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executive assistant legal

Solomon Page

<div>
 A globally recognized, billion-dollar industry leader is looking for an exceptional Executive Assistant to become an integral part of a high-performing, fast-moving legal team at their prestigious Midtown Manhattan headquarters. This is more than a support role &mdash; it's an opportunity to work alongside some of the most dynamic executives in the business, contribute at the highest level, and grow within a company that is truly best-in-class.
 <br/>
 <br/>
 <ul>
  <li>
   $125-130k plus overtime and bonus
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Responsibilities:
  <br/>
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide high-level executive administrative support to three executives.
  </li>
  <li>
   Schedule and reschedule extensive internal and external meetings, conference/video calls, and appointments; manage and maintain busy and ever-changing calendars.
  </li>
  <li>
   Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
  </li>
  <li>
   Coordinate complex domestic and international travel arrangements and detailed itineraries.
  </li>
  <li>
   Prepare, process, and submit expense reports.
  </li>
  <li>
   Manage correspondence and draft, type, and edit emails and correspondence throughout the day, including ad hoc support outside of business hours, as needed.
  </li>
  <li>
   Develop and maintain electronic filing systems.
  </li>
  <li>
   Assist with preparing PowerPoint presentations and other materials for review.
  </li>
  <li>
   Work in close partnership with other Executive Assistants throughout the office and cross-functionally.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 3-5+ years&rsquo; prior experience working in a fast-paced environment and supporting a dynamic executive(s).
  </li>
  <li>
   Bachelor&rsquo;s degree required.
  </li>
  <li>
   A meticulous and highly organized individual with impeccable communication skills, both written and verbal.
  </li>
  <li>
   Strong interpersonal skills and the ability to communicate and build relationships with internal and external staff, and business partners.
  </li>
  <li>
   Proactive problem solver who thinks ahead and can spot problems quickly, and resolve them or escalate accordingly with the executives.
  </li>
  <li>
   A &ldquo;roll-up-your-sleeves&rdquo; mentality and &ldquo;low-ego&rdquo; attitude, with the ability to work flexibly, in a fast-paced environment and as part of a collaborative team.
  </li>
  <li>
   Passion for the details and executive support.
  </li>
  <li>
   Proven track record of working independently and as part of a team.
  </li>
  <li>
   Able to handle multiple tasks simultaneously, with sophistication and ease.
  </li>
  <li>
   Demonstrates an intellectual curiosity and continuous drive to improve performance.
  </li>
  <li>
   Demonstrates an openness to constructive feedback and a flexibility to adjust behavior or performance as needed.
  </li>
  <li>
   Prior knowledge of G Suite, including Google Calendar and Google Slides preferred; tech savvy and familiarity with Visio and PowerPoint for basic slide creation.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 <br/>
 <br/>
 <strong>
  The Solomon Page Distinction
  <br/>
  <br/>
 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 <br/>
 <br/>
 <strong>
  About Solomon Page
  <br/>
  <br/>
 </strong>
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 <br/>
 <br/>
 Opportunity Awaits.
 <br/>
 <br/>
</div>


