executive assistant

admin executive

administrative assistant

office administrator

ceo office manager

executive assistant to president

TSS INFORMATION SYSTEMS PRIVATE LIMITED,INFOPARK,KOCHI

Please find the JDJob descriptionThe Client is looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate must have strong organizational skills, excellent communication abilities, and prior experience working in Saudi Arabia, preferably within the retail sector.Key ResponsibilitiesManage executive calendars, appointments, meetings, and travel arrangements.Prepare reports, presentations, business correspondence, and meeting minutes.Maintain confidentiality and handle sensitive information with discretion.Coordinate communication between internal teams, external stakeholders, and senior management.Assist in planning corporate events, reviews, and business meetings.Conduct follow-ups on tasks, pending items, and project updates.Manage expense reports, office documentation, and administrative workflows.Support executives in daily operational tasks to ensure smooth functioning.Liaise with vendors, clients, and retail store teams as required.Handle filing, record management, and documentation accuracy.Required Skills &amp; QualificationsMinimum 5 years of experience as an Executive Assistant in Saudi Arabia.Experience in the retail sector is highly preferred.Strong English communication (Arabic is an added advantage).Proficient in MS Office (Excel, PowerPoint, Outlook).Excellent organizational, multitasking, and time-management skills.Ability to work in a fast-paced environment with strong attention to detail.Professional and presentable, with strong interpersonal skillsJob Type: Full-time

Executive Assistant

Gleeds

<div>
 
 
 About this opportunity
 
 
 
 
 
 <ul>
 <li>
 Executive Assistant
 </li>
 <li>
 Riyadh, Saudi Arabia
 </li>
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 Office based, Al Faisaliah Tower
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 </ul>
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 </li>
 
 Gleeds is a leading global property and construction consultancy. Independent since 1875, we are proud to deliver award-winning projects around the world. We are a proud to say that we have been certified as a &ldquo;Great Place to Work&rdquo; which further acknowledges that we put our people at the heart of everything we do.
 
 
 
 
 Gleeds in the Kingdom of Saudi Arabia has an exciting opportunity for an experienced and enthusiastic Executive Assistant, who wants to construct a career with purpose in a personable and professional environment. The successful candidate will be a integral part of the team, supporting in a number of ways including -
 
 
 
 
 
 Key responsibilities include:
 
 
 
 
 
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 Manage complex calendars, schedule meetings, and coordinate appointments for directors.
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 Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
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 Organise board meetings, and maintain meeting minutes and action plans
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 Organise and prioritise incoming communications, ensuring timely responses and follow-up.
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 Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
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 Plan and support internal and external meetings, events, and executive briefings.
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 Maintain confidential records, files, and sensitive information with discretion.
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 Serve as a liaison between executives and internal/external stakeholders.
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 Track key projects, deadlines, and deliverables, providing reminders and status updates.
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 Conduct research, compile data, and prepare summaries or recommendations as needed.
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 Support operational efficiency by identifying process improvements and assisting with special projects.
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 </ul>
 
 
 
 
 
 Experience, Knowledge, and key skills:
 
 
 
 
 
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 5 yrs + experience as an executive assistant
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 Fluent English and Arabic language preferable
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 Proficiency in Microsoft office applications
 </li>
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 Confident communication skills
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 Exceptional organisational and time-management skills, with the ability to prioritise competing demands
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 Experience working in a professional services organisation
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 </ul>
 
 
 
 
 
 A world of opportunity
 
 
 
 
 
 
 Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people &ndash; colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.
 
 
 With over 76 offices across the globe, you&rsquo;ll become part of a truly global team that isn&rsquo;t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we&rsquo;re committed to the success of our people, clients and communities &ndash; giving everyone a safer and more sustainable place to live, work and thrive.
 
 
 
 
 
 Our values underpin what we stand for and how we work:
 
 
 
 
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 Professionalism with personality
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 Excellence with humility
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 Innovation with agility
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 </ul>
</div>

SAUR

<div>
 
 SAUR is as a pure player in water and essential services, working to protect the environment in the heart of the territories it serves.
 
