executive assistant

admin executive

hr executive

office manager

administration officer

executive assistant to president

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant serves as a pivotal partner to senior executives, facilitating seamless operations within the organization and ensuring optimal efficiency in managing their complex schedules and administrative activities. This role requires a high level of discretion and organizational acumen, as the Executive Assistant will manage confidential information while proactively anticipating the needs of the executive. The ideal candidate will demonstrate exceptional interpersonal skills and a strong capacity for problem-solving, collaboration, and time management, thereby enabling the executive to focus on strategic initiatives. Responsibilities include managing communications, organizing meetings and travel arrangements, and preparing comprehensive reports and presentations, all while fostering a positive operational environment.
 
 
 
 
 
 
 Job Requirements:
 
 
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 Minimum of 3 to 5 years of proven experience in an executive support role, demonstrating a strong track record in managing high-level executives&rsquo; schedules and priorities.
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 Proficiency in utilizing office software (e.g., Microsoft Office Suite, Google Workspace) and collaboration tools, with a keen ability to adapt to new technologies and platforms as required.
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 Demonstrated ability to manage confidential information with the utmost discretion, maintaining a high level of integrity and professionalism.
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 Exceptional verbal and written communication skills, with the ability to represent the executive and organization effectively across all levels of internal and external stakeholders.
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 Strong organizational skills with an ability to prioritize competing demands, manage multiple tasks simultaneously, and meet tight deadlines.
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 Proven proficiency in coordinating international and domestic travel arrangements, including itinerary planning and budget management.
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 Ability to generate detailed reports and presentations that clearly communicate information and influence decision-making.
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 Experience in interacting with high-profile individuals, demonstrating a polished and professional demeanor at all times.
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 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
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 Provide high-level administrative support to the executive, managing their calendar, scheduling appointments, and prioritizing conflicting requests.
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 Serve as a primary point of contact between the executive and internal/external stakeholders, ensuring effective communication and follow-up on outstanding actions.
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 Plan and coordinate various meetings, including preparing agendas, taking minutes, and distributing materials while ensuring all logistical details are seamlessly handled.
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 Organize travel logistics, preparing detailed itineraries and ensuring that all aspects of travel are executed flawlessly and efficiently.
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 Conduct research and prepare background information and documentation for meetings, presentations, and other executive engagements.
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 Develop and maintain filing systems, databases, and electronic correspondence to enhance data retrieval and information sharing processes.
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 Assist in the preparation of reports, presentations, and other key documents, ensuring accuracy and adherence to professional standards in formatting and content.
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 Continuously seek process improvements and efficiencies in administrative tasks, proactively recommending and implementing solutions to enhance office operations.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
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 Exceptional organizational and multitasking skills, with a keen attention to detail.
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 Strong interpersonal skills and professional presence to effectively interact with diverse personalities and senior-level individuals.
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 Proven ability to work independently, exercising sound judgment and discretion in all actions.
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 High emotional intelligence and keen problem-solving capabilities for managing unexpected situations quickly and effectively.
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 Ability to build strong relationships across departments and with external partners, demonstrating a collaborative approach.
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 Strong project management skills with the ability to coordinate multiple projects simultaneously while adhering to deadlines.
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 Proficient understanding of business practices and the operational dynamics within a corporate environment.
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 Adaptability and resilience under pressure, maintaining composure and focus in fast-paced or uncertain situations.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Gleeds

<div>
 About this opportunity
 <ul>
 <li>
 Executive Assistant
 </li>
 <li>
 Riyadh, Saudi Arabia
 </li>
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 Office based, Al Faisaliah Tower
 
 </li>
 </ul>
 Gleeds is a leading global property and construction consultancy. Independent since 1875, we are proud to deliver award-winning projects around the world. We are a proud to say that we have been certified as a &ldquo;Great Place to Work&rdquo; which further acknowledges that we put our people at the heart of everything we do.
 
