executive assistant (hybrid work schedule)

executive assistant

office administrator

office assistant

administrative assistant

executive assistant (hybrid work schedule) Jobs in Houston

executive secretary

Audubon Companies

<div>Audubon is currently seeking an Executive Assistant to join our team in our Houston, TX Energy Corridor Office. The Executive Assistant will provide personal administrative support and assistance to executive staff.

PRIMARY RESPONSIBILITIES:
<ul><li>Prepare and edit correspondence, communications, presentations and other documents.</li>
<li>File and retrieve documents and reference materials.</li>
<li>Conduct research, assemble and analyze data to prepare reports and documents.</li>
<li>Manage and maintain executive's schedules, appointments and travel arrangements.</li>
<li>Arrange and coordinate meetings and events.</li>
<li>Record, transcribe and distribute minutes of meetings.</li>
<li>Monitor, respond to and distribute incoming communications.</li>
<li>Answer and manage incoming calls.</li>
<li>Receive and interact with incoming visitors.</li>
<li>Interact with external clients.</li>
<li>Co-ordinate project-based work.</li>
<li>Review operating practices and implement improvements where necessary</li>
<li>Supervise and train lower level staff.</li>
</ul>
Health, Safety, and Environmental Responsibilities:
<ul>
<li>All employees are responsible for supporting Audubon Companies' Health, Safety, and Environmental (HSE) policies and procedures. This includes:</li>
<li>Performing duties in a manner that protects personal and team health and safety</li>
<li>Participating in required HSE training, meetings, and reporting activities</li>
<li>Identifying and reporting hazards, near misses, and unsafe conditions</li>
<li>Following safe work practices and complying with applicable regulatory requirements</li>
</ul>
EXPERIENCE AND SKILL REQUIREMENTS:
<ul>
<li>Bachelor's degree preferred, not required.</li>
<li>At least 3 years' experience providing support at the executive level.</li>
<li>Organizational and planning skills.</li>
<li>Communication skills.</li>
<li>Information gathering and information monitoring skills.</li>
<li>Problem analysis and problem solving skills.</li>
<li>Judgment and decision-making ability.</li>
<li>Initiative.</li>
<li>Confidentiality.</li>
<li>Attention to detail and accuracy.</li>
<li>Flexibility.</li>
</ul>
No Recruiters, please!

Equal Opportunity Employer/Veterans/Disabled</div>

Executive Assistant

Memorial MRI & Diagnostic

Executive Assistant Location: Houston, TX Employment Type: Full Time Setting: Corporate Offices in Houston At DICOT, we take significant pride in taking care of people. Diagnostic imaging is often a world of unknowns &mdash; waiting for results, facing uncertainty, and navigating what comes next. Our role is to help bring clarity in those moments and support patients with care and professionalism every step of the way. We are looking for an Executive Assistant to join our team and play a key role in supporting leadership, keeping operations organized, and ensuring the day to day flow of the organization runs smoothly in a fast paced environment focused on exemplary patient care. What We OFFER Competitive Compensation Growth perspectives Comprehensive Benefits Package 401K match Exemplary Patient Care A chance to love what you do Diagnostic Imaging Centers of Texas (DICOT) and our family of affiliated brands &mdash; including Prime Diagnostic Imaging, Memorial MRI and Diagnostic, Desert Imaging, Foundation Physicians Group, and SignatureRx &mdash; are seeking a dependable and skilled Executive Assistant who is committed to supporting leadership with professionalism, organization, and discretion in a fast-paced outpatient environment focused on exemplary patient care. What you DO Manage complex calendars, scheduling meetings, appointments, and travel arrangements Coordinate internal and external communications on behalf of leadership Prepare reports, presentations, and meeting materials Track projects, deadlines, and follow-ups to ensure timely completion Handle confidential information with a high level of discretion Assist with special projects and cross-functional initiatives as needed Support leadership with day-to-day administrative needs What you BRING Experience supporting senior leadership in an administrative or executive assistant capacity Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail Excellent communication skills Intermediate Excel skills, including building reports, creating pivot tables, and developing clear, data-driven visualizations (charts and graphs) Strong presentation and design skills, with the ability to create polished, professional PowerPoint materials and executive-level deliverables High level of professionalism and discretion Proficiency in Microsoft Office and scheduling tools Associate or bachelor&rsquo;s degree preferred, or equivalent professional experience Experience in healthcare or a professional services environment preferred ABOUT US Diagnostic Imaging Centers of Texas (DICOT) is a growing network of outpatient imaging centers committed to delivering exceptional diagnostic services to patients and their referring providers across Texas. As a unified family of brands &mdash; including Memorial MRI &amp; Diagnostic, Prime Diagnostic Imaging, Desert Imaging, Foundation Physicians Group, and SignatureRx &mdash; we are proud to serve communities throughout Houston, Dallas/Fort Worth, El Paso, Corpus Christi, Beaumont, and surrounding communities. With a strong focus on advanced imaging, patient-centered care, and timely report turnaround, our clinical and business teams work together to support physicians and healthcare partners in every way possible. Operating across 23 locations and expanding, each DICOT site is equipped with state-of-the-art technology and staffed by experienced professionals dedicated to ensuring patients receive the highest quality care in a comfortable and efficient setting. EEO STATEMENT Diagnostic Imaging Centers of Texas provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Work Location: In person

