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senior executive assistant

executive secretary

Spring Independent School District

<div>Days per Year: 226 
Min: $43,392 
Mid: $51,456 
JOB DESCRIPTION 
JOB TITLE: Executive Secretary-General Manager<h1 class="jobSectionHeader">
REPORTS TO: General Manager-Operations</h1>
WAGE/HOUR STATUS: Nonexempt 
PAYGRADE: Para 8 
PRIMARY PURPOSE: 
The General Manager, Executive Secretary is responsible for assisting the General Manger in the daily operation in the office. As well as the planning, implementing, directing and maintaining of District programs by providing a wide variety of complex and confidential executive administrative and secretarial support. The position will also be responsible for analyzing requests, providing recommendation for action and communicating information on behalf of the General Manager. Duties performed require considerable confidentiality, initiative, tact and independent judgment. The classification requires leadership qualities such as adaptability, flexibility, dependability and accountability. Much of the work requires a high degree
of professional, independent initiative and self-discipline. 
Spring ISD employees are expected to act with integrity, support and demonstrate our core values, communicate in a clear and respectful manner and seek to continuously improve self-performance and processes. 
QUALIFICATIONS: 
Required:<ul><li>
High School Graduate or GED from an accredited institution</li><li>
Three years&rsquo; administrative experience</li></ul> 
Preferred:<ul><li>
60+ hours of college coursework</li><li>
Five+ years of successful experience as an administrative or executive secretary</li></ul> 
SPECIAL KNOWLEDGE/SKILLS:<ul><li>
Proficient in Microsoft Office including Word, Excel, Access and Power Point.</li><li>
Proficiency in general office skills, including office management and organization</li><li>
Excellent proofreading and grammatical skills</li><li>
Self-motivated with strong communication and interpersonal skills</li><li>
Demonstrated ability to prioritize tasks and coordinate multiple projects</li><li>
Demonstrated strong work ethic and ability to meet assigned deadlines</li><li>
Proficiency in the use of Board Book</li><li>
Experience with the Open Meetings Act and public information requests</li></ul> 
MAJOR RESPONSIBILITIES AND DUTIES: 
<ul><li>
Manage the office duties for the General Manager-Operations in an efficient and organized manner.</li><li>
Contact vendors for quotes and work with them on price increases and product availability.</li><li>
Input requisitions and process purchase orders and ensure</li></ul>
timely payments.<ul><li>
Receive and screen communications including telephone calls, mail and email messages, using independent judgment to determine priority attention; researches and responds to communications as appropriate.</li><li>
Make various conference, hotel and travel reservations as well as prepare travel reimbursement expense payment authorizations for the Federal and State Compliance Department.</li><li>
Order and maintain office supplies and materials</li><li>
Maintain a schedule of appointments and meetings, including reminders as appropriate.</li><li>
Accurately produce documents, presentation materials and reports.</li><li>
Compose basic business correspondence.</li><li>
Maintain confidentiality of information and data related to office operations.</li><li>
Maintain regular, prompt and reliable attendance.</li><li>
Generate board notices and agendas as needed.</li><li>
Perform other duties as assigned.</li></ul> 
WORKING/SPECIAL CONDITIONS: 
This position requires a person that is able to maintain emotional control under stress. The usual and customary methods of performing this job require the following: ability to work in a fast-paced, high-intensity work environment efficiently and effectively with frequent interruptions. Job may require prolonged periods of time sitting, reaching and repetitive hand motions; prolonged use of computer. Overtime required as necessary. 
Duties performed require considerable initiative and tact. The position requires leadership qualities such as: adaptability, flexibility, dependability and accountability. Maintain confidential information and frequent contact with all levels within and outside of the district. 
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.</div>

Executive Secretary-General Manager

House Buyers of America

<div>House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO. This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!

