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Reports ToChief Executive Officer / Senior ManagementJob SummaryThe Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.Key ResponsibilitiesAdministrative &amp; Executive Support<ul><li>Manage executive calendars, appointments, meetings, and travel arrangements</li><li>Act as the primary point of contact between executives and internal/external stakeholders</li><li>Prepare, review, and manage correspondence, reports, presentations, and official documents</li><li>Screen calls, emails, and requests, prioritizing urgent matters</li></ul>Meeting &amp; Coordination<ul><li>Organize meetings, prepare agendas, take minutes, and follow up on action items</li><li>Coordinate with departments to ensure timely completion of executive tasks</li><li>Arrange conferences, events, and executive visits when required</li></ul>Documentation &amp; Records<ul><li>Maintain organized filing systems (electronic and physical)</li><li>Handle confidential information with the highest level of discretion</li><li>Draft letters, memos, contracts, and official communications as required</li></ul>Office &amp; Operational Support<ul><li>Support day-to-day office operations related to executive management</li><li>Monitor deadlines, commitments, and key deliverables</li><li>Assist in special projects and assignments as directed by management</li></ul>Qualifications &amp; Requirements<ul><li>Bachelor&rsquo;s degree or diploma in Business Administration or related field (preferred)</li><li>Proven experience as an Executive Assistant, Secretary, or similar role</li><li>Excellent written and verbal communication skills (English required; Arabic is a plus)</li><li>Strong organizational and time-management skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)</li><li>Ability to work under pressure and manage multiple tasks</li><li>High level of professionalism, confidentiality, and attention to detail</li></ul>Key Competencies<ul><li>Communication &amp; interpersonal skills</li><li>Problem-solving and initiative</li><li>Attention to detail</li><li>Confidentiality and integrity</li><li>Time management and multitasking</li></ul>Job Type: Full-time

CEO Executive Assistant / Secretary

Gleeds

<div>
 About this opportunity
 <ul>
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 Executive Assistant
 </li>
 <li>
 Riyadh, Saudi Arabia
 </li>
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 Office based, Al Faisaliah Tower
 
 </li>
 </ul>
 Gleeds is a leading global property and construction consultancy. Independent since 1875, we are proud to deliver award-winning projects around the world. We are a proud to say that we have been certified as a &ldquo;Great Place to Work&rdquo; which further acknowledges that we put our people at the heart of everything we do.
 
 
 Gleeds in the Kingdom of Saudi Arabia has an exciting opportunity for an experienced and enthusiastic Executive Assistant, who wants to construct a career with purpose in a personable and professional environment. The successful candidate will be a integral part of the team, supporting in a number of ways including -
 
 
 
 Key responsibilities include:
 
 
 
 <ul>
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 Manage complex calendars, schedule meetings, and coordinate appointments for directors.
 </li>
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 Prepare, review, and edit correspondence, reports, presentations, and other executive-level documents.
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 Organise board meetings, and maintain meeting minutes and action plans
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 Organise and prioritise incoming communications, ensuring timely responses and follow-up.
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 Coordinate travel arrangements, including flights, accommodations, itineraries, and expense reports.
 </li>
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 Plan and support internal and external meetings, events, and executive briefings.
 </li>
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 Maintain confidential records, files, and sensitive information with discretion.
 </li>
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 Serve as a liaison between executives and internal/external stakeholders.
 </li>
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 Track key projects, deadlines, and deliverables, providing reminders and status updates.
 </li>
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 Conduct research, compile data, and prepare summaries or recommendations as needed.
 </li>
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 Support operational efficiency by identifying process improvements and assisting with special projects.
 </li>
 </ul>
 <ul>
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 Experience, Knowledge, and key skills:
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 5 yrs + experience as an executive assistant
 </li>
 <li>
 Fluent English and Arabic language preferable
 </li>
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 Proficiency in Microsoft office applications
 </li>
 <li>
 Confident communication skills
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 Exceptional organisational and time-management skills, with the ability to prioritise competing demands
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 Experience working in a professional services organisation
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 A world of opportunity
 
 
 </li>
 </ul>
 Gleeds is a place to be part of something bigger. We take pride in our diverse and supportive culture that empowers you to make a difference while creating connections with brilliant people &ndash; colleagues and clients alike. Enjoy doing work that shapes our collective future, while steering your own journey in a trusting environment. Benefit from our rich heritage and global opportunities as you construct a career with purpose.
 
