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executive assistant to the coo

Guggenheim Securities

<div>
 
 Job Description
 
 
 
 Executive Assistant to the COO
 
 
 Guggenheim Securities
 
 
 Position Summary
 
 
 Guggenheim is seeking a proactive Executive Assistant to support the Chief Operating Officer. Reporting into the Director of Investment Banking Administration, this person will support the C-Suite executive in all administrative functions in order to increase the time the COO dedicates for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.
 
 
 The Executive Assistant role is located in New York 4 days in office and 1 day remote.
 
 
 
 Essential Job Functions
 
 
 
 <ul>
 <li>
 General administrative support including:
 </li>
 <ul>
 <li>
 Acting as a gatekeeper
 </li>
 <li>
 Heavy Call Volume while prioritizing importance &amp; taking detailed messages
 </li>
 <li>
 Manage complex calendar across different time zones
 </li>
 <li>
 Manage travel arrangements and prepare itineraries
 </li>
 <li>
 Process expense reports
 </li>
 <li>
 Back-up CEO&rsquo;s Administrative team as needed
 </li>
 <li>
 Perform other related duties as assigned or requested
 
 </li>
 </ul>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
 </li>
 <li>
 Knowledge of DealCloud CRM and Workday preferred but will train
 </li>
 <li>
 Strong interpersonal, organizational, communication and problem- solving skills
 </li>
 <li>
 Strict attention to detail with ability to prioritize issues appropriately
 </li>
 <li>
 Detail-oriented and able to multi-task in a fast-paced environment
 </li>
 <li>
 Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
 
 
 </li>
 </ul>
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Undergraduate degree in Business or a related field
 </li>
 <li>
 5-10 years related administrative experience preferred preferably in an investment bank or financial institution
 
 
 </li>
 </ul>
 Work Location
 
 
 <ul>
 <li>
 Currently, this role is expected to be in the &shy;&shy;&shy;&shy;New York office at least 4 days per week.
 
 
 </li>
 </ul>
 Salary
 
 
 <ul>
 <li>
 Annual base salary between $95,000 and $110,000.
 </li>
 <li>
 The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.
 
 
 For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.
 
 
 
 Guggenheim Securities, LLC (&ldquo;GS&rdquo;) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.
 
</div>

Executive Assistant to the COO

The Bromley Companies

<div>
 
 
 Executive Assistant and Office Manager
 
 
 
 
 
 
 
 This is a temporary position, with an expected start/end timeline from mid June 2026 through the end of December 2026.
 
 
 
 
 
 
 
 To apply for this position, please email your resume to
 
 EA@bromco.com
 
 with the subject line &ldquo;Bromley EA Temp Position&rdquo;.
 
 
 
 
 
 
 Salary Range: $90,000-$100,000
 
 
 Medical, Dental, Vision, 401K, Vacation &amp; Sick PTO
 
 
 
 
 
 This is an on-site role based at our 5th Avenue office near Union Square. Candidates must be able to commute to the NYC office five days per week. Hours are M-F from 8:30am - 5:30pm.&nbsp;
 
 
 
 
 
 The Executive Assistant/Office Manager will play a critical support role for the CEO and Chairman of the firm and facilitate the functioning of the entire office. You will serve as the primary administrative partner to the CEO, acting as a gatekeeper, liaison, and strategic support resource. In addition to executive support, you will oversee light office management and HR coordination responsibilities to ensure smooth day-to-day operations for our 12-person Manhattan office.&nbsp;
 
 
 
 
 
 The Executive Assistant will have the ability to work independently on projects, from conception to completion with minimal oversight, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. The Executive Assistant should be a natural leader who&rsquo;s friendly and warm with an approachable demeanor. He or she will be a proactive, intuitive, resourceful, and technologically savvy problem solver who anticipates executive needs.
 
