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front desk administrative assistant

Temp Experts

<div>Front Desk Administrative Assistant 
Miami, FL 
In Office 
Temp to Hire and Direct Hire

TempExperts is seeking a Front Desk Administrative Assistant professional in Miami, FL area. The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams.
Responsibilities:
<ul><li>Greet and assist visitors, clients, and vendors in a professional and courteous manner.
</li><li>Answer and route incoming phone calls, emails, and inquiries promptly and accurately.
</li><li>Provide customer service support by responding to questions, requests, and concerns.
</li><li>Schedule appointments, meetings, and conference rooms as needed.
</li><li>Perform general administrative duties including data entry, filing, scanning, and document management.
</li><li>Maintain front desk organization and ensure a welcoming office environment.
</li><li>Coordinate incoming and outgoing mail, packages, and deliveries.
</li><li>Assist internal departments with clerical and administrative support as assigned.
</li><li>Maintain accurate records and update internal systems and databases.
</li><li>Follow established procedures, policies, and confidentiality guidelines.
</li></ul>
Requirements/Education:
<ul><li>High school diploma or equivalent required; additional education or coursework preferred.
</li><li>Previous experience in a receptionist, customer service, or administrative support role preferred.
</li><li>Strong verbal and written communication skills.
</li><li>Professional demeanor with excellent customer service skills.
</li><li>Proficiency in Microsoft Office and basic office systems.
</li><li>Strong organizational skills and attention to detail.
</li><li>Ability to multitask and prioritize in a fast-paced environment.
</li><li>Bilingual (English/Spanish) skills preferred.
</li></ul>TempExperts is an Equal Opportunity Employer.</div>

Front Desk Administrative Assistant

MGL Property Management Group LLC

Job Description &ndash; Part-Time Front Desk Associate (Clubhouse)Location: Miami, FL (near Ives Dairy Road &ndash; ZIP 33179) Role: Provide front desk and administrative support for clubhouse operations Type: Part-time Start Date: As soon as possible Work Permit: A valid U.S. work permit is required<ul><li>Weekends: Saturday and Sunday, 11:00 a.m. to 7:00 p.m. (16 hours/ per week)</li></ul>Main Responsibilities<ul><li>Staff the front desk at the clubhouse.</li><li>Greet residents and assist with general inquiries.</li><li>Answer phone calls and provide basic information to residents.</li><li>Distribute and activate fobs for clubhouse and community access.</li><li>Distribute vehicle decals and other community access items.</li><li>Update resident information in the system when needed.</li><li>Support the Property Manager with basic administrative tasks.</li></ul>Desired Skills<ul><li>Strong customer service and communication skills.</li><li>Comfortable using basic technology and office systems (portals, email, databases).</li><li>Organized and reliable.</li><li>Professional and friendly demeanor when interacting with residents.</li><li>Experience in front desk, customer service, or office support is a plus.</li><li>Tech</li><li>Bilingual required (Spanish).</li></ul>Work Location: In personPay: $17.00 per hourWork Location: In person

Part- Time Front Desk Associate

Styles Property Management

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall office efficiency. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills. With a focus on delivering exceptional customer service and maintaining a professional environment, you will be the backbone of our office, ensuring everything runs smoothly and efficiently.Duties<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately to create a welcoming atmosphere</li><li>Operate multi-line phone systems with professionalism, ensuring clear communication and efficient call handling</li><li>Perform data entry, filing, and document proofreading to maintain accurate records and high-quality documentation</li><li>Utilize Microsoft Office Suite and Google Workspace tools for scheduling, correspondence, and report generation</li><li>Assist with calendar management, appointment scheduling, and coordinating meetings for staff and executives</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices</li><li>Provide customer support via phone or email, addressing inquiries with excellent phone etiquette and professionalism</li><li>Maintain office supplies inventory, organize files, and ensure the workspace remains tidy and functional</li></ul>Qualifications<ul><li>Proven experience in office management or administrative support roles with strong clerical skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Experience with multi-line phone systems, data entry, filing, and proofreading documents accurately</li><li>Bilingual abilities are highly desirable to assist diverse clients and team members effectively</li><li>Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment</li><li>Excellent time management skills to handle multiple responsibilities simultaneously</li><li>Personal assistant or medical/dental receptionist experience is a plus but not required</li><li>Knowledge of bookkeeping software such as QuickBooks is advantageous</li><li>Demonstrated customer service skills with professional phone etiquette and a friendly demeanor</li></ul>Join us as an Administrative Assistant to be an essential part of our vibrant team! Your dedication will help us deliver outstanding service while maintaining an organized and efficient office environment. We value proactive individuals who thrive on multitasking and supporting our team&rsquo;s success!Pay: From $26.00 per hourExpected hours: 40.0 per weekBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Assistant