 
 Gleeds in the Kingdom of Saudi Arabia has an exciting opportunity for an experienced and enthusiastic Executive Assistant, who wants to construct a career with purpose in a personable and professional environment. The successful candidate will be a integral part of the team, supporting in a number of ways including -
 
 
 
 Key responsibilities include:
 
 
 
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 Manage complex calendars, schedule meetings, and coordinate appointments for directors.
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 Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
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 Organise board meetings, and maintain meeting minutes and action plans
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 Organise and prioritise incoming communications, ensuring timely responses and follow-up.
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 Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
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 Plan and support internal and external meetings, events, and executive briefings.
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 Maintain confidential records, files, and sensitive information with discretion.
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 Serve as a liaison between executives and internal/external stakeholders.
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 Track key projects, deadlines, and deliverables, providing reminders and status updates.
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 Conduct research, compile data, and prepare summaries or recommendations as needed.
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 Support operational efficiency by identifying process improvements and assisting with special projects.
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 </ul>
 <ul>
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 Experience, Knowledge, and key skills:
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 5 yrs + experience as an executive assistant
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 Fluent English and Arabic language preferable
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 Proficiency in Microsoft office applications
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 Confident communication skills
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 Exceptional organisational and time-management skills, with the ability to prioritise competing demands
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 Experience working in a professional services organisation
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 A world of opportunity
 
 
 </li>
 </ul>
 Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people &ndash; colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.
 
 
 With over 76 offices across the globe, you&rsquo;ll become part of a truly global team that isn&rsquo;t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we&rsquo;re committed to the success of our people, clients and communities &ndash; giving everyone a safer and more sustainable place to live, work and thrive.
 
 
 Our values underpin what we stand for and how we work:
 
 
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 Professionalism with personality
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 Excellence with humility
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 Innovation with agility
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 </ul>
</div>

CareerDubai

<div><h2 class="jobSectionHeader">Executive Assistant - Riyadh</h2>
My client an innovative EdTech Saudi company transforming how children across the Arab world access quality education is looking for an Executive Assistant to CEO (Saudi lady) join their team in Riyadh. 

As Executive/Personal Assistantto the GM/CEO, you will play a mission-criticalrole in enabling high-level efficiency and strategic focus at the leadership level. You&rsquo;ll help streamline scheduling, communication, research, and logistics&mdash;ensuring that the GM/CEO remains focused on scaling partnerships, growth initiatives, and cross-office alignment. 

This is a hands-on role for someone highly organized, proactive, and comfortable working in a fast-paced startup environment where priorities evolve rapidly.
<ul><li><h2 class="jobSectionHeader">Key Responsibilities:</h2></li></ul> 

<ul><li>Manage the GM/CEO&rsquo;s calendar, including internal and external meetings, events, and investor/stakeholderengagements<ul><li>
Prepare agendas, attend meetings as needed, and document minutes, decisions, and follow-ups</li><li>
Coordinate communication between the Saudi and Jordan (Amman) teams, ensuring alignment and timely responses</li><li>
Support with travel logistics and planning, including itineraries,bookings, and event coordination</li><li>
Conduct light researchand prepare briefs to supportpartnerships, market outreach, and business development</li><li>
Draft, review, or format internaldocuments, presentations, or communication on behalf of the GM/CEO</li><li>
Track ongoing priorities and help manage executive-level tasks, reminders, and deadlines</li><li>
Serve as a point of contact when needed for internal teams and external stakeholders</li></ul></li></ul> 

<ul><li><h2 class="jobSectionHeader">Qualifications:</h2><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field</li><li>
3&ndash;5 years of experience supporting C-level executives, preferably in startups, tech, or high- growth sectors</li><li>
Strong written and verbal communication skills in English and Arabic</li><li>
Exceptional organizational, planning, and time managementskills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Proficient in productivity tools (Google Workspace, MS Office, Zoom, Notion, etc.)</li></ul></li></ul> 

<ul><li><h2 class="jobSectionHeader">Preferred Traits:</h2><ul><li>
Comfortable working in a fast-moving, entrepreneurialenvironment</li><li>
Resourceful, detail-oriented, and able to anticipate needs before theyarise</li><li>
Strong sense of ownership and accountability</li><li>
Interest in EdTech, innovation, or the future of education is a plus</li></ul></li></ul></div>

Executive Assistant to CEO (Saudi National)

Swiss Hospitality Company

<div>
 We are seeking a highly accomplished
 
 Executive Assistant to the CEO
 
 to provide strategic, administrative, and operational support to the Chief Executive Officer and the Executive Office. This is a critical, high-impact role that requires exceptional judgment, speed, discretion, and the ability to operate seamlessly in a fast-paced, high-demand executive environment.
 
