operation coordinator

executive assistant

office administrator

operations coordinator

executive office manager

executive coordinator

Caterpillar Inc.

<div>
 
 
 Career Area:
 
 
 
 
 Business Services
 
 
 
 
 Job Description:
 
 
 
 
 
 Your Work Shapes the World at Caterpillar Inc.
 
 
 
 When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
 
 
 
 Job Title:
 
 Operations, Administration and Executive Coordinator
 
 
 
 Monthly Base Salary:
 
 SAR 10,600 - SAR 12,800 (depending on experience)
 
 
 
 Benefits:
 
 Housing / Transportation allowance, 10% Bonus target, Medical insurance, Group Life insurance, 30 calendar days annual leave, end of service award
 
 
 
 Location:
 
 Riyadh (office presence 5 days per week)
 
 
 We are looking for an
 
 Operations, Administration and Executive Coordinator
 
 to join our
 
 Middle East and Eurasia Region Distribution
 
 team working within the
 
 Europe, Africa, Middle East and Eurasia (EAME) Distribution
 
 division.
 
 
 At Caterpillar, we&rsquo;re
 
 committed
 
 to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash;
 
 innovating
 
 to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
 
 
 
 About the Europe, Africa, Middle East and Eurasia Distribution Division
 
 
 
 This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
 
 
 
 Role Definition:
 
 As an
 
 Operations, Administration and Executive Coordinator
 
 , you will play a crucial role in supporting high-level executives and ensuring smooth operations of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
 
 
 
 
 What You Will Do:
 
 
 
 
 <ul>
 <li>
 C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.
 </li>
 <li>
 Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.
 </li>
 <li>
 Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.
 </li>
 <li>
 Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.
 </li>
 <li>
 External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.
 </li>
 <li>
 Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.
 </li>
 <li>
 Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.
 </li>
 <li>
 Business Invitation Letters: Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.
 </li>
 <li>
 Admin SharePoint Site: Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience
 </li>
 <li>
 Supporting with onboarding : Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.
 
 
 </li>
 </ul>
 
 
 What You Have (Basic Skills Required):
 
 
 
 
 
 Accuracy and Attention to Detail:
 
 Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Accurately gauges the impact and cost of errors, omissions, and oversights.
 </li>
 <li>
 Utilizes specific approaches and tools for checking and cross-checking outputs.
 </li>
 <li>
 Processes limited amounts of detailed information with good accuracy.
 </li>
 <li>
 Learns from mistakes and applies lessons learned.
 </li>
 <li>
 Develops and uses checklists to ensure that information goes out error-free.
 
 
 </li>
 </ul>
 
 Collaborating:
 
 Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Demonstrates experience participating in productive collaborative processes.
 </li>
 <li>
 Under guidance, initiates collaborative meetings.
 </li>
 <li>
 Assists in communicating shared goals with diverse groups and parties.
 </li>
 <li>
 Helps promote collaboration across generations, functions, regions, and levels.
 </li>
 <li>
 Helps solve business problems and meet business goals through collaborative processes.
 
 
 </li>
 </ul>
 
 Effective Communications:
 
 Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Delivers helpful feedback that focuses on behaviors without offending the recipient.
 </li>
 <li>
 Listens to feedback without defensiveness and uses it for own communication effectiveness.
 </li>
 <li>
 Makes oral presentations and writes reports needed for own work.
 </li>
 <li>
 Avoids technical jargon when inappropriate.
 </li>
 <li>
 Looks for and considers non-verbal cues from individuals and groups.
 
 
 </li>
 </ul>
 
 Flexibility and Adaptability:
 
 Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Adjusts to new or changing assignments, processes, and people.
 </li>
 <li>
 Demonstrates willingness to listen to other opinions.
 </li>
 <li>
 Provides examples of shifting from task to task.
 </li>
 <li>
 Identifies and considers alternative approaches to situations or problems.
 </li>
 <li>
 Accepts new or radical ideas with an open mind; avoids snap reactions.
 