 
 Further details on our web site: http://www.saur.com/.
 
 
 
 
 
 Currently we are looking for an
 
 Executive Assistant
 
 
 
 ,
 
 
 for our office in Riyadh, KSA.
 
 
 
 
 
 
 Mission
 
 :
 
 
 Maintaining official departmental records and executing administrative and not administrative responsibilities in line with the organizational operating policies and procedures in an effort to attain corporate goals and objectives; by performing the following duties.
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 
 Reporting to the GCC Chief Executive Officer, and works in close cooperation with the General Manager of Saudi Arabia and the HR Director of Saudi Arabia, Being based at Riyadh. The responsibilities of the role will be:
 
 <ul>
 <li>
 Ensures all administrative activities are handled efficiently, including but not limited to: calls screened and re-directed where necessary in an effective and efficient manner to help maximise productivity (e.g. correspondence, communications, appointments, weekly schedules, itineraries.. etc
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 Co-ordinating complex travel and accommodation arrangements for all GCC team.
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 Co-ordinating logistics and on-boardings including medical insurance enrollments, access Door Key, Office Desk, Business cards, Office orientation, travel and accommodation arrangements for all employees.
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 Performs all other business related tasks as assigned by the CEO, the Managing Director &amp; the HR Director
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 Support to onboarding &amp; Employee Integration: design, lead and maintain the key processus which are important for any new employee (find a house, school subcriptions, etc.. IQAMA process, etc.
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 Support to onboarding &amp; Employee Integration.
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 External Partnerships &amp; Vendor Management: Lead and manage initiatives involving negotiations with service providers that support employee and office daily needs, such as real estate contracts, travel agencies, hotels, and other partners within the GCC region.
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 </ul>
 
 
 
 
 
 Requirements:
 
 
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 Experience Background: minimum 5 years in a similar position
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 Educational background: University Degree or equivalent
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 Certifications: Bachelor Degree
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 Location: Riyadh
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 Geographic scope: Saudi Arabia and GCC
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 Languages: Arabic, English
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 Travel requirements: sometimes
 </li>
 <li>
 Saudi citizenship
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
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 Competitive salary package.
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 Opportunities for career advancement within the company.
 </li>
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 Friendly and dynamic work environment.
 </li>
 </ul>
 
 
 
 
 
 SAUR is a company committed to diversity and equal opportunities. In this way, the selection process ensures that all candidates have an equal opportunity to apply without distinction as to race, colour, religion, sex, national origin, age, sexual orientation, gender identity or any other characteristic protected by law
 
 
</div>

Al Jazirah Vehicles Agencies Co. Ltd.

<div>
 
 
 Job Purpose
 
 :
 
 
 
 
 <ul>
 <li>
 To facilitate and be responsible for the efficient functioning of an office through a range of administrative, clerical, financial and managerial tasks performed within the office, including office management, implementation of procedures, processing, records management, collection, and reporting of statistics.
 </li>
 </ul>
 
 
 
 
 
 Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Regularly monitor the accuracy, completeness, and timeliness of processing activities within the office.
 </li>
 </ul>
 
 
 
 <ul>
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 Plan, develop, and facilitate changes in procedures, forms and practices, workflows, personnel assignment and equipment.
 </li>
 </ul>
 
 
 
 <ul>
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 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution/ next course of action.
 </li>
 </ul>
 
 
 
 <ul>
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 Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
 </li>
 </ul>
 
 
 
 <ul>
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 File and retrieve corporate documents, records, and reports.
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 </ul>
 
 
 
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 Manage and maintain Schedules &amp; make necessary travel arrangements.
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 </ul>
 
 
 
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 Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
 </li>
 </ul>
 
 
 
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 Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
 </li>
 </ul>
 
 
 
 <ul>
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 Record, Compile, transcribe, and distribute minutes of meetings.
 </li>
 </ul>
 
 
 
 <ul>
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 Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
 </li>
 </ul>
 
 
 
 <ul>
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 Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
 </li>
 </ul>
 
 
 
 <ul>
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 Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
 </li>
 </ul>
 
 
 
 <ul>
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 Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
 </li>
 </ul>
 
