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hospital automation specialist

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Cardiovascular Associates of America - CVAUSA

<div>
 
 
 Clinical Research Data Assistant
 
 This will be an in-person position in Chicago, Illinois&nbsp;
 
 
 
 
 Position Summary
 
 
 
 The Clinical Research Data Assistant provides administrative, data management, and study support services for clinical research studies. This position is responsible for sponsor system data entry, study reporting, document management, regulatory support, and research communications.
 
 
 The Clinical Research Data Assistant works closely with Clinical Research Coordinators, investigators, sponsors, and the regulatory team to ensure accurate, timely, and compliant study documentation and reporting.
 
 
 
 Essential Responsibilities
 
 
 
 
 Data Management
 
 
 
 &middot; Enter study data into sponsor electronic data capture (EDC) systems.
 
 
 &middot; Transcribe source documentation into sponsor systems accurately and timely.
 
 
 &middot; Review entered data for completeness and accuracy.
 
 
 &middot; Resolve basic data discrepancies and escalate complex issues.
 
 
 &middot; Maintain study tracking logs and databases.
 
 
 
 Sponsor Systems Management
 
 
 
 &middot; Maintain user access and system tracking documentation.
 
 
 &middot; Upload required documents into sponsor portals.
 
 
 &middot; Monitor sponsor system notifications and alerts.
 
 
 &middot; Support completion of sponsor-required documentation.
 
 
 
 Screening, Enrollment, and Study Reporting
 
 
 
 &middot; Prepare routine reports on screening, enrollment, randomization, and retention metrics.
 
 
 &middot; Track recruitment and enrollment performance.
 
 
 &middot; Maintain study enrollment dashboards and tracking tools.
 
 
 &middot; Generate reports for site leadership and study teams.
 
 
 
 Regulatory and Document Support
 
 
 
 &middot; Route study documents for review and signature.
 
 
 &middot; Assist with collection of regulatory documents.
 
 
 &middot; Maintain electronic and paper study files.
 
 
 &middot; Support regulatory filing activities.
 
 
 &middot; Assist with investigator and staff training documentation.
 
 
 
 Communication Management
 
 
 
 &middot; Manage study email inboxes.
 
 
 &middot; Route sponsor communications to appropriate team members.
 
 
 &middot; Track action items from sponsor correspondence.
 
 
 &middot; Assist with scheduling sponsor meetings and study-related calls.
 
 
 Coordinator and Site Support
 
 
 &middot; Provide administrative support to Clinical Research Coordinators and investigators.
 
 
 &middot; Assist with study start-up documentation.
 
 
 &middot; Support study close-out activities.
 
 
 &middot; Assist with preparation for sponsor monitoring visits, audits, and inspections.
 
 
 
 Quality and Compliance
 
 
 
 &middot; Maintain confidentiality of participant information.
 
 
 &middot; Ensure data accuracy and completeness.
 
 
 &middot; Follow Good Clinical Practice (GCP), sponsor requirements, and site SOPs.
 
 
 &middot; Participate in quality improvement initiatives.
 
 
 
 Qualifications
 
 
 
 
 Education
 
 
 
 &middot; High School Diploma required.
 
 
 &middot; Associate's degree or Bachelor's degree preferred.
 
 
 
 Experience
 
 
 
 &middot; Previous healthcare, data entry, administrative, research, or regulatory experience preferred.
 
 
 &middot; Experience with electronic systems and databases preferred.
 
 
 
 Knowledge, Skills, and Abilities
 
 
 
 &middot; Exceptional attention to detail.
 
 
 &middot; Strong data entry and computer skills.
 
 
 &middot; Strong written and verbal communication skills.
 
 
 &middot; Ability to manage multiple deadlines.
 
 
 &middot; Strong organizational skills.
 
 
 &middot; Proficiency in Microsoft Office applications, particularly Excel.
 
 
 &middot; Ability to learn sponsor systems, CTMS, eSource, and eRegulatory platforms.
 
 
 
 Physical Requirements
 
 
 
 &middot; Ability to perform prolonged computer-based work.
 
 
 &middot; Ability to review detailed documentation for extended periods.
 
 
 &middot; Ability to occasionally lift and move files or supplies up to 15 pounds.
 