Foxconn Industrial Internet - FII

<div>Executive Assistant
 
Position Summary 
The Executive Assistant provides high-level administrative and operational support to the Site General Manager in a fast-paced manufacturing environment. This role requires a highly organized, proactive, and detail-oriented professional who can manage competing priorities with efficiency and discretion. The ideal candidate demonstrates strong communication skills, anticipates needs, and exercises sound judgment when handling confidential information. 
 
Duties and Responsibilities<ul><li>
Provide comprehensive administrative support to the Site General Manager, including complex calendar management, meeting coordination, and travel arrangements
</li><li>Prepare reports, presentations, and operational summaries for leadership meetings and site reviews
</li><li>Track and monitor key operational metrics, deadlines, and project milestones
</li><li>Coordinate, facilitate, and document meetings (agendas, minutes, and action items)
</li><li>Serve as a liaison between the Site General Manager and cross-functional teams (operations, production, supply chain, HR)
</li><li>Manage sensitive and confidential information with a high level of professionalism and discretion
</li><li>Prioritize and manage multiple requests in a fast-paced, deadline-driven environment
</li><li>Support special projects and continuous improvement initiatives as needed
</li></ul> 
Required Knowledge, Skills, and Abilities<ul><li>
Advanced organizational and time-management skills with the ability to manage multiple priorities
</li><li>Strong written and verbal communication skills across all levels of the organization
</li><li>High attention to detail and accuracy in reporting and coordination
</li><li>Proactive problem-solving skills with the ability to anticipate needs and take initiative
</li><li>Strong interpersonal skills with the ability to build relationships across cross-functional teams
</li><li>Ability to maintain confidentiality and exercise sound judgment
</li><li>Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint)</li><li>
Adaptability and resilience in a fast-paced, high-pressure environment
</li></ul>Education and Experience<ul><li>
Bachelor&rsquo;s degree preferred (Business Administration, Operations, or related field)
</li><li>2&ndash;5 years of experience as an Executive Assistant, preferably in a manufacturing or operations environment
</li><li>Experience supporting senior leadership in a fast-paced setting
</li><li>Bilingual in Chinese is required.</li></ul> 

Foxconn Assembly, LLC is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws. 
 Foxconn Assembly, LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. 