What you will do:
<ul>
<li>Manage and prioritize the CEO's calendar/schedule.</li>
<li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li>
<li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li>
<li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li>
<li>Plan and organize meetings.</li>
<li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li>
<li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li>
<li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li>
<li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li>
<li>Responsible for updating task management software for key action items.</li>
<li>Responsible for communication support across the practice area.</li>
<li>Compile meeting agendas and minutes as needed.</li>
<li>Perform routine administrative tasks such as filing and drafting correspondence.</li>
<li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li>
<li>Prepare responses to correspondence containing routine inquiries.</li>
<li>Maintain strict confidentiality of the company and executive information.</li>
<li>Occasionally interview candidates.</li>
<li>Performs various administrative functions as requested.</li>
</ul>
About You:
<ul>
<li>3+ years of related experience as an executive assistant</li>
<li>10+ years of administrative experience</li>
<li>Strong communication skills (both written and verbal)</li>
<li>Strong skills within MS Office Suite</li>
<li>Ability to develop presentations and materials that are client and/or executive management ready</li>
<li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li>
</ul>
Why we are a great place to work:
<ul>
<li>Our company is FULLY REMOTE</li>
<li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li>
<li>2025 Revenue is up 60% year over year compared to 2024</li>
<li>2025 Ratified acquisitions are up 70% year over year compared to 2024</li>
<li>Q4 2025 sales are up 100% compared to Q3 2025</li>
<li>Q4 2025 revenue is up 152% compared to Q4 2025</li>
<li>Q4 Ratified acquisitions are up 64% compared to Q4 2025</li>
<li>We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li>
</ul>
House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst &amp; Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.

House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. www.HouseBuyersOfAmerica.com

Total Compensation Range: $60,000- $100,000/ year</div>

Executive Assistant (Remote)

BESTALE Early Education Academy 

Company:BESTAL Early Education AcademyJob post summaryDate posted: March 10, 2026Pay: $45.00 - $60.00 per hourJob description:Pay: $45-$60 per hour Location: Houston, TX (Travel Required) Job Type: Part-Time / Full TimeJob OverviewAre you a bilingual and highly organized professional who excels in a fast-paced executive environment? We are in search of a Part-Time / Full - Time Executive Assistant to assist our CEO in the following areas: managing schedules, coordinating with internal teams and external vendors, and managing translation requirements for meetings and documents. This position provides a thrilling opportunity for international and domestic travel, while also allowing for close collaboration with leadership.Responsibilities<ul><li>Calendar Management: Manage and organize the CEO's personal and professional schedules.</li><li>Communication Liaison: Serve as a liaison between the CEO and department leaders, ensuring that communication is both clear and efficient.</li><li>Vendor and Contractor Coordination: Act as the CEO's representative in all communications with vendors, contractors, and service providers.</li><li>Translation and Interpretation: Offer verbal and written translations (in English and Chinese) for confidential communications, documents, and business meetings.</li><li>Travel Assistance: Organize and accompany the CEO on domestic and international travels as required.</li></ul>Experience / Qualifications： <ul><li>Proficient in both spoken and written English and Chinese.</li><li>Previous experience working as an executive assistant, personal assistant, or in a similar role.</li><li>Manage effectively and possess strong organizational skills.</li><li>Confident in the handling of confidential information with discretion, which is essential for maintaining trust and integrity in professional environments.</li><li>Willingness and capacity to travel both domestically and internationally.</li></ul>Pay: $45.00 - $60.00 per hourBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>People with a criminal record are encouraged to applyWork Location: Hybrid remote in Houston, TX 77005

Executive Assistant (Bilingual: Chinese & English)

Perry Homes

<div>
 
 About The Role
 
 
 
 The Executive Assistant Serves as the right hand to our SVP of Marketing and Senior Executives providing administrative support and acting as a gatekeeper.
 
