administrative assistant

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assistant office engineer

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city operations logistics associate

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executive assistant

executive assistant / operations Jobs in San Francisco

executive assistant / operations

executive assistant operations

Poseidon Aerospace

<div>
 
 About Poseidon Aerospace
 
 
 
 Poseidon Aerospace is building unmanned cargo planes to dramatically lower the cost of transporting goods through the air. We have raised $13M from top venture capital firms to develop the largest cargo drones in the West. We&rsquo;ve successfully tested Seagull, our quarter-scale prototype flight and are currently developing Heron (seaplane) and Egret (STOL) which will carry up to 4,000 lbs.
 
 
 We are seeking someone who can ensure our teams can execute at speed.
 
 
 
 Role Overview
 
 
 
 The role will own day-to-day operational excellence across office management, logistics, executive support, manufacturing coordination, and special projects. This is a high-agency, hands-on role designed for someone who thrives in fast-moving environments and takes pride in solving problems before others notice them.
 
 
 You will remove friction from the organization so engineering, flight, and federal teams can focus on building and deploying aircraft.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Own office operations, workspace functionality, utilities, and overall environment across facilities
 </li>
 <li>
 Manage daily operational logistics including meals, shipping, receiving, inventory movement, and vendor coordination
 </li>
 <li>
 Coordinate travel, lodging, scheduling, and field logistics
 </li>
 <li>
 Plan and execute onsite visits for partners, investors, customers, and candidates
 </li>
 <li>
 Support warehouse organization, office build out, and facility expansions
 </li>
 <li>
 Own new hire onboarding logistics including desk setup, equipment provisioning, and first-day readiness
 </li>
 <li>
 Provide executive support and drive special projects, proactively solving operational challenges across the company
 
 
 </li>
 </ul>
 ﻿
 
 
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 Someone who takes pride in making things run well behind the scenes
 </li>
 <li>
 Strong people skills and exceptional EQ
 </li>
 <li>
 High agency: you see a problem, you solve it, you don't wait for instructions
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Comfort with ambiguity and shifting priorities
 </li>
 <li>
 Reliable, punctual, and physically present
 
 
 </li>
 </ul>
 
 Ideally You Have
 
 
 
 <ul>
 <li>
 Prior experience in office management, executive assistance, or facilities/operations at a startup or fast-paced company
 </li>
 <li>
 Experience coordinating catering, vendor relationships, or event logistics
 </li>
 <li>
 A bias toward action over process
 </li>
 <li>
 Genuine interest in what we're building
 </li>
 <li>
 Experience in aerospace, manufacturing, defense, or hardware startups is a plus but not required.
 </li>
 </ul>
</div>

Executive Assistant / Operations

Career Group

<div>
 
 Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.
 
 
 
 
 
 
 
 **Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.**
 
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
 </li>
 <li>
 Assist with expense reporting using Concur, ensuring timely submission and accuracy
 </li>
 <li>
 Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
 </li>
 <li>
 Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
 </li>
 <li>
 Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
 </li>
 <li>
 Provide backup coverage during Executive Assistant absences or peak periods
 </li>
 <li>
 Assist with any overflow of work the team would need help with
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of administrative experience in a professional office environment
 </li>
 <li>
 Strong proficiency in Outlook and calendar management tools
 </li>
 <li>
 Hands-on experience with Concur for expense and/or travel management
 </li>
 <li>
 Exceptional attention to detail, time management, and multitasking skills
 </li>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Ability to work proactively and maintain a high degree of confidentiality
 </li>
 <li>
 Experience in the financial industry is a strong plus
 </li>
 </ul>
 
 
 
 
 
 Please submit your resume for consideration!
 
 
 
 
 
 
 
 You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.
 
 
 
 
 We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.
 