Executive Assistant, Legal

MetLife

<div>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  Description and Requirements
  <br/>
  <br/>
 </strong>
 <strong>
  The Team You Will Join
  <br/>
  <br/>
 </strong>
 In Government &amp; Legal Affairs, you'll be an engaged and trusted partner - empowered to deliver innovative solutions, influence public policy, and achieve results that enable MetLife&rsquo;s growth and protect its global interests. Applying a commercial and contemporary mindset, you'll advocate for what&rsquo;s possible, overcome challenges, and embrace different perspectives. If you also pride yourself on acting with accountability, transparency, and respect, apply to join our Government &amp; Legal Affairs team today.
 <br/>
 <br/>
 <strong>
  The Opportunity
  <br/>
  <br/>
 </strong>
 The Executive Administrative Assistant is responsible for providing administrative support to the Chief Counsel, Litigation, as well as other attorneys across Government and Legal Affairs in the New York Office. Guided by our purpose &ndash; always with you building a more confident future &ndash; and our New Frontier strategy focused on stronger growth, attractive returns, and all-weather performance, this is an exciting opportunity to work closely with senior leadership, manage complex scheduling and documentation, and coordinate critical projects that ensure the smooth operation of our litigation department. This position is key to the efficiency and effectiveness of the litigation department and requires a proactive professional who thrives in a fast-paced, dynamic environment.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Lead day-to-day administrative support for senior litigation leaders and attorneys.
  </li>
  <li>
   Produce high-quality documents, presentations, reports, charts, memos, and correspondence with a high level of accuracy, confidentiality, and attention to detail.
  </li>
  <li>
   Manage complex calendar schedules, including prioritizing meetings, coordinating with internal and external stakeholders, and aligning schedules with business priorities.
  </li>
  <li>
   Manage multiple assignments simultaneously, including workload prioritization, expense reporting, travel arrangements, matter management, and using e-billing tools.
  </li>
  <li>
   Built strong working relationships across all organizational levels, including executive assistants to senior leaders, while maintaining professionalism.
  </li>
  <li>
   Coordinate special projects, department initiatives, meetings, and events, using judgment to make decisions within the scope of responsibilities.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum of 3-5 years of administrative experience supporting multiple leaders, with proven ability to manage time, priorities, and confidential information independently.
  </li>
  <li>
   Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, and related legal or document management tools, with the capability to learn new systems quickly.
  </li>
  <li>
   Strong interpersonal, written, and verbal communication skills, plus high attention to detail and the ability to quickly learn new systems.
  </li>
  <li>
   Demonstrated discretion, sound judgment, intuition, and the ability to anticipate the needs of legal professionals in a fast-paced environment.
  </li>
  <li>
   High School diploma required
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Suggested 5+ years of experience delivering high-level executive support to senior leaders.
  </li>
  <li>
   Experience interacting with executives at all levels
  </li>
  <li>
   Demonstrates a proactive, solution-focused work style with strong prioritization, organization, proofreading skills, and the ability to anticipate leader needs while handling multiple deadlines and shifting priorities.
  </li>
  <li>
   Take responsibility for ad hoc initiatives and special projects, using good judgment and independent problem-solving.
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 Location Expectation: This is a hybrid role
 <strong>
  requiring a minimum of 3 days per week
 </strong>
 in office.
 <br/>
 <br/>
 The expected salary range for this position is $62,300 - $83,100 . This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms.
 <br/>
 <br/>
 <strong>
  Benefits We Offer
  <br/>
  <br/>
 </strong>
 Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, paid time off, paid holidays, volunteer time off, tuition assistance and much more!
 <br/>
 <br/>
 <strong>
  About MetLife
  <br/>
  <br/>
 </strong>
 Recognized on Fortune magazine's list of the "World's Most Admired Companies", Fortune World&rsquo;s 25 Best Workplaces&trade;, as well as the Fortune 100 Best Companies to Work For&reg;, MetLife, through its subsidiaries and affiliates, is one of the world&rsquo;s leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.
 <br/>
 <br/>
 Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by our core values - Win Together, Do the Right Thing, Deliver Impact Over Activity, and Think Ahead - we&rsquo;re inspired to transform the next century in financial services. At MetLife, it&rsquo;s #AllTogetherPossible . Join us!
 <br/>
 <br/>
 MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law (&ldquo;protected characteristics&rdquo;).
 <br/>
 <br/>
 If you need an accommodation due to a disability, please email us at accommodations@metlife.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application process.
 <br/>
 <br/>
 MetLife maintains a drug-free workplace.
</div>