 
 
 <ul>
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 Comply with all relevant safety, quality and environmental management policies, procedures, and controls to ensure a healthy and safe work environment
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
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 3 - 4 years experience as a Executive Assistant
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Strong ability to multitask
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 Bachelor degree in Business Management / Administration
 </li>
 </ul>
 
 
</div>

Takamol Holding

<div>
 
 Job Description
 
 
 
 <ul>
 <li>
 Provide high administrative support for Office of Strategic Management &amp; Boards Affairs executives and chief officers (including executive itineraries, executive correspondence, executive expenses) in order to ensure that executive support is efficient, and executives&rsquo; needs, and expectations are met.
 </li>
 <li>
 Manage and maintain executives&rsquo; itinerary and diary, schedule appointments, meetings, and conference calls, collect and prepare meeting documents and update all participants as required in order to ensure that the diary is accurate and up-to-date, participants are informed, and all necessary documents are distributed in advance.
 </li>
 <li>
 Screen all incoming communication and correspondence (letters, emails, phone calls, etc) and independently manage outbound correspondence in order to ensure that incoming correspondence is filtered, distributed and answered promptly, professionally and in line with Shared Services standards and guidelines.
 </li>
 <li>
 Draft and edit communications, presentations and other documents and update documentation and templates in order to support executives in their daily work and ensure that documents and templates are structured, accurate and up-to date.
 </li>
 <li>
 Provide any other clerical or secretarial duties as required (including managing executives&rsquo; expenses and securing appropriate signatures as required) in order to ensure accuracy and alignment with Shared Services standards.
 </li>
 <li>
 Actively seek to develop and deepen expertise in line with function requirements
 
 
 </li>
 </ul>
 
 Job Requirements
 
 
 
 <ul>
 <li>
 Minimum Qualifications:
 </li>
 <li>
 Bachelor&rsquo;s degree in business administration or, Management
 </li>
 <li>
 Minimum Experience:
 </li>
 <li>
 10 years of experience in Administration, preferably with experience in executive administrative support
 </li>
 <li>
 Competencies (Knowledge, Skills &amp; Abilities):
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Excellent command of Arabic and English
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 <li>
 Empathy and emotional intelligence
 </li>
 <li>
 Time Management.
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 <li>
 Teamwork.
 </li>
 <li>
 Analysis Report.
 </li>
 <li>
 Documentation
 </li>
 </ul>
</div>

Ajlan & Bros Holding

<div>
 
 The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
 
 
 
 
 The core responsibilities of this role will revolve around executive secretarial support, including:
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 
 
 <ul>
 <li>
 Calendar management for executives
 </li>
 <li>
 Aid executive in preparing for meetings &amp; meeting minutes
 </li>
 <li>
 Responding to emails and document requests on behalf of executives
 </li>
 <li>
 Drafting and formatting reports, slides, meeting notes and documents for executives
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 
 <ul>
 <li>
 Excellent English communication skills (written and spoken)
 </li>
 <li>
 
 Flexible and available for frequent international business travel (Mandatory)
 
 </li>
 <li>
 Experience in projects or investment related fields is a plus
 </li>
 <li>
 Proficient in Microsoft Office suite
 </li>
 <li>
 Experience in managing multiple priorities, administrative coordination, and logistics
 </li>
 <li>
 Well-organized, detail-oriented, ability to multi-task with great follow-up skills
 </li>
 </ul>
 