 
 
 
</div>

Administrative Assistant

Insight Global

<div>
 
 
 Required Skills &amp; Experience
 
 
 
 ● 8+ years in an EA role
 
 
 ● Experience as EA for founder or CEO in tech or tech adjacent company
 
 
 ● Experience working in a corporate environment in an office of 50+ employees
 
 
 ● Extremely organized, accountable, and skilled at managing multiple competing priorities
 
 
 ● Proactive in identifying and addressing potential issues before they escalate
 
 
 ● Highly responsive and communicative&mdash;comfortable with regular text communication and quick turnarounds
 
 
 ● Detail-oriented with exceptional attention to accuracy and follow-through
 
 
 ● Tech-savvy with proficiency in Slack, Notion, Ramp, and other productivity tools
 
 
 ● A confident communicator who can represent leadership with professionalism and discretion
 
 
 ● Naturally flexible with working hours to support business needs and executive schedules
 
 
 ● Comfortable with ambiguity, autonomy, and wearing multiple hats in a startup environment
 
 
 
 
 
 
 
 
 
 Nice to Have Skills &amp; Experience
 
 
 
 ●Startup, tech, or AI industry exposure
 
 
 ● Experience with Series B or growth-stage companies
 
 
 ● Familiarity with investor relations and fundraising processes
 
 
 
 
 
 
 
 
 
 Job Description
 
 
 
 An AI-driven company for agentic software development, is seeking a highly organized, proactive, and entrepreneurial Executive Assistant to serve as the strategic right-hand to their CEO, with occasional support for our CTO. This individual will play a crucial role in managing complex
 
 
 operations, supporting the company&rsquo;s rapid growth, and ensuring seamless execution across both internal
 
 
 and external priorities.
 
 
 
 
 
 This is a dynamic, high-impact position for someone who thrives in fast-paced, entrepreneurial
 
 
 environments. The ideal candidate is detail-oriented, adaptable, proactive, collaborative, and driven to
 
 
 excel alongside our growing team of 45 professionals, which is scaling to 100+ this year.
 
 
 
 
 
 Day-to-day
 
 
 Internal Operations
 
 
 ● Support office setup, move-ins, and space changes with office manager
 
 
 ● Coordinate company offsites, team events, and internal communications
 
 
 ● Maintain and update organization-wide documentation, including contact directories, team
 
 
 birthdays, and employee bios
 
 
 ● Own and manage updates to the CEO&rsquo;s Notion workspace and company knowledge systems
 
 
 ● Support operational coordination with team members, including the Ops Lead and VP of
 
 
 Operations
 
 
 Executive Support
 
 
 ● Manage calendars and travel coordination for the CEO and occasionally CTO, for internal
 
 
 meetings, conferences, events, speaking engagements, and investor meetings, protecting
 
 
 focused work blocks
 
 
 ● Prioritize scheduling requests and resolve conflicts proactively with strategic thinking, with the
 
 
 CEO&rsquo;s priorities top of mind
 
 
 ● Prepare detailed materials and briefing documents for internal and external meetings
 
 
 ● Record meeting notes and action items, and track follow-ups, using tools like Gong and Fireflies
 
 
 for automated notetaking
 
 
 ● Serve as a trusted gatekeeper and communication liaison for executive priorities
 
 
 ● Track and process expense reports and reimbursements efficiently
 
 
 ● Take ownership of ad-hoc strategic projects and initiatives
 
 
 ● Support event planning, including business dinners, conferences, and fundraising events
 
 
 ● Provide occasional light personal administrative support, such as gift purchasing and personal
 
 
 errands
 
 
 ● Handle comprehensive inbox triage and draft/coordinate email responses when appropriate
 
 
 ● Coordinate and assist with board meeting logistics
 
 
 ● Maintain CRM hygiene and relationship management for executive networks
 
 
 
 
 
 
 Compensation
 
 
 <ul>
 <li>
 $140,000 to $160,000 per year annual salary.
 </li>
 <li>
 Exact compensation may vary based on several factors, including skills, experience, and education.
 </li>
 <li>
 Benefit packages for this role may include healthcare insurance offerings and paid leave as provided by applicable law.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Lick Wilmerding high school