Centurion Managenet & Consulting Services

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. Our Receptionist&rsquo;s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a plus. Ultimately, a Receptionist&rsquo;s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.Responsibilities<ul><li>Greet and welcome guests as soon as they arrive at the office</li><li>Direct visitors to the appropriate person and office</li><li>Answer, screen and forward incoming phone calls</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)</li><li>Provide basic and accurate information in-person and via phone/email</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing</li></ul>Skills<ul><li>Proficiency in Microsoft Office Suite, Google Docs &amp; Mac</li><li>Professional attitude and appearance</li><li>Solid written and verbal communication skills</li><li>Multitasking and time-management skills, with the ability to prioritize tasks</li><li>Customer service attitude</li><li>High school degree, GED or Equivalent.</li><li>Bilingual (English &amp; Spanish)</li></ul>Pay: $14.00 - $16.00 per hourSchedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Microsoft Office: 1 year (Preferred)</li><li>Customer Service: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li></ul>Work Location: In person

Part time Receptionist/Office Assistant

Confidential

<div>
 
 An independent early childhood school is seeking a
 
 professional, organized, and welcoming Front Desk/ Admin
 
 to join its team. This is a fully
 
 in-person role
 
 that involves daily interaction with students, families, staff, and visitors. The ideal candidate is detail-oriented, warm, and capable of managing multiple responsibilities in a fast-paced school environment while maintaining strict confidentiality.
 
 
 
 
 
 Position Responsibilities
 
 <ul>
 <li>
 Greet and welcome guests in a friendly and professional manner
 </li>
 <li>
 Answer and direct phone calls to appropriate staff members
 </li>
 <li>
 Retrieve, distribute, and manage voicemail messages
 </li>
 <li>
 Maintain and update the school&rsquo;s voicemail system
 </li>
 <li>
 Verify emergency cards during student sign-out and place calls when required
 </li>
 <li>
 Maintain accurate student records, including immunization documentation
 </li>
 <li>
 Provide administrative support to teachers, staff, and families
 </li>
 <li>
 Respond to general inquiries and provide accurate information to callers and visitors
 </li>
 <li>
 Maintain a clean, organized, and professional front desk and reception area
 </li>
 <li>
 Perform data entry and maintain accurate records
 </li>
 <li>
 Assist with filing, copying, scanning, and other clerical tasks
 </li>
 <li>
 Handle incoming and outgoing mail and packages
 </li>
 <li>
 Monitor and replenish office supplies as needed
 </li>
 <li>
 Maintain confidentiality of all student and family information
 </li>
 <li>
 Update and maintain reception-area bulletin boards
 </li>
 <li>
 Assist with coordination and support of major events
 </li>
 </ul>
 
 
 
 
 Requirements
 
 <ul>
 <li>
 Previous administrative or front desk experience preferred
 </li>
 <li>
 Excellent customer service and phone etiquette
 </li>
 <li>
 Strong organizational skills with the ability to multitask and prioritize
 </li>
 <li>
 Proficiency with office equipment (computers, printers, scanners)
 </li>
 <li>
 Knowledge of basic clerical and office procedures
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to handle sensitive information with discretion
 </li>
 <li>
 Professional appearance and demeanor
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 High School Diploma or GED required
 </li>
 <li>
 2&ndash;3 years of related experience required
 </li>
 </ul>
 
 
 
 
 Additional Information
 
 <ul>
 <li>
 This is a
 
 year-round position
 
 </li>
 <li>
 Staff training may occur during summer months
 </li>
 <li>
 Must be comfortable working on campus with students
 </li>
 </ul>
 
 
 
 
 Equal Opportunity Statement
 
 
 This organization is an equal opportunity employer and is committed to maintaining a workplace free from unlawful discrimination and retaliation. Employment decisions are made in accordance with applicable local, state, and federal laws.
 
 
 
</div>

Front Desk Admin

JIAHUA US ACCOUNTING SERVICES,CORP

Job Overview We are seeking a dynamic and bilingual (Chinese/English) Office Manager Assistant/Coordinator to join our vibrant team. This energetic role is essential in ensuring the smooth operation of our office environment, providing exceptional administrative support, and coordinating a variety of office functions. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to facilitate effective teamwork and vendor relationships. Your enthusiasm and dedication will help foster a productive workplace while managing daily tasks with precision and professionalism.Duties<ul><li>Oversee daily office operations, including front desk management and multi-line phone systems, ensuring a welcoming environment for visitors and staff.</li><li>Coordinate scheduling for meetings, appointments, and events, utilizing calendar management tools to optimize team productivity.</li><li>Manage vendor relationships, including negotiating contracts, processing invoices, and ensuring timely delivery of supplies and services.</li><li>Assist with human resources functions such as onboarding new employees, maintaining personnel files, and supporting payroll processes using QuickBooks or similar accounting software.</li><li>Support office budgeting, bookkeeping, and expense tracking to maintain financial accuracy and accountability.</li><li>Organize files, documents, and medical or administrative records with meticulous attention to detail; ensure compliance with confidentiality standards.</li><li>Provide training and development support for staff on office procedures, phone etiquette, and organizational systems to enhance team efficiency.</li></ul>Requirements<ul><li>Bilingual proficiency in Chinese and English is essential for effective communication across diverse teams and vendors.</li><li>Proven experience in office management or administrative roles within a professional setting.</li><li>Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.</li><li>Experience with event planning, scheduling management, vendor negotiations, and human resources functions.</li><li>Familiarity with QuickBooks for bookkeeping and payroll processing is highly desirable.</li><li>Excellent communication skills&mdash;both verbal and written&mdash;with a professional phone etiquette.</li><li>Supervising experience or team management skills are preferred to support staff training and workflow coordination.</li><li>Knowledge of medical office management or healthcare administrative procedures is a plus but not mandatory. Join us to be part of an energetic team dedicated to creating an organized, efficient workplace where your skills make a real difference!</li><li>Work Location</li><li>On-site at our Palmetto Bay office. Work visa sponsor is possible</li></ul>Pay: $18.00 per hourWork Location: Hybrid remote in Miami, FL 33157

