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Maximus KSA | ماكسيموس السعودية

<div>
 
 We are seeking a
 
 highly experienced Senior Executive Assistant
 
 to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage professional matters, ensuring the smooth operation of the manager&rsquo;s daily activities.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
 </li>
 <li>
 Handle sensitive and confidential information with discretion and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, itineraries, and logistics for it.
 </li>
 <li>
 Anticipate needs and proactively resolve issues to optimize the manager&rsquo;s time and focus.
 </li>
 <li>
 Serve as a trusted point of contact, liaising with internal departments, government entities, and external stakeholders.
 </li>
 <li>
 Support in organizing both corporate events.
 </li>
 </ul>
 
 
 Qualifications &amp; Requirements
 
 
 <ul>
 <li>
 Minimum of 4+
 
 years of experience
 
 as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
 </li>
 <li>
 Strong bilingual communication skills (Arabic and English, spoken and written).
 </li>
 <li>
 Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 <li>
 Proficiency in Microsoft Office Suite and digital collaboration tools.
 </li>
 </ul>
 
 If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments we invite you to apply.
 
</div>

Senior Executive Assistant

Confidential

<div>
 
 
 Job Summary:
 
 
 
 
 
 
 The Executive Assistant provides high-level administrative support to senior executives, ensuring smooth operations and efficient time management. This role requires exceptional organizational skills, discretion, and the ability to handle confidential information. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Manage executives&rsquo; calendars, schedule meetings, and coordinate travel arrangements.
 </li>
 <li>
 Prepare and edit correspondence, reports, and presentations.
 </li>
 <li>
 Organize and maintain files, records, and databases.
 </li>
 <li>
 Serve as the primary point of contact between executives and internal/external stakeholders.
 </li>
 <li>
 Screen and direct phone calls, emails, and other communications.
 </li>
 <li>
 Draft and proofread business documents, memos, and emails.
 </li>
 <li>
 Arrange and prepare materials for meetings, including agendas and minutes.
 </li>
 <li>
 Coordinate logistics for executive meetings, conferences, and corporate events.
 </li>
 <li>
 Assist in special projects, research, and data analysis as needed.
 </li>
 <li>
 Track deadlines, follow up on action items, and ensure timely completion of tasks.
 </li>
 <li>
 Handle sensitive information with professionalism and confidentiality.
 </li>
 <li>
 Maintain a high level of integrity in all interactions.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Skills:
 
 
 
 
 
 <ul>
 <li>
 5+ years as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives.
 </li>
 <li>
 Ability to prioritize tasks, meet deadlines, and manage multiple projects efficiently.
 </li>
 <li>
 Excellent verbal and written communication skills.
 </li>
 <li>
 Advanced knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Zoom, Slack, Teams).
 </li>
 <li>
 High level of confidentiality and sound judgment.
 </li>
 <li>
 Proactive mindset with the ability to anticipate needs and resolve issues independently.
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 
 
 
 <ul>
 <li>
 Opportunity to work closely with top executives and contribute to key business decisions.
 </li>
 <li>
 Dynamic, fast-paced work environment with growth potential.
 </li>
 <li>
 Competitive salary and benefits package.
 </li>
 </ul>
 
 
</div>

Executive Assistant

Confidential Government

<div>
 
 
 Executive Assistant
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Workplace Type:
 
 On-site
 
 
 
 Industry:
 
 Government Administration &ndash; Retail &ndash; Real Estate
 
 
 
 Seniority Level:
 
 Entry Level
 
 
 
 Function:
 
 Administrative
 
 
 
 Job Summary
 
 
 
 The Executive Assistant will provide comprehensive administrative and operational support to senior management within a confidential government entity. The ideal candidate must demonstrate excellent English communication skills, strong proficiency in Microsoft Excel and PowerPoint, and the ability to prepare professional reports and presentations. This role requires exceptional organizational abilities, attention to detail, and the capacity to coordinate meetings, manage schedules, and handle sensitive information with discretion.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage executive calendars, schedule appointments, and coordinate internal and external meetings.
 </li>
 <li>
 Prepare high-quality reports, spreadsheets, charts, and presentations using Excel and PowerPoint.
 </li>
 <li>
 Draft, proofread, and edit emails, letters, and official correspondence in English.
 </li>
 <li>
 Maintain accurate documentation, electronic files, and tracking systems for tasks and follow-ups.
 </li>
 <li>
 Take minutes of meetings, follow up on action items, and ensure deadlines are met.
 </li>
 <li>
 Coordinate travel arrangements, logistics, and meeting materials as required.
 </li>
 <li>
 Assist in preparing periodic departmental reports, dashboards, and performance summaries.
 </li>
 <li>
 Liaise professionally with internal departments, external partners, and government stakeholders.
 </li>
 <li>
 Handle confidential information with the highest level of professionalism and integrity.
 </li>
 </ul>
 