<div>Reports to: Head of School
Status: Full-time, exempt
Start Date: July 1, 2026
** Priority deadline for the first review of applications is March 20, 2026. If you would like your application to be considered in the first review please submit all materials by this date.
<h5 class="jobSectionHeader">ABOUT LICK-WILMERDING HIGH SCHOOL</h5>
Lick-Wilmerding High School is a private school with public purpose, serving 560 students in grades 9-12 in San Francisco. Since its founding in 1895 as a vocational school, Lick-Wilmerding High School has built upon a long tradition of valuing and integrating the liberal arts, sciences, technical arts, visual arts and performing arts to offer a robust college-prep curriculum. LWHS has a rich and distinctive academic program, with thriving departments, vibrant student life, and signature initiatives like the Center for Civic Engagement and the Public Purpose Program. Faculty and students are passionate, engaged, and driven by values that reach far beyond the classroom.<h5 class="jobSectionHeader">
POSITION SUMMARY</h5>
The Executive Assistant to the Head of School is a highly experienced and proactive administrative leader, responsible for managing sensitive, complex administrative functions and serving as a strategic partner to the Head of School and the school&rsquo;s leadership team. This position manages the flow of information with the highest degree of discretion and independence, supports organizational initiatives, ensures seamless operations, and directly contributes to cross-departmental collaboration.
The Executive Assistant serves as a primary point of contact for staff, parents, and external stakeholders, reflecting the school&rsquo;s values and standards in all interactions. Exceptional interpersonal, organizational, technical, and leadership skills are required, as well as trusted handling of confidential information and decision-making in a multifaceted environment. The Executive Assistant is expected to work independently, anticipate needs, and respond effectively to a wide range of situations across all areas of the school. This is a full-time, year-round, exempt staff position reporting directly to the Head of School.<h5 class="jobSectionHeader">
ESSENTIAL FUNCTIONS</h5>
Executive Support &amp; Communications<ul><li>
Lead comprehensive calendar management for the HoS, including proactively prioritizing requests from internal and external stakeholders, minimizing scheduling conflicts, and ensuring the HoS's time is well-protected; exercise judgment to reprioritize or decline meetings as necessary based on urgency and importance.</li><li>
Manage the HoS's email inbox: triage messages, flag time-sensitive priorities, draft responses as needed, and maintain ongoing communication on behalf of the HoS.</li><li>
Prepare the Head for meetings by organizing agendas, briefing materials, presentations, and follow-up tracking</li><li>
Act as the gatekeeper to the HoS, managing communications, screening visitors and calls, and serving as an informed liaison among executives, faculty, parents, board members, and the wider community.</li><li>
Address and escalate complex and sensitive inquiries as appropriate, using sound judgment and discretion.</li></ul>
Meeting &amp; Event Preparation<ul><li>
Help plan and support leadership team meetings, all-faculty and all-staff meetings, and other school events led by the Head.
</li><li>Prepare, review, and edit presentations, meeting agendas, board packets, and other high-level materials, ensuring accuracy and professionalism.</li><li>
Coordinate and manage travel, event logistics, and special projects for the HoS; coordinate meetings both internally and externally, and provide high-touch support for events and organizational initiatives.
</li></ul>Administrative &amp; Operational Support<ul><li>
Coordinate and support cross-departmental collaboration: work closely with department leaders and teams to advance key projects, share information, and facilitate organization-wide initiatives.</li><li>
Provide ongoing administrative support to other school administrators as directed, including scheduling, document preparation, and event coordination.
</li><li>Maintain the highest standards of confidential record-keeping, document management, and fiscal processes in collaboration with the Business Office.</li><li>
Leverage technology tools and platforms&mdash;including AI-assisted tools, automation, and school information systems&mdash;to streamline administrative processes and proactively identify and recommend improvements to workflows and systems to create scalable efficiencies.</li><li>
Proactively identify and recommend improvements to administrative workflows and systems to enhance efficiency across areas of responsibility.
</li></ul>Values &amp; Community<ul><li>
Embodies LWHS's values of belonging, excellence, craft, and optimism; brings a calm, solutions-oriented presence, strong relationship skills, and a service mindset to daily work.</li><li>
Actively support LWHS's commitment to fostering a diverse community rooted in belonging, in which students and adults feel seen, valued, and included.</li><li>
Provide other duties as assigned in support of the Head of School and school community.</li></ul><ul><li>
Bachelor&rsquo;s degree required.</li><li>
Minimum of five years of administrative experience, preferably in a small office or educational setting supporting senior leadership.</li><li>
High proficiency with Google Workspace, with demonstrated ability to work effectively on a Mac platform; strong overall organizational and technical skills required.</li><li>
Exceptional written and verbal communication skills, with a high level of professionalism, accuracy, and attention to detail in drafting, proofreading, and preparing correspondence, reports, and presentations.</li><li>
Demonstrated ability to maintain strict confidentiality, serving as a trusted steward of sensitive information and a confidential sounding board for the Head of School.</li><li>
Proven ability to work effectively with a diverse range of constituencies, exercising flexibility, discretion, and cultural sensitivity, and demonstrating a broad understanding of the school&rsquo;s organizational structure, including parents, faculty, staff, the Board of Trustees, and the wider school community.</li><li>
Exemplary time-management and organizational skills, with the ability to remain effective amid frequent interruptions, work independently with minimal supervision, anticipate needs, and solve problems resourcefully.</li><li>
Ability to manage multiple priorities in a fast-paced environment with a calm and grounded demeanor</li><li>
Strong project management skills, with the ability to support and coordinate school-wide initiatives, ensuring accountability, follow-through, and timely completion.</li></ul><h5 class="jobSectionHeader">
IDEAL CANDIDATE WILL BRING</h5><ul><li>
A commitment to creating a welcoming, inclusive, and student-centered school environment.</li><li>
A proactive, flexible, and team-oriented mindset with a dedication to supporting school community needs.</li><li>
A collaborative spirit and a deep sense of responsibility for maintaining a professional and collegial relationships with all constituents.</li></ul><h5 class="jobSectionHeader">
TO APPLY</h5>
Interested candidates should submit an application, along with resume and cover letter through Paycom here. Please note that only online applications will be accepted. No phone calls regarding this position, please.</div>