Executive Assistant - Legal

<div><div><div><div><h3 class="jobSectionHeader"><b>General Information
</b></h3></div></div><div><div><div><div><div><b>Location</b></div><div>
New York, New York</div>
</div></div></div></div></div><div><div><div><div><div>Alternative Location(s)
</div><div><ul><li>Posting Location: New York, New York</li></ul><br>
</div></div></div></div></div><div><div><div><div><div>Working Schedule
</div><div>Full-Time
</div></div><div><div>Work Arrangement
</div><div>Hybrid
</div></div><div><div>Relocation Assistance Available
</div><div>No
</div></div><div><div>Posted Date
</div><div>24-Apr-2026
</div></div><div><div>Job ID
</div><div>17104
</div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Description and Requirements<br>
</b></h3></div></div><div></div><div><div><div><div><br>
<div><b>The Team You Will Join</b></div>
</div></div><div><div><p>In Government &amp; Legal Affairs, you'll be an engaged and trusted partner - empowered to deliver innovative solutions, influence public policy, and achieve results that enable MetLife&rsquo;s growth and protect its global interests. Applying a commercial and contemporary mindset, you'll advocate for what&rsquo;s possible, overcome challenges, and embrace different perspectives. If you also pride yourself on acting with accountability, transparency, and respect, apply to join our Government &amp; Legal Affairs team today.</p><br>
</div></div><div></div><div><div><br>
<div><b>The Opportunity</b></div>
</div></div><div><div><p>The Executive Administrative Assistant is responsible for providing administrative support to the Chief Counsel, Litigation, as well as other attorneys across Government and Legal Affairs in the New York Office. Guided by our purpose &ndash; always with you building a more confident future &ndash; and our New Frontier strategy focused on stronger growth, attractive returns, and all-weather performance, this is an exciting opportunity to work closely with senior leadership, manage complex scheduling and documentation, and coordinate critical projects that ensure the smooth operation of our litigation department. This position is key to the efficiency and effectiveness of the litigation department and requires a proactive professional who thrives in a fast-paced, dynamic environment.<br>
</p></div></div><div></div><div><div><br>
<div><b>Key Responsibilities</b></div>
</div></div><div><div><ul><li>Lead day-to-day administrative support for senior litigation leaders and attorneys.</li><li>
Produce high-quality documents, presentations, reports, charts, memos, and correspondence with a high level of accuracy, confidentiality, and attention to detail.</li><li>
Manage complex calendar schedules, including prioritizing meetings, coordinating with internal and external stakeholders, and aligning schedules with business priorities.</li><li>
Manage multiple assignments simultaneously, including workload prioritization, expense reporting, travel arrangements, matter management, and using e-billing tools.</li><li>
Built strong working relationships across all organizational levels, including executive assistants to senior leaders, while maintaining professionalism.</li><li>
Coordinate special projects, department initiatives, meetings, and events, using judgment to make decisions within the scope of responsibilities.</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>Required Qualifications</b></div>