 
 
 
 
 It is important for the candidate to have a polished, professional presence and be comfortable and experienced with interacting with senior level executives within and outside the Company.&nbsp;This position presents an ideal opportunity for a person to work at a dynamic family run entrepreneurial real estate company, to be a part of its growth and to elevate the position to facilitate growth initiatives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Provide high-level daily administrative support to the CEO, including managing heavy email correspondence.
 </li>
 <li>
 Manage a complex and frequently shifting calendar, keeping CEO on time for&nbsp;appointments/meetings, prioritization, prepare for upcoming events/meetings.
 </li>
 <li>
 Coordinate detailed travel itineraries for frequent domestic travel.
 </li>
 <li>
 Support the Chairman and Founder as needed for miscellaneous tasks.
 </li>
 <li>
 Collecting and organizing tax documentation for accountants for business entities and family foundation.
 </li>
 <li>
 Support for AI initiatives to be incorporated into daily office operations.
 </li>
 <li>
 Monthly expenses department coding on corporate credit cards.
 </li>
 <li>
 Maintain internal leasing/financial/tracking documents to be updated and filed in both hard copy and electronic formats.
 </li>
 <li>
 Occasional personal tasks to be completed, no more than 15% of workload.
 </li>
 </ul>
 
 
 
 
 
 Office Management &amp; HR Support
 
 
 <ul>
 <li>
 Act as a central point of contact for the 12-person Manhattan office.
 </li>
 <li>
 Planning &amp; executing of company wide Annual Meeting in November with support of COO.
 </li>
 <li>
 Coordinate with vendors &amp; manage invoices, office supply orders &amp; restocking, FedEx &amp; USPS mailings
 </li>
 <li>
 Work closely with COO and a third-party PEO company to help manage employee benefits and ensure compliance with state and federal employment laws, manage open enrollment &amp; new employee set up.
 </li>
 <li>
 Assist with the hiring process, including but not limited to job posting, resume review, initial screenings, setting up second &amp; third round interviews, and onboarding once hired.
 </li>
 <li>
 Planning volunteer days and office activities.
 </li>
 </ul>
 
 
 
 
 
 Education &amp; Experience Requirements
 
 
 <ul>
 <li>
 5+ years of direct experience supporting a CEO, C-Suite, or senior-level executive.
 </li>
 <li>
 BA/BS degree or higher in a relevant field.
 </li>
 <li>
 Notary Public license in New York (will be required to obtain if not already licensed).
 </li>
 <li>
 Demonstrated experience within the real estate industry strongly preferred.
 </li>
 <li>
 Must be able to commute to the NYC office five days per week (M-F).
 </li>
 </ul>
 
 
 
 
 
 Required Skills
 
 
 <ul>
 <li>
 Exceptional organizational skills with the ability to prioritize and manage multiple tasks seamlessly while maintaining excellent attention to detail and anticipating needs.
 </li>
 <li>
 Proven ability to achieve high performance goals and meet deadlines with minimal oversight and be independently resourceful.
 </li>
 <li>
 High level of discretion and professionalism while handling sensitive financial and personal matters.
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and Zoom. Familiarity with LinkedIn, Box, Roboform, Gemini, and NotebookLM.
 </li>
 </ul>
 
 
 
 
 
 About Bromley Companies
 
 
 
 The Bromley Companies (www.bromco.com) is a 54 year-old entrepreneurial, integrated real estate investment and management company based in NYC with several million square feet of office, retail, student housing, and industrial properties. The position is located in New York City with coordination between other offices located in Illinois and Florida.
 
</div>

Executive Assistant Office Manager

TBG | The Bachrach Group

<div>
 
 
 Immediate Need: Executive Assistant at Prestigious Financial Firm (NYC | Hybrid)
 
 
 