Bilingual Office Manager Assistant/coordinator (Chinese/English)

Winter Park Recruiting

<div>
 
 Winter Park Recruiting is a leading recruitment agency focused on connecting exceptional talent with companies that value growth, integrity, and a thriving work environment. We specialize in placing high quality candidates across various industries, helping organizations build high-performing teams. We believe in personalized, strategic recruitment solutions that align with our clients' unique needs and cultures.
 
 
 
 
 
 We are currently looking for a Senior Administrative Assistant in Miami, FL. This is an onsite position.
 
 This person must have either Tax or Legal experience.
 
 
 
 
 
 
 
 
 JOB DUTIES:
 
 
 
 <ul>
 <li>
 Busy season &ndash; Preparing, making changes and Finalizing SOW's
 </li>
 <li>
 Creating SOWS -Upload unsigned and signed ATS/SOWs in UserVerse /PeopleSoft
 </li>
 <li>
 Upload 8879's in UserVerse -E-filing
 </li>
 <li>
 Update DDT (confirm all signed TCC, SOW, E-file authorizations/acceptance, tax return is in UserVerse prior to complete)
 </li>
 <li>
 Update workflows as needed
 </li>
 <li>
 Creating/changing/updating info on PeopleSoft (contacts, billing authority/specialist, renewals)
 </li>
 <li>
 Smartsheet
 </li>
 <li>
 New Client set up
 </li>
 <li>
 Checking payment information/details
 </li>
 <li>
 Checking the Pools in UserVerse
 </li>
 <li>
 Global Portal
 </li>
 <li>
 CRM
 </li>
 <li>
 Front desk coverage
 </li>
 <li>
 Answer/ Transfer incoming calls
 </li>
 <li>
 Create UPS or FedEx Labels for outgoing packages &ndash; Certified mail
 </li>
 <li>
 Check the conference room calendar making sure we have everything we need before a meeting.
 </li>
 <li>
 Correspondence Assistance
 </li>
 <li>
 Expenses
 </li>
 </ul>
 
 
 
 
 
 
 QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:
 
 
 
 <ul>
 <li>
 HS Diploma Required
 </li>
 </ul>
 
 
 EXPERIENCE:
 
 
 <ul>
 <li>
 Four years of administrative experience required
 </li>
 <li>
 Advanced level of proficiency in Microsoft Office Suite required
 </li>
 </ul>
 
 
 SOFTWARE:
 
 
 <ul>
 <li>
 MS Office
 </li>
 <li>
 PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred
 </li>
 <li>
 Experience in ERP tools, preferred
 </li>
 </ul>
 
 
 OTHER KNOWLEDGE, SKILLS, &amp; ABILITIES:
 
 
 <ul>
 <li>
 Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
 </li>
 <li>
 Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
 </li>
 <li>
 Superior customer service skills. Displays independent judgment, finesse, and diplomacy in all situations
 </li>
 <li>
 Excellent time management and organizational skills that enable efficient and effective multi-tasking
 </li>
 <li>
 Ability to manage highly confidential information
 </li>
 <li>
 Ability to work well with all levels of management as well as outside external clients
 </li>
 <li>
 Ability to collaborate on teams and independently on projects and initiatives
 </li>
 <li>
 Critical thinking skills, solutions-oriented, and consistently seeks to improve processes
 </li>
 </ul>
 
 
 
 
 Winter Park Recruiting is an Equal Opportunity Employer
 
 .
 
 We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
 
</div>

Explore 191+ Front desk administrative assistant in Miami this March. Find roles across top companies and apply now to boost your career.

191 front desk administrative assistant jobs In Miami

Front Desk Administrative Assistant

Part- Time Front Desk Associate

Administrative Assistant

Part time Receptionist/Office Assistant

Front Desk Admin

Bilingual Office Manager Assistant/coordinator (Chinese/English)

Administrative Assistant