Executive Assistant to the Head of School

Tata Consultancy Services

<div>
 
 Job Description
 
 
 
 
 Must Have Technical/Functional Skills
 
 
 
 3+ years&rsquo; experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with business executives
 
 
 <ul>
 <li>
 Ability to work independently, multi-task, manage time wisely, handle confidential and sensitive material with highest degree of integrity, a self-starter
 </li>
 <li>
 Strong executive presence; superior interpersonal communications skills
 </li>
 <li>
 Communicates with executives and front line management to gather or convey relevant information
 </li>
 <li>
 Must use considerable tact, diplomacy and judgment
 </li>
 <li>
 Interacts with people from a variety of departments and business coverage areas across the Enterprise
 </li>
 <li>
 Proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint. Excellent attention to detail and organizational skills
 </li>
 <li>
 Pro-active attitude with ability to stay focused and maximize time efficiently
 </li>
 <li>
 Event coordination experience (e.g., associate meetings /recognition events, etc.) Schedules, manages, prepares agenda and presentations/materials for team meetings
 </li>
 <li>
 Experience managing executive calendars and booking travel for team/executives
 </li>
 <li>
 Teamwork - must foster collaboration and trust among team members and business partners
 
 
 </li>
 </ul>
 
 Roles &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Executes calendar management, expense reporting, and travel arrangements
 </li>
 <li>
 Performs diverse, advanced and confidential administrative support including composing, signing and releasing routine and sometimes complex correspondence
 </li>
 <li>
 Relieves management of administrative details; gathers, compiles and reports information relevant to/for the executive
 </li>
 <li>
 Manages different and conflicting objectives, projects or activities at once
 </li>
 <li>
 Coordinates schedules proactively, effectively resolving conflicts that arise in a professional manner
 </li>
 <li>
 Has the responsibility of assisting with the planning for EDLT employee engagement and volunteer events
 </li>
 <li>
 Supports occasional requests from the broader team &ndash; supplies, floor access, onboarding support, etc.
 </li>
 <li>
 Communicates with executives and line management to gather or convey relevant information. May be exposed to sensitive information and must use considerable tact, diplomacy and judgment
 
 
 </li>
 </ul>
 
 TCS Employee Benefits Summary
 
 
 
 Discretionary Annual Incentive.
 
 
 Comprehensive Medical Coverage: Medical &amp; Health, Dental &amp; Vision, Disability Planning &amp; Insurance, Pet Insurance Plans.
 
 
 Family Support: Maternal &amp; Parental Leaves.
 
 
 Insurance Options: Auto &amp; Home Insurance, Identity Theft Protection.
 
 
 Convenience &amp; Professional Growth: Commuter Benefits &amp; Certification &amp; Training Reimbursement.
 
 
 Time Off: Vacation, Time Off, Sick Leave &amp; Holidays.
 
 
 Legal &amp; Financial Assistance: Legal Assistance, 401K Plan, Performance Bonus, College Fund, Student Loan Refinancing.
 