 A fast‑paced, prestigious financial firm is looking for a polished, proactive
 
 Executive Assistant
 
 to support senior leadership across global teams. This role is ideal for a strong EA who acts as a true partner, enjoys supporting the HR department, is involved in training and development initiatives, and has experience coordinating events. The firm offers a great culture, collaborative environment, and long‑term growth.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage complex calendars, meetings, and executive communications across multiple time zones
 </li>
 <li>
 Coordinate global travel, itineraries, and last‑minute changes
 </li>
 <li>
 Provide comprehensive administrative support to senior executives and global teams
 </li>
 <li>
 Partner with the HR department, supporting onboarding, training, and development initiatives
 </li>
 <li>
 Coordinate internal events, off‑sites, and firm‑wide programs
 </li>
 <li>
 Handle highly confidential information with professionalism and discretion
 </li>
 <li>
 Prepare and edit documents, presentations, and meeting materials
 </li>
 <li>
 Reconcile expense reports and maintain accurate records
 </li>
 <li>
 Assist with special projects and provide backup support to the administrative team
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 4&ndash;7 years of Executive Assistant experience, ideally within financial services
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Strong Executive Assistant background with some event coordination experience
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to manage shifting priorities and perform under pressure
 </li>
 <li>
 High integrity, sound judgment, and comfort handling sensitive information
 </li>
 <li>
 Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Proactive, flexible, and team‑oriented mindset
 </li>
 </ul>
</div>

Executive Assistant

Southern Land Company, LLC

<div>About Southern Land Company

Southern Land Company is a national, vertically integrated real estate development firm known for creating distinctive multifamily, single-family, and mixed-use communities across the United States. The company is widely recognized for its design-forward approach, placemaking expertise, and commitment to delivering exceptional resident and community experiences.

The Director of Public Relation function plays a critical role in shaping Southern Land Company&rsquo;s national reputation, driving media visibility for its portfolio, elevating executive leadership, and supporting key developments across markets.

Position Summary

The Director of Public Relations is responsible for leading and executing all national, regional, and local public relations efforts for Southern Land Company. This role develops SLC&rsquo;s PR strategy, manages media relations across business units, crafts corporate narrative, oversees proactive and reactive communications, and ensures a strong, consistent SLC presence across national, regional, industry, and lifestyle media.

This New York&ndash;based role reports directly to the SVP of Marketing, Branding &amp; Strategy and serves as the primary internal leader for all PR initiatives, including agency management, press strategy, messaging development, and earned media results. The salary range for this position is $150,000 to $180,000, depending on experience.

Key Responsibilities

Public Relations Strategy &amp; Leadership
<ul>
<li>Execute a comprehensive PR strategy for Southern Land Company across corporate, multifamily, single-family, homebuilding, infrastructure, commercial, mortgage, and any other ancillary divisions.</li>
<li>Translate leadership&rsquo;s strategic priorities into clear, actionable PR plans that drive visibility, elevate reputation, and support business objectives.</li>
<li>Serve as the central point of contact for all PR efforts company wide.</li>
</ul>
Media Relations &amp; Press Management
<ul>
<li>Proactively build and maintain relationships with national, regional, and local press&mdash;business, real estate, architectural/design, lifestyle, luxury, and trade outlets.</li>
<li>Secure consistent earned media across SLC markets, developments, and corporate initiatives.</li>
<li>Lead all incoming media requests and manage reactive communications with professionalism and alignment to corporate messaging.</li>
<li>Pitch development milestones, openings, groundbreakings, leadership profiles, awards, and design stories regularly to drive placement.</li>
<li>Identify and manage podcast interviews and blog opportunities.</li>
</ul>
Corporate Communications
<ul>
<li>Develop and maintain key company messaging, including corporate boilerplates, thought-leadership content, executive talking points, and positioning statements.</li>
<li>Support the executive team with speechwriting, interview prep, press materials, and narrative development.</li>
<li>Partner with internal teams to ensure messaging consistency across PR, marketing, and corporate platforms.</li>
<li>Manage the company&rsquo;s LinkedIn presence and postings.</li>
<li>Work with CEO, President/COO, and other Executive and Regional Leadership to promote the SLC brand.</li>
</ul>
Project &amp; Market Support
<ul>
<li>Oversee PR strategy for all active and pipeline developments across SLC&rsquo;s national footprint.</li>
<li>Craft press releases, media kits, fact sheets, development narratives, and Q&amp;A documents.</li>
<li>Support market-level PR needs for openings, groundbreakings, ribbon cuttings, design announcements, and community events.</li>
<li>Conduct market research to identify story opportunities, trends, and competitive positioning.</li>
<li>Manage SLC&rsquo;s and individual communities&rsquo; reputation management program including responding to all reviews and developing programs to help the communities increase the number of reviews.</li>
<li>Help guide teams during land acquisition, presentations, and approval process.</li>
</ul>
Crisis &amp; Issues Management
<ul>
<li>Manage reactive communications and prepare holding statements, Q&amp;A documents, and response strategies when needed.</li>
<li>Advise leadership on reputation management and support alignment with legal and development teams.</li>
<li>Ensure that SLC messaging is accurate, compliant, consistent, and aligned with internal priorities.</li>
</ul>
Agency &amp; Partner Oversight
<ul>
<li>Lead PR agency relationships, ensuring agencies are aligned with SLC goals, brand tone, and performance expectations.</li>
<li>Set clear KPIs, track results, and oversee reporting dashboards and media analytics.</li>
<li>Provide strategic briefing materials, feedback, and direction to PR partners.</li>
</ul>
Internal Collaboration &amp; Leadership
<ul>
<li>Work closely with corporate marketing, design, content, and social teams to ensure integrated messaging and cohesive brand representation.</li>
<li>Serve as a resource for regional teams, providing PR guidance, templates, talking points, and best practices.</li>
<li>Manage project workflows, timelines, and approvals with internal stakeholders and executive leadership.</li>
</ul>
Qualifications
<ul>
<li>Bachelor&rsquo;s degree required; advanced degree in communications, journalism, PR, or related field preferred.</li>
<li>10&ndash;15 years of progressive PR and media relations experience, ideally within real estate development, architecture/design, luxury brands, or corporate communications.</li>
<li>Established press relationships across national business, real estate, architecture, lifestyle, and vertical trade outlets.</li>
<li>Proven success leading PR campaigns, crafting compelling narratives, and generating consistent earned media.</li>
<li>Strong writing, editing, and messaging development skills; exceptional attention to detail.</li>
<li>Experience supporting senior executives and managing sensitive communications.</li>
<li>Ability to manage multiple priorities simultaneously with strong organizational and project management skills.</li>
<li>Experience overseeing agencies and managing budgets.</li>
</ul>
Company Overview