HfGLPlHUEP</div>

Executive Assistant- Bilingual Chinese

Quorum Business Solutions

<div>Executive Assistant
Location: Houston, TX
Model of Work: Hybrid 
Are you excited by challenges? Do you enjoy working in a fast-paced, international, and dynamic environment? Then now is the time to join Quorum Software, a rapidly growing company and industry leader in oil &amp; gas transformation.
Quorum Software is the world's largest provider of digital technology focused solely on business workflows that empower the next evolution of energy. From emerging companies to supermajors, throughout every region of the globe, customers rely on Quorum's proven innovation and unmatched global expertise to streamline business operations and make data-driven decisions that optimize profitability and growth. Our industry-leading solutions are transforming energy companies across the entire value chain, helping visionary leaders evolve their organizations into modern energy companies.
Responsibilities<ul><li>
Support two to three executives&rsquo; daily needs, as follows but not limited to...</li><li>
Calendar Management: Scheduling meetings, updating/maintaining clean and precise calendars for multiple executives.</li><li>
Plan/organize and facilitate events such as meetings, business luncheons, or client dinners.</li><li>
Manages executives schedule and acts as liaison for executive team.</li><li>
Arrange travel, accommodations, itineraries, and all correspondence related to the arrangements.</li><li>
May be called on to prepare reports and presentations, as well as maintaining records, and correspondence for meetings.</li><li>
Handles confidential information; can communicate discretely and tactfully.
</li><li>Prepares data and research for executive needs.</li><li>
May help plan company events, meetings, and employee team building activities or special projects.</li><li>
Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc.</li><li>
Collaborate, support and act as back up for other EAs on your team</li><li>
And other duties as assigned by your manager.</li></ul>
Requirements<ul><li>
Bachelor&rsquo;s degree or relevant work experience</li><li>
3 to 5 years&rsquo; prior experience in mid- to senior-level administration, business, management, or related field</li><li>
Extensive calendar management skills and experience</li><li>
Experience booking Domestic/International Travel</li><li>
Proficient computer skills, including Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)</li><li>
Excellent written and verbal communication skills</li><li>
Able to concentrate on multiple problems/tasks at once.</li><li>
Excellent time management and prioritization skills</li><li>
Comfortable in a fast-paced environment with multiple tasks and projects at hand</li><li>
Able to organize and manage large amounts of files, tasks, schedules, and information.</li><li>
Self-directed and able to work without supervision.</li><li>
Ability to thrive and function effectively within a team.</li><li>
Energetic and eager to tackle new projects and ideas.</li></ul> 
Additional Details<ul><li>
Background Check: The successful candidate will need to successfully complete the following clearances: Criminal History Check, Education Verification, Employment Verification, Driver&rsquo;s License Verification and passport/ID validation.</li><li>
Visa Sponsorship: Employment eligibility to work with Quorum Software in the United States is required as the company will not pursue visa sponsorship for this position. The successful candidate will be required to ensure they maintain and renew any visas or permits that grant employment eligibility where applicable.</li></ul> 
About Quorum Software 
Quorum Software connects people and information across the energy value chain. Twenty years ago, we built the first software for gas plant accountants. Pipeline operators came next, followed by land administrators, pumpers, and planners. Since 1998, Quorum has helped thousands of energy workers with business workflows that optimize profitability and growth. Our vision for the future connects the global energy ecosystem through cloud-first software, data standards, and integration. The trusted source of decision-ready data for 1,800+ companies, Quorum Software makes the essential connections that let us work better together in the connected energy workplace. For more information, visit quorumsoftware.com.
Quorum Diversity Statement:At Quorum, we are committed to fostering, cultivating, and preserving a culture of belonging. We want to be the place where a diverse pool of talented people join us, stay with us and do their best work. With a diverse team of employees, we grow and learn better together. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents not only part of our culture, but our reputation and our achievements. We are fully focused on equity and equality and believe deeply in diversity of race, gender, sexual orientation, age, religion, ethnicity, national origin, ability, neurodiversity and all the other characteristics that make us unique. 
Quorum Business Solutions and Quorum Software are Equal Opportunity Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other basis protected by federal, state, or local law.
Those applicants requiring reasonable accommodation to the application and/or interview process should notify a member of the Human Resources Department
Our company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.</div>

Executive Assistant (Hybrid Work Schedule)