 
 Salary Range: $60,000 - $75,000 a year
 
 
 
 Qualifications:
 
 BACHELOR OF COMPUTER SCIENCE
</div>

OpenAI

<div>
 
 About The Team
 
 
 
 Our Executive Operations team includes Executive Business Partners and Administrative Business Partners, who serve as trusted advisors and collaborators to OpenAI's executives and leaders, focused on strong communication and operational excellence across teams. With a focus on elevating the impact and efficiency of leadership, we anticipate needs, streamline processes, and provide comprehensive support to ensure our executives can focus on high-impact initiatives. We are pivotal in driving success and achieving key milestones by cultivating strong relationships and leveraging our deep understanding of business objectives. With a commitment to excellence and a proactive approach, we are dedicated to empowering our executives and contributing to the overall growth and success of the company.
 
 
 Our leadership team reflects OpenAI&rsquo;s culture and core values and is a mission-driven, kind, and thoughtful group. We take pride in creating a work environment that fosters collaboration, open communication, and authenticity, making OpenAI an excellent place to work for highly accomplished professionals.
 
 
 
 About The Role
 
 
 
 This role is part of a
 
 shared hiring pathway for ABPs at OpenA
 
 I. Rather than hiring directly for a single team, we evaluate candidates holistically and identify the best fit across the organization as you advance. This ensures alignment between your skills, interests, and where our needs are greatest.
 
 
 We seek a proactive, friendly, and meticulous Administrative Business Partners to join our Executive Operations team. You will support complex calendar/schedule management for leaders and key team members across departments, handle expenses, organize team offsites or meetings, and manage travel arrangements. This role demands a high level of coordination for both internal and external meetings, working closely under the guidance of our Executive Business Partners.
 
 
 
 In This Role, You Will
 
 
 
 <ul>
 <li>
 Efficiently manage and organize calendars for multiple leaders, ensuring an optimal schedule that accommodates internal and external commitments.
 </li>
 <li>
 Take charge of coordinating internal meetings, including scheduling, forecasting, and resolving scheduling conflicts.
 </li>
 <li>
 Plan and organize comprehensive travel itineraries, ensuring smooth and efficient travel experiences for leaders.
 </li>
 <li>
 Process and manage expense reports, ensuring timely submission and adherence to company policies.
 </li>
 <li>
 Assist in the planning and executing team offsites and other events, contributing to team building and strategic planning initiatives.
 </li>
 <li>
 Work closely with the broader executive operations team, facilitating effective communication and collaboration within the team and with external partners.
 
 
 </li>
 </ul>
 
 You Might Thrive In This Role If You
 
 
 
 <ul>
 <li>
 3-5 years of administrative experience in a fast-paced environment.
 </li>
 <li>
 Proven track record of managing internal meetings, scheduling, and conflict resolution.
 </li>
 <li>
 Experience in managing travel arrangements, including flight/transportation and lodging.
 </li>
 <li>
 Proficient in Google Suite for calendaring and communication.
 </li>
 <li>
 Exceptional organizational skills and attention to detail.
 </li>
 <li>
 Strong communication and interpersonal skills.
 
 
 </li>
 </ul>
 
 Workplace and Location:
 
 
 
 This role is based in San Francisco, CA. We use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees. We are not able to consider remote applicants at this time.
 
 
 
 About OpenAI
 
 
 
 OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
 
 
 We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
 
 
 For additional information, please see OpenAI&rsquo;s Affirmative Action and Equal Employment Opportunity Policy Statement.
 
 
 Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
 
 
 To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
 
 
 We are committed to providing reasonable accommodations to applicants with disabilities, and requests can be made via this link.
 
