li>
 <li>
 Equal opportunity, and merit
 </li>
 </ul>
 
 
 
 
 
 Hiring Procedure:
 
 
 <ol>
 <li>
 CV shortlisting
 </li>
 <li>
 Initial interview
 </li>
 <li>
 IQ/Personality Assessment Tests
 </li>
 <li>
 Final interview
 </li>
 <li>
 Medical Screening
 </li>
 <li>
 Joining
 </li>
 </ol>
 
 
</div>

Executive Assistant Finance

Faj IT Solutions

Job description:About UsFAJ Group of companies is a dynamic and rapidly growing e-commerce business, technical services, and IT solutions based in Dubai- UAE, and Islamabad -Pakistan.We specialize in delivering high-quality products, IT solutions, and technical support to our customers, and our commitment to excellence has positioned us as a leader in the industry. With our main office located in Dubai, UAE, we are expanding our team and are currently seeking highly skilled and experienced team to join us.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Job Description:We require an Operations Assistant Sales / Purchase Department job in Islamabad Capital Territory, PakistanBachelor&rsquo;s degree in any field, from a recognized university.Preferred Age of 25-42Experience:Minimum 2 years of relevant experience, preferably working in an international or corporate organization.Strong planning and organizing skills to handle operational assistance tasks under the given timelines.Proficiency in computers, especially Word, Excel, CRM and Outlook.Effective writing and communication skills in English.Responsibility :Attends inbound and makes outbound calls, WhatsApp chat / Online chat etc.. respondsRegisters and follows up customers&rsquo; inquiries or complaint/sPrepares quotations/estimates, invoices to customersPrepares weekly reports on power retailersHandles our products / spare parts inquiries and customers' registration via chat or emails.Ensures all field teams address customers&rsquo; complaint/s and requestsDevelops customer feedback system to ensure customer satisfactionSends daily and monthly reports to the managerPerforms other related clerical, admin and sales jobsAddresses customers&rsquo; queriesPrepares Statement of Accounts of various parties and follows upCoordinate with teamsSends daily and monthly reports to the managerHandles prospective clients and provides counselingPerforms other related clerical, admin and sales jobsHandles clients in a professional mannerDeals with customer issuesProcesses customer ordersKeeps up to date with product developmentsCalls clienteleDevise new sales or marketing strategiesWorks with other departmentsThe Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRM.Prepare expense sheets for contractual drivers.Provide admin support to designated Staff at PRM. Arrange logistics of designated staff on in-land and abroad missions.Job Types: Full-time, ContractWork Location: In personJob Types: Full-time, ContractPay: Rs35,000.00 - Rs48,000.00 per month

Customer Support for E-commerce Inquiries via Email (Dubai based)

About UsFAJ Group of companies is a dynamic and rapidly growing e-commerce business, technical services, and IT solutions based in Dubai- UAE, and Islamabad -Pakistan.We specialize in delivering high-quality products, IT solutions, and technical support to our customers, and our commitment to excellence has positioned us as a leader in the industry. With our main office located in Dubai, UAE, we are expanding our team and are currently seeking highly skilled and experienced team to join us.For more details,Company Name: FAJ IT SolutionsLocation: 3rd Floor, HB Tower, Gulberg Greens Executive Block, IslamabadSend your CV via WhatsApp at +92 341 1410485Job Description:We require an Operations Assistant Sales / Purchase Department job in Islamabad Capital Territory, PakistanBachelor&rsquo;s degree in any field, from a recognized university.Preferred Age of 28-35Experience:Minimum 3 years of relevant experience, preferably working in an international or corporate organization.Strong planning and organizing skills to handle operational assistance tasks under the given timelines.Proficiency in computers, especially Word, Excel, CRM and Outlook.Effective writing and communication skills in English.Responsibility :Attends inbound and makes outbound calls, WhatsApp chat / Online chat etc.. respondsRegisters and follows up customers&rsquo; inquiries or complaint/sPrepares quotations/estimates, invoices to customersPrepares weekly reports on power retailersHandles our products / spare parts inquiries and customers' registration via chat or emails.Ensures all field teams address customers&rsquo; complaint/s and requestsDevelops customer feedback system to ensure customer satisfactionSends daily and monthly reports to the managerPerforms other related clerical, admin and sales jobsAddresses customers&rsquo; queriesPrepares Statement of Accounts of various parties and follows upCoordinate with teamsSends daily and monthly reports to the managerHandles prospective clients and provides counselingPerforms other related clerical, admin and sales jobsHandles clients in a professional mannerDeals with customer issuesProcesses customer ordersKeeps up to date with product developmentsCalls clienteleDevise new sales or marketing strategiesWorks with other departmentsSchedules appointments, calls and meetingsThe Operations Assistant will report to designated PRM staff and provide logistic support and other tasks as assigned. The Assistant shall work in collaboration with other designated operational assistants to provide smooth operational services. The detailed tasks to be performed by the Operation Assistant include, but are not limited to, the following:Regularly update the contact details of personnel in PRM in consultation with all units in PRM.Prepare expense sheets for contractual drivers.Provide admin support to designated Staff at PRM. Arrange logistics of designated staff on in-land and abroad missions.Job Types: Full-time, ContractContract length: 12 monthsPay: Rs37,000 - Rs 48,000 per monthJob Types: Full-time, ContractPay: Rs37,000.00 - Rs48,000.00 per monthWork Location: In person