 
 
 What You'll Do
 
 
 
 <ul>
 <li>
 Calendar Management: Scheduling and managing executive calendars to optimize time and prevent conflicts. This includes setting up meetings, sending reminders, and prioritizing appointments
 </li>
 <li>
 Communication: Handling incoming and outgoing communications, such as emails, phone calls, and letters, and ensuring prompt responses. Drafting and editing correspondence as needed
 </li>
 <li>
 Meeting Coordination: Organizing and coordinating meetings, including booking venues, preparing materials, and ensuring all logistical details are addressed. Taking minutes and distributing them post-meeting
 </li>
 <li>
 Travel Arrangements: Planning and booking travel, including flights, accommodations, and transportation, while managing travel budgets and ensuring compliance with company policies
 </li>
 <li>
 Document Preparation: Creating and editing documents, reports, presentations, and spreadsheets. Ensuring accuracy and professionalism in all materials
 </li>
 <li>
 Expense Management: Tracking and processing expenses and reimbursements
 </li>
 <li>
 Confidentiality: Maintaining discretion and confidentiality with sensitive information and internal communications
 
 
 
 </li>
 </ul>
 
 What We're Looking For
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required, Bachelors degree a plus
 </li>
 <li>
 Requires a minimum of 3-5 years of relevant Executive Assistant or administrative support experience.
 </li>
 <li>
 Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, and PowerPoint.
 
 
 
 </li>
 </ul>
 
 Why You Will Love Working Here
 
 
 
 Competitive compensation and benefits package:
 
 
 <ul>
 <li>
 Medical, dental, vision coverage
 </li>
 <li>
 Financial Planning
 </li>
 <li>
 Time Off &amp; Life Balance
 </li>
 <li>
 Family &amp; Lifestyle
 </li>
 <li>
 Opportunities for growth and development
 </li>
 <li>
 Culture that is collaborative, inclusive, fast-paced, people-first
 </li>
 <li>
 Stable company with strong reputation in the market
 
 
 
 </li>
 </ul>
 
 Why Join Perry Homes?
 
 
 
 At Perry Homes, we're committed to integrity, excellence, and service&mdash;values that guide every customer interaction. Join a team where your work directly contributes to an exceptional homebuying experience and a trusted brand. We're committed to creating an inclusive workplace where people can do their best work.
 
 
 
 Benefits
 
 
 
 
 
 Health &amp; Wellness
 
 
 
 <ul>
 <li>
 Medical, Dental &amp; Vision Coverage
 </li>
 <li>
 Employee Assistance Program (EAP)
 </li>
 <li>
 Fitness Reimbursement
 
 
 
 </li>
 </ul>
 
 Financial Planning
 
 
 
 <ul>
 <li>
 401(k) with Company Match
 </li>
 <li>
 Company-Paid Life &amp; Disability Insurance
 </li>
 <li>
 Supplemental Coverage Options
 
 
 
 </li>
 </ul>
 
 Time Off &amp; Life Balance
 
 
 
 <ul>
 <li>
 PTO &amp; Paid Holidays
 </li>
 <li>
 Leave of Absence Programs
 
 
 
 </li>
 </ul>
 
 Family &amp; Lifestyle
 
 
 
 <ul>
 <li>
 Perry Homes Family College Fund
 </li>
 <li>
 New Home &amp; Employee Discounts
 </li>
 <li>
 Pet Perks, Travel Assistance, &amp; More
 </li>
 <li>
 Note to job seekers: Your resume will be reviewed as the best qualified candidates will be contacted in the event that there is potential match***
 
 
 </li>
 </ul>
 
 Perry Homes is an Equal Opportunity Employer
 
 
 
 
 Disclaimer:
 
 
 Recruitment Fraud
 
 - Any communication regarding job opportunities from our organization will be initiated through official channels only, including our company email domain, @perryhomes.com and verified social media accounts. We advise candidates to exercise caution and refrain from sharing personal or sensitive information with any party claiming to represent our company outside of these channels. We do not at any early stage of recruitment process solicit personal information (e.g., passport and bank account info), financial details, or any form of payment (e.g., application fee). If you receive suspicious communications, encounter job postings that appear fraudulent, or want to confirm any employment postings, please contact hrinfo@perryhomes.com.
</div>