 
 Qualifications &amp; Skills
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred in Business Administration, Management, or a related field.
 </li>
 <li>
 Excellent command of English (written and spoken) &mdash; mandatory.
 </li>
 <li>
 Strong proficiency in Microsoft Office, especially
 
 Excel and PowerPoint
 
 .
 </li>
 <li>
 Experience preparing professional reports, presentations, and data summaries.
 </li>
 <li>
 Strong communication, coordination, and interpersonal skills.
 </li>
 <li>
 Ability to prioritize tasks, manage time effectively, and work under pressure.
 </li>
 <li>
 High level of accuracy, attention to detail, and organizational skills.
 </li>
 </ul>
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Previous experience in an administrative or executive assistant role is an advantage.
 </li>
 <li>
 Experience working in government, real estate, or retail sectors is preferred.
 </li>
 <li>
 Knowledge of meeting protocols, business correspondence, and office procedures.
 </li>
 </ul>
 
 
</div>

Laverne Group | مجموعة لافيرن

<div>
 
 
 Overview
 
 
 
 We are seeking a highly organized, proactive, and resourceful
 
 Executive Assistant
 
 to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Serve as the primary point of contact between executives, internal teams, and external stakeholders.
 </li>
 <li>
 Prepare and edit correspondence, presentations, reports, and other documents.
 </li>
 <li>
 Uphold strict confidentiality and handle sensitive information with professionalism.
 </li>
 </ul>
 
 
 Operations &amp; Coordination
 
 
 <ul>
 <li>
 Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
 </li>
 <li>
 Coordinate and manage special projects and initiatives as assigned.
 </li>
 <li>
 Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
 </li>
 <li>
 Streamline administrative processes to ensure efficient and effective workflow.
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
 </li>
 <li>
 Manage logistics for internal and external meetings, events, and engagements.
 </li>
 </ul>
 
 
 Communication &amp; Relationship Management
 
 
 <ul>
 <li>
 Serve as a liaison between executives and employees, clients, vendors, and external partners.
 </li>
 <li>
 Draft, review, and send professional emails and communications on behalf of executives.
 </li>
 <li>
 Build and maintain positive working relationships across the organization.
 </li>
 </ul>
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Communications, or a related field (preferred).
 </li>
 <li>
 1&ndash;3 years of experience as an Executive Assistant or in a similar administrative role.
 </li>
 <li>
 Exceptional written and verbal communication skills.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
 </li>
 <li>
 Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
 </li>
 <li>
 High level of discretion, integrity, and professionalism.
 </li>
 </ul>
 
 
 Preferred Skills
 
 
 <ul>
 <li>
 Strong problem-solving and critical-thinking skills.
 </li>
 <li>
 Experience supporting C-level executives.
 </li>
 <li>
 Ability to work independently while managing multiple high-priority tasks.
 </li>
 <li>
 Excellent interpersonal and relationship-building abilities.
 </li>
 <li>
 Tech-savvy and adaptable to new systems, tools, and technologies.
 </li>
 </ul>
 
 
</div>

CareerDubai

<div><h2 class="jobSectionHeader">Executive Assistant - Riyadh</h2>
My client an innovative EdTech Saudi company transforming how children across the Arab world access quality education is looking for an Executive Assistant to CEO (Saudi lady) join their team in Riyadh. 

As Executive/Personal Assistantto the GM/CEO, you will play a mission-criticalrole in enabling high-level efficiency and strategic focus at the leadership level. You&rsquo;ll help streamline scheduling, communication, research, and logistics&mdash;ensuring that the GM/CEO remains focused on scaling partnerships, growth initiatives, and cross-office alignment. 