 
 The ideal candidate is proactive by nature, detail-driven, highly organized, and capable of anticipating the CEO's needs before they arise. This role is suited for someone who thrives under pressure, manages multiple priorities with precision, and upholds the highest standards of professionalism and confidentiality at all times.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage and optimize the CEO's calendar, including meetings, invitations, and complex travel arrangements.
 </li>
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 Track and follow up on all requests, directives, and action items initiated by the CEO with internal and external stakeholders, ensuring timely execution.
 </li>
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 Proactively remind and brief the CEO on pending matters requiring review, approval, or action.
 </li>
 <li>
 Serve as a primary coordination and communication point between the CEO and internal/external parties.
 </li>
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 Prepare high-quality meeting materials, executive briefs, agendas, and post-meeting follow-ups.
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 Maintain structured, well-organized records and ensure immediate access to critical information.
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 Continuously identify opportunities to enhance efficiency, workflow, and time management for the CEO.
 </li>
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 Utilize AI and productivity tools (including ChatGPT) to streamline tasks, improve productivity, and support executive decision-making.
 </li>
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 Coordinate closely with cross-functional teams to ensure alignment and smooth execution of priorities.
 </li>
 <li>
 Demonstrate flexibility by working outside standard office hours, including evenings or weekends, when required by the CEO's schedule
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 Based in Riyadh, Saudi Arabia, with the ability to work full-time from the office.
 </li>
 <li>
 Full professional fluency in Arabic and English (spoken and written).
 </li>
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 Bachelor's degree preferred, with strong written and verbal communication skills.
 </li>
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 Minimum 3 years of experience directly supporting a CEO, senior executive, or business owner.
 </li>
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 Exceptional organizational skills, strong memory, and outstanding follow-up discipline.
 </li>
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 Highly proactive; anticipates needs and takes initiative without waiting for instruction.
 </li>
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 Proven proficiency in AI tools such as ChatGPT, Copilot, and other productivity technologies.
 </li>
 <li>
 Ability to work with flexibility, including evenings or weekends when required.
 </li>
 <li>
 Absolute discretion, professionalism, and commitment to confidentiality
 </li>
 </ul>
</div>

Executive Assistant to the CEO

Stryker

<div><h3 class="jobSectionHeader">Why join Stryker?</h3>
Looking for a place that values your unique talents? Discover Stryker's award-winning culture. 
We are proud to offer you our total rewards package which includes bonuses, healthcare, insurance benefits, retirement programs, wellness programs, as well as service and performance awards &ndash; not to mention various social and recreational activities, all of which are location specific.<h3 class="jobSectionHeader">
Job description</h3>
We are excited to be named one of the World&rsquo;s Best Workplaces by Fortune Magazine!
 
