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Trivers

<div>
 JOB PURPOSE
 
 The Architectural Executive Assistant provides direct administrative and technical support to the Chairman. This rolebridges executive coordination and architectural insight&mdash;assisting in reviewing project proposals, following up with design and project management teams, and ensuring smooth communication between the Chairman&rsquo;s office and all departments.
 
 KEY RESPONSIBILITIES
 
 &bull;Provide comprehensive administrative support to the Chairman, including calendar management, correspondence, and meeting preparation.&bull;Assist in reviewing architectural and project-related reports, drawings, and proposals before Chairman review.&bull;Coordinate between the Chairman and the Design, Projects, and Strategy departments to ensure project timelines and quality standards are met.&bull;Prepare executive summaries, minutes of meetings, and follow-up action plans for ongoing projects.&bull;Support in research, data collection, and preparation of presentations and reports related to development projects.&bull;Maintain confidentiality of sensitive business and project information.&bull;Represent the Chairman&rsquo;s office professionally in internal and external communications.
 
 COMPETENCIES/SKILL SETS
 
 &bull;Strong organizational and multitasking skills.&bull;High attention to detail and quality.&bull;Excellent communication and coordination abilities.&bull;Professionalism, discretion, and initiative.&bull;Ability to work under pressure and meet deadlines.QualificationsBachelor&rsquo;s degree in Architecture or related field.2&ndash;3 years of experience as an Executive Assistant, preferably within real estate development or architecture firms.Strong knowledge of architectural terminology, project documentation, and design coordination.Excellent command of English and Arabic (spoken and written).Proficient in MS Office and design tools (AutoCAD, SketchUp, or similar software preferred).
</div>

Executive & Architectural Coordinator

ALPHA PLUS

Executive Administrative &amp; HR CoordinatorLocation: Riyadh, Saudi Arabia Job Type: Full-TimeJob Overview: We are seeking a female expatriate Executive Administrative &amp; HR Coordinator to handle daily administrative operations, HR support, sales coordination, and inter-department communication. This role works closely with the CEO, HR, Finance, Sales, and Production teams.Key Responsibilities:<ul><li>Daily attendance, overtime records, and payroll preparation support</li><li>HR coordination, job offer preparation, and JISR system handling</li><li>Quotation preparation and enquiry follow-ups</li><li>Email management (Sales, Management, Hiring &amp; PR)</li><li>Job order issuing and tracking for production</li><li>Coordination between CEO, HR, Finance, and other departments</li></ul>Requirements:<ul><li>Female candidates preferred</li><li>Strong MS Excel and email communication skills</li><li>HRMS / payroll system experience (JISR preferred)</li><li>Highly organized and able to multitask</li></ul>Salary: Competitive, based on experienceHow to Apply: Apply via Indeed with your updated CV.Job Types: Full-time, PermanentPay: ﷼2,500.00 - ﷼4,000.00 per month

Executive Administrative & HR Coordinator

Agility

<div><h3 class="jobSectionHeader">Job Brief:
</h3>We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.<h3 class="jobSectionHeader">
Your Responsibilities:</h3><ul>
<li>
Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.</li>
<li>Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.</li>
<li>Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.</li>
<li>Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.</li>
</ul><ul><li>Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.</li>
<li>Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).</li>
<li>Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.</li>
<li>Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.</li>
</ul>
Requirements<h3 class="jobSectionHeader">
Your Qualifications:</h3><ul>
<li>3&ndash;5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.</li>
<li>Bachelor&rsquo;s degree in Business Administration, Hospitality, or a related field.</li>
<li>Strong understanding of Riyadh&rsquo;s geography, venue landscape, and local business etiquette.</li>
<li>Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.</li>
<li>General knowledge of Saudi labor laws and office registration processes is a significant advantage.</li>
</ul><h3 class="jobSectionHeader">Your Proficiencies:</h3><ul>
<li>Leadership and Management skills</li>
<li>Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).</li>
<li>Strategic Thinking: Ability to see the &quot;big picture&quot; across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.</li>
<li>Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.</li></ul></div>

Office Administrator

<div>
 
 
 Job Brief:
 
 
 
 
 
 
 We are looking for a highly organized and resourceful Office Administrator to anchor our growing presence in Riyadh. This role is pivotal in ensuring the seamless daily operations of our KSA headquarters and providing high-level support to both local and visiting leadership. You will be the primary coordinator for executive calendars, office setup, and high-profile stakeholder visits. The ideal candidate is a proactive problem-solver who can manage logistical complexities&mdash;from coordinating with government PROs to handling workshop catering&mdash;with precision and professionalism.
 