This is a hands-on role for someone highly organized, proactive, and comfortable working in a fast-paced startup environment where priorities evolve rapidly.
<ul><li><h2 class="jobSectionHeader">Key Responsibilities:</h2></li></ul> 

<ul><li>Manage the GM/CEO&rsquo;s calendar, including internal and external meetings, events, and investor/stakeholderengagements<ul><li>
Prepare agendas, attend meetings as needed, and document minutes, decisions, and follow-ups</li><li>
Coordinate communication between the Saudi and Jordan (Amman) teams, ensuring alignment and timely responses</li><li>
Support with travel logistics and planning, including itineraries,bookings, and event coordination</li><li>
Conduct light researchand prepare briefs to supportpartnerships, market outreach, and business development</li><li>
Draft, review, or format internaldocuments, presentations, or communication on behalf of the GM/CEO</li><li>
Track ongoing priorities and help manage executive-level tasks, reminders, and deadlines</li><li>
Serve as a point of contact when needed for internal teams and external stakeholders</li></ul></li></ul> 

<ul><li><h2 class="jobSectionHeader">Qualifications:</h2><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field</li><li>
3&ndash;5 years of experience supporting C-level executives, preferably in startups, tech, or high- growth sectors</li><li>
Strong written and verbal communication skills in English and Arabic</li><li>
Exceptional organizational, planning, and time managementskills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Proficient in productivity tools (Google Workspace, MS Office, Zoom, Notion, etc.)</li></ul></li></ul> 

<ul><li><h2 class="jobSectionHeader">Preferred Traits:</h2><ul><li>
Comfortable working in a fast-moving, entrepreneurialenvironment</li><li>
Resourceful, detail-oriented, and able to anticipate needs before theyarise</li><li>
Strong sense of ownership and accountability</li><li>
Interest in EdTech, innovation, or the future of education is a plus</li></ul></li></ul></div>

Executive Assistant to CEO (Saudi National)

Emdad By Elm

<div>
 
 
 Job Description:
 
 
 
 The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment. The candidate will be responsible for optimizing the executive's time by managing schedules, coordinating travel arrangements, and preparing essential documentation and communication. The ideal candidate will possess a high degree of professionalism, discretion, and a commitment to confidentiality, while demonstrating exceptional problem-solving abilities and adaptability to rapidly changing circumstances.
 
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 A minimum of 2 years of experience as an Executive Assistant or in a similar administrative role, preferably within a corporate or governmental environment.
 </li>
 <li>
 Proven ability to manage and prioritize multiple tasks and deadlines effectively, demonstrating strong organizational and time management skills.
 </li>
 <li>
 Excellent verbal and written communication skills in both Arabic and English, with a strong proficiency in preparing reports and presentations.
 </li>
 <li>
 Familiarity with office management procedures, administrative protocols, and decision-making processes at an executive level.
 </li>
 <li>
 Strong proficiency in office software applications (e.g., Microsoft Office Suite, project management tools) and communication platforms.
 </li>
 <li>
 Experience in handling confidential or sensitive information with integrity and discretion.
 </li>
 <li>
 Ability to operate independently with minimal supervision while functioning collaboratively within a team environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to engage and interact with a variety of stakeholders at all organizational levels.
 </li>
 <li>
 A proactive approach to problem-solving and the ability to think critically about situations as they arise.
 </li>
 </ul>
 
 
 
 
 
 Job Responsibilities:
 
 
 <ul>
 <li>
 Manage and optimize the executive's calendar by scheduling appointments, coordinating meetings, and ensuring timely follow-ups on action items.
 </li>
 <li>
 Prepare and organize documents, reports, and presentations for meetings, ensuring high standards of accuracy and professionalism.
 </li>
 <li>
 Coordinate travel arrangements, including transportation and accommodation, while adhering to budgetary constraints and organizational policies.
 </li>
 <li>
 Communicate effectively with internal and external stakeholders on behalf of the executive, maintaining professionalism in all correspondence.
 </li>
 <li>
 Handle incoming calls, emails, and other communications, prioritizing and responding with discretion and efficiency.
 </li>
 <li>
 Assist in the development and implementation of administrative processes and systems to enhance operational efficiency.
 </li>
 <li>
 Maintain and manage filing systems, both electronic and physical, ensuring appropriate document retention and adherence to confidentiality protocols.
 </li>
 <li>
 Support the planning and execution of corporate events and meetings, including logistics, materials preparation, and attendee communication.
 </li>
 <li>
 Monitor and track deadlines for projects and administrative tasks, providing timely reminders and updates on progress.
 </li>
 </ul>
 
 
 
 
 
 Required Skills:
 
 
 <ul>
 <li>
 Exceptional organizational and multitasking abilities to manage competing priorities efficiently.
 </li>
 <li>
 Strong attention to detail and accuracy in documentation and reporting.
 </li>
 <li>
 Advanced communication skills, with the capacity to articulate ideas clearly and persuasively in both written and spoken formats.
 </li>
 <li>
 Proficiency in using productivity tools and software for scheduling, document management, and communication.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information with integrity.
 </li>
 <li>
 Adaptability and resilience in a dynamic work environment, responding swiftly to changing priorities.
 </li>
 <li>
 Strong critical thinking and problem-solving skills, with the ability to make informed decisions under pressure.
 </li>
 <li>
 Collaborative mindset with the ability to work effectively in diverse team settings, contributing positively to team dynamics.
 </li>
 <li>
 Initiative and a proactive attitude in suggesting improvements to administrative processes and workflows.
 </li>
 </ul>
</div>