</div></div><div><div><ul><li>Minimum of 3-5 years of administrative experience supporting multiple leaders, with proven ability to manage time, priorities, and confidential information independently.</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, and related legal or document management tools, with the capability to learn new systems quickly.</li><li>
Strong interpersonal, written, and verbal communication skills, plus high attention to detail and the ability to quickly learn new systems.</li><li>
Demonstrated discretion, sound judgment, intuition, and the ability to anticipate the needs of legal professionals in a fast-paced environment.</li><li>
High School diploma required</li></ul><br>
</div></div><div></div><div><div><br>
<div><b>Preferred Qualifications</b></div>
</div></div><div><div><ul><li>Suggested 5+ years of experience delivering high-level executive support to senior leaders.</li><li>
Experience interacting with executives at all levels</li><li>
Demonstrates a proactive, solution-focused work style with strong prioritization, organization, proofreading skills, and the ability to anticipate leader needs while handling multiple deadlines and shifting priorities.</li><li>
Take responsibility for ad hoc initiatives and special projects, using good judgment and independent problem-solving.</li></ul><br>
</div></div><div></div><div><div><br>
<div>Location Expectation: This is a hybrid role<b> requiring a minimum of 3 days per week </b>in office.</div><br>
</div></div><div></div><div><div><div><i>The expected salary range for this position is</i><i> </i><i>$62,300 - $83,100</i><i>. This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms.</i></div><br>
<div></div>
</div></div></div></div></div><div><div><div><div><div><b>Benefits We Offer</b><div><br>
Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, paid time off, paid holidays, volunteer time off, tuition assistance and much more!</div><br>
</div></div><div></div><div><div><br>
<b>About MetLife</b><div><div><p><br>
Recognized on Fortune magazine's list of the &quot;World's Most Admired Companies&quot;, Fortune World&rsquo;s 25 Best Workplaces&trade;, as well as the Fortune 100 Best Companies to Work For&reg;, MetLife, through its subsidiaries and affiliates, is one of the world&rsquo;s leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.
</p><p></p><p>Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by our core values - Win Together, Do the Right Thing, Deliver Impact Over Activity, and Think Ahead - we&rsquo;re inspired to transform the next century in financial services. At MetLife, it&rsquo;s #AllTogetherPossible. Join us!</p></div></div><br>
</div></div></div></div></div><div></div><div><div><div><div><div><br>
<i>MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law (&ldquo;protected characteristics&rdquo;).</i><div></div><div><i><br>
If you need an accommodation due to a disability, please email us at accommodations@metlife.com. This information will be held in confidence and used only to determine an appropriate accommodation for the application process.</i><br>
<br>
<i>MetLife maintains a drug-free workplace.</i></div></div></div></div></div></div></div>

