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front desk supervisor

Sonesta

<div></div><div><div><div><div><div><div>We&rsquo;re Sonesta International Hotels. 
The 8th largest hotel company in the U.S.&mdash;and growing fast.
An epic blend of full-service and focused hotels in major cities, Sonesta&rsquo;s uniquely diverse portfolio of owned, managed, and franchised properties makes us everywhere you want to be. Driven by the human side of hospitality, we deliver service with passion, loyalty with purpose, and experiences that truly connect.
Together We Thrive&mdash;bringing quality, value, and amazing hospitality to every guest, every stay, across 1000+ properties in eight countries and counting.
Job Description Summary
The Front Desk Supervisor (FDS) is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is the lead Front Desk support for the Operations Manager. The main focus of the role is the training, supervising, and scheduling of the front desk team. This role also assists the Operations Manager with the accounting and human resources functions of the Front Office. The FDS serves as the lead point person with regard to the Front Desk technology systems and in-house guest marketing initiatives. The FDS also represents the hotel with all guests in absence of the General Manager and Operations Manager. Will also function as a Guest Service Agent.
Job Description
DUTIES AND RESPONSIBILITIES:<ul><li>
Deliver on the promise of Sonesta Service in all interactions with guests and clients. Manage according to the Sonesta G.U.E.S.T. standards and instill a passion for customer service in all associates of the hotel.</li><li>
Ensure all staff is properly trained on all front desk operations, hotel facilities and services, local directions and safety and emergency procedures. Ensure all staff has the supplies needed to effectively carry out their job functions.</li><li>
Supervise the front desk and reservation functions to ensure the delivery of superior guest services, the security of monies, credit card transactions and guest information.</li><li>
Responsible for the supervision of the security of cash, credit card transactions, and guest information.</li><li>
Supervise the overall seasonal demand reservation strategy as communicated by the hotel management team with regard to room type and length of stay pricing. Work with the hotel&rsquo;s property management system (Opera) and reservation system (Synxis) to maximize revenue through occupancy and rate adjustments based on market conditions.</li><li>
Establish effective Front Desk communication and information system through logs, department meetings, and one-on-one interaction with the staff.</li><li>
Ensure guest special requests are fulfilled and proper delivery of guest services is delivered.</li><li>
Supervise the daily execution of the shoppe and the pour by ensuring each is stocked and maintained in an orderly and appealing manner.</li><li>
Establish and implement appropriate service recovery guidelines in order to ensure complete guest satisfaction. Respond to guest complaints or concerns in a prompt and professional manner.</li><li>
Promote teamwork and quality service through daily communication and coordination with other shifts and departmental management.</li><li>
Register guests, issue room keys, provide information on hotel services and room location. Answer phones in a prompt and courteous manner.</li><li>
Supervising the accurate processing all cash and credit card transactions in accordance with established procedures including but not limited to posting all charges, completing cashier and other reports, preparing deposits, and counting/securing assigned cash bank(s).</li><li>
Communicate any outstanding guest requests or issues to management that may require additional monitoring or follow-up.</li><li>
Regularly sell hotel rooms through direct client contact.</li><li>
Ensure compliance with federal, state and local laws regarding health, safety, and alcohol services.</li><li>
Perform other duties as assigned.</li></ul>
QUALIFICATIONS AND REQUIREMENTS:<ul><li>
High School diploma or equivalent required.</li><li>
Two years of previous hotel experience required.</li><li>
Previous background from the extended stay industry preferred.</li><li>
Ability to speak, read, and write fluent English, other languages beneficial.</li><li>
Professional verbal and written communication skills.</li><li>
Mathematical skills, including basic math, budgeting, profit/loss concepts, percentages, and variances preferred.</li><li>
Problem solving, reasoning, motivating, organizational and training abilities preferred.</li><li>
Will be required to obtain a ServSafe certification.</li><li>
May be required to obtain a TIPS certification.</li><li>
Experience with Microsoft Office and Opera systems required.</li><li>
Valid driver&rsquo;s license required.</li><li>
Frequently standing up, bending, climbing, kneeling, and moving about the facility.</li><li>
Carrying, lifting or pulling items weighing up to 50 pounds.</li><li>
Frequently handling objects and equipment.</li><li>
Will be required to work mornings, evening, weekends, and holidays.</li></ul>
All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status.
Additional Job Information/Anticipated
Pay Range
Pay ranges from $26.10 to $29.00. Base pay offered may vary depending on varios factors including but not limited to job related knowledge, skill, and job specific experience/over experience.
Benefits
Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:<ul><li>
Medical, Dental and Vision Insurance</li><li>
Health Savings Account with Company Match</li><li>
401(k) Retirement Plan with Company Match</li><li>
Paid Vacation and Sick Days</li><li>
Sonesta Hotel Discounts</li><li>
Educational Assistance</li><li>
Paid Parental Leave</li><li>
Company Paid Life Insurance</li><li>
Company Paid Short Term and Long Term Disability Insurance</li><li>
Various Employee Perks and Discounts</li><li>
Hospital Indemnity</li><li>
Critical Illness Insurance</li><li>
Accident Insurance</li></ul>
Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.
Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the
Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.</div></div></div></div></div></div>