 
 With over 76 offices across the globe, you&rsquo;ll become part of a truly global team that isn&rsquo;t restricted by borders. We welcome new perspectives and ideas but above all, we believe that quality relationships sit at the heart of good business. We strive to be the people that seek to understand and bring people together. Wherever we are in the world, we&rsquo;re committed to the success of our people, clients and communities &ndash; giving everyone a safer and more sustainable place to live, work and thrive.
 
 
 Our values underpin what we stand for and how we work:
 
 
 <ul>
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 Professionalism with personality
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 Excellence with humility
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 Innovation with agility
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 </ul>
</div>

Executive Assistant

CareerDubai

<div><h2 class="jobSectionHeader">Executive Assistant - Riyadh</h2>
My client an innovative EdTech Saudi company transforming how children across the Arab world access quality education is looking for an Executive Assistant to CEO (Saudi lady) join their team in Riyadh. 

As Executive/Personal Assistantto the GM/CEO, you will play a mission-criticalrole in enabling high-level efficiency and strategic focus at the leadership level. You&rsquo;ll help streamline scheduling, communication, research, and logistics&mdash;ensuring that the GM/CEO remains focused on scaling partnerships, growth initiatives, and cross-office alignment. 

This is a hands-on role for someone highly organized, proactive, and comfortable working in a fast-paced startup environment where priorities evolve rapidly.
<ul><li><h2 class="jobSectionHeader">Key Responsibilities:</h2></li></ul> 

<ul><li>Manage the GM/CEO&rsquo;s calendar, including internal and external meetings, events, and investor/stakeholderengagements<ul><li>
Prepare agendas, attend meetings as needed, and document minutes, decisions, and follow-ups</li><li>
Coordinate communication between the Saudi and Jordan (Amman) teams, ensuring alignment and timely responses</li><li>
Support with travel logistics and planning, including itineraries,bookings, and event coordination</li><li>
Conduct light researchand prepare briefs to supportpartnerships, market outreach, and business development</li><li>
Draft, review, or format internaldocuments, presentations, or communication on behalf of the GM/CEO</li><li>
Track ongoing priorities and help manage executive-level tasks, reminders, and deadlines</li><li>
Serve as a point of contact when needed for internal teams and external stakeholders</li></ul></li></ul> 

<ul><li><h2 class="jobSectionHeader">Qualifications:</h2><ul><li>
Bachelor's degree in Business Administration, Communications, or a related field</li><li>
3&ndash;5 years of experience supporting C-level executives, preferably in startups, tech, or high- growth sectors</li><li>
Strong written and verbal communication skills in English and Arabic</li><li>
Exceptional organizational, planning, and time managementskills</li><li>
High level of professionalism, discretion, and confidentiality</li><li>
Proficient in productivity tools (Google Workspace, MS Office, Zoom, Notion, etc.)</li></ul></li></ul> 

<ul><li><h2 class="jobSectionHeader">Preferred Traits:</h2><ul><li>
Comfortable working in a fast-moving, entrepreneurialenvironment</li><li>
Resourceful, detail-oriented, and able to anticipate needs before theyarise</li><li>
Strong sense of ownership and accountability</li><li>
Interest in EdTech, innovation, or the future of education is a plus</li></ul></li></ul></div>

Executive Assistant to CEO (Saudi National)