The Walt Disney Company

<div><div><b>Job ID</b> 10148923 <b>Location</b> New York, New York, United States <b>Business</b> The Walt Disney Company (Corporate) <b>Date posted</b> Apr. 28, 2026
<div><h4 class="jobSectionHeader"><b>Job Summary:</b></h4>
<div><p><b>** This role is based in New York City, and we are currently working 4 days in the office and 1 day (Friday) remote. **</b></p><p></p><p><b>
About the Role &amp; Team:
</b></p><p>The Walt Disney Company&rsquo;s ABC Legal News and Regulatory team, which supports ABC News and the ABC owned television stations, is seeking a skilled and experienced Executive Assistant to provide support for its Deputy Chief Counsel and provide administrative assistance to a team of nine (9) news and regulatory attorneys.</p><p>
As an Executive Assistant, you will play a pivotal role in managing administrative tasks and supporting the team&rsquo;s operational efficiency. The role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can effectively prioritize tasks.</p><p></p><p><b>
What You Will Do:</b></p><ul><li><p>
Create and maintain reports, including attendance records and vacation schedules for the team</p></li><li><p>
Schedule meetings and maintain executive calendars using Outlook</p></li><li><p>
Book rooms and videoconferencing using Disney applications</p></li><li><p>
Create, organize, and maintain electronic files and databases</p></li><li><p>
Book travel, prepare and submit expense reports and vendor invoices, and track reimbursements/payments</p></li><li><p>
Assist with the onboarding of new employees on the team, visitors, retirements, and special occasions</p></li><li><p>
Perform general office duties, including photocopying, scanning, filing, ordering office supplies, and coordinating with executive tech support</p></li></ul><p></p><p><b>
Required Qualifications and Skills:</b></p><ul><li><p>
At least three (3) years of Legal secretarial experience in a corporate department</p></li><li><p>
Advanced working knowledge of computer software, including current versions of Microsoft Word, Outlook, Teams, Net Documents, and SAP preferred</p></li><li><p>
Familiarity with court documents preferred</p></li><li><p>
Basic knowledge of Microsoft Excel and PowerPoint helpful</p></li><li><p>
Strong organizational and follow-through skills</p></li><li><p>
Comfortable in a fast-paced environment; understands deadlines and effectively prioritizes to meet them; good multitasker</p></li><li><p>
Detail-oriented and strong writing and communication skills</p></li><li><p>
Discreet with confidential and highly sensitive information and documentation</p></li><li><p>
Self-starter with the ability to be proactive, resourceful and flexible; Ability to work autonomously</p></li><li><p>
Professional demeanor and strong people skills including ability to work effectively as part of a team</p></li><li><p>
[maybe move this one to preferred?]</p></li></ul><p></p><p><b>
Preferred Qualifications:
</b></p><ul><li><p>Prior experience supporting a news team or news division is preferred (experience in media legal issues preferred).</p></li><li><p>
Legal secretarial background, preferably in a large law firm or corporate legal department preferred</p></li><li><p>
Working knowledge of emerging technologies, including AirTable and other AI platforms.</p></li></ul><p></p><p><b>
Education</b>:</p><p>
High School Diploma or equivalent</p><p></p><p>
#CORP_MEDIA<br>
#twdcmedia</p><br>
The hiring range for this position in NYC, NY is $68,400.00 to $91,700.00 per year based on a 40- hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div></div></div></div>