Front Desk Supervisor

Millennium Hotels and Resorts

<div>
 Millennium Hotels and Resorts is seeking an enthusiastic Front Desk Agent to become a vital member of our exceptional team. As a Front Desk Agent, you will be the first point of contact for our guests, providing a warm welcome and helping to create a positive first impression of our hotel.
 
 
 Your primary responsibilities will include checking guests in and out, managing reservations, and addressing any inquiries or requests they may have during their stay. You will play a crucial role in ensuring our guests have a seamless and enjoyable experience, reflecting our commitment to outstanding service.
 
 
 This position requires exceptional communication skills, a friendly demeanor, and the ability to thrive in a fast-paced environment. Your dedication to guest satisfaction and attention to detail will help contribute to our hotel's reputation as a premier destination for visitors.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Greet guests upon arrival, handle check-ins, and issue room keys
 </li>
 <li>
 Process guest check-outs and payments, providing receipts as necessary
 </li>
 <li>
 Manage room reservations and modifications, ensuring accurate information is recorded in the systems
 </li>
 <li>
 Respond to guest inquiries and requests promptly, providing accurate information and assistance
 </li>
 <li>
 Maintain accurate communications with other departments regarding guest needs and room status
 </li>
 <li>
 Address and resolve guest complaints in a professional manner
 </li>
 <li>
 Maintain a clean and organized front desk area
 </li>
 <li>
 Provide guests with information about hotel amenities, services, and local attractions
 </li>
 <li>
 Follow hotel security procedures to ensure the safety of guests and staff
 </li>
 <li>
 Carry out additional duties as assigned by the Front Desk Manager
 
 
 </li>
 </ul>
 About us:
 
 
 The historic Millennium Biltmore Hotel has been a legendary Los Angeles landmark since 1923. With exquisite Spanish-Italian Renaissance architecture, including stunning hand-painted ceilings, its rich history is most noted for its connection with the Oscars - the founding banquet for the Academy of Motion Picture Arts and Sciences was held in the Crystal Ballroom in 1927, where the original "Oscar" statuette was sketched on a Biltmore napkin, and eight Academy Awards banquets were held in the Biltmore Bowl during the '30s and '40s. This iconic hotel has also been and continues to be featured on many Hollywood films, TV shows, and music videos. The hotel has 70,000 square feet of flexible function space and 683 modern guest rooms, including 60 suites. Conveniently located in the heart of the Financial District, in a vibrant part of downtown Los Angeles, and only steps from Angel's Flight, a unique funicular railway experience providing a great view of the area, as well as other noteworthy landmarks including the Brockman Building, Ernst and Young Plaza, the Fine Arts Building, and Los Angeles Public Library.
 