Southern Land Company believes that community is the heart of every successful development project. With that as our starting point, we create residential developments around the country that provide a generous, comfortable lifestyle to those that call them home. In support of our single family and multifamily projects, we also undertake key retail, office, and recreation developments to craft convenient, complete communities. We believe in big ideas and paying attention to every detail required to realize them.

We Have&hellip;
<ul>
<li>A strong brand recognized for quality, performance, and artistry</li>
<li>Guiding principles of creativity and innovation</li>
<li>An open mind for new ideas and creative methods</li>
<li>A strong compensation and benefits package, including health, vision, dental</li>
<li>401k with a strong match and more!</li>
</ul>
Southern Land Company is an Equal Opportunity Employer (EOE) and we seek to create an inclusive work place that embraces diverse backgrounds, life experiences and perspectives. Southern Land Company offers a competitive benefits package, including 401k and paid time off. Southern Land Company is a Drug Free Workplace. For more information, please visit our website at www.southernland.com.
The above information is only an illustration of the general nature and level of work performed by the employee within this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.

#SLC2</div>

Director, Public Relations

Mission Staffing

<div>
 
 
 Senior Personal Assistant to the CEO
 
 
 
 
 Private Equity Firm
 
 
 
 Overview
 
 
 We are seeking an exceptional
 
 Senior Personal Assistant
 
 to work in close partnership with an Executive Assistant in supporting the CEO of a fast-paced, high-performing Private Equity firm. This role is designed for a seasoned professional who thrives in an always-on environment, anticipates needs before they arise, and operates with absolute discretion and precision.
 
 
 The ideal candidate brings
 
 10+ years of experience
 
 supporting senior executives in demanding, high-stakes environments and views their role as a long-term career, not a stepping stone.
 