 
 </li>
 </ul>
 
 Managing Multiple Priorities:
 
 Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Recognizes changing demands and priorities; validates changes with management.
 </li>
 <li>
 Obtains information about how current assignments contribute to organizational goals.
 </li>
 <li>
 Completes current work according to assigned priorities.
 </li>
 <li>
 Responds to day-to-day operational priorities while still making progress on project work.
 </li>
 <li>
 Performs at least 2-3 concurrent activities without reducing productivity.
 
 
 </li>
 </ul>
 
 Problem Solving
 
 : Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
 
 
 
 
 Level Basic Understanding:
 
 
 
 
 <ul>
 <li>
 Explains the value of a disciplined approach to problem solving.
 </li>
 <li>
 Describes problem reporting and escalation practices.
 </li>
 <li>
 Utilizes accepted procedures for problem analysis and resolution.
 </li>
 <li>
 Identifies key aspects of problem-solving techniques used in own area.
 
 
 </li>
 </ul>
 
 Office Administration:
 
 Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Arranges meetings, schedules rooms, equipment, refreshments, etc.
 </li>
 <li>
 Operates and maintains standard office equipment such as copiers, faxes, phones.
 </li>
 <li>
 Distributes internal and external correspondence to appropriate recipients.
 </li>
 <li>
 Coordinates travel arrangements and expense reimbursements.
 </li>
 <li>
 Orders, stocks and distributes office supplies.
 
 
 </li>
 </ul>
 
 Microsoft Office:
 
 Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
 
 
 
 
 Level Working Knowledge:
 
 
 
 
 <ul>
 <li>
 Uses basic features of two or more Office applications.
 </li>
 <li>
 Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.
 </li>
 <li>
 Operates basic Microsoft desktop applications to achieve certain requirements.
 </li>
 <li>
 Converts Word tables to an Excel spreadsheets and vice-versa.
 </li>
 <li>
 Compares the key differences between current and prior releases of Office.
 
 
 </li>
 </ul>
 
 
 What We Offer:
 
 
 
 
 From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
 
 
 You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
 
 
 
 
 About Caterpillar
 
 
 
 
 Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.
 
 
 
 
 This position requires working onsite five days a week.
 
 
 Visa Sponsorship is not available for this position.
 
 
 
 
 Posting Dates:
 
 
 