 
 
 The hourly rate for this position is $27.15 per hour.
 
 
 
 
 All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
 
 
 
 
 Requirements
 
 
 
 
 REQUIRED QUALIFICATIONS
 
 
 
 <ul>
 <li>
 High school diploma or equivalent; additional education in hospitality is a plus
 </li>
 <li>
 Prior experience as a front desk agent or in a similar customer service role is preferred
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Proficient in hotel management software and basic computer applications
 </li>
 <li>
 Ability to multitask and work efficiently in a busy environment
 </li>
 <li>
 Strong attention to detail and organizational skills
 </li>
 <li>
 Must be able to work flexible hours, including nights, weekends, and holidays
 </li>
 <li>
 Positive attitude with a strong commitment to outstanding customer service
 </li>
 <li>
 Ability to work independently and as part of a team
 </li>
 <li>
 Familiarity with basic accounting procedures is an advantage
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Health Care Plan (Medical, Dental &amp; Vision)
 </li>
 <li>
 Retirement Plan (401k)
 </li>
 <li>
 Life Insurance (Basic, Voluntary &amp; AD&amp;D)
 </li>
 <li>
 Paid Time Off (Vacation, Sick &amp; Holidays)
 </li>
 <li>
 Free meals while on duty
 </li>
 <li>
 Free on-site parking
 </li>
 <li>
 Free dry cleaning services
 </li>
 </ul>
</div>

Front Desk Agent

Boys & Girls Clubs of Metro Los Angeles

<div>Description:

The Seasonal Membership Support Specialist provides high-volume operational and administrative support to ensure efficient summer membership services. This role is responsible for accurate payment processing, attendance tracking, data entry, membership registration, and front desk coverage during peak morning hours.
While primarily an operations-focused role, the Specialist also supports families and members through customer service, registration assistance, and general membership inquiries. This position plays a key role in maintaining smooth daily operations during the summer surge in youth enrollment.
JOB RESPONSIBILITIES:
Membership Operations &amp; Payment Processing<ul><li>Accurately enter high volumes of membership payments daily</li><li>Issue receipts and maintain organized financial records</li><li>Support tracking of payment plans and outstanding balances</li><li>Assist with daily payment reconciliation and preparation of deposits (if any)</li><li>Maintain confidentiality and security of financial and member information</li></ul>
Data Entry, Attendance &amp; Systems Support<ul><li>Enter and update member information in the Vision Membership Tracking System</li><li>Ensure accurate entry and maintenance of daily general attendance records</li><li>Enter and maintain accurate activity and program attendance records</li><li>Support reconciliation of attendance data for reporting, compliance, and funding requirements</li><li>Support daily attendance verification and roster accuracy</li><li>Assist with data cleanup, file organization, and record maintenance</li><li>Identify and report discrepancies to the Membership Coordinator</li></ul>
Front Desk &amp; Registration Support<ul><li>Provide front desk coverage during peak morning hours</li><li>Greet members, families, and visitors in a professional and welcoming manner</li><li>Assist families with membership registration and application completion</li><li>Answer phones and respond to general membership and program questions</li><li>Direct families to appropriate staff for program-specific needs</li></ul>
Operational &amp; Administrative Support<ul><li>Complete daily opening procedures for membership and front desk areas</li><li>Maintain a clean, organized, and professional reception space</li><li>Prepare membership materials, forms, and packets for daily operations</li><li>Assist with mass communications and mailings to families</li><li>Provide administrative support during peak enrollment periods</li></ul>
Team Collaboration<ul><li>Work closely with the Membership Coordinator to support daily workflow</li><li>Provide overflow support during high-volume service periods</li><li>Assist with special projects related to summer enrollment and reporting needs</li></ul>
Requirements:

EDUCATION and/or EXPERIENCE, LICENSURE AND CERTIFICATION<ul><li>
High School Diploma or equivalent required</li><li>
Experience in administrative, customer service, or office support experience preferred</li><li>
Experience processing payments preferred</li><li>
Strong and accurate data entry skills</li><li>
Proficient in Microsoft Office (Outlook, Word, Excel) and database systems</li><li>
Bilingual English/Spanish preferred</li></ul>
KNOWLEDGE, ABILITY and SKILLS<ul><li>
Strong attention to detail and accuracy</li><li>
Highly organized with ability to manage repetitive high-volume tasks</li><li>
Professional and friendly customer service demeanor</li><li>
Reliable, punctual, and able to work independently during morning coverage</li><li>
Able to handle sensitive financial and membership information confidentially</li><li>
Comfortable working in a fast-paced youth-serving environment</li><li>
Strong communication and teamwork skills</li></ul>
WORKING CONDITIONS and DRIVING<ul><li>
Travel between Boys &amp; Girls Clubs of Metro Los Angeles sites and schools and various field trip sites as well as in the community is required. Must meet the insurance standards of Boys &amp; Girls Clubs of Metro Los Angeles.</li><li>
This position may be assigned to any sites within the Club as needed to accommodate changes in programming, staffing, or operational requirements.</li><li>
Hours are based on school calendar and attendance patterns/trends &ndash; evening hours are required during the school year; hours will vary during summer and school breaks; occasional weekend hours are required</li></ul>
PHYSICAL DEMANDS / WORKING CONDITIONS:
The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position requires the ability to maintain a stationary position and engage in physical activities such as moving, bending, reaching, and positioning. It may also involve traversing and ascending/descending as necessary. The role includes frequent interruptions via in-person contact, phone calls, and email communications.
Work environments may vary, encompassing both indoor and outdoor conditions based on activity locations. Additionally, interactions with youth and adults may involve moderate to high noise levels during activities. Physical exertion may be necessary to move and transport supplies and equipment.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. Nothing in this job description restricts the right of Boys &amp; Girls Clubs of Metro Los Angeles Management to assign or reassign duties and responsibilities to this job or change this job description at any time.</div>

Seasonal Membership Support Specialist

Water Wings Swim School

<div>
 
 FRONT DESK
 
 
 
 
 Job Description
 
 
 
 We provide swim instruction to our community that builds confidence and develops safety skills in a student-centered environment. Every day is different, with opportunities to make lasting impressions engaging children and families. This is a diverse, inclusive and supportive workplace.
 
 
 
 Why Choose Swim?
 
 
 
 <ul>
 <li>
 It's a fun, creative, flip flop friendly environment
 </li>
 <li>
 Every day is different with new chances to make lasting impressions and build relationships
 </li>
 <li>
 You get to be a part of making a difference in the lives of children and families
 
 
 
 </li>
 </ul>
 As a Customer Service team member you are responsible for providing a high level of customer service to our families, making lasting impressions. You will work to build relationships with our families, providing personal attention while checking in students, relaying account messages, giving tours and answering various questions. You can expect to be regularly communicating with families and fellow staff members, remaining calm and efficient during periods of high volume at the front desk. You should be someone who is warm and welcoming while also being highly organized, dependable and open to feedback. As a customer service team member you will report to the Office Manager or Admin Manager during shifts and provide support throughout the day as needed.
 
 
 We have a fun and rewarding work environment with a great atmosphere for someone who loves families and being around people.
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage large amounts of inbound and outbound calls in a timely manner
 </li>
 <li>
 Manage inbound and outbound emails throughout day
 </li>
 <li>
 Follow communication &ldquo;scripts&rdquo; when handling different topics
 </li>
 <li>
 Make and move bookings, assist families in scheduling needs
 </li>
 <li>
 Keep track of logs under Goggle Drive
 </li>
 <li>
 Friendly engagement of families by phone and in person.
 </li>
 <li>
 Multitask to efficiently and professionally maintain accurate records and answer customer questions.
 </li>
 <li>
 Be a team player who is who is consistently dependable and reliable.
 </li>
 <li>
 Complete required training and be a continual learner.
 </li>
 <li>
 Follow our systems with a focus on follow through and details.
 </li>
 <li>
 Smile and have fun during your entire shift.
 