 
 
 
 
 
 Your Responsibilities:
 
 
 
 
 
 
 <ul>
 <li>
 Executive Support: Manage complex meeting schedules and calendars for Riyadh-based leadership and visiting global executives, ensuring no overlaps and efficient time management.
 </li>
 <li>
 Meeting &amp; Visit Logistics: Coordinate all aspects of meetings and official visits, including venue booking, security access for guests, preparation of materials, and managing attendee lists.
 </li>
 <li>
 Office Operations: Support the initial setup of the Riyadh office and manage daily operations, including supplies, facility maintenance, and workplace standards.
 </li>
 <li>
 Vendor &amp; Service Coordination: Act as the primary point of contact for external service providers, including IT support, building management, PRO services (government relations), and general vendors.
 </li>
 </ul>
 <ul>
 <li>
 Stakeholder Hosting: Provide high-touch hospitality for visiting stakeholders and official delegations, ensuring a professional and welcoming environment.
 </li>
 <li>
 Event &amp; Workshop Management: Lead the logistical planning for events, workshops, and office openings (e.g., managing catering, AV requirements, and guest invitations).
 </li>
 <li>
 Record Keeping: Maintain meticulous records of official correspondence, meeting minutes, and invitations to ensure an organized digital and physical filing system.
 </li>
 <li>
 Administrative Tasks: Handle diverse administrative duties such as expense processing, travel arrangements, and ad-hoc support for project teams.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 
 Your Qualifications:
 
 
 
 
 <ul>
 <li>
 3-5 years of experience in office administration or executive coordination, ideally within a multinational corporate environment or a high-growth startup in KSA.
 </li>
 <li>
 Bachelor's degree in Business Administration, Hospitality, or a related field.
 </li>
 <li>
 Strong understanding of Riyadh's geography, venue landscape, and local business etiquette.
 </li>
 <li>
 Bilingual proficiency in Arabic and English is essential to communicate effectively with local vendors and international leadership.
 </li>
 <li>
 General knowledge of Saudi labor laws and office registration processes is a significant advantage.
 </li>
 </ul>
 
 
 Your Proficiencies:
 
 
 
 
 <ul>
 <li>
 Leadership and Management skills
 </li>
 <li>
 Data Visualization: Advanced proficiency in Power BI and Excel (lookups, pivot tables, and dashboard creation).
 </li>
 <li>
 Strategic Thinking: Ability to see the "big picture" across multiple business units (Logistics, Aviation, Ventures) while maintaining attention to detail.
 </li>
 <li>
 Influence &amp; Communication: Strong interpersonal skills to hold senior leaders accountable for deadlines without direct reporting authority.
 </li>
 </ul>
</div>

أديرا للضيافة | Adeera Hospitality - a PIF Company

<div>
 
 كن جزءًا من أحد المشاريع الفندقية الرائدة في قلب مركز الملك عبدالله المالي (كافد)! حيث يجتمع عمق الضيافة السعودية مع معايير التميّز العالمية. يقدم هذا الفندق الفاخر تجارب ضيافة متكاملة تشمل مطاعم راقية وخدمات مبتكرة، تعكس الطابع العصري لمدينة تنبض بالتطور والطموح.
 
 
 
 
 
 نرحب باستقبال طلبات التوظيف لمختلف الإدارات.
 
 
 للاطلاع على التفاصيل والتقديم، يُرجى زيارة الرابط التالي:
 
 
 https://careers.adeera.com
 
 
 
 
 
 
 
 
 Be part of a landmark addition to the King Abdullah Financial District (KAFD) &mdash; a new luxury hotel at the heart of Riyadh&rsquo;s financial hub. Where authentic Saudi warmth meets global excellence, this hotel stands at the very heart of KAFD.
 
 
 
 
 
 A place alive with Saudi Arabia&rsquo;s progressive energy, through destination dining and curated experiences, capturing the pulse of a district in constant evolution.
 
 
 
 
 
 Available positions are open across all functions.
 