 
 April 10, 2026 - April 23, 2026
 
 
 Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
 
 
 Not ready to apply? Join our Talent Community.
</div>

Operations, Administration and Executive Coordinator

Caterpillar

<div>Career Area:
Business Services
Job Description:
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do &ndash; but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here &ndash; we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Job Title: Operations, Administration and Executive Coordinator
Monthly Base Salary: SAR 10,600 - SAR 12,800 (depending on experience)
Benefits: Housing / Transportation allowance, 10% Bonus target, Medical insurance, Group Life insurance, 30 calendar days annual leave, end of service award
Location: Riyadh (office presence 5 days per week)
We are looking for an Operations, Administration and Executive Coordinator to join our Middle East and Eurasia Region Distribution team working within the Europe, Africa, Middle East and Eurasia (EAME) Distribution division.
At Caterpillar, we&rsquo;re committed to our customers, who build a better, more sustainable world with our products, services and solutions. We understand and show the value of why they should choose us. We&rsquo;re exploring new ideas and opportunities &ndash; innovating to discover the breakthroughs necessary for tomorrow&rsquo;s growth. Through it all, we are one team &ndash; creating and delivering world-class products, services and solutions superior to the competition. Learn more about the Caterpillar Experience.
About the Europe, Africa, Middle East and Eurasia Distribution Division
This team manages Cat&reg; distribution across Europe, Africa, the Middle East, and Eurasia. The division provides clear guidance and support across all Cat&reg; dealers in the region to ensure their strong performance and their execution of the segment growth strategies. The division also delivers superior customer experiences, profitable services growth, and industry leadership.
Role Definition: As an Operations, Administration and Executive Coordinator, you will play a crucial role in supporting high-level executives and ensuring smooth operations of the organization. Your responsibilities encompass a wide range of tasks, from administrative duties to strategic coordination.
What You Will Do:
<ul><li>C-Suite Collaboration: Work closely with C-Suite executives, providing indispensable support. Understand their priorities, anticipate their needs, and proactively address challenges.</li><li>
Calendar Management: Organize and maintain complex calendars, balancing meetings, appointments, and travel arrangements. Prioritize conflicting demands effectively.</li><li>
Communication: Handle internal communications on behalf of the executives, ensuring timely responses and maintaining professionalism. Internal announcements, publications, stakeholder communications.</li><li>
Meeting Preparation: Prepare thoroughly for meetings, including researching topics, creating agendas, collating relevant materials, presentations, speeches, and support with all employee meetings.</li><li>
External Liaison: Interact with partners, stakeholders, and other staff members including supporting the purchasing team. Represent the executive&rsquo;s office professionally and build strong relationships.</li><li>
Large-Scale Events: Support the planning and execution of significant events, such as conferences, board meetings, networking sessions and team gatherings across the region (Dubai, Almaty, and Riyadh). Ensure seamless logistics and a positive experience for attendees.</li><li>
Travel Arrangements: Book travel and accommodation and provide assistance with every step of the executive&rsquo;s travel.</li><li>
Business Invitation Letters: Assist with reviewing issuing of business invitation letters to Caterpillar employees visiting the Saudi Office.</li><li>
Admin SharePoint Site: Managing the office Admin SharePoint Page to ensure up to date information related to office and events are shared to the relevant audience</li><li>
Supporting with onboarding : Facilitating Admin Induction. Maintaining IT &amp; other office supplies / inventory.</li></ul>
What You Have (Basic Skills Required):
Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
Level Working Knowledge:
<ul><li>Accurately gauges the impact and cost of errors, omissions, and oversights.</li><li>
Utilizes specific approaches and tools for checking and cross-checking outputs.</li><li>
Processes limited amounts of detailed information with good accuracy.</li><li>
Learns from mistakes and applies lessons learned.</li><li>
Develops and uses checklists to ensure that information goes out error-free.</li></ul>
Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
Level Working Knowledge:
<ul><li>Demonstrates experience participating in productive collaborative processes.</li><li>
Under guidance, initiates collaborative meetings.</li><li>
Assists in communicating shared goals with diverse groups and parties.</li><li>
Helps promote collaboration across generations, functions, regions, and levels.</li><li>
Helps solve business problems and meet business goals through collaborative processes.</li></ul>
Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.
Level Working Knowledge:
<ul><li>Delivers helpful feedback that focuses on behaviors without offending the recipient.</li><li>
Listens to feedback without defensiveness and uses it for own communication effectiveness.</li><li>
Makes oral presentations and writes reports needed for own work.</li><li>
Avoids technical jargon when inappropriate.</li><li>
Looks for and considers non-verbal cues from individuals and groups.</li></ul>
Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
Level Working Knowledge:
<ul><li>Adjusts to new or changing assignments, processes, and people.</li><li>
Demonstrates willingness to listen to other opinions.</li><li>
Provides examples of shifting from task to task.</li><li>
Identifies and considers alternative approaches to situations or problems.</li><li>
Accepts new or radical ideas with an open mind; avoids snap reactions.</li></ul>
Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
Level Working Knowledge:
<ul><li>Recognizes changing demands and priorities; validates changes with management.</li><li>
Obtains information about how current assignments contribute to organizational goals.</li><li>
Completes current work according to assigned priorities.</li><li>
Responds to day-to-day operational priorities while still making progress on project work.</li><li>
Performs at least 2-3 concurrent activities without reducing productivity.</li></ul>
Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.
Level Basic Understanding:
<ul><li>Explains the value of a disciplined approach to problem solving.</li><li>
Describes problem reporting and escalation practices.</li><li>
Utilizes accepted procedures for problem analysis and resolution.</li><li>
Identifies key aspects of problem-solving techniques used in own area.</li></ul>
Office Administration: Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
Level Working Knowledge:
<ul><li>Arranges meetings, schedules rooms, equipment, refreshments, etc.</li><li>
Operates and maintains standard office equipment such as copiers, faxes, phones.</li><li>
Distributes internal and external correspondence to appropriate recipients.</li><li>
Coordinates travel arrangements and expense reimbursements.</li><li>
Orders, stocks and distributes office supplies.</li></ul>
Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.
Level Working Knowledge:
<ul><li>Uses basic features of two or more Office applications.</li><li>
Differentiates tradeoffs between using Word and PowerPoint for developing a presentation.</li><li>
Operates basic Microsoft desktop applications to achieve certain requirements.</li><li>
Converts Word tables to an Excel spreadsheets and vice-versa.</li><li>
Compares the key differences between current and prior releases of Office.</li></ul>
What we offer:
From day one, you&rsquo;re set up to thrive at Caterpillar: helpful training, relatable mentors, global experience, competitive salary package, work-life balance, and the growth opportunities you expect with a Fortune 100 company.
You power our success, and we are committed to empowering yours. After all, when your work can impact the entire world, it&rsquo;s important to do work that matters.
About Caterpillar
Caterpillar Inc. is the world&rsquo;s leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For 100 years, we&rsquo;ve been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. Caterpillar does business on every continent, principally operating through three primary segments &ndash; Construction Industries, Resource Industries and Energy &amp; Transportation &ndash; and providing financing and related services through our Financial Products segment.
#LI
This position requires working onsite five days a week.
Visa Sponsorship is not available for this position.
Posting Dates:
April 10, 2026 - April 23, 2026
Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply
Not ready to apply? Join our Talent Community.</div>