 
 
 </li>
 </ul>
 Qualifications:
 
 
 <ul>
 <li>
 Caring and compassion for children and adults
 </li>
 <li>
 Ability to solve problems by proactively finding solutions
 </li>
 <li>
 Strong communication skills
 </li>
 <li>
 Great attitude and willingness to be coached
 </li>
 <li>
 The ability to focus in a fast-paced environment
 </li>
 <li>
 The ability to commit to at least 1 year of employment, afternoons and weekends required
 
 
 
 </li>
 </ul>
 Benefits:
 
 
 <ul>
 <li>
 Fun team atmosphere
 </li>
 <li>
 Competitive pay
 </li>
 <li>
 Employee discounts/swim lessons
 </li>
 <li>
 Benefits for Full Time Employees
 
 
 
 </li>
 </ul>
 We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
 
 
 Job Types: Part-time
 
 
 Starts at $19.00 per hour
 
 
 Job Type: Part-time
 
 
 Benefits:
 
 
 <ul>
 <li>
 Employee discount
 </li>
 <li>
 Flexible schedule
 
 
 
 </li>
 </ul>
 Schedule:
 
 
 <ul>
 <li>
 Morning shift
 </li>
 <li>
 Monday to Saturday
 </li>
 <li>
 Afternoon Evening shift
 
 
 
 </li>
 </ul>
 Work Location: In person
</div>

Front Desk

Beach Front Property Management, Inc.

<div>Description:

Location: 1249 W. 39th, Los Angeles, CA 90037 
Pay &amp; Housing: $20.00-$25.00 and 2-bed/2-bath (rent: $790)
Schedule: Part-Time (20-22 hours per week)
About the Role
Lead the day-to-day at a busy apartment community: leasing, resident relations, turns, and basic reporting, so the property runs smoothly, and residents feel taken care of.
What You&rsquo;ll Do<ul><li>
Lead leasing/renewals; market the property and pre-lease upcoming vacancies</li><li>
Approve move-in files and ensure vacant units are turned in 3&ndash;5 business days</li><li>
Deliver great resident service; communicate clearly; enforce policies fairly</li><li>
Knowledgeable of Fair Housing and all BFPM property policies and procedures</li><li>
Rent collection &amp; delinquency follow-up; issue 3-day notices per rental agreement</li><li>
Daily property walks; partner with maintenance on work orders &amp; curb appeal</li><li>
Process invoices via Yardi Payscan; post transactions and maintain reports</li><li>
Submit monthly market survey and weekly ops updates to the Regional</li><li>
Coordinate vendors; attend legal proceedings when needed</li><li>
Attend required training/meetings; occasional on-call response support</li><li>
Attend to any on-call emergency services</li><li>
Other duties as assigned</li></ul>
Requirements:

What You Bring<ul><li>
Experience in property management (Assistant or Manager level)</li><li>
Working knowledge of Fair Housing and landlord/tenant basics</li><li>
Customer-service mindset; calm under pressure; solid written communication</li><li>
Basic tech skills: Outlook, Excel/Word, Microsoft Teams</li><li>
Yardi Voyager experience (preferred)</li></ul>
Why Join Beach Front Property Management?<ul><li>
Paid Training &amp; Clear Growth Path</li><li>
Housing Option: A discount apartment (2 bedrooms/2 bathrooms)</li><li>
Consistent support from an experienced Supervisor</li><li>
Career growth opportunities across our Southern California portfolio</li><li>
Collaborative, family-oriented company culture that values leadership and initiative</li></ul>
Apply Today
Bring your property management experience to a team that values your leadership and invests in your growth.
Beach Front Property Management, Inc. is an equal opportunity employer and provides reasonable accommodations to applicants with disabilities. Beach Front Property Management, Inc. complies with applicable Federal and California civil rights laws and does not discriminate on the basis of race, color, national origin, ancestry, citizenship, age, physical or mental disability, sex, gender, gender identity or expression, change of sex or transgender status, pregnancy, childbirth, breastfeeding, medical condition, reproductive health decision making, religion, creed, marital status, sexual orientation, current or former military and veteran status, genetic information, or any other basis protected by federal, state or local law.</div>