 
</div>

Infinite pl

<div><div>Infinite pl, is a digital led tech firm driven to become a digital logistics pioneer by harnessing the power of people, data, and platforms. We are enabled through in-house, external, network, &amp; other investment capabilities which we utilize to orchestrate &amp; build innovative platforms that tackle complex problems within logistics &amp; adjacent sectors.</div><div>
</div><div>
Infinite pl&rsquo;s mission is nothing short of a logistics revolution! We're here to enrich the experiences of governments, businesses, and residents around the world through cutting-edge digital solutions. &quot;We're not just players; we're game-changers.&quot;</div><div></div><div> 
Role Overview</div><div>
The Office of the CEO serves as the control center of Infinite pl, coordinating strategy, operations, investor relations, and execution across the group.</div><div>
This role blends two essential dimensions:</div><div>
 1. Executive Assistance &mdash; ensuring seamless day-to-day management of the CEO&rsquo;s time, meetings, travel, and communication.</div><div>
 2. Strategic Coordination &mdash; driving alignment, follow-up, and delivery across high-priority projects and board commitments.</div><div></div><div> 
The selected individual will operate as the CEO&rsquo;s right hand, maintaining clarity, discipline, and flow across everything that reaches or leaves the CEO&rsquo;s desk. They must combine administrative excellence with strategic intelligence, moving effortlessly from managing logistics to drafting notes or following up with board members.</div><div></div><div> 
Responsibilities:</div><div>
1. Executive &amp; Administrative Management</div><ul><li>Manage the CEO&rsquo;s calendar, schedule, travel, meetings, and personal appointments with meticulous organization.</li><li>Filter and prioritize incoming communication &mdash; ensuring only critical matters reach the CEO while all others are handled proactively.</li><li>Coordinate logistics for all internal and external meetings, including documentation, briefings, and action follow-ups.</li><li>Handle confidential correspondence, expenses, and executive administration with discretion and accuracy.</li><li>Prepare meeting notes, summaries, and next-step trackers following CEO engagements.</li></ul><div></div><div> 
2. Strategic Project &amp; Investor Coordination</div><ul><li>Track the progress of CEO-led initiatives
</li><li>Prepare briefings, slides, and documentation for meetings, presentations, and stakeholder updates.</li><li>Serve as the focal point between the CEO and internal functions (Finance, Legal, Ventures)</li><li>Ensure follow-through on all decisions made by the CEO or board &mdash; creating accountability and visible progress.</li><li>Coordinate sensitive materials such as Information Memoranda, Q&amp;A documents, and shareholder correspondence.</li></ul><div></div><div> 
3. Executive Communication &amp; Interface</div><ul><li>Draft and proofread emails, letters, executive notes, and official correspondence with clarity and tone alignment.</li><li>Liaise with senior executives, investors, government partners, and advisors to schedule discussions or obtain updates.</li><li>Maintain and update the CEO&rsquo;s internal communication channels &mdash; ensuring clarity of direction and timely responses.</li><li>Support internal presentations and messaging related to board, audit, or investor engagements.</li></ul><div></div><div> 
4. Operational Rhythm &amp; Governance</div><ul><li>Manage the CEO&rsquo;s operational rhythm &mdash; weekly leadership meetings, board preparation, and performance dashboards.</li><li>Coordinate with departments to consolidate progress reports and ensure alignment with Infinite pl&rsquo;s priorities.</li></ul>
<h3 class="jobSectionHeader">Experience:</h3><ul><li>
8&ndash;12 years of experience in executive administration, office management, or project coordination &mdash; ideally supporting a CEO or Managing Director.</li><li>
Strong exposure to board-level communication, investor-facing material, or corporate documentation.</li><li>
Experience in a fast-paced environment &mdash; ideally within consulting, investment, or digital/technology sectors.</li><li>
Bilingual (English essential, Arabic preferred) with excellent writing and communication skills.</li><li>
Proficiency in Microsoft Office, Google Workspace, and modern productivity tools (Asana, Notion, or similar).</li></ul><h3 class="jobSectionHeader">
Attributes:</h3><ul><li>
Highly organized, anticipatory, and disciplined: always two steps ahead.</li><li>
Analytical and literate: can read a board document and summarize it for the CEO clearly.</li><li>
Composed under pressure: thrives in high-speed, high-stakes environments.</li><li>
Discreet and trustworthy: handles confidential matters with absolute integrity.</li><li>
Professional presence: able to represent the CEO&rsquo;s office with calm confidence.</li><li>
Emotionally intelligent: knows when to push, when to hold, and when to</li></ul><div>
Infinite pl &#65039; - where innovation meets logistics, and the journey is Infinitely boundless!</div><div>
Let's disrupt logistics together and explore infinite opportunities!</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

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