Customer Support & Sales Agent for E-commerce Inquiries (Dubai based)

Provox Global Solutions

We are looking for a Virtual Assistant to join our property management team. The ideal candidate will be responsible for providing real-time assistance to tenants, property owners, and other stakeholders through live chat, email, and inbound calls. You will play a critical role in ensuring customer satisfaction by addressing inquiries, resolving issues, and providing accurate information about properties, leases, maintenance, and other services.Key ResponsibilitiesLive Chat Support:<ul><li>Provide real-time assistance to tenants, property owners, and other stakeholders via live chat on the website or other platforms.</li><li>Respond to inquiries about property listings, lease agreements, rent payments, maintenance requests, and other property-related issues.</li></ul>Email Support:<ul><li>Respond to emails from tenants, property owners, and other stakeholders in a timely and professional manner.</li><li>Address concerns, provide property-related information, and resolve issues effectively.</li></ul>Inbound Call Support:<ul><li>Answer inbound calls from tenants, property owners, and other stakeholders.</li><li>Provide assistance with inquiries related to properties, leases, payments, maintenance, and other services.</li><li>Escalate complex issues to the appropriate team and follow up to ensure resolution.</li></ul>Property and Lease Knowledge:<ul><li>Stay updated on property listings, lease agreements, and company&rsquo;s policies to provide accurate information to customers.</li><li>Assist tenants and property owners with property-related inquiries, such as availability, pricing, and amenities.</li></ul>Performance Metrics:<ul><li>Meet or exceed key performance indicators (KPIs) such as response time, resolution time, and customer satisfaction scores.</li></ul>Team Collaboration:<ul><li>Work closely with property managers, maintenance teams, and other support staff to resolve customer issues efficiently.</li><li>Provide feedback to improve customer support tools and processes.</li></ul>Education and Experience<ul><li>Bachelor&rsquo;s degree or equivalent</li><li>1&ndash;3 years of experience in customer support, chat support, or a similar role</li><li>Experience in property management or real estate is a plus but not mandatory</li><li>Familiarity with live chat and email support tools is advantageous</li></ul>Job Type: Full-timeApplication Question(s):<ul><li>This is an on-site position with shift hours from 9 PM to 6 AM Pakistan Time. Are you comfortable with this shift schedule?</li></ul>Experience:<ul><li>Property Management: 1 year (Required)</li><li>Leases: 1 year (Required)</li><li>Appfolio: 1 year (Required)</li></ul>Work Location: In person

Real Estate (US) - Virtual Assistant

CDigital

About the RoleWe are seeking a highly organized, proactive, and strategic Principal Staff Officer (PSO) to support the Managing Director in daily operations, communication, and project coordination. This role requires exceptional professionalism, confidentiality, and the ability to manage complex responsibilities in a fast-paced environment.Key Responsibilities<ul><li>Act as the primary point of contact between the MD and internal/external stakeholders.</li><li>Manage the MD&rsquo;s calendar, meetings, appointments, travel, and communications.</li><li>Prepare briefs, reports and presentations for the MD.</li><li>Draft and review high-level correspondence and official documents.</li><li>Coordinate and follow up on cross-departmental tasks assigned by the MD.</li><li>Assist the MD in monitoring key projects, KPIs, and business initiatives.</li><li>Ensure timely completion of action items and provide updates to the MD.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Oversee documentation, meeting minutes, and record-keeping for the MD&rsquo;s office.</li><li>Organize high-level meetings, conferences, and stakeholder engagements.</li><li>Facilitate communication between the MD&rsquo;s office and departments, clients, partners, and government entities.</li><li>Represent the MD in meetings where required and ensure proper follow-up and reporting.</li></ul>Required Qualifications &amp; Skills<ul><li>Bachelor&rsquo;s or Master&rsquo;s degree in Business Administration, Management, Public Administration, or related field.</li><li>3&ndash;7 years of experience in executive support, corporate coordination, or administrative leadership roles.</li><li>Strong communication skills (written and verbal).</li><li>Excellent organizational, time-management, and multitasking abilities.</li><li>High level of professionalism, integrity, and confidentiality.</li><li>Proficiency in MS Office Suite and business communication tools.</li><li>Ability to work under pressure and manage changing priorities.</li><li>Willingness to travel at all times and accompany the MD when required.</li></ul>Preferred Skills<ul><li>Experience working closely with C-level executives.</li><li>Strong analytical, problem-solving, and decision-making abilities.</li><li>Ability to draft policies, SOPs, and formal correspondence.</li><li>Confidence in representing senior leadership in meetings.</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs70,000.00 per monthWork Location: In person

Principal Staff Officer to the Managing Director

Explore 186+ Executive assistant in Islamabad Pakistan this December. Find roles across top companies and apply now to boost your career.