 
 Responsibilities
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Provide comprehensive personal and professional support to the CEO, in coordination with the Executive Assistant
 </li>
 <li>
 Manage complex personal scheduling, logistics, and priorities alongside business commitments
 </li>
 <li>
 Act as a trusted gatekeeper, handling sensitive and confidential matters with impeccable judgment
 </li>
 <li>
 Maintain seamless day-to-day operations for the CEO across work and personal life
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel (commercial and private), including last-minute changes
 </li>
 <li>
 Oversee all travel details: visas, itineraries, ground transportation, accommodations, and security considerations
 </li>
 <li>
 Be available during travel to resolve issues in real time
 </li>
 </ul>
 
 
 Household &amp; Lifestyle Management
 
 
 <ul>
 <li>
 Manage personal vendors and services (household staff, property management, advisors, etc.)
 </li>
 <li>
 Handle personal projects, events, and special initiatives as needed
 </li>
 <li>
 Ensure all personal obligations are executed flawlessly and on time
 </li>
 </ul>
 
 
 Communication &amp; Coordination
 
 
 <ul>
 <li>
 Serve as a primary point of contact between the CEO, family members, internal teams, and external stakeholders
 </li>
 <li>
 Draft and manage personal correspondence when needed
 </li>
 <li>
 Partner closely with the Executive Assistant to ensure unified, proactive support
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 
 10+ years
 
 of experience as a Personal Assistant, Executive Assistant, or similar role supporting C-suite executives or principals
 </li>
 <li>
 Experience in Private Equity, Finance, Investment Management, or similarly demanding environments strongly preferred
 </li>
 <li>
 Demonstrated ability to operate with a
 
 24/7 mentality
 
 and respond calmly under pressure
 </li>
 <li>
 Exceptional organizational, problem-solving, and prioritization skills
 </li>
 <li>
 Absolute discretion, integrity, and emotional intelligence
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Tech-savvy and highly detail-oriented
 </li>
 </ul>
 
 Compensation &amp; Benefits
 
 <ul>
 <li>
 
 Base Salary:
 
 $150,000 &ndash; $200,000, commensurate with experience
 </li>
 <li>
 
 Bonus:
 
 Performance-based bonus opportunity
 </li>
 <li>
 
 Benefits:
 
 100% employer-paid medical, dental, and vision benefits
 </li>
 <li>
 Additional perks and long-term growth potential within the organization
 </li>
 </ul>
 
 Why This Role
 
 
 This is a rare opportunity to work at the highest level of executive support within a top-tier Private Equity environment. The right candidate will be a strategic partner, trusted confidant, and operational powerhouse who takes pride in making the impossible look effortless.
 
</div>

Executive Personal Assistant to CEO - Private Equity

N Y C District Council Carpenters Welfare Fund

<div>Job Posting: Executive Assistant 
Location: New York City 
Organization: New York City District Council of Carpenters Benefit Funds 
Employment Type: Full-Time &ndash; On Site 
Salary Range: $80,000 - $95,000 
Job Summary
The New York City District Council of Carpenters Benefit Funds is seeking a highly professional, proactive, and discreet Executive Assistant to provide strategic administrative support to the Executive Director and senior leadership team, including the Director of Finance and Director of Operations.
This role serves as a trusted partner to executive leadership and plays a critical role in ensuring organizational efficiency, executive effectiveness, and seamless internal and external communication.
The Executive Assistant reports directly to the Executive Director and operates with a high level of judgment, confidentiality, and initiative. 
Key Responsibilities<ul><li>
Provide high-level executive support to the Executive Director and senior leadership team.</li><li>
Manage complex and dynamic executive calendars, prioritizing sensitive matters and aligning scheduling with organizational priorities.</li><li>
Serve as a gatekeeper and liaison between leadership and internal/external stakeholders.</li><li>
Prepare, edit, and manage executive correspondence, presentations, reports, and meeting materials.</li><li>
Coordinate and support Board and Committee meetings, including logistics, materials preparation, and minutes.</li><li>
Oversee executive communications including reviewing incoming correspondence and routing appropriately.</li><li>
Coordinate travel arrangements, itineraries, and accommodations for executives and Trustees.</li><li>
Track action items and follow-ups to ensure leadership initiatives move forward.</li><li>
Support cross-functional projects and special initiatives led by senior leadership.</li><li>
Maintain confidentiality while handling sensitive organizational and personnel information.</li><li>
Assist with office operations, vendor coordination, and executive-level administrative processes.</li></ul> 
Required Skills &amp; Competencies<ul><li>
Exceptional organizational and time-management skills</li><li>
Strong written and verbal communication abilities</li><li>
Professional judgment and discretion in handling confidential matters</li><li>
Ability to anticipate executive needs and operate proactively</li><li>
Strong relationship-building and stakeholder management skills</li><li>
Advanced proficiency in Microsoft Office Suite and digital collaboration tools</li><li>
Ability to manage multiple priorities in a fast-paced environment</li></ul> 
Education &amp; Experience<ul><li>
Bachelor&rsquo;s Degree required (Business Administration or related field preferred)</li><li>
3&ndash;5 years of experience supporting senior executives or leadership teams</li><li>
Experience supporting Board-level activities strongly preferred</li></ul> 
Benefits
Benefits include:<ul><li>
Defined contribution retirement plan with generous employer contributions</li><li>
Family health coverage with no employee premium</li><li>
Dental and vision benefits</li><li>
Continuing education support</li><li>
Paid time off</li></ul> 
How to Apply
Please submit your resume to: 
resume2026@nyccbf.org 
Equal Opportunity Employer
The NYCDCC Benefit Funds are committed to Equal Employment Opportunity and prohibit discrimination on any protected basis under federal, state, or local law.
Reasonable accommodation is available for applicants during the hiring process. Requests may be submitted to resume2026@nyccbf.org.</div>