Raytheon

<div>Date Posted:
2025-12-11
Country:
Saudi Arabia
Location:
SAU02113: Raymes Compound, 7040 Kahlil Al Azdi Street, Al Zahra District, Jeddah, 02, 23522-6943, Saudi Arabia
Position Role Type:
Unspecified
At Raytheon, the foundation of everything we do is rooted in our values and a higher calling &ndash; to help our nation and allies defend freedoms and deter aggression. We bring the strength of more than 100 years of experience and renowned engineering expertise to meet the needs of today&rsquo;s mission and stay ahead of tomorrow&rsquo;s threat. Our team solves tough, meaningful problems that create a safer, more secure world.
Job Summary
Raytheon Saudi Arabia (RSA) is seeking an Executive Assistant to support our teams in Jeddah, Saudi Arabia. This position will report directly to the RSA Jeddah Site Executive. In this role, the Executive Assistant will support a diverse team of employees in the Program Management Office and Functional Support Teams. They will be responsible for coordinating site activities, supporting leadership travel and expenses, and ensuring the smooth operation of the Jeddah site.
Responsibilities to Anticipate:<ul><li>
Manage calendars, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minutes changes.</li><li>
Attention to detail is a must as multiple locations and time zones are employed.</li><li>
Work with other administrative personnel to coordinate meetings between various members of leadership who could be in multiple locations and/or time zones.</li><li>
Coordinate travel arrangements and complete expense reports and other associated tasking in a timely manner.</li><li>
Arrange for conference rooms, catering, audio/video and other essential services for meetings and conferences.</li><li>
Compile and/or assist in preparation of various documents including meeting minutes, presentations, reports, correspondence, and other materials.</li><li>
Submit visit requests via approved Raytheon tools.</li><li>
Process employee changes utilizing approved Raytheon tools.</li><li>
Attend meetings and other functions as requested.</li><li>
Plan and coordinate on-boarding and off-boarding activities for employees.</li><li>
Work with the admin team on various projects, as well as, assisting with improving processes where necessary.</li><li>
Perform a wide variety of intricate administrative duties requiring professionalism, tact, diplomacy, discretion, and sound judgement.</li><li>
Build and maintain good business relationships with managers and administrative personnel.</li></ul>
Qualifications You Must Have:<ul><li>
Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 3 years of relevant experience</li><li>
Administrative or office support experience in roles involving general administrative or office support tasks</li><li>
Experience with meeting coordination and logistics.</li><li>
Proficient knowledge and experience using Microsoft Office applications and tools</li><li>
Experience working with a diverse group of employees from various counties</li><li>
Proficient in English and Arabic (written and oral) communication</li></ul>
Qualifications we Value:<ul><li>
Time-management and prioritization skills</li><li>
Experience with calendar management, meeting scheduling and coordination, event planning and generation of travel and expense reports</li><li>
Ability to respond quickly and effectively to non-routine requests and situations.</li><li>
Ability to maintain confidentiality of information and data.</li><li>
Evidence of being a team player who can concentrate on multiple tasks at once.</li><li>
Experience in working independently as well as working in a team environment.</li><li>
Evidence of being a self-starter with the ability to take appropriate initiative and independent judgement for assisting leaders, customers, employees, and others.</li><li>
Comfortable working in a fast-paced environment</li><li>
Comfortable using technology such as Zoom and SharePoint, and open to learning new tools and technology</li><li>
Experience working with Raytheon tools, such as CAFM, ServiceNow, Concur, SAP/APEX, RTime, etc.</li><li>
Familiarity with Raytheon policies, procedures, forms, and processes</li></ul>
Travel Requirements<ul><li>
Ability to travel domestically (Kingdom of Saudi Arabia) and internationally (MENA) on limited occasions (approximately 4x per year)</li></ul> 
What We Offer<ul><li>
Our values drive our actions, behaviors, and performance with a vision for a safer, more connected world. At RTX we value: Trust, Respect, Accountability, Collaboration, and Innovation.</li></ul>
RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.
Privacy Policy and Terms:
Click on this link to read the Policy and Terms</div>

Executive Assistant- Jeddah

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Executive Assistant- Jeddah