 
 
 
 
 To learn more and to apply please visit the link
 
 
 https://lnkd.in/dvB27XkR
 
 
 
 
 
 
 
 
 Positions:
 
 
 
 
 
 
 Culinary
 
 
 <ul>
 <li>
 Chef de Cuisine
 </li>
 <li>
 Saudi Restaurant Chef de Cuisine
 </li>
 <li>
 Executive Pastry Chef
 </li>
 <li>
 Chef De Partie
 </li>
 <li>
 Culinary Coordinator
 </li>
 <li>
 Executive Sous Chef
 </li>
 <li>
 Head Butcher
 </li>
 <li>
 Sous Chef
 </li>
 <li>
 Saudi Restaurant Sous Chef
 </li>
 </ul>
 
 
 
 
 
 Engineering
 
 
 <ul>
 <li>
 AC Technician
 </li>
 <li>
 Asst. Director of Engineering
 </li>
 <li>
 Boiler / Plant Room Supervisor
 </li>
 <li>
 Duty Engineer
 </li>
 <li>
 Electrician - Technician
 </li>
 <li>
 Engineering Coordinator
 </li>
 <li>
 Engineering Team Leader
 </li>
 <li>
 Kitchen Technician
 </li>
 <li>
 Plumber
 </li>
 </ul>
 
 
 
 
 
 Executive Office
 
 
 <ul>
 <li>
 Health &amp; Safety Manager
 </li>
 <li>
 PA to General Manager
 </li>
 </ul>
 
 
 
 
 
 Finance
 
 
 <ul>
 <li>
 Asst. Director of Finance
 </li>
 <li>
 Payroll Executive
 </li>
 <li>
 Procurement Executive
 </li>
 <li>
 Procurement Manager
 </li>
 </ul>
 
 
 
 
 
 Food &amp; Beverage
 
 
 <ul>
 <li>
 Assistant Director of F&amp;B
 </li>
 <li>
 Executive Lounge &amp; Pool Manager
 </li>
 <li>
 F&amp;B Coordinator
 </li>
 <li>
 Restaurant Manager
 </li>
 <li>
 Saudi Restaurant Manager
 </li>
 <li>
 Banquet Operations Manager
 </li>
 </ul>
 
 
 
 
 
 Information Technology
 
 
 <ul>
 <li>
 IT Specialist
 </li>
 </ul>
 
 
 
 
 
 Rooms
 
 
 <ul>
 <li>
 Chief Concierge
 </li>
 <li>
 Duty Manager
 </li>
 <li>
 Executive Housekeeper
 </li>
 <li>
 Guest Services Manager
 </li>
 <li>
 Housekeeping Manager
 </li>
 <li>
 Housekeeping Order Taker
 </li>
 <li>
 Housekeeping Room Attendant
 </li>
 <li>
 Housekeeping Team Leader
 </li>
 <li>
 Laundry Team Leader
 </li>
 <li>
 Rooms Coordinator
 </li>
 <li>
 Tailor
 </li>
 <li>
 Uniform Room Attendant
 </li>
 </ul>
 
 
 
 
 
 Sales &amp; Marketing
 
 
 <ul>
 <li>
 Assistant Director of Marketing
 </li>
 <li>
 Assistant Director of Sales
 </li>
 <li>
 Director of Events
 </li>
 <li>
 Director of Revenue
 </li>
 <li>
 Events Coordinator
 </li>
 <li>
 Reservations Supervisor
 </li>
 <li>
 Reservations Manager
 </li>
 <li>
 Sales Coordinator
 </li>
 <li>
 Sales Manager
 </li>
 </ul>
 
 
 
 
 
 Security
 
 
 <ul>
 <li>
 Director of Security
 </li>
 <li>
 Security Manager
 </li>
 </ul>
 
 
 
 
 
 Stewarding
 
 
 <ul>
 <li>
 Chief Steward
 </li>
 <li>
 Stewarding Team Leader
 </li>
 </ul>
 
 
 
 
 
 Human Resources
 
 
 <ul>
 <li>
 Learning &amp; Development Coordinator
 </li>
 <li>
 Learning &amp; Development Manager
 </li>
 <li>
 People &amp; Culture Executive
 </li>
 <li>
 Talent Acquisition Manager
 </li>
 </ul>
</div>