Quorum Software

Thompson Coe Cousins & Irons, LLP

Thompson Coe, an insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary with 5+ years of experience to provide secretarial support to 4+ attorneys in our Coverage Section for our Houston office. Qualified candidates must have the following knowledge, skills and abilities:Job Duties:&middot; Provides administrative support to litigation attorneys in the practice of law; &middot; Assists in preparing for hearings, trials, mediations, arbitrations, depositions, meetings, etc. in a fast-paced, high volume litigation practice; &middot; Types pleadings, discovery, briefs, status reports, and correspondence from dictation; &middot; Maintains, organizes, and manages client files; &middot; Handles dockets/calendars deadlines; &middot; Organizes &amp; sorts emails for attorneys; &middot; Manages electronic filing systems (state and federal); &middot; Enters attorney time into billing system; &middot; Exercises discretion and maintains information of a confidential nature; &middot; Handles multiple tasks simultaneously; &middot; Works occasional overtime, as needed; &middot; Adheres to work from home schedule and is available during assigned work hours via email and/or phone; &middot; Other duties as assigned;Qualifications:&middot; Five plus (5+) years of recent litigation experience in a law firm. Defense litigation experience preferred; &middot; Advanced knowledge of the litigation process; rules of procedure; excellent litigation, secretarial, grammar, and proofreading skills; &middot; High proficiency in MS Office Suite; &middot; Ability to operate standard office equipment; &middot; Must have experience with electronic court filings (state and federal); &middot; Familiarity with DMS (document management system), preferably iManage; &middot; Ability to turn constructive feedback into best practices for future use; &middot; Ability to communicate professionally and effectively with co-workers, clients, courts and opposing counsel and be proactive about seeking clarification of ambiguities; &middot; Ability to read and understand attorney mail and email; &middot; Typing speed of 65+ words per minute;Job Type: Full-timeBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Application Question(s):<ul><li>Are you able to commute to the Houston office location?</li><li>Do you have at least 5 years of experience working as a Legal Secretary for Insurance Litigation?</li><li>What are your salary requirements?</li></ul>Work Location: Hybrid remote in Houston, TX 77027

Litigation Secretary for Insurance Defense

Soni Mega Tech Inc

Overview We are seeking a dedicated and organized Office Secretary to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing administrative support, managing communications, and assisting with various office tasks. This position requires strong time management skills, attention to detail, and the ability to work effectively in a fast-paced environment.Responsibilities<ul><li>Answer and direct phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.</li><li>Maintain organized filing systems for documents and records, ensuring easy access and retrieval.</li><li>Perform data entry tasks accurately and efficiently, maintaining up-to-date information in databases.</li><li>Assist in office management duties, including scheduling appointments and managing calendars.</li><li>Support medical or dental receptionists by coordinating patient appointments and handling inquiries.</li><li>Utilize Google Suite for document creation, spreadsheets, and presentations as needed.</li><li>Act as a personal assistant to senior staff members, providing administrative support as required.</li><li>Manage time effectively to prioritize tasks and meet deadlines while maintaining high-quality work.</li></ul>Qualifications<ul><li>Proven experience as an Office Secretary or in a similar administrative role is preferred.</li><li>Proficient in data entry with strong attention to detail.</li><li>Excellent organizational skills with the ability to manage multiple tasks simultaneously.</li><li>Strong communication skills, both verbal and written, with a focus on professional phone etiquette.</li><li>Proficiency in Google Suite applications.</li><li>Demonstrated ability to work independently as well as part of a team.</li><li>Strong time management skills to ensure timely completion of tasks.</li><li>Quickbooks</li></ul>Join our team and contribute to creating an efficient office environment where your skills will be valued!Job Type: Full-timePay: $14.00 - $18.00 per hourBenefits:<ul><li>Dental insurance</li></ul>Work Location: In person

Office secretary

Explore 91+ Executive secretary in Houston this April. Find roles across top companies and apply now to boost your career.

91 executive secretary jobs In Houston

Executive Assistant

Executive Assistant

Executive Assistant- Bilingual Chinese

Executive Assistant (Hybrid Work Schedule)

Executive Assistant (Hybrid Work Schedule)

Litigation Secretary for Insurance Defense

Office secretary