Executive Assistant

<div><div><div><div><div>PRIMARY RESPONSIBILITIES
<ul><li>Serve as the primary administrative contact for the Downhole Technologies Leadership Team.
</li><li>Manage and maintain complex calendars for the President of the Business Unit, proactively identifying and resolving scheduling conflicts.
</li><li>Prepare detailed briefing materials, agendas, presentations, and itineraries for leadership meetings and travel.
</li><li>Coordinate leadership meetings, including offsite meetings and special events.
</li><li>Perform additional administrative and project-related duties as assigned.
</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, visa requirements, and logistics.
</li><li>Provide real-time itinerary updates and support during travel as needed.
</li><li>Research and secure high-quality hotel accommodations.
</li><li>Plan and coordinate business lunches and identify appropriate conference spaces for meetings and events.
</li><li>Monitor and manage the main mailbox, ensuring timely responses and proper routing of communications.
</li><li>Coordinate with IT regarding office systems, equipment, access, and technical needs.
</li><li>Order, monitor, and manage office supply inventory to ensure adequate stock levels.
</li><li>Support office operations to maintain an efficient and professional work environment.
</li><li>Prepare and manage expense reports, invoices, and corporate credit card reconciliations.
</li><li>Ensure accuracy, timeliness, and compliance with company policies.
</li><li>Track and maintain records related to leadership expenses and administrative budgets as required.
</li></ul>EDUCATION &amp; EXPERIENCE QUALIFICATIONS
<ul><li>Minimum of 2 years of administrative experience, including direct support to senior leadership.
</li><li>Demonstrated ability to work independently, prioritize workload, and meet deadlines in a dynamic environment.
</li><li>Strong written and verbal communication skills.
</li><li>High level of discretion and professionalism when handling confidential information.
</li><li>Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
</li><li>Experience managing executive calendars and proactively resolving scheduling conflicts.
</li><li>Experience coordinating complex domestic and international travel, including visa requirements and logistics.
</li><li>Strong organizational skills and attention to detail.
</li><li>Communicates clearly and professionally, both verbally and in writing.
</li><li>Drafts accurate correspondence, meeting materials, and travel briefings with strong attention to detail.
</li><li>Represents leadership professionally when interacting with internal and external stakeholders.</li></ul></div></div></div></div></div>

Administrative Assistant

Deltamena Corporation

Office Secretary &ndash; Environmental Services (Startup Team)Location: Richmond Ave (6363), Houston, TX Job Type: Full-time / FlexibleThe OpportunityWe are an emerging startup in the Environmental Services sector. We are looking for a proactive, organized Office Secretary who is ready to help us build our foundation from the ground up. This isn't just a desk job; you will be a key player in managing our daily operations, client communications, and essential financial tasks.Core Responsibilities<ul><li>Daily Operations: Manage the flow of the office, ensuring all daily activities run smoothly and the workspace is professional.</li><li>Client &amp; Team Liaison: Act as the primary contact for client emails and provide clear, timely communication between the front office and our backoffice team.</li><li>Financial Administration: Take ownership of bill management, tracking expenses, and ensuring vendors are paid on time.</li><li>Data Entry &amp; Records: Use QuickBooks to maintain accurate financial records and assist with basic bookkeeping tasks.</li><li>Flexible Support: Assist with &quot;startup life&quot; tasks&mdash;from helping with service contracts to adapting to new administrative needs as the business scales.</li></ul>What We&rsquo;re Looking For<ul><li>Experience: Proven experience in an office administrative role.</li><li>Financial Literacy: Proficiency in QuickBooks is highly preferred. You should be comfortable managing bills and tracking expenses.</li><li>Adaptability: A &quot;can-do&quot; attitude toward flexible duties. You enjoy a variety of tasks rather than a repetitive routine.</li><li>Communication: Strong written and verbal skills (specifically for professional email correspondence).</li><li>Local: Must be able to work on-site at our Richmond 6363 location.</li></ul>Why Join Us?<ul><li>Impact: As a &quot;founding&quot; hire, your work directly shapes the company&rsquo;s success.</li><li>Sustainability: Work for a company that is making a positive impact on the environment.</li><li>Career Growth: As we grow, your role and responsibilities have the potential to expand into office management or finance lead.</li></ul>How to ApplyPlease submit your resume through portal or email it to [Haytham@deltamena.com]. Please highlight your experience with QuickBooks or financial tracking in your application.Job Type: Full-timeWork Location: Hybrid remote in Houston, TX 77057

Office Secetery

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

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