Legal Executive Assistant

Citi

<div><div><div>Job Req Id:</div>
<div>26958610</div>
</div><div><div>Location(s):</div>
<div>New York, New York, United States</div>
</div><div><div>Job Type:</div>
<div>Hybrid</div>
</div><div><div>Posted:</div>
<div>Apr. 27, 2026</div></div></div>
<br><div><h2 class="jobSectionHeader"><b>Discover your future at Citi</b></h2>
<p>Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.</p>
<h2 class="jobSectionHeader"><b>Job Overview</b></h2>
<p>The Senior Executive Assistant provides high-level administrative support to the Head of HR Legal within Citi&rsquo;s Legal Department, operating in a dynamic, fast-paced, and highly confidential environment.</p><p>
The HR Legal department provides comprehensive legal advice across the entire employee and non-employee work lifecycle. This includes guidance on onboarding, offboarding, wage and hour compliance, compensation and benefits, leaves of absence, accommodations, discipline, conduct, accountability, mobility, and immigration. Additionally, the team is responsible for defending employment- and immigration-related legal claims in the United States and other key countries.</p><p>
This role requires close interaction with Enterprise Management Team (EMT) members and demands exceptional professionalism, discretion, and judgment.</p><p>
The successful candidate will be proactive, highly organized, and capable of operating independently with minimal direction. They will serve as a trusted partner to senior leadership, ensuring seamless coordination of schedules, meetings, travel, and executive-level communications while supporting broader Legal department priorities.</p><p></p><p><b>
Responsibilities:</b></p><ul><li>
Directly support the Head of HR Legal on a 1:1 basis and generally support the HR Legal Department</li><li>
Manage a complex, high-volume executive calendar, prioritizing conflicting demands and exercising sound judgment</li><li>
Coordinate all aspects of executive-level appointments, meetings, offsites, receptions, and conference calls</li><li>
Prepare, review, and modify presentations, spreadsheets, reports, and other executive materials</li><li>
Handle highly sensitive and confidential information with the utmost discretion and professionalism</li><li>
Coordinate domestic and international travel arrangements; prepare and distribute detailed travel schedules and agendas</li><li>
Prepare, reconcile, and track expense reports through Travel and Entertainment Expense systems</li><li>
Order supplies and process invoices through Procure-to-Pay systems</li><li>
Process and follow up on virtual requests and internal workflows</li><li>
Troubleshoot scheduling, system, and administrative issues independently and proactively</li><li>
Train, coach, or guide other administrative staff when needed</li><li>
Assess risk appropriately when business decisions are made, demonstrating particular consideration for Citi&rsquo;s reputation and safeguarding the firm, its clients, and its assets by adhering to applicable laws, rules, regulations, and internal policies</li></ul><p></p><p><b>
Qualifications:</b></p><ul><li>
Previous office administration experience, preferably within a large, complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office and other internal systems and applications</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li><li>
Demonstrated experience supporting senior leaders and regularly interacting with EMT-level executives and their Executive Assistants</li><li>
Ability to confidently represent Citi / HR Legal to both internal and external stakeholders, including effectively coordinating with external law firms and responsibly handling the sharing of sensitive documents.</li><li>
Ability to operate independently with minimal supervision while exercising strong judgment</li><li>
Exceptional organizational and multi-tasking skills, with the ability to manage competing priorities and tight deadlines</li><li>
High level of reliability, professionalism, and accountability</li><li>
Strong problem-solving skills with the ability to anticipate needs and resolve issues proactively</li></ul><p></p><p><b>
Education:</b></p><ul><li>
Bachelor&rsquo;s/University degree or equivalent experience</li></ul><p></p><p><b>
What We Can Offer You:</b></p><p>
This role offers the opportunity to build in-depth knowledge of Citi&rsquo;s Legal organization while working closely with senior leadership on complex and meaningful initiatives. Citi provides an inclusive and supportive environment, competitive pay, and a comprehensive benefits package designed to support employees&rsquo; professional and personal well-being.</p><p>
Citi is committed to creating a workplace where everyone feels comfortable coming to work as their whole self every day. We want the best talent to join us, stay with us, and thrive.</p><p></p><p>
-</p><h2 class="jobSectionHeader"><b>
Job Family Group:
</b></h2>Business Strategy, Management &amp; Administration<p>
-</p><h2 class="jobSectionHeader"><b>
Job Family:</b></h2>
Administrative Support<p>
-</p><h2 class="jobSectionHeader"><b>
Time Type:</b></h2>
Full time<p>
-</p><h2 class="jobSectionHeader"><b>
Primary Location:</b></h2>
New York New York United States<p>
-</p><h2 class="jobSectionHeader"><b>
Primary Location Full Time Salary Range:</b></h2>
$91,690.00 - $119,610.00<p><br>
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.</p><p>
-</p><h2 class="jobSectionHeader"><b>
Most Relevant Skills
</b></h2>Please see the requirements listed above.<p>
-</p><h2 class="jobSectionHeader"><b>
Other Relevant Skills
</b></h2>For complementary skills, please see above and/or contact the recruiter.<p>
-</p><h2 class="jobSectionHeader"><b>
Anticipated Posting Close Date:</b></h2><p>
-</p><p><i>
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</i></p><p></p><p><i>
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review </i><i>Accessibility at Citi</i><i>.</i><br>
<br>
<i>View Citi&rsquo;s </i><i>EEO Policy Statement</i><i> and the </i><i>Know Your Rights</i><i> poster.</i></p></div>