Community Property Manager - Los Angeles

PACE

<div>Compensation Range: $18.00 to $25.00 per hour with excellent benefits 
Position: Full-time, non-exempt
*** This position is on-site in our DTLA HQ office***
ABOUT PACE
PACE was founded in 1975 to provide job training and placement services for the Asian Pacific Islander communities in Los Angeles. PACE has since expanded into a variety of service areas, all tailored to meet the growing and changing needs of the multi-ethnic communities in Los Angeles County. Now, in addition to job training and employment services, significant PACE programs encompass: business development; early childhood education (Head Start); financial education and asset building; housing and rehabilitation services; weatherization and energy-conservation programs; and affordable housing development. PACE serves more than 40,000 people each year with our wide scope of services with approximately 400+ staff. PACE is recognized as a leader in addressing problems of poverty and economic inequity in ethnic minority communities and has a reputation of being responsive to community needs and is known for creating innovative solutions to the myriad of challenges faced by our clients. Please visit our website for more information: https://pacela.org/
POSITION SUMMARY
PACE is seeking a dedicated and enthusiastic Human Resources Assistant to join the organization and team. The HR Assistant will be responsible for successfully performing a variety of human resources support duties for PACE. This position is responsible for the administration of Human Resources support functions including recruitment, employee performance, documents tracking, records retention and maintenance, workplace safety compliance, employee leave administration, administration of Employment Development Department (EDD) Forms, assisting with records management, collaboration and communication with all departments, updating and maintaining databases/files and related duties as assigned. This is a great opportunity to build a fulfilling career in Human Resources while making a real difference in the community and nonprofit sector.
DUTIES &amp; RESPONSIBILITES
The following information is designed to outline the functions and position requirements of the Human Resources Assistant. Duties listed are not inclusive and other duties may be assigned or revised.
General Duties
<ul><li>Assist with day to day operations of the HR functions and duties</li>
<li>Provide clerical and administrative support to Human Resources team</li>
<li>Compile and update employee records (hard and soft copies)</li>
<li>Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)</li>
<li>Coordinate HR projects (meetings, training, surveys etc) and take minutes</li>
<li>Handle employee requests regarding human resources issues, rules, and regulations</li>
<li>Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc)</li>
<li>Communicate with public services when necessary</li>
<li>Coordinate communication with candidates and schedule interviews</li>
<li>Conduct initial orientation to newly hired employees</li>
<li>Assist our recruiters to source candidates and update our database</li>
<li>Support full life-cycle recruitment, including creating and posting job descriptions, sourcing and screening candidates, conducting and organizing the interview process, performing reference checks, preparing employment offer letters</li>
<li>Assist HR Director with employee relation matters, by providing recommendations and meeting with employees as needed</li>
<li>Support the execution of administrative systems and procedures to perform HR functions</li>
<li>Serves as the agency&rsquo;s backup receptionist as needed, including answering and directing incoming calls, greeting visitors, managing front desk operations, and ensuring a professional and welcoming experience for all guests and staff</li>
<li>Perform other duties as assigned by HR Director</li>
</ul>
Receptionist Backup Duties
<ul><li>Serves as the agency&rsquo;s designated backup receptionist in the absence or unavailability of the primary receptionist, ensuring continuity of front desk operations.</li>
<li>Answers and appropriately directs incoming calls; greets and assists visitors, clients, and staff in a professional and courteous manner.</li>
<li>Receives, sorts, and distributes incoming mail and deliveries; manages outgoing correspondence as needed.</li>
<li>Maintains a neat, organized, and welcoming front desk and reception area during backup coverage periods.</li>
</ul>
Records and Data Entry Administration &ndash; Key Staff: Custodian of Records