Confidential Government

<div>
 
 A leading
 
 semi-government entity
 
 in Saudi Arabia&rsquo;s is looking for skilled professionals to join its growing team. Headquartered in
 
 Riyadh
 
 , the organization plays a strategic role in supporting economic development initiatives and driving long-term impact across key sectors.
 
 
 
 
 
 If you are looking for a meaningful career with an organization committed to
 
 sustainability, innovation, and industry excellence
 
 , this is your opportunity to be part of something impactful.
 
 
 
 
 
 
 Apply now and be part of a future-focused organization shaping tomorrow&rsquo;s success.
 
 
 
 
 
 
 
 Job Purpose:
 
 
 
 To manage the daily operations of the Executive Office and provide high-level administrative, organizational, and coordination support to the CEO and executive leadership. The Executive Office Manager ensures smooth workflow, manages executive communications and schedules, oversees office protocols, and acts as a key liaison between the executive office and internal/external stakeholders.
 
 
 
 
 
 
 Key Accountabilities:
 
 
 <ul>
 <li>
 Oversee the day-to-day administrative operations of the Executive Office, ensuring efficiency and confidentiality.
 </li>
 <li>
 Manage the CEO&rsquo;s schedule, meetings, travel arrangements, and communications with accuracy and discretion.
 </li>
 <li>
 Coordinate internal and external meetings, including agenda preparation, minutes, and follow-ups.
 </li>
 <li>
 Act as the primary point of contact between the Executive Office and internal departments, external partners, and government entities.
 </li>
 <li>
 Draft, review, and format high-level correspondence, reports, and presentations.
 </li>
 <li>
 Supervise and support other Executive Office staff to ensure consistent quality and service standards.
 </li>
 <li>
 Ensure the implementation and compliance with executive office policies, protocols, and document control.
 </li>
 <li>
 Manage sensitive information and communications with professionalism, integrity, and discretion.
 </li>
 <li>
 Support executive-level events, visits, and board or committee meeting preparations.
 </li>
 <li>
 Track action items and ensure timely execution of decisions made by the CEO or executive leadership.
 </li>
 </ul>
 
 
 
 
 
 Minimum Qualifications &amp; Experience:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field.
 </li>
 <li>
 Minimum 7 years of experience in similar position.
 </li>
 </ul>
</div>

Executive Office Manager

CI Capital (KSA)

<div>
 
 We are seeking an
 
 exceptional Executive Assistant
 
 to support the CEO of a leading financial institution operating at the forefront of regional capital markets. This role is suited to a highly sophisticated professional who thrives in a fast-paced, high-stakes environment and can operate with discretion, precision, and absolute professionalism.
 
 
 This is not a traditional administrative role &mdash; it is a
 
 strategic support position
 
 requiring judgment, foresight, and the ability to manage complex executive workflows across senior stakeholders, regulators, and investors.
 