Senior Executive Assistant

I-Grace

<div>
 <p>
  <strong>
   Company Overview
  </strong>
 </p>
 <p>
  The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we&rsquo;ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Position Overview
  </strong>
 </p>
 <p>
  The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.
 </p>
 <p>
  This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace&rsquo;s commitment to professionalism, precision, and excellence.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Duties &amp; Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive &amp; Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
  </li>
  <li>
   Manage and reconcile expenses, including receipt tracking and reporting
  </li>
  <li>
   Support daily calendar management, including meetings, appointments, meals, and personal commitments
  </li>
  <li>
   Track incoming correspondence and emails, ensuring organization and timely follow-up
  </li>
  <li>
   Maintain detailed and organized records, files, and contact systems for the Office of the CEO
  </li>
  <li>
   Prepare materials, agendas, and logistics for meetings and internal/external events
  </li>
 </ul>
 <p>
  <strong>
   Operational &amp; Personal Support
  </strong>
 </p>
 <ul>
  <li>
   Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
  </li>
  <li>
   Schedule and manage recurring services and ongoing operational needs
  </li>
  <li>
   Order and maintain office supplies and coordinate client and team gifting initiatives
  </li>
  <li>
   Maintain and update tracking lists for active priorities and deliverables
  </li>
 </ul>
 <p>
  <strong>
   Coordination &amp; Communication
  </strong>
 </p>
 <ul>
  <li>
   Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
  </li>
  <li>
   Support cross-functional coordination and follow-through on key initiatives
  </li>
  <li>
   Assist the Executive Assistant in managing priorities and maintaining operational efficiency
  </li>
 </ul>
 <p>
  <strong>
   General Support
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative assistance across ongoing tasks and special projects
  </li>
  <li>
   Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   1&ndash;3 years of experience in an administrative or assistant role, supporting senior leadership
  </li>
  <li>
   Exceptional organizational skills with strong attention to detail and accuracy
  </li>
  <li>
   Excellent written and verbal communication skills
  </li>
  <li>
   Proficiency in Microsoft Office Suite and general technical fluency
  </li>
  <li>
   Ability to manage multiple priorities in a fast-paced, dynamic environment
  </li>
  <li>
   Demonstrated discretion and ability to handle confidential information
  </li>
  <li>
   Strong problem-solving skills with a proactive, solutions-oriented mindset
  </li>
  <li>
   Professional, dependable, and committed to high standards of execution
  </li>
  <li>
   Interest in architecture, interior design, construction, or luxury services is preferred
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   IDEAL CANDIDATE
  </strong>
 </p>
 <ul>
  <li>
   Proactive, resourceful, and highly organized with a &ldquo;no task too small&rdquo; mindset
  </li>
  <li>
   Comfortable operating in a high-performance, in-person environment
  </li>
  <li>
   Maintains composure and effectiveness under pressure
  </li>
  <li>
   Demonstrates flexibility, including occasional after-hours support across time zones
  </li>
  <li>
   Takes pride in delivering a seamless, polished experience for leadership and stakeholders
  </li>
  <li>
   Motivated to grow within an executive support or operations career path
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WORK CONDITIONS
  </strong>
 </p>
 <ul>
  <li>
   Full-time, in-office role (5 days per week) based in Long Island City, New York
  </li>
  <li>
   Exposure to a fast-paced executive environment requiring responsiveness and adaptability
  </li>
  <li>
   Occasional need for schedule flexibility to support business and travel demands, including occasional after-hours support across time zones.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation &amp; Benefits
  </strong>
 </p>
 <ul>
  <li>
   $75,000 - $85,000, commensurate with experience
  </li>
  <li>
   Comprehensive company benefits package offers:
  </li>
  <li>
   Health insurance - medical with virtual visits and health advocate availability, dental and vision
  </li>
  <li>
   401(k) with company match
  </li>
  <li>
   Generous paid time off
  </li>
  <li>
   Professional development opportunities
  </li>
  <li>
   Accident, Critical Illness and Hospital Indemnity Insurance available
  </li>
  <li>
   HSA &amp; FSA
  </li>
  <li>
   $50,000 worth of employer paid life insurance Optional
  </li>
  <li>
   Legal Plan benefits
  </li>
  <li>
   Identity &amp; Fraud benefits
  </li>
  <li>
   Pet Solution benefits
  </li>
  <li>
   Employee referral bonus
  </li>
  <li>
   Employee Assistance Program
  </li>
  <li>
   Home &amp; Auto discounts and more!
  </li>
  <li>
   Opportunity for professional growth within a high-end, design-driven construction firm
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Please Note
  </strong>
  : This position is
  <strong>
   NOT
  </strong>
  eligible for visa sponsorship.
 </p>
 <p>
  At I-Grace, you&rsquo;ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you&rsquo;re a strong administrative professional looking for your next challenge, we invite you to apply today.
 </p>
</div>