<ul><li>Maintains the strictest confidentiality at all times on matters pertaining to the agency and its employees.
</li><li>Assists with tracking and filing of personnel records, employee credentialing records, specific employee job compliance records, DMV records, I-9 records, training records, safety records, and performance evaluation records are updated and filed properly.</li>
<li>Accurately and timely performs HR data entry in ATS Systems and ChildPlus, including enrollment data, health screenings, family information, attendance, and program compliance documentation. Serves as a key staff member responsible for maintaining accurate and up-to-date records in ChildPlus for PACE Education program sites.</li>
<li>Utilizes ATS System to produce assigned reports.</li>
<li>Responsible for the creation and maintenance of site files for PACE Education program sites, ensuring all required documents are accurately compiled, organized, and stored in accordance with program and regulatory requirements.</li>
<li>Designated as primary staff and Custodian of Records for all PACE personnel records, responsible for the safeguarding, organization, retrieval, and proper retention or disposal of all program and personnel records in compliance with applicable laws, funding regulations, and agency policies.</li>
<li>Ensures timely and accurate data entry into ChildPlus for all assigned PACE Education sites, monitors data quality and completeness, and generates reports as needed to support program compliance and monitoring requirements.</li>
</ul>
Employee Relations &ndash; with Human Resources Director
<ul><li>Follows employee relations policies, practices and procedures to encourage harmonious employee relations.
</li><li>Complies with Personnel Policies and Procedures.
</li><li>Contributes to a safe workplace environment.</li>
<li>Assists in ensuring compliance with federal and state employment laws.</li>
<li>Informs Human Resources Director of any disturbances or grievances from employees.</li>
</ul>
QUALIFICATIONS &amp; EXPERIENCE
<ul><li>Minimum of a High School Diploma or equivalent; higher education level preferred. 2 or more years of progressive experience working in a Human Resources Department is required.</li>
<li>Human Resources Training Certificates highly desirable
</li><li>Computer Literate &amp; ability to type a minimum of 40 words per minute: MS word, Excel, PowerPoint</li>
<li>Experience with ATS Systems or related programs preferred.
</li><li>Excellent written, verbal, and organizational skills.</li>
<li>Punctual and adheres to policies and procedures.
</li><li>Strong interpersonal skills and communication. Strong ability to work well with all levels of staff and apply teamwork.</li>
<li>Attention to details and ability to analyze data.
</li><li>Ability to work in diverse and multi-ethnic environments.</li>
<li>General understanding of Employee Handbook Information.</li>
<li>Effectively prioritize, be proactive and multi-task in a fast paced and/or changing/flexible environment.
</li><li>Ability to follow instructions and complete assignments.
</li><li>Ability to apply information, tasks and skills from trainings and/or meetings.
</li><li>Ability to drive to sites for HR purposes when assigned.</li>
</ul>
ADDITIONAL REQUIREMENTS:
<ul><li>Must have a valid Driver&rsquo;s License, adequate automobile insurance coverage and an automobile in working condition; occasional local travel may be required.</li>
<li>COVID vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson &amp; Johnson. Those that need a medical or religious exemption must reach out separately.</li>
<li>Must satisfactorily pass background and employment/reference check</li>
<li>This position is on-site 5 days a week in our DTLA office</li>
</ul>
COMPENSATION &amp; BENEFITS
<ul><li>Pay range is $18 - $25 per hour depending on experience. This is a full-time, non-exempt position.</li>
<li>Affordable and robust Medical, Dental, Vision, and Life insurance plans for employee plus family with generous employer contributions</li>
<li>401(k) retirement plan</li>
<li>We offer paid holidays, vacation pay and paid sick leave</li>
</ul>
APPLICATION PROCESS
<ul><li>All applicants MUST upload a resume AND complete application on our website and to be considered. : https://pacela.org/about/work-at-pace/</li>
<li>Applications will be reviewed on a rolling basis until positions have been filled. We will only reach out to candidates who have been selected to move forward in the process.</li>
</ul>
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to stand, walk and taste or smell. The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.</div>