Gabriel&Co

Job Title: Executive Assistant to the CEOLocation: New York, NY (In-Office &ndash; 5 Days per Week)Company: Gabriel &amp; Co.Compensation Range: $90k to $110kAbout Gabriel &amp; Co.Gabriel &amp; Co. is a New York&ndash;based approachable luxury jewelry brand with a reputation for craftsmanship, innovation, and strong partnerships with independent retailers. As a vertically integrated company with global reach, we design, manufacture, and distribute fine jewelry collections that combine timeless elegance with modern design.Position OverviewGabriel &amp; Co. is seeking a highly organized, proactive, and polished Executive Assistant to the CEO to support the day-to-day operations of the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and projects, and serves as a trusted partner to senior leadership.The Executive Assistant will play a critical role in ensuring the CEO operates efficiently by managing professional and personal priorities, coordinating travel and logistics, supporting special projects, and serving as the primary host for visitors to the Gabriel &amp; Co. headquarters.This role requires strong attention to detail, exceptional communication skills, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s professional and personal calendar, including scheduling meetings, appointments, and events.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.</li><li>Prioritize and manage incoming requests to ensure the CEO&rsquo;s time is used effectively.</li><li>Prepare materials, presentations, and briefing documents for meetings.</li><li>Assist with follow-ups and coordination on key projects and initiatives led by the CEO.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Office &amp; Reception Management<ul><li>Serve as the first point of contact for visitors at Gabriel &amp; Co.&rsquo;s headquarters.</li><li>Manage the reception desk, greeting guests, coordinating meeting logistics, and ensuring a welcoming office environment.</li><li>Coordinate conference room scheduling and meeting setup.</li><li>Manage office logistics related to executive meetings and guests.</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between the CEO and internal teams, external partners, and clients.</li><li>Draft and manage professional correspondence on behalf of the CEO.</li><li>Ensure clear and timely communication across departments.</li><li>Track key action items and ensure follow-through on commitments.</li></ul>Personal &amp; Administrative Support<ul><li>Assist with personal scheduling, appointments, and travel logistics for the CEO as needed.</li><li>Support personal administrative tasks to ensure seamless coordination between professional and personal obligations.</li><li>Manage expense reporting and related administrative tasks.</li></ul>Qualifications<ul><li>5+ years of experience supporting a senior executive or CEO.</li><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities while maintaining attention to detail.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion and confidentiality.</li><li>Proactive mindset with the ability to anticipate needs.</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools.</li></ul>Pay: $90,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>senior executive/CEO executive assistant: 5 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

Explore 1925+ Executive assistant to the coo in New York this March. Find roles across top companies and apply now to boost your career.

1925 executive assistant to the coo jobs In New York

Executive Assistant to the COO

Executive Assistant Office Manager

Executive Assistant

Director, Public Relations

Executive Personal Assistant to CEO - Private Equity

Executive Assistant

Executive Assistant to the CEO