 
 
 
 
 
 Candidate Profile
 
 
 
 
 &bull; Experience
 
 
 <ol>
 <li>
 7&ndash;12+ years of experience supporting C-suite or senior leadership in
 
 investment banking, private equity, or top-tier corporate environments
 
 </li>
 <li>
 Demonstrated experience managing executive offices operating at board and investor level
 </li>
 <li>
 Proven ability to perform under pressure within high-performance, deadline-driven cultures
 </li>
 </ol>
 
 
 &bull; Education
 
 
 <ol>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Background in Business, Finance, Economics, or related discipline preferred
 </li>
 </ol>
 
 
 
 
 
 Role Description
 
 
 
 
 Executive Office Management
 
 
 <ol>
 <li>
 Mastery of complex calendar orchestration across jurisdictions and time zones
 </li>
 <li>
 Experience coordinating
 
 board meetings, investor engagements, and regulatory interactions
 
 </li>
 <li>
 Ability to prepare executive briefing packs, agendas, and action summaries with precision
 </li>
 </ol>
 
 
 
 
 
 Stakeholder Communication
 
 
 <ol>
 <li>
 Impeccable written and verbal communication skills
 </li>
 <li>
 Fluent English required; Fluent Arabic mother tongue is required
 </li>
 <li>
 Only open to Saudi nationals in line with localization regulations
 </li>
 <li>
 Confident presence when interfacing with senior executives, government bodies, and international partners
 </li>
 </ol>
 
 
 
 
 
 Operational Excellence
 
 
 <ol>
 <li>
 Exceptional organizational discipline and attention to detail
 </li>
 <li>
 Ability to manage shifting priorities and last-minute changes seamlessly
 </li>
 <li>
 Structured approach to tracking deliverables, deadlines, and follow-ups
 </li>
 </ol>
 
 
 
 
 
 Confidentiality &amp; Judgment
 
 
 <ol>
 <li>
 Absolute discretion in handling sensitive corporate and personal executive matters
 </li>
 <li>
 Mature judgment and professionalism in all interactions
 </li>
 </ol>
 
 
 
 
 
 Proactivity &amp; Ownership
 
 
 <ol>
 <li>
 Anticipates executive needs ahead of time
 </li>
 <li>
 Solutions-oriented with strong follow-through
 </li>
 <li>
 Operates independently with minimal oversight
 </li>
 </ol>
 
 
 
 
 
 Technical Proficiency
 
 
 <ol>
 <li>
 Advanced command of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
 </li>
 <li>
 Experience with executive travel logistics and expense platforms
 </li>
 <li>
 Comfortable with virtual collaboration and board-level documentation tools
 </li>
 </ol>
 
 
 
 
 
 Scope of Responsibilities
 
 
 <ol>
 <li>
 End-to-end management of CEO calendar, meetings, and strategic priorities
 </li>
 <li>
 International and domestic travel planning with full logistical oversight
 </li>
 <li>
 Liaison with internal leadership, board members, investors, and external stakeholders
 </li>
 <li>
 Preparation of presentations, correspondence, and executive materials
 </li>
 <li>
 Monitoring key action items, timelines, and strategic initiatives
 </li>
 <li>
 Supporting high-level corporate events and confidential projects
 </li>
 </ol>
 
 
 
 
 
 Personal Attributes
 
 
 <ol>
 <li>
 Polished, composed, and highly professional
 </li>
 <li>
 Calm under pressure with strong situational awareness
 </li>
 <li>
 High sense of accountability and service orientation
 </li>
 <li>
 Relationship-savvy with excellent interpersonal finesse
 </li>
 <li>
 Energetic, dependable, and solutions-driven
 </li>
 </ol>
</div>

Executive Assistant to the CEO – Kingdom of Saudi Arabia

Gathern | جاذر إن

<div>
 
 JOB PURPOSE:
 
 
 
 Support CEO Office.
 