Human Resources Assistant for Nonprofit

MBI Health services

OFFICE MANAGERDate Posted: May 2nd, 2022Branch Location: West HollywoodStatus: OpenJob Type: Full-TimePay: $25/HrJOB SUMMARY We are looking for a qualified Office Manager to help manage our West Hollywood Branch on a daily basis. The Office Manager will be expected to perform a variety of administrative and clerical tasks, such as minutes taking for executive staff meetings. As an Office Manager, you will be the first point of contact for our company. Duties include offering administrative support across the organization, welcoming and greeting guests who visit MBI Health Services, Inc., and coordinate front-desk activities.. To further your success as an Office Manager, you should have a pleasant personality, as this is also a client-centric role. Our clients must feel welcomed, comfortable, and cared for when they enter our business. You are expected to have multitasking and stress management skills to be able to handle emergencies in a timely and effective manner, while streamlining office operations.TASKS &amp; RESPONSIBILITIES<ul><li>Welcome and assist clients as soon as they arrive at the office.</li><li>Offer Refreshments, direct them to where they can sit as they wait for their appointment to begin.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li><li>Answer, screen and forward incoming phone calls.</li><li>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) organized.</li><li>Provide basic and accurate information in-person and via phone/email.</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges, etc.)</li><li>Order office supplies, and keep inventory of stock. Let the right professional know when we are running low.</li><li>Update calendars and schedule meetings, while never having meetings clash with each other.</li><li>Arrange travel, accommodations, and luncheons.</li><li>Keep updated records of office expenses and costs.</li><li>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.</li><li>Create and present accurate minutes for executive staff meetings to the Senior Vice President.</li></ul>SKILLS REQUIRED:<ul><li>Expert level computer skills in Microsoft Software Products such as Word, Excel, and Power Point.</li><li>Expert Level computer skills in other administrative software such as Adobe Acrobat and Docusign. Must be able to create, edit, sign, fill, and execute other functionalities within the aforementioned software systems.</li><li>Excellent time management skills and firsthand knowledge for scheduling meetings in Google Calendar, ICalendar, Zoom, Google Meets, and other online-based scheduling software systems.</li><li>Produce accurate minutes, transcripts, or reports.</li><li>Must be able to type 90-100 words per minute as the minimum speed required when creating minutes.</li><li>Great corporate writing and editing skills when creating minutes.</li><li>Ability to paraphrase and summarize when creating minutes.</li><li>Hands-on experience with in-office equipment, such as printers, fax machines, and telephones.</li><li>Excellent organizational skills.</li><li>A professional multitasker who has the ability to still prioritize tasks.</li><li>Professional level written and communication skills.</li><li>Attentive and detail-orientated.</li><li>Proactive, energetic, and welcoming.</li><li>Care and attention must be Client-Centric.</li><li>Fluent in English, bilingual preferred. If bilingual, must be high level or fluent in the secondary language.</li></ul>LICENSURES &amp; CERTIFICATIONS:None.EDUCATION:<ul><li>Associate&rsquo;s Degree in a clinical, medical, psychiatric or an administrative field.</li><li>Must have 2+ years of experience.</li></ul>WORK REMOTELY:<ul><li>Not available for this position.</li></ul>Job Type: Full-timePay: $25.00 per hourBenefits:<ul><li>Health insurance</li></ul>Willingness to travel:<ul><li>100% (Preferred)</li></ul>Work Location: In person

Medical Office Manager - Mental and Substance

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