Gumaco KSA

Location: [Exit 18, Riyadh, Saudi Arabia] Employment Type: Full-TimeAbout the Role: We are seeking an experienced and highly organized Executive Secretary and Administrative Assistant to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.Key Responsibilities:<ul><li>Manage and maintain schedules, appointments, and correspondence for executives or departments.</li><li>Prepare and organize documents, reports, and presentations.</li><li>Answer phone calls and emails, directing inquiries to the appropriate parties.</li><li>Assist in the planning and coordination of meetings, including logistics and materials.</li><li>Maintain filing systems, both electronic and paper, ensuring information is easily accessible.</li><li>Handle confidential information with discretion and professionalism.</li><li>Perform general office duties, including data entry and record keeping.</li><li>Support team members with various administrative tasks as needed.</li><li>Monitor and order office supplies, ensuring inventory levels are maintained.</li><li>Prepare and distribute meeting agendas and minutes.</li><li>Coordinate travel arrangements, including flights, accommodations, and transportation.</li><li>Develop and implement office procedures to improve efficiency.</li><li>Assist with budgeting and expense tracking for departmental activities.</li><li>Liaise with external vendors and service providers to facilitate office needs.</li><li>Maintain office equipment and coordinate repairs as necessary.</li><li>Support event planning and coordination for company functions or team-building activities.</li><li>Create and maintain databases and spreadsheets for tracking important information.</li><li>Conduct research and compile data as requested by team members.</li><li>Train and onboard new administrative staff as needed.</li><li>Ensure compliance with company policies and procedures.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.</li><li>Proven experience as a secretary or in a similar administrative role (minimum 5 years).</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.</li><li>Excellent command of the English language is required.</li><li>Familiarity with office management procedures and basic accounting principles.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational and time-management abilities.</li><li>Ability to work independently and collaboratively within a team.</li><li>Attention to detail and strong problem-solving skills.</li><li>Experience with scheduling software and CRM systems is a plus.</li><li>Strong interpersonal skills with the ability to interact professionally with clients and colleagues.</li><li>Ability to prioritize tasks and manage multiple deadlines effectively.</li><li>Flexibility to adapt to changing priorities and projects.</li><li>Experience in handling travel arrangements and itineraries is a plus.</li><li>Basic knowledge of social media and marketing tools is beneficial.</li><li>Preferably residing near the company&rsquo;s location.</li></ul>Benefits:<ul><li>Eligible to get 30 days paid vacation every year.</li><li>Flight ticket</li><li>Providing health insurance</li></ul>How to Apply: Interested candidates should submit their resume and a cover letter to [saudgumaco@gmail.com].Job Type: Full-timePay: ﷼4,000.00 - ﷼6,000.00 per month

Executive Secretary and Administrative Assistant

Qiddiya | القدية

<div>
 The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.
 
 
 As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
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 Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements
 </li>
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 Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards
 </li>
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 Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow
 </li>
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 Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments
 </li>
 <li>
 Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met
 </li>
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 Maintain organized electronic and physical filing systems for procurement documents and contracts
 </li>
 <li>
 Handle sensitive information related to procurement activities with integrity and confidentiality
 </li>
 <li>
 Support the procurement team in administrative tasks, including vendor management and contract administration
 </li>
 <li>
 Assist in preparing presentations and reports for executive meetings and stakeholder engagements
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's degree in Business Administration, Supply Chain Management, or a related field
 </li>
 <li>
 2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment
 </li>
 <li>
 Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Outstanding written and verbal communication abilities
 </li>
 <li>
 High level of professionalism and ability to handle confidential information with discretion
 </li>
 <li>
 Multitasking ability and adaptability in a fast-paced work environment
 </li>
 <li>
 Experience in vendor management and understanding of procurement processes is highly desirable
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 Offering a comprehensive compensation and benefits package.
</div>