</div>

Clinical Research Data Assistant

Prism health

<div><div>Kapadia Plastic Surgery is seeking a detail-oriented and dependable Medical Scribe to support Dr. Sameer Kapadia and the clinical team with accurate, timely, and organized medical documentation. This role is primarily responsible for documenting patient encounters in the electronic medical record system, supporting clinical workflow, preparing charts, and assisting with visit documentation for consultations, pre-operative visits, post-operative visits, procedures, and follow-up appointments. The ideal candidate has strong attention to detail, familiarity with medical terminology, and the ability to work efficiently in a fast-paced clinical environment. Experience in plastic surgery, dermatology, aesthetics, surgical specialties, or medical office documentation is preferred.
</div><div><h3 class="jobSectionHeader">About Prism Health</h3>
<div><div>Prism Health Lab is a community-based medical practice that has served Chicagoland residents since 1987. In response to the global COVID-19 pandemic, we pivoted our practice to support local communities and have made significant strides by focusing our efforts on COVID-19 specific services. To date, we have tested over 50,000 people. We&rsquo;ve created eight permanent locations, each of which has an incredible story and was offered as a gift by the communities we serve. We&rsquo;ve also built mobile teams that can work across the State, ready to be deployed as new hotspots arise. We&rsquo;re dedicated to our neighbors and have partnered with a variety of organizations and leaders including local and County Health Departments, school districts, the City of Chicago and its Aldermen, food banks, Brookfield Zoo, and professional organizations like the Chicago Medical Society.
</div></div></div><div><h3 class="jobSectionHeader">Description</h3>
<div><div>Medical Scribe at Kapadia Plastic Surgery
<ul><li>Location: Chicago/Elk Grove Village, IL</li><li>
Provider: Dr. Sameer Kapadia</li><li>
Employment Type: Part-Time, based on clinic needs</li><li>
Schedule: Monday and Friday, clinic hours may vary</li><li>
Compensation: $17.00&ndash;$19.00 per hour, based on experience and fit</li></ul> 
Key Responsibilities<ul><li>
Accurately document patient encounters in the electronic medical record system.</li><li>
Assist Dr. Sameer Kapadia and the clinical team with chart preparation, visit documentation, and follow-up notes.</li><li>
Record patient histories, exam findings, procedures, treatment plans, and provider instructions.</li><li>
Support documentation for consultations, pre-operative visits, post-operative visits, in-office procedures, and follow-up appointments.</li><li>
Ensure clinical notes are complete, accurate, and submitted promptly.</li><li>
Help organize patient information and maintain efficient clinic flow.</li><li>
Assist with preparing charts before patient visits and updating records after visits.</li><li>
Communicate professionally with providers, clinical staff, and patients as needed.</li><li>
Maintain strict patient confidentiality and comply with HIPAA and practice policies.</li><li>
Support additional administrative or documentation tasks as assigned.</li></ul> 
Qualifications<ul><li>
High school diploma or equivalent required; associate&rsquo;s or bachelor&rsquo;s degree preferred.</li><li>
Previous experience as a medical scribe, medical assistant, clinical assistant, or healthcare documentation support preferred.</li><li>
Knowledge of medical terminology preferred.</li><li>
Experience in plastic surgery, dermatology, aesthetics, surgical specialties, or outpatient clinical settings is a plus.</li><li>
Strong attention to detail and accuracy in documentation.</li><li>
Excellent written and verbal communication skills.</li><li>
Comfortable using electronic medical records, computers, and clinical documentation systems.</li><li>
Ability to work efficiently in a fast-paced medical office environment.</li><li>
Professional, dependable, and able to handle confidential patient information appropriately.</li><li>
Ability to work collaboratively with providers, clinical staff, and administrative team members.</li></ul> 
Preferred Skills<ul><li>
Experience documenting live patient visits.</li><li>
Familiarity with surgical, reconstructive, cosmetic, or aesthetic terminology.</li><li>
Ability to support clinic flow while maintaining accurate documentation.</li><li>
Strong typing and computer skills.</li><li>
Interest in plastic surgery, aesthetics, dermatology, or surgical care.</li></ul> 
Equal Opportunity Statement
Kapadia Plastic Surgery is an Equal Opportunity Employer and is committed to creating an inclusive and respectful work environment. Qualified candidates from diverse backgrounds are encouraged to apply. 

</div></div></div><div><h4 class="jobSectionHeader">Salary</h4>
$17 - $19 per hour</div></div>