 
 
 KEY ACCOUNTABILITIES:
 
 
 
 <ul>
 <li>
 Manage CEO's Calendar
 </li>
 <li>
 Track action items from CEO meetings
 </li>
 <li>
 Maintain organized documentation for governance and reporting
 </li>
 <li>
 Coordinate with departments to ensure timely reporting submissions
 </li>
 <li>
 Ensure data accuracy and validation before reporting
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 
 CORE BEHAVIORAL COMPETENCIES:
 
 
 
 <ul>
 <li>
 Strategic Vision &amp; Agility - Basic
 </li>
 <li>
 Growth Mindset - Basic
 </li>
 <li>
 Scalable Execution - Basic
 </li>
 <li>
 People Leadership &amp; Talent Development - Basic
 </li>
 <li>
 Governance &amp; Ethical Conduct - Basic
 </li>
 <li>
 Customer Centricity - Basic
 </li>
 <li>
 Innovative Thinking &amp; Digital Fluency - Basic
 </li>
 <li>
 Stakeholder Management - Basic
 
 
 </li>
 </ul>
 
 TECHNICAL COMPETENCE:
 
 
 
 <ul>
 <li>
 Microsoft Excel (Formulas, Pivot Tables, Basic Dashboards) - Proficient
 </li>
 <li>
 PowerPoint (Executive Presentation Structuring) - Proficient
 </li>
 <li>
 Microsoft Office / Google Workspace - Proficient
 </li>
 <li>
 Basic Data Analysis &amp; Reporting - Basic
 </li>
 <li>
 KPI Tracking &amp; Documentation - Basic
 </li>
 <li>
 Basic Knowledge of Power BI or Dashboard Tools - Basic
 </li>
 <li>
 Organizational &amp; Documentation Skills - Proficient
 
 
 </li>
 </ul>
 
 QUALIFICATIONS:
 
 
 
 
 Education
 
 :
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Management, Finance or related field
 
 
 </li>
 </ul>
 
 Experience and Skills:
 
 
 
 <ul>
 <li>
 1-2 years experience
 </li>
 <li>
 Fluent in Arabic and English (speaking and writing)
 </li>
 <li>
 Very well organized with strong attention to detail
 </li>
 <li>
 High sense of ownership and accountability
 </li>
 <li>
 Strong work ethics and professionalism
 </li>
 </ul>
</div>

CEO Planning and Excellence Specialist

Edwards Lifesciences

<div>
 Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our
 
 Office Operations Coordinator
 
 position is a unique career opportunity that could be your next step towards an exciting future.
 
 
 
 How you'll make an impact:
 
 
 
 Provide administrative support to assigned department, individual, and/or area.
 
 
 <ul>
 <li>
 Plan and execute meetings and events with some supervision.
 </li>
 <li>
 Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive-level management.
 </li>
 <li>
 HR Support: Assist with onboarding, training schedules, and employee requests. Managing Visas for non saudi&rsquo;s and government portals.
 </li>
 <li>
 Shipments &amp; Logistics: Handle incoming/outgoing shipments (DHL, Aramex, FedEx), prepare documents, and track deliveries.
 </li>
 <li>
 Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
 </li>
 <li>
 Reporting &amp; Documentation: Prepare monthly admin reports and share it with the HR and Country Manager.
 </li>
 <li>
 Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction.
 </li>
 <li>
 Assistance to the company employees with respect to various administrative tasks including:
 </li>
 <li>
 Travel arrangements i.e. flight, car rental, accommodation bookings
 </li>
 <li>
 Processing and preparation of travel expenses
 </li>
 <li>
 Tailoring/finalizing business presentations
 </li>
 <li>
 Prepare meeting minutes
 </li>
 <li>
 Managing corporate credit cards, liaising with IT for setting up Phones and laptop.
 </li>
 <li>
 Schedule domestic and international travel in compliance with existing policies and procedures, including organizing taxi&rsquo;s and coordinating for hotel bookings.
 </li>
 <li>
 Cooperate and support larger corporate events (e.g. conferences, team-buildings, together with Office Supervisor).
 </li>
 <li>
 Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives).
 </li>
 <li>
 Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties
 