Executive Assistant - Procurement Department

Four Seasons

<div>About Four Seasons:
Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
 
 
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.
About the location:
An architectural icon in the heart of Saudi Arabia&rsquo;s vibrant capital soaring over the city in the iconic Kingdom Tower, Four Seasons Hotel Riyadh is a buzzing hub at the forefront of style and sophistication. Redesigned interiors bring authentic Saudi heritage and craftsmanship to life, while our distinguished team provides a bespoke experience through thoughtful, personalized service and hospitality.
About The Role:
The Sous Chef is the second-in-command in the kitchen and plays a key leadership role in ensuring the delivery of exceptional culinary experiences in accordance with 5-star hotel standards. This position supports the Executive Chef in menu planning, kitchen operations, staff supervision, food quality control, and maintaining the highest levels of hygiene, safety, and efficiency.
Four Seasons Hotel Riyadh:
Prime location in the heart of the capital, nestled within the iconic 99-storey Kingdom Tower. Situated at such a prestigious address, our property offers unparalleled proximity to key business areas, shopping centres, and cultural sites, 276 spacious and light-filled rooms, including 39 luxurious suites.
Key Responsibilities:
1. Culinary Operations
Assist the Executive Chef in planning, developing, and executing innovative menus.
Oversee daily food preparation and production across all kitchen sections.
Ensure consistent presentation, portioning, and taste quality of all dishes.
Supervise and participate in cooking to maintain top-quality standards.
2. Team Leadership &amp; Training
Supervise, guide, and motivate kitchen staff, including chefs de partie, commis, and trainees.
Provide on-the-job training to improve culinary skills and food preparation techniques.
Organize shift schedules and allocate tasks efficiently.
Maintain positive teamwork and professional communication.
3. Quality &amp; Hygiene Control
Enforce 5-star hotel food safety and sanitation standards (HACCP or local compliance).
Monitor kitchen cleanliness, equipment maintenance, and inventory rotation.
Inspect ingredients for quality and freshness.
4. Cost &amp; Inventory Management
Assist in managing food cost, wastage, and portion control.
Support inventory planning and ordering supplies while maintaining budget targets.
Maintain accurate records of stock usage and wastage.
5. Coordination &amp; Communication
Collaborate closely with the Executive Chef, F&amp;B team, banquet operations, and service staff.
Help plan and coordinate special events, banquets, and VIP functions.
Ensure smooth communication between kitchen sections to guarantee timely service.
Food &amp; Beverage
The hotel offers three exceptional restaurant venues, collectively offering a seating capacity of 250 guests.
Our event facilities, with a mix of Ballroom and Meeting Rooms offer a remarkable 7,213 square meters (77,640 square feet) of space, making them the perfect choice for a wide range of events.
SPA and Wellness
Nestled within our establishment, our world-class spa offers an array of indulgence across 8 treatment rooms for male guests and 1 treatment room designed exclusively for female guests. This haven of rejuvenation also encompasses high end facilities and a meticulously outfitted fitness center.
Knowledge and Skills
<ul><li>Educational certificate in Culinary Art
</li><li>Talented individuals who have a solid knowledge of food and are passionate to develop their management skills within the hotel industry, have creativity and flair and the ability to provide guidance to others, and are able to evidence good business acumen and a strong work ethic.
</li><li>supervisory or minimum assistant manager level in Food &amp; Beverage.
</li><li>Knowledge of food &amp; beverage food and cost control, and labor control.
</li><li>Requires reading, writing and oral proficiency in the English language.
</li><li>This position requires an applicant with a flexible schedule and the ability to work all shifts, weekends and holidays.
</li></ul>What to Expect:
Competitive Net Salary in a Tax-Free Environment
Competitive housing allowance
Transportation is provided
30 days&rsquo; vacation
10 days Public Holidays per year
Paid home leave tickets.
Complimentary employee meals
Medical Insurance
Life Insurance
Employee Assistance Program
Worldwide Complimentary Room Nights with Four Seasons
Laundry/dry cleaning for provided for work attire.
Growth &amp; Development opportunities</div>

Sous Chef - In Room Dining

VALUE CATERING

<div>
 📌 وظيفة شاغرة | مساعد تنفيذي للرئيس التنفيذي (Executive Assistant to CEO)
 
 
 نبحث عن مساعد تنفيذي للعمل بشكل مباشر مع الرئيس التنفيذي، يكون شريك حقيقي في المتابعة والتنظيم ودعم الإدارات.
 
 
 المهام الرئيسية:
 
 &bull;	متابعة أعمال الأقسام والتأكد من تنفيذ الخطط
 
 &bull;	إعداد التقارير الدورية ورفعها للإدارة العليا
 
 &bull;	التنسيق بين الإدارة التنفيذية والإدارات المختلفة
 
 &bull;	دعم الرئيس التنفيذي في المهام اليومية والاجتماعات
 
 &bull;	الإلمام بأساسيات الموارد البشرية والتسويق والمتابعة التشغيلية
 
 
 المتطلبات:
 
 &bull;	خبرة سابقة كمساعد تنفيذي أو إداري متقدم
 
 &bull;	مهارات عالية في التنظيم والمتابعة
 
 &bull;	إجادة إعداد التقارير والعروض
 
 &bull;	شخصية قيادية، دقيقة، وتتحمل ضغط العمل
 
 &bull;	إجادة استخدام أدوات العمل (Microsoft Office / Google Workspace)
</div>

مساعد تنفيذي

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