MEDICAL SCRIBE

Viva Smile dental

Overview Join our dynamic healthcare team as a Dental Assistant/Receptionist, where you will play a vital role in delivering exceptional patient care and ensuring smooth clinic operations. This energetic position combines clinical support with front desk responsibilities, offering a rewarding opportunity to contribute to a welcoming dental environment. You will be the first point of contact for patients, managing appointments, insurance verification, and medical documentation while supporting dental procedures with precision and professionalism.Duties<ul><li>Greet patients warmly, schedule appointments, and manage the clinic&rsquo;s daily calendar using dental practice management software such as Dentrix Ascend.</li><li>Verify insurance coverage, process claims, and handle billing using systems like Meditech, Epic, or Athenahealth to ensure accurate medical collection and reimbursement.</li><li>Prepare and review patient medical records, ensuring compliance with HIPAA regulations and maintaining meticulous documentation review practices.</li><li>Assist dentists during procedures by preparing instruments, taking x-rays, and maintaining sterile environments following dental terminology standards.</li><li>Manage multi-line phone systems with excellent phone etiquette; respond promptly to patient inquiries and coordinate appointment scheduling efficiently.</li><li>Support administrative tasks including filing, data entry, and managing electronic health records (EHR systems) such as eClinicalWorks or Meditech.</li><li>Conduct insurance verification, explain treatment plans to patients, and assist with intake processes to enhance patient service experience.</li></ul>Experience<ul><li>Proven clinic experience in a dental or medical office environment with familiarity in dental terminology and medical coding (CPT, ICD-10/ICD-9).</li><li>Strong computer skills including proficiency in Microsoft Office Suite, dental practice management software (Dentrix Ascend), and EMR systems like Epic or Athenahealth.</li><li>Knowledge of HIPAA regulations and health information management practices to ensure confidentiality and compliance.</li><li>Prior experience with medical billing, Medicare claims processing, ICD coding, and care plan documentation is highly desirable.</li><li>Bilingual abilities are a plus to serve diverse patient populations effectively.</li><li>Excellent customer service skills combined with clerical experience in front desk operations; ability to handle multi-line phones and manage office workflows smoothly.</li><li>Demonstrated ability to work efficiently under pressure while maintaining attention to detail in medical records management and administrative support roles. Embark on a fulfilling career where your skills make a difference every day! We are committed to fostering an inclusive environment that values your expertise in dental office management and patient care support. Join us to help create healthier smiles while advancing your professional growth!</li></ul>Pay: $18.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Dental Assistant Full-Time

Hart, Inc.

<div>Description: 
Hart is seeking an accomplished health tech journalist or healthcare IT communications professional to help elevate our market authority through high-quality thought leadership, blog content, press releases, earned media, and story development.
This role is ideal for a journalist, editor, or communications professional with deep experience covering healthcare technology, health IT, digital health, interoperability, EHRs, hospital operations, data infrastructure, or healthcare innovation. As part of the marketing team, this position will help translate Hart&rsquo;s expertise into credible, timely, search-optimized, and media-ready content that strengthens Hart&rsquo;s visibility with healthcare executives, industry analysts, trade publications, and search-driven audiences.
Requirements:

 Thought Leadership and Blog Writing
Develop authoritative blog articles and long-form content on topics relevant to healthcare IT leaders, including EHR data migration, archival, interoperability, data accessibility, healthcare mergers and acquisitions, system decommissioning, disaster recovery, and healthcare data infrastructure.
Interview Hart executives, subject matter experts, clients, and partners to uncover market insights, customer challenges, technical differentiators, and compelling story angles.
Create content that supports both traditional SEO and answer engine optimization, including contentstructured for discoverability in AI-generated search, industry queries, and executive-level research.
Write in a voice that is credible, clear, educational, and aligned with the needs of CIOs, CMIOs, CFOs, health information leaders, IT directors, and operational executives. 
Press Releases and Media Materials
Draft press releases for product announcements, partnerships, customer wins, milestones, executive appointments, thought leadership campaigns, and market commentary.
Develop supporting media materials such as story briefs, executive quote banks, company backgrounders, contributed article outlines, award submissions, and analyst-ready summaries.
Help identify timely hooks tied to industry trends, regulatory changes, EHR vendor movement, healthcare consolidation, cybersecurity, interoperability, and data modernization.
Media Pitching and Story Development
Identify relevant journalists, editors, trade publications, podcasts, newsletters, and media outlets covering healthcare IT, digital health, hospital operations, data infrastructure, and health system transformation.
Develop targeted pitches that position Hart executives and subject matter experts as credible sources forcommentary and contributed content.
Support outreach to news outlets and industry publications with story ideas, expert commentary, bylinedarticle concepts, and interview opportunities.
Track media opportunities and recommend ways Hart can participate in timely conversations across the health tech landscape.
SEO, AEO, and Content Strategy Support
Contribute to Hart&rsquo;s content strategy by recommending article topics, keyword themes, question-basedcontent, and authority-building content clusters.
Optimize content for executive search behavior, AI answer engines, healthcare technology queries, andindustry-specific terminology.
Ensure content demonstrates expertise, credibility, originality, and relevance to healthcare decision makers.
Repurpose major content themes into derivative assets such as LinkedIn posts, executive commentary,email copy, sales enablement summaries, and short-form insights.
The ideal candidate will have:<ul><li>
7+ years of experience in journalism, healthcare communications, health tech content, publicrelations, or editorial strategy.</li><li>
A strong portfolio of published work in healthcare technology, digital health, health IT, hospitaloperations, healthcare data