 
 OpenAI Global Applicant Privacy Policy
 
 
 At OpenAI, we believe artificial intelligence has the potential to help people solve immense global challenges, and we want the upside of AI to be widely shared. Join us in shaping the future of technology.
</div>

Administrative Business Partner

Mission Housing Development Corporation

<div>Job Description: Director, Asset Management 
Job Title: Director, Asset Management
Location: San Francisco. Hybrid.
Department: Asset Management
Reports To: Executive Director
Job Status: Exempt, Full-Time
Compensation: $175,000.00 to $190,000.00 per year, DOE; medical, dental, vision &amp; retirement plan
______________________________________________________________________
Summary:
The Director of Asset Management leads the development and implementation of asset management strategies supported by high-quality asset management policies, systems and practices to achieve optimal return on investment and effective deployment of Mission Housing's property, infrastructure and or equipment portfolio. This position is also responsible for maintaining Mission Housing&rsquo;s high-quality assets and for the design and implementation of strategies within the multifamily unit; oversees communication and relationships with third party property management company; leads individuals and teams involved in the strategic management of Mission Housing&rsquo;s portfolio of apartments and other residential buildings.
Essential Functions:<ul><li>
Develop and implement Mission Housing's asset management plans and strategy, communicate expectations and obligations through the Executive Director, Deputy Executive Director and managers, and monitor and report on performance to optimize the value of the asset portfolio.</li><li>
Develop new and existing relationships with industry counterparts and other nonprofit community development leaders throughout San Francisco with a focus on the Mission District and other neighborhoods where Mission Housing&rsquo;s portfolio resides.</li><li>
Lead implementation of asset management, compliance, and maintenance programs, providing professional oversight to AM Team activities to protect the company's investment and financial interests.</li><li>
Determine, in collaboration with AM team, appropriate frameworks, processes and standards to be applied to the acquisition and disposal of assets, ensuring compliance with sound and agreed financial, legal and commercial principles.</li><li>
Provide strategic advice to the Executive Director and Deputy Executive Director to support the implementation of and adherence to effective asset management principles across the organization.</li><li>
Develop financial models, perform financial analyses and asset management analyses, and recommend appropriate strategies and capital requirements for major freehold and leasehold assets.</li><li>
Develop recommendations related to portfolio profile, deployment and redeployment, acquisition, disposal or retirement of specific major assets.</li><li>
Independently monitor the activities of property management firms responsible for the daily operations of the properties and report significant information to the Executive Director and Deputy Executive Director.</li><li>
Lead and monitor the third-party property management company in the performance of lease-ups in both new construction and occupied rehabs.</li><li>
Identify, evaluate and recommend capital improvement and replacement projects in the agency&rsquo;s operating portfolio, including potential energy efficiency retrofits.</li><li>
Manage LIHTC (low-income housing tax credits) capital accounts through annual analysis and exit tax projections; exit limited partner.</li><li>
Directly supervise Facilities Manager and Senior Asset Managers and effectively manage their individual performance, development and training.</li>
Collaborate with development and finance teams to identify opportunities for rehab and re-syndication; work with Mission Housing team to accomplish goals for portfolio, new construction and acquisitions; establish a feedback loop with the current Asset Manager and project development team to capture learnings from portfolio investigations; collaborate with Resident Services on a continual basis to help ensure current services &ndash; including relocation projects <li>- are effective and practical</li><li>
Represent Mission Housing&rsquo;s ownership concerns and coordinate with property managers, project managers and other development team members to ensure that lease-up, marketing and outreach and maintenance of waiting lists are handled in accordance with the management plan, Mission Housing&rsquo;s policies and all regulatory requirements; ensure that goals for development are met on time.</li><li>
Work collaboratively to create and refine reporting procedures, database and other informational systems to collect data, track projects, enhance communication and distribute to Mission Housing management.</li><li>
Review and analyze monthly property financial statements for reporting to the Executive Director and Deputy Executive Director and Board of Directors, as requested.</li><li>
Review annual operating budgets to insure implementation of multi-year plans and coordination with property management.</li><li>
Ensure properties are meeting financial goals as projected and required under all agreements and regulations.</li><li>
Contribute to preparation of audited financial statements, i.e., related party fees, contingent liabilities, reserves, and surplus cash analysis and distribution and ensure surplus distributions are made correctly and on a timely basis.</li><li>
Represent Mission Housing to stakeholders, partners, lenders, property managers, vendors, residents and community members as needed, with an above average level of understanding, and supporting our mission, vision and values.</li><li>