 
 </li>
 </ul>
 
 What you'll need:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s in business administration or any other related fields.
 </li>
 <li>
 6 years of experience in similar role including executive experience.
 </li>
 <li>
 Strong command of English, both written and verbal.
 </li>
 <li>
 Solid communication and interpersonal skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
 </li>
 <li>
 Previous experience in event coordination and booking management is preferred.
 </li>
 <li>
 Quick learner with the ability to adapt to new absorb information within new fields.
 </li>
 <li>
 Background in science or healthcare-related fields is a plus.
 </li>
 <li>
 Completes tasks in resourceful and effective ways.
 </li>
 <li>
 Ability to manage internal and external confidential information with utmost discretion.
 </li>
 <li>
 Works autonomously within established procedures and practices.
 </li>
 <li>
 Ability to work in a fast paced, dynamic work environment.
 </li>
 <li>
 Strict attention to detail.
 </li>
 <li>
 Ability to interact professionally with all organizational levels.
 </li>
 <li>
 Pro-active attitude, an enthusiastic, driven, "can-do" attitude rather than waiting for things to happen.
 </li>
 <li>
 Highly organized, accurate, consistent and dedicated to performing the internal/external client experience.
 </li>
 <li>
 Works well under pressure.
 </li>
 </ul>
</div>

Office Operations Coordinator

Decima International

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula: Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International's founders established a simple yet powerful formula: Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards. If you are interested in a long and rewarding career, then Decima is where you belong. At Decima, you will be able to explore incredible growth and professional development opportunities. We are looking for a motivated and skilled Business Development &amp; Administration Coordinator to support the Head of Strategy &amp; Business Development. We seek dedicated individuals who are proactive, commercially aware, and able to effectively multitask in a fast-paced consultancy environment. Our goal is to support your growth and help you pursue what inspires you, so we can create a significant impact together. This role requires strong interpersonal, communication, organizational, and follow-through skills, as well as the ability to work independently with discretion. The ideal candidate must be able to manage multiple deadlines simultaneously and coordinate efforts across business development, executive support, and commercial functions. You will provide a wide variety of business development and administrative support services. You will be accountable for maintaining and tracking the business development pipeline, coordinating proposals and submissions, preparing reports and presentations, and supporting executive scheduling and documentation. You will also assist with client tracking, commercial coordination, and internal strategy reporting. Your strong organizational skills and ability to communicate with staff at all levels, both orally and in writing, will help us meet our strategic growth objectives. RESPONSIBILITIES Maintain and update the business development pipeline tracker, ensuring accurate tracking of leads, proposals, RFP deadlines, and follow-ups Assist in preparing capability statements, tailored company profiles, proposals, expressions of interest (EOIs), and client presentations Coordinate with technical teams to gather required input and documentation for submissions Conduct basic market and competitor research to support strategic initiatives Prepare meeting briefs prior to client and internal strategy meetings Manage the calendar, meetings, and travel arrangements for the Head of Strategy &amp; Business Development Prepare meeting minutes and maintain follow-up action trackers Organize and maintain digital files, documentation systems, and the client contact database (CRM) Draft professional correspondence, emails, and internal communications Support contract documentation, filing, and basic commercial coordination Prepare weekly pipeline and activity reports, including tracking proposal submissions and win/loss data Assist in preparing internal strategy presentations and executive reports Support invoice tracking and reporting related to business development activities Oversee assigned work from start to completion, ensuring timely and effective delivery of all tasks QUALIFICATIONS Required Qualifications Bachelor's degree or equivalent from a reputable university 2&ndash;5 years of experience in administration, business support, or business development coordination Fluency in written and spoken English (Arabic is an advantage) Advanced computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and Teams Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, problem assessment and problem-solving, attention to detail, and teamwork Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and suppliers Experience in developing various types of reports, targeting different audiences Experience in client-facing positions and preparing client-facing documents Strong organizational skills with the ability to manage multiple deadlines simultaneously Preferred Qualifications Experience within a consultancy, engineering, real estate, or facilities management organization is highly preferred Experience supporting senior executives or strategy leaders Experience maintaining CRM systems and business development tracking tools POSITION DETAILS Position: Business Development &amp; Administration Coordinator Primary Location:Riyadh, Saudi Arabia Position Classification:Salary-based full-time hours PRODUCTIVITY TOOLS Microsoft Office Microsoft 365 Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees. Decima International is an Equal Opportunity Employer who is committed to the safety and wellbeing of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. At Decima International, we offer a competitive salary package, including paid time off and performance-based bonuses. We also provide excellent medical, vision and dental insurance for our employees.

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