Luxury Hotel - KAFD

RMZ Holding - Binzomah Tech

Job Title: Business Coordinator (Bidding &amp; CEO Office Management) Location: Saudi Arabia Gender: Female Employment Type: Full-time Hiring: ImmediateJob Summary: We are seeking a highly organized and proactive Business Coordinator to manage bidding activities through governmental platforms and support the daily operations of the CEO&rsquo;s Office. The ideal candidate will have strong coordination skills, attention to detail, and experience working with government portals and senior management.Key Responsibilities:<ul><li>Manage and follow up on bidding and tender processes through governmental platforms (such as Etimad and other official portals).</li><li>Prepare, submit, and track bids, proposals, and related documentation.</li><li>Coordinate with internal departments to collect required technical and financial documents.</li><li>Monitor bid deadlines, clarifications, and announcements.</li><li>Manage and organize all bidding records and correspondence.</li><li>Provide administrative and executive support to the CEO.</li><li>Manage CEO&rsquo;s office operations, including scheduling meetings, preparing agendas, and drafting correspondence.</li><li>Handle confidential information with professionalism and discretion.</li><li>Coordinate with external stakeholders, government entities, and partners as required.</li></ul>Qualifications &amp; Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration, Management, or a related field.</li><li>Proven experience in bidding/tender management, preferably using governmental platforms.</li><li>Experience in executive or CEO office support is highly preferred.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>High level of professionalism and confidentiality.</li><li>Proficiency in MS Office and online government systems.</li><li>Ability to work under pressure and meet deadlines.</li></ul>We Offer:<ul><li>Competitive salary package.</li><li>Professional and dynamic work environment.</li><li>Growth and development opportunities.</li></ul>Job Type: Full-time

Business Coordinator (Bidding & CEO Office Management)

Trellix

<div><div><div><div>About Trellix 
Trellix is a global company redefining the future of cybersecurity. The company&rsquo;s comprehensive, open, and native cybersecurity platform helps organizations confronted by today&rsquo;s most advanced threats gain confidence in the protection and resilience of their operations. Trellix, along with an extensive partner ecosystem, accelerates technology innovation through artificial intelligence, automation, and analytics to empower over 50,000 business and government customers with responsibly architected security. More at https://trellix.com.

Role Overview:

The Executive Assistant will provide high-level, administrative support to senior executives. Duties include administrative, travel and meetings preparing presentations and reports. This position requires a high level of diplomacy, confidentiality and discretion.
The Executive Assistant must have the ability to exercise sound judgment in a variety of situations and requires strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The person will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure.

About the Role:

Calendar Management:
<ul>
<li>Manage and coordinate complex schedules for executives, including meetings, travel, and conferences.
</li>
<li>Prioritize and manage multiple tasks and projects simultaneously, and follow through on issues in a timely manner.
</li>
</ul>Communication:
<ul>
<li>Serve as the primary point of contact between executives and internal/external stakeholders.
</li>
<li>Handle confidential information with discretion.
</li>
</ul>Travel Coordination:
<ul>
<li>Organize detailed travel plans, itineraries, and agendas.
</li>
<li> Coordinate travel arrangements, including flights, accommodations, and ground transportation.
</li>
</ul> Meeting and Event Planning:
<ul>
<li> Plan and coordinate executive meetings, including agenda preparation, logistics, and follow-up.
</li>
<li> Organize corporate events, retreats, and off-site meetings.
</li>
</ul>Administrative Support:
<ul>
<li>Prepare and edit correspondence, reports, presentations, and other documents.
</li>
<li>Maintain comprehensive and accurate records, including expense reports.
</li>
<li>Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.
</li>
<li>Collaborate with various departments to support cross-functional initiatives.
</li>
</ul>Document Management:
<ul>
<li>Maintain and organize important documents, ensuring they are accessible and up-to-date.
</li>
<li>Plan, coordinate and ensure the Executive&rsquo;s schedule is up to date and accurate.
</li>
<li>Maintain comprehensive and accurate records, including expense reports.
</li>
<li>Assist in the execution of ad-hoc projects as approved by the manager, ensuring bandwidth.
</li>
<li>Collaborate with various departments to support cross-functional initiatives..
</li>
<li>Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the President updated.
</li>
<li>Act as Gatekeeper / Gateway role, creating win-win situations for direct access to Executive's time and office
</li>
<li>Provide a bridge for smooth communication between the Executive's office and internal departments.
</li>
<li>Serve as the Executive&rsquo;s administrative liaison to the Senior Management Team including coordinating meetings, arrange travel, process travel reimbursement requests, and prepare and distribute Board meeting materials.
</li>
<li>Schedule and coordinate management meetings prepare materials for review prior to the meetings, and take and distribute notes.
</li>
<li>Prioritize conflicting needs, manage matters expeditiously, proactively, and follow-through on projects to successful completion within deadlines.
</li>
<li>Successfully complete critical deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the Executive&rsquo;s ability to effectively lead the company.
</li>
<li>Assist in coordinating the agenda of senior management team meetings.
</li>
<li>Prepare an account of meetings and follow up on assigned action items.
</li>
<li>Maintain high standards of personal integrity and performance.
</li>
<li>Perform a variety of special projects as requested by the Executive and Senior Executive Team members.
</li>
</ul>About You
<ul>
<li>Languages; Fluent English and Arabic (reading, writing and speaking) required
</li>
<li>5-10 years of experience as an Executive Assistant to C-Level Executives within the technology industry with a Global or multinational company..
</li>
<li>Requires strong project management experience; PMI preferred.
</li>
<li>Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and high level of professionalism and discretion.
</li>
<li>Very strong interpersonal skills with the ability to build relationships with stakeholders including staff, Board members and external partners; including excellent attention to details.
</li>
<li>Proven experience in managing complex schedules and coordinating international travel.
</li>
<li>Proficiency in (Word, Excel, PowerPoint, Google).
</li>
<li>Exceptional organizational and time-management skills.
</li>
<li>Strong written and verbal communication abilities.
</li>
<li>High level of discretion and confidentiality.
</li>
<li>Excellent interpersonal skills and the ability to build relationships with stakeholders.
</li>
<li>Proactive: Anticipates needs and takes initiative without being prompted.
</li>
<li>Adaptability to a fast-paced and changing environment.
</li>
<li>Expert level writing, editing, grammatical, organizational and research skills.
</li>
<li>Positive 'Can-Do' attitude; ready, available and willing to get the job done. Ex
</li>
<li>Demonstrate a proactive approach to problem-solving with strong decision-making capability.
</li>
<li>Consistently meets deadlines and takes responsibility.
</li>
<li>Highly resourceful team-player.
</li>
<li>Proven ability to handle confidential information with discretion.
</li>
<li>Adaptable to various competing demands and demonstrated the highest level of client service.
</li>
<li>Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
</li>
<li>Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
</li>
<li>Expert level written and verbal communication skills. Foreign languages are a Plus.
</li>
<li>Resourceful: Finds creative solutions to problems and obstacles.
</li>
<li>Dependable: Reliable and trustworthy in managing sensitive information.
</li>
<li>Culturally Aware: Sensitive to cultural differences and skilled at working with a diverse, global team.
</li>
<li>Emotional maturity
</li>
<li>Forward thinker who actively seeks opportunities and proposes solutions.
</li>
<li>Prior experience in booking complex international travel itineraries.
</li>
<li>Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
</li>
<li>Bachelor&rsquo;s degree preferred or associate degree with equivalent work experience.
</li>
</ul>Work Environment:
<ul>
<li>Work Hours &ndash; this role requires the Flexibility to accommodate different time zones and urgent tasks outside of regular business hours.
</li>
<li>Primarily in-office as required. Ability to travel regionally occasionally for business needs.
</li>
</ul>Company Benefits and Perks:

We believe that the best solutions are developed by teams who embrace each other's unique experiences, skills, and abilities. We work hard to create a dynamic workforce where we encourage everyone to bring their authentic selves to work every day. We offer a variety of social programs, flexible work hours and family-friendly benefits to all of our employees.
<ul>
<li>Retirement Plans
</li>
<li>Medical, Dental and Vision Coverage
</li>
<li>Paid Time Off
</li>
<li>Paid Parental Leave
</li>
<li>Support for Community Involvement
</li>
</ul>We're serious about our commitment to a workplace where everyone can thrive and contribute to our industry-leading products and customer support, which is why we prohibit discrimination and harassment based on race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

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Executive Assistant (on site)

Explore 302+ Executive coordinator in Riyadh this January. Find roles across top companies and apply now to boost your career.

302 executive coordinator jobs IN Riyadh

Executive & Architectural Coordinator

Executive Administrative & HR Coordinator

Office Administrator

Office Administrator

Luxury Hotel - KAFD

Business Coordinator (Bidding & CEO Office Management)

Executive Assistant (on site)