Administrative Assistant

Emery Celli Brinckerhoff Abady Ward & Maazel LLP

<div><p>Emery Celli Brinckerhoff Abady Ward &amp; Maazel LLP (www.ecbawm.com) is seeking to hire a Legal Assistant immediately. Currently thirty-four lawyers, the firm is a litigation boutique with a diverse mix of cases in both civil rights and complex commercial litigation. Our civil rights practice focuses on police misconduct, First Amendment rights, election law, employment and housing discrimination, prisoners' rights, education law, and class action litigation. The firm's commercial litigation practice serves a broad range of clients, from publicly traded corporations to individuals to small businesses.</p>
<p>
The successful candidate will interact with teams of attorneys, paralegals, and legal assistants in managing complex litigation support efforts, and the Operations Manager and Staff Manager to provide administrative and operational support. The candidate must be able to work in a fast-paced environment and handle multiple tasks for 4-5 attorneys, the Operations Manager and the Staff Manager. The candidate must also be willing and able to work overtime as needed. <b>This position requires a commitment to be in the firm's Rockefeller Center office on all business days and a two-year commitment in the role.</b></p>
<p>
The salary for this position is expected to be between $75,000 and $85,000 per year, not including overtime. The successful candidate will be eligible to receive an annual discretionary bonus and to take part in the firm's generous benefits program, which includes comprehensive health insurance at no cost to the employee, options for dental and vision insurance, 401(k) profit sharing, and a monthly commuting benefit.</p><br>
<p><b>
ROLE &amp; RESPONSIBILITIES:
</b></p><p>Assist attorneys and managers in all aspects, including but not limited to the following:</p>
<p><b>
Litigation Support</b></p>
<ul>
<li>Draft, proof, and edit a wide variety of forms, retainers, correspondence, and legal documents</li>
<li>Arrange and format documents in the appropriate legal format</li>
<li>Manage and update attorney calendars and contacts in Microsoft Outlook</li>
<li>Schedule and coordinate meetings with clients/co-counsel; make necessary reservations</li>
<li>Serve as a point of contact for client communications and relations</li>
<li>Assist attorneys with their time entries</li>
<li>Copy, fax, scan, and file legal documents</li>
<li>Record CLE credits and handle attorney registration/admission processes</li>
<li>Coordinate travel itineraries and hotel accommodations</li>
<li>Support attorneys with confidential personal matters</li>
<li>Answer multi-line phone system and take messages</li>
<li>Prepare exhibits and supporting materials for court appearances, depositions, conferences, and trial</li>
<li>Handle court filings and service</li>
<li>Format legal briefs and prepare tables of contents and tables of authorities</li>
<li>Prepare, send, and follow up on medical records requests</li>
<li>Organize and maintain physical and electronic case files</li><br>
</ul>
<p><b>Administrative Support</b></p>
<ul>
<li>Assist with supply management: track inventory, place orders, and maintain stock of office and kitchen supplies</li>
<li>Support daily kitchen prep: restock beverages and snacks, maintain cleanliness and organization</li>
<li>Assist with preparing conference rooms and offices with necessary technology and materials for meetings</li>
<li>Assist with events management including planning, setup/breakdown, managing RSVPs, room bookings, catering, etc.</li>
<li>Assist with occasional early morning/evening facilities tasks</li><br>
</ul>
<p><b>REQUIREMENTS:</b></p>
<ul>
<li>Bachelor's Degree or equivalent experience preferred</li>
<li>A two-year commitment in the role</li>
<li>Three to five years of legal assistant or executive assistant experience</li>
<li>Solid communication and interpersonal skills with a positive, can-do attitude</li>
<li>Excellent customer service skills with a professional demeanor</li>
<li>Ability to be resourceful and proactive when issues arise</li>
<li>Highly organized, strong attention to detail, stellar proofreading skills and adherence to deadlines</li>
<li>Fast and accurate typing, with excellent spelling and transcription skills</li>
<li>Experience working in a fast-paced, team environment</li>
<li>Proficient in Microsoft Products (Word, Excel, Outlook, PowerPoint)</li>
<li>Experience creating a Table of Contents (TOC) and Table of Authorities (TOA)</li>
<li>Ability to multitask, prioritize, and manage time effectively in a busy environment</li>
<li>Experience supporting office administration and administrative responsibilities in a professional setting</li>
<li>Professional discretion and ability to maintain strict confidentiality and handle confidential information</li>
<li>Comfortable lifting up to 25 lbs. and standing for extended periods when assembling materials</li>
<li>Willingness to work overtime as needed</li>
</ul>
<p>The firm is an equal opportunity employer and encourages people with diverse backgrounds and experiences to apply. Applicants should submit a cover letter, resume, and a list of three references, with all three documents combined into a single PDF, using the following file name convention: &quot;<b>FirstName LastName_ECBAWM Legal Assistant Application.pdf</b>&quot;, and uploaded in the 'Resume' field below.</p>
<p>
Applications should be submitted as soon as possible to the attention of The Hiring Committee. No telephone calls, recruiters, or headhunters, please.
</p><p><b>The application deadline is May 1, 2026.</b></p></div>

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