executive assistant

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executive administrative assistant Jobs in Chicago

executive administrative assistant

executive assistant and office manager Jobs in Chicago

executive assistant and office manager

executive assistant, ceo

executive assistant marketing

<div><p><b>Description</b>
</p><p>At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It&rsquo;s why we&rsquo;re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we&rsquo;re headed. We&rsquo;re proud to share our story and Make Amazing Happen at CDW.</p><p><b>
Job Summary</b></p><p>
This position will support the executive in day-to-day activities that may involve administrative support, crafting compelling communications, supporting strategic imperatives, or working with other leaders on a variety of highly visible activities.<br>
<b>What you'll do</b></p><ul><li>
Manage executive&rsquo;s calendar and scheduling, including all internal and external meetings.</li><li>
Plan all aspects of Executive&rsquo;s travel.</li><li>
Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.</li><li>
Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations.</li><li>
Process expense reports, requisitions and new hire needs.</li><li>
Assists with special projects which may include research or specific personnel and organizational development initiatives.</li></ul><p><b>
What we expect of you</b></p><ul><li>
Bachelor&rsquo;s degree and 5+ years or experience coordinating projects or supporting at work at an executive-level or 9+ years or experience coordinating projects or supporting at work at an executive-level</li><li>
History of maintaining confidentiality in working with private and sensitive information.</li><li>
Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint).</li><li>
Strong organizational and time management skills, with the ability to be resourceful and creatively solve problems.</li><li>
Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels.</li><li>
Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders.</li><li>
Demonstrated ability to take initiative and work independently with little direction.</li><li>
History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines.</li><li>
Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends</li></ul><p>
Pay range: $65,000 - $ 96,400 depending on experience and skill set</p><p>
Benefits overview: https://cdw.benefit-info.com/<br>
Salary ranges may be subject to geographic differentials</p><p><b>
We make technology work so people can do great things.</b></p><p>
CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&amp;P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive.</p><p>
CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.</p><p>
CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, CDW&rsquo;s goal is to get to know you as an applicant and understand your experience, strengths, skills, and qualifications. While AI can help you present yourself more clearly and effectively, the essence of your application should be authentically yours. To learn more, please review CDW's AI Applicant Notice.</p></div>

Executive Assistant, Marketing

Connections for Abused Women and their Children

<p><b>Position Overview</b></p><p>This position provides administrative and operational support across multiple functional areas including executive administration, development/fundraising, marketing, and general office operations. The role supports the Executive Director with Board relations and administrative tasks, assists the Development Director with donor database management and gift processing, coordinates non-direct service volunteers in support of marketing efforts, and serves as the primary point of contact for phone and in-person inquiries. This is a multi-faceted position requiring the ability to manage diverse responsibilities and shift between different types of tasks throughout the workday.</p><p><b>Key Responsibilities</b></p><p><b>Development, Marketing &amp; Fundraising Support (90%)</b></p><ul><li>Process and enter donor gifts into database with accuracy and timeliness</li><li>Prepare and send donor acknowledgment letters and tax receipts</li><li>Coordinate tracking and documentation of in-kind donations</li><li>Maintain accurate donor records and generate reports as needed</li><li>Assist Development Director and Assistant Director with campaign logistics and coordination</li><li>Support grant reporting and compliance documentation</li><li>Help coordinate donor events and stewardship activities</li><li>Support marketing initiatives including social media scheduling, email newsletters, and promotional materials as needed</li><li>Assist with event planning and community outreach activities</li><li>Update website content as needed</li></ul><p><b>Board Support (5%)</b></p><ul><li>Prepare materials for Board of Directors meetings including agendas, packets, and presentations</li><li>Coordinate Board meeting logistics and scheduling</li><li>Record and track Board member volunteer hours and engagement</li><li>Maintain Board calendar and communications</li></ul><p><b>Office Operations &amp; Reception (5%)</b></p><ul><li>Serve as first point of contact by answering phones and greeting visitors at the office door</li><li>Maintain welcoming and professional office environment</li><li>Process incoming and outgoing mail</li></ul><p><b>Physical Requirements &amp; Work Environment</b></p><ul><li>Ability to sit for extended periods while performing computer work</li><li>Occasional lifting of supplies or materials up to 25 pounds</li><li>Office environment located in Humboldt Park, Chicago</li><li>Accessible by public transportation</li><li>Occasional evening or weekend hours for events or Board meetings (with advance notice.)</li></ul><p><b>FLSA Classification:</b> Non-Exempt (eligible for overtime pay)</p><p><i>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</i></p><p>Pay: $22.00 - $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60651</p>

Development Assistant

Clayco

<div><p><b>About Us</b></p><p>
Clayco is a full-service, turnkey real estate development, master planning, architecture, engineering, and construction firm that safely delivers clients across North America the highest quality solutions on time, on budget, and above and beyond expectations. With $7.6 billion in revenue for 2024, Clayco specializes in the &quot;art and science of building,&quot; providing fast track, efficient solutions for industrial, commercial, institutional, and residential related building projects.</p><p><b>
About Ventana</b></p><p>
As part of the Clayco family, Ventana designs, supplies, and installs high-performing curtain wall fa&ccedil;ade systems. By working closely with the design team, we can ensure a competitively priced fa&ccedil;ade that is water and airtight and allows for optimal thermal control of the interior space. Traditionally, the fa&ccedil;ade is one of the major risk factors on any building, and the team at Ventana has a proven track record of taking the risk and delivering superior fa&ccedil;ade systems that guarantee long-term performance.</p><p><b>
The Role We Want You For</b></p><p>
The Executive Assistant will be responsible for performing administrative and office support activities for a Senior Executive. Duties may include but are not limited to marketing research, booking business travel, coordinating or monitoring calendars and business meetings, creating/editing documents, maintaining office organization, maintaining contact database, client research, project opportunity website tracking and reporting, assist in event planning, and data entry. Extensive software skills, Internet research abilities and strong communication skills are required.</p><p><b>
The Specifics of the Role</b></p><ul><li>
Supporting Principals or Executives</li><li>
Manage Executive calendars, expense reports, time sheets, contacts, for multiple executives.</li><li>
Serves as scheduler/coordinator for business trip transportation, dining, lodging accommodations</li><li>
Organizes registrations for business development events including networking events, conferences, and sponsorships.</li><li>
Updates and maintains contacts, prospect and project pursuit information in CRM</li><li>
Conducts market &amp; client research to support business development and marketing initiatives for existing and potential clients</li><li>
Responsible for ensuring that all corporate pre-qualifications are current as required by the agency</li><li>
Interface with marketing team to provide required client deliverables</li><li>
Complete requested business errands such as obtaining catering, ordering office supplies, circulating mail, handling overnight deliveries.</li><li>
Check request for donations and misc. job expenses.</li><li>
Provide intermediary communication and support between all company departments and regional offices</li><li>
Conference room management, proof reading, meeting minutes</li><li>
Handling personal matters as needed</li></ul><p><b>
Requirements</b></p><ul><li>
5-10+ years&rsquo; experience</li><li>
Interest in hands-on learning in a fast-paced, creative and dynamic environment &ndash; evolving into someone who will look for solutions to issues and not just pass along messages.</li><li>
A diligent, mature, responsible individual &ndash; who is a self-starter, is detail-oriented and attentive to the needs of others.</li><li>
Able to handle deadlines in pressure situations, with a sense of urgency about the work being performed.</li><li>
Organized with the ability to set priorities, take direction and manage time.</li><li>
Data entry and management skills for updating contacts, calendars and files.</li><li>
A team player, ready to assist in any role, who is positive, with a winning attitude, and one who enjoys a challenge.</li><li>
Embraces change and recognizes the benefits with a positive outlook.</li><li>
Is attentive to detail and accuracy, is committed to excellence, looks for improvements continuously, monitors quality levels, finds root cause of quality problems, owns/acts on quality problems.</li><li>
Communicates well both verbally and in writing, creates accurate and punctual reports, delivers presentations, shares information and ideas with others, has good listening skills</li><li>
Expertise knowledge of Microsoft Suites and Online Platforms (PowerPoint, Word, Excel, Office 365) and ability to quickly learn and use virtual meeting platforms such as Microsoft Teams, Zoom, Webex. Willingness to learn new skills and keep up with latest technology.</li></ul><p><b>
Some Things You Should Know</b></p><ul><li>
No other builder can offer the collaborative design-build approach that Clayco does.</li><li>
We work on creative, complex, award-winning, high-profile jobs.</li><li>
The pace is fast!</li><li>
This position is classified as a safety-sensitive role in accordance with applicable state and federal laws. Candidates selected for this position will be subject to a comprehensive background check, which includes mandatory drug testing.</li></ul><p><b>
Why Ventana and Clayco?</b></p><ul><li>
2025 Best Places to Work &ndash; St. Louis Business Journal, Los Angeles Business Journal, and Phoenix Business Journal.</li><li>
2025 ENR Midwest &ndash; Midwest Contractor (#1).</li><li>
2025 ENR Top 100 Design-Build Firms &ndash; Design-Build Contractor (Top 5).</li><li>
2025 ENR Top 100 Green Contractors &ndash; Green Contractor (Top 3).</li><li>
2025 ENR Top 25 Data Center Builders - Data Center Contractor (Top 3).</li></ul><p><b>
Benefits</b></p><ul><li>
Discretionary Annual Bonus: Subject to company and individual performance.</li><li>
Comprehensive Benefits Package Including: Medical, dental and vision plans, 401k, generous PTO and paid company holidays, employee assistance program, flexible spending accounts, life insurance, disability coverage, learning &amp; development programs and more!
</li></ul><p><b>Compensation
</b></p><ul><li>The salary range for this position considers a wide range of factors in making compensation decisions including but not limited to: Education, qualifications, skills, training, experience, certifications, internal equity, and location. It is not typical for an individual to be hired at or near the top of the range for the role and compensation decisions are dependent on the facts and circumstances of each case. The Clayco Nationwide salary range for this position is approximately $90,000 - $115,000 +/- annually (not adjusted for location).</li></ul></div><p></p>

Executive Assistant

House Buyers of America

<div><p>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!</p>
<p><b>
What you will do:</b></p>
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
<p><b>About You:</b></p>
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
<p><b>Why we are a great place to work:</b></p>
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
<p><b>House Buyers of America</b> is a leading national home-buying company helping homeowners sell with confidence through a <b>simple, transparent, and hassle-free process</b>. Founded in 2001 and operating in <b>44 states</b>, the company blends decades of real estate expertise with <b>technology-driven operations</b> to deliver <b>speed, certainty, and consistent outcomes</b>. House Buyers of America has been recognized for its industry impact, including <b>Ernst &amp; Young Entrepreneur of the Year</b> and inclusion on the <b>Inc. 5000</b> list of America's fastest-growing companies.</p>
<p>
House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com</p>
<p>
Total Compensation Range: $60,000- $100,000/ year</p></div>

Executive Assistant (Remote)

Gensler

<div></div><div><div>Your Role</div><div></div><div>
Gensler, an award-winning architecture and design firm, is seeking a highly skilled Executive Assistant to provide exceptional support to our Chicago Office Co-Regional Managing Principal (RMP). This pivotal role requires a proactive, savvy professional who will act as a trusted partner, optimizing the leader&rsquo;s time and effectiveness so they can focus on high-priority strategic initiatives.</div><div></div><div>
The ideal candidate will possess superior organizational and software skills, with the ability to seamlessly manage and prioritize shifting demands, negotiate complex schedules, and anticipate the needs of the leader. This individual will interact with clients and staff across all levels of the organization and must bring a collaborative spirit, a calm, approachable demeanor, and a warm, yet unflappable presence. A hospitality mindset and the ability to thrive in a fast-paced environment will be key to success in this role.</div><div></div><div>
What You Will Do</div><ul><li><div>
Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner</div></li><li><div>
Extensive calendar and time management; ensure RMP is on time and prepared for meetings; consistently reviewing calendar for changes</div></li><li><div>
Build and maintain excellent relationships; stay on top of relevant client information</div></li><li><div>
Liaise with Business Operations (HR, Finance, IT) and Studio Coordinators to support business/people needs</div></li><li><div>
Ensure CRM database and Outlook contacts are up to date and accurate</div></li><li><div>
Coordinate on-site meetings, including set-up and clean-up for meetings led by the RMP</div></li><li><div>
Demonstrate exceptional event hosting and coordination skills, ensuring a welcoming and memorable experience for guests. Go above and beyond to execute high-touch, personalized events that reflect the firm&rsquo;s values and culture</div></li><li><div>
Responsible for the flow of contract and proposal review for projects connected to RMP, ensuring timely preparation and issuance</div></li><li><div>
Organize project files and spreadsheets relating to correspondence with the clients and consultants</div></li><li><div>
Prepare both routine and confidential correspondence, reports, presentations, and other complex documents</div></li><li><div>
Assist with incoming and outgoing communications, using professional judgment and discretion to take action on items requiring follow up</div></li><li><div>
Screen incoming calls and handle accordingly</div></li><li><div>
Manage professional memberships, community &amp; civic engagement, as well as social/personal commitments</div></li><li><div>
Make and manage complex travel plans for RMP as requested</div></li><li><div>
Compile and submit accurate expense reports and reconcile credit card statements monthly on behalf of RMP</div></li><li><div>
Complete and submit timesheets for RMP weekly</div></li><li><div>
Assist with marketing efforts as required</div></li><li><div>
Handle miscellaneous tasks as requested by RMP</div></li><li><div>
Provide back up support for office leadership and EAs as needed.</div></li></ul><div></div><div>
Your Qualifications</div><ul><li><div>
10+ years of experience as an Executive Administrative Assistant supporting Senior Leadership in a fast-paced environment; experience in the architecture, design or commercial real estate development/brokerage industries helpful</div></li><li><div>
Bachelor's degree preferred</div></li><li><div>
Possess strong initiative and expert planning skills</div></li><li><div>
Proactive and able to keenly anticipate executive&rsquo;s needs</div></li><li><div>
Professional and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality, and focus</div></li><li><div>
Proven ability to host and coordinate events with a focus on creating a welcoming, high-touch experience for guests</div></li><li><div>
Excellent verbal and written communication skills</div></li><li><div>
Strong problem solving, prioritizing, organizational and time management skills</div></li><li><div>
Ability to work independently with minimal guidance</div></li><li><div>
Strong proficiency with Microsoft Office suite including Word, Excel, and PowerPoint; proficiency with InDesign, Illustrator and/or Photoshop preferred</div></li><li><div>
Resilient, Fun, uniquely human, high energy</div></li></ul><div></div><div><i>
**The base salary will be estimated between $100,000-120,000 plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit </i><div><i>Great People, Great Rewards | Gensler</i></div>.</div><div></div><div>
Life at Gensler</div><div></div><div>
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to &ldquo;Well-being Week,&rdquo; our offices reflect our people&rsquo;s diverse interests.</div><div></div><div>
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.</div><div></div><div>
As part of the firm&rsquo;s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.</div></div><div></div>

MIDWAY DODGE RAM

<p><b>Job Overview</b><br/>We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive administrative support to our executive leadership team. This vital role ensures smooth daily operations, manages complex schedules, and facilitates effective communication across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energetic approach will help drive efficiency and contribute to the overall success of our organization. Restaurant and/or Hospitality experience preferred.</p><p><b>Duties</b></p><ul><li>Manage and maintain detailed calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Provide executive administrative support by preparing reports, correspondence, and presentations with accuracy through proofreading, transcription, and data entry.</li><li>Coordinate projects and events from inception to completion, including planning logistics, booking venues, managing vendor relationships, and ensuring deadlines are met.</li><li>Handle office management tasks such as filing, organizing documents, maintaining office supplies, and overseeing front desk operations to ensure a welcoming environment.</li><li>Utilize QuickBooks for bookkeeping tasks like invoicing, expense tracking, and financial record keeping to support the organization&rsquo;s fiscal health.</li><li>Demonstrate excellent phone etiquette while managing multi-line phone systems and responding promptly to inquiries from clients, vendors, and team members.</li><li>Support personal assistant duties as needed by managing confidential information, handling personal appointments, and assisting with special projects.</li><li>Use Microsoft Office Suite (Word, Excel, PowerPoint) for document creation and editing; ensure all materials are professional and error-free.</li><li>Assist with transcription services for meetings or dictations; ensure timely delivery of accurate records for internal use.</li></ul><p><b>Experience</b></p><ul><li>Proven experience as an Executive Assistant or in a similar administrative role supporting senior leadership.</li><li>Demonstrated proficiency in office management tools including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and data entry systems.</li><li>Strong organizational skills with the ability to multitask effectively in a fast-paced environment while maintaining attention to detail.</li><li>Experience with bookkeeping software such as QuickBooks is highly desirable.</li><li>Excellent communication skills&mdash;both written and verbal&mdash;and professional phone etiquette are essential.</li><li>Prior experience with event planning, project coordination, and calendar management is preferred.</li><li>Familiarity with office equipment including multi-line phone systems and office management software like DocuSign for electronic signatures.</li><li>Ability to handle confidential information discreetly while providing exceptional customer service internally and externally. Join us in this exciting role where your energy fuels our success! We value proactive individuals who excel at organizing complex schedules, supporting leadership seamlessly, and ensuring every detail is handled with precision. Your contribution will be instrumental in creating an efficient workplace that empowers our team to achieve their best every day!</li></ul><p>Pay: $55,000.00 per year</p><p>Benefits:</p><ul><li>Employee discount</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Scion Staffing