Create asset management plans for Mission Housing&rsquo;s operating portfolio.</li><li>
Perform site inspections and oversee physical risk management.</li><li>
Manage insurance for Mission Housing controlled portfolio, including claims, setting deductible and coverage levels, and all other insurance related issues.</li><li>
Oversee the creation, collection, and maintenance of physical specifications with the goal of maintaining the integrity of the original designs, while updating and greening the product.</li><li>
Lead and perform due diligence on proposed new acquisitions and make recommendations to the Executive Director and Deputy Executive Director on new acquisitions, and projects.</li><li>
Research partnership agreements, financing documents, regulatory agreements, tax returns, and other source documents to determine constraints and barriers to long-term needs.</li><li>
Monitor property commercial spaces and work with brokers to market and negotiate leases with prospective tenants, as needed.</li><li>
Negotiate with partners and/or lenders as needed to amend agreements.</li><li>
Facilitate approval processes with lenders and/or investors as needed.</li><li>
Prepare and review all reporting information due to investors/lenders.</li><li>
File welfare exemptions and business entity forms.</li><li>
Complete other tasks, as assigned, related to real estate asset management, policy development, budgets, planning, maintenance of records and systems and administration.</li><li>
Perform other duties as considered appropriate and consistent with the mission of Mission Housing, including working at occasional community-building activities, programs and events (i.e., annual on-property community activities, Carnaval, Sunday Streets, fundraisers, etc.) &ndash; as needed or assigned, during or outside regular business hours &ndash; and ensure department staff similarly participate.</li></ul>
Minimum Qualifications:<ul><li>
7 years progressive experience in real estate asset management, and affordable housing development, preferably with specific experience managing assets within the San Francisco Mayor&rsquo;s Office of Housing ecosphere.</li><li>
Experience applying for, managing, and closing refinances and syndications for affordable multifamily developments, preferably with specific experience coordinating said projects with the San Francisco Mayor&rsquo;s Office of Housing and California HCD.</li><li>
Proven skills in asset management, planning and analyses of complex legal, financial and regulatory information.</li><li>
7-10 years&rsquo; experience supervising other employees.</li><li>
Bachelor&rsquo;s degree in Business, Management, Finance, Planning, or Real Estate</li><li>
Proven ability to oversee successful budget performance from third parties.</li><li>
Strong, clear, tactful communicator in writing and verbally.</li><li>
Accustomed to forward thinking and being proactive.</li><li>
Enthusiasm and team building spirit, able to lead the team, and able to be an expert, contributing member.</li><li>
Computer literacy in office automation and various software applications using spreadsheets, word processing, and databases; intermediate level of proficiency in Outlook and demonstrated experience and ability to create and manage budgets and reports with Excel; experience with Access or other databases helpful.</li><li>
Ability and experience with utilizing operating financial data to model performance and analyze and report recommendations.</li><li>
Keen understanding of the owner role and function to carry out dual bottom line of social mission and financial viability.</li><li>
Knowledge of real estate development, affordable housing finance and asset management functions to work effectively and credibly with other departments.</li><li>
An entrepreneurial and creative approach to problem solving in the field of affordable housing and asset management.</li><li>
Demonstrated leadership in the work environment.</li><li>
High standards of ethics and integrity in all their work and will be expected to hold close Mission Housing&rsquo;s organizational values.</li><li>
Ability to work effectively with a diverse team of professionals and for a diverse clientele.</li></ul>
Physical demands:<ul><li>
While performing the duties of this job, the employee is regularly required to sit; use hands; reach, talk and hear. The employee is occasionally required to stand, walk and drive.</li><li>
The employee must occasionally lift and/or move up to 20 pounds.</li></ul>
Work environment:<ul><li>
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li><li>
The noise level in the work environment is usually quiet to moderate. However, construction sites may be noisy and appropriate measures should be taken to protect hearing and health on job sites.</li></ul>
**Disclaimer: The employer reserves the right to change or assign other duties, if necessary.
About Mission Housing:
Mission Housing Development Corporation is a private nonprofit housing developer founded in 1971. Mission Housing's mission is to strengthen communities and build equity by creating and preserving service-rich affordable housing. We own 40 affordable housing buildings serving 3,500 families, seniors, and formerly unhoused San Franciscans. Mission Housing's vision is vibrant communities where everyone has secure, affordable, and sustainable housing.
Mission Housing is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, color, ethnic background, religion, sex, sexual orientation, age, national origin, or disabilities. Please let us know if you need any reasonable accommodations. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Mission Housing is a drug-free workplace as required by the &ldquo;Drug-Free Workplace Act of 1988.&rdquo;</div>

Director, Asset Management

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