We are proud to offer you our total rewards package which includes bonuses, healthcare, insurance benefits, retirement programs, wellness programs, as well as service and performance awards &ndash; not to mention various social and recreational activities, all of which are location specific. 
<div><h1 class="jobSectionHeader">
What You Will Do:</h1><ul><li>
Provide daily confidential support to Country Managers &amp; Regional Commercial Directors.</li><li>
Manage Diary, e-mails flagging with urgent action and bookings of Country Managers &amp; Regional Commercial Directors as well as travel arrangements.</li><li>
Collaborate with different stakeholders to collect the input for the newsletter and define the content.</li><li>
Manage other e-mail channels like Marketo for communication campaigns.</li><li>
Support the Country Managers &amp; Regional Commercial Directors in setting up the town halls or events, either live or virtually and drive the communication.</li><li>
Attend and minute important meetings, type up plans and communicate with direct reports and prepare advanced PowerPoint presentations, coordinate key events.</li><li>
Updating budget lists and management of compliance paperwork, filing and documenting.</li><li>
Complete monthly expense report for Country Managers &amp; Regional Commercial Directors, also ensuring that financial procedures are followed in relation to purchase orders, etc.</li><li>
Coordinate on the office management tasks for Riyadh office</li></ul><h1 class="jobSectionHeader">
What You Need</h1><ul><li>
Educational degree in a relevant field</li><li>
At least 3 years of experience in a similar position</li><li>
Advanced skills in Microsoft Office, especially PowerPoint</li><li>
Touch typing and audio typing to 80 words per minute</li><li>
Excellent communication skills</li><li>
Strong organizational skills</li><li>
Time Management skills</li><li>
Ability to work independently</li></ul> 
Pay rate will not be below any applicable local minimum wage rates.</div>
Stryker is a global leader in medical technologies and, together with its customers, is driven to make healthcare better. The company offers innovative products and services in MedSurg, Neurotechnology, Orthopaedics and Spine that help improve patient and healthcare outcomes. Alongside its customers around the world, Stryker impacts more than 150 million patients annually.</div>

Qiddiya | القدية

<div>
 The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
 
 
 As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements
 </li>
 <li>
 Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards
 </li>
 <li>
 Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow
 </li>
 <li>
 Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments
 </li>
 <li>
 Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met
 </li>
 <li>
 Maintain organized electronic and physical filing systems for procurement documents and contracts
 </li>
 <li>
 Handle sensitive information related to procurement activities with integrity and confidentiality
 </li>
 <li>
 Support the procurement team in administrative tasks, including vendor management and contract administration
 </li>
 <li>
 Assist in preparing presentations and reports for executive meetings and stakeholder engagements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Supply Chain Management, or a related field
 </li>
 <li>
 2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Outstanding written and verbal communication abilities
 </li>
 <li>
 High level of professionalism and ability to handle confidential information with discretion
 </li>
 <li>
 Multitasking ability and adaptability in a fast-paced work environment
 </li>
 <li>
 Experience in vendor management and understanding of procurement processes is highly desirable
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Offering a comprehensive compensation and benefits package.
</div>

Executive Assistant - Procurement Department

Reports ToChief Executive Officer / Senior ManagementJob SummaryThe Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage executive calendars, appointments, meetings, and travel arrangements</li><li>Act as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, review, and manage correspondence, reports, presentations, and official documents</li><li>Screen calls, emails, and requests, prioritizing urgent matters</li></ul>Meeting &amp; Coordination<ul><li>Organize meetings, prepare agendas, take minutes, and follow up on action items</li><li>Coordinate with departments to ensure timely completion of executive tasks</li><li>Arrange conferences, events, and executive visits when required</li></ul>Documentation &amp; Records<ul><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with the highest level of discretion</li><li>Draft letters, memos, contracts, and official communications as required</li></ul>Office &amp; Operational Support<ul><li>Support day-to-day office operations related to executive management</li><li>Monitor deadlines, commitments, and key deliverables</li><li>Assist in special projects and assignments as directed by management</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Assistant, Secretary, or similar role</li><li>Excellent written and verbal communication skills (English required; Arabic is a plus)</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and manage multiple tasks</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul>Key Competencies<ul><li>Communication &amp; interpersonal skills</li><li>Problem-solving and initiative</li><li>Attention to detail</li><li>Confidentiality and integrity</li><li>Time management and multitasking</li></ul>Job Type: Full-time

CEO Executive Assistant / Secretary

Explore 2013+ Executive assistant to president in Riyadh this January. Find roles across top companies and apply now to boost your career.

2013 executive assistant to president jobs IN Riyadh

Executive Assistant

Executive Assistant

Executive Assistant to CEO (Saudi National)

Executive Assistant to the CEO

Executive Assistant

Executive Assistant - Procurement Department

CEO Executive Assistant / Secretary