<div>
 <p>
  Scion Nonprofit Staffing has been engaged to conduct a search for a
  <strong>
   Part-Time Administrative Assistant to the Executive Director
  </strong>
  for a
  <strong>
   mission-driven nonprofit organization supporting survivor support services
  </strong>
  . This position is
  <strong>
   onsite in Chicago, Illinois
  </strong>
  .
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   POSITION OVERVIEW:
  </strong>
 </p>
 <p>
  This part-time Administrative Assistant role provides direct support to the Executive Director while helping coordinate administrative operations, donor relations, and development activities. The position plays a key role in ensuring smooth daily operations through scheduling, communication, and organizational coordination. This is an excellent opportunity for someone who is highly organized, proactive, and passionate about supporting meaningful nonprofit work.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   PERKS:
  </strong>
 </p>
 <ul>
  <li>
   Flexible part-time schedule (approximately 15&ndash;20 hours per week)
  </li>
  <li>
   Competitive hourly compensation based on experience
  </li>
  <li>
   Opportunity to work closely with executive leadership and gain exposure to nonprofit operations
  </li>
  <li>
   Collaborative and mission-driven team environment
  </li>
  <li>
   Meaningful work supporting survivor-centered services and advocacy
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   RESPONSIBILITIES:
  </strong>
 </p>
 <ul>
  <li>
   Provide administrative support to the Executive Director, including calendar management, scheduling, and correspondence
  </li>
  <li>
   Assist with donor communications, database updates, and development-related administrative tasks
  </li>
  <li>
   Prepare meeting materials, track action items, and coordinate logistics for meetings and events
  </li>
  <li>
   Support planning and coordination of organizational events and donor engagement activities
  </li>
  <li>
   Maintain organized digital and physical records, documents, and reports
  </li>
  <li>
   Provide general operational and administrative support to ensure efficient day-to-day functioning
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   QUALIFICATIONS:
  </strong>
 </p>
 <ul>
  <li>
   Administrative support experience in a professional office environment
  </li>
  <li>
   Strong organizational skills with excellent attention to detail
  </li>
  <li>
   Ability to maintain confidentiality and exercise discretion
  </li>
  <li>
   Clear written and verbal communication skills
  </li>
  <li>
   Ability to work independently, anticipate needs, and take initiative
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   COMPENSATION AND BENEFITS:
  </strong>
 </p>
 <p>
  This position offers an hourly pay range of
  <strong>
   $22&ndash;$30 per hour
  </strong>
  , depending on experience. The role is part-time (approximately 15&ndash;20 hours per week), offering flexible scheduling and the opportunity to contribute to a meaningful nonprofit mission.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT OUR FIRM:
  </strong>
 </p>
 <p>
  Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.
 </p>
 <p>
  <br/>
 </p>
 <p>
  For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.
 </p>
</div>


Part-Time Administrative Assistant

Explore 341+ Executive assistant marketing in Chicago this March. Find roles across top companies and apply now to boost your career.

341 executive assistant marketing jobs In Chicago

Executive Assistant, Marketing

Development Assistant

Executive Assistant

Executive Assistant (Remote)

Executive Assistant

Executive Assistant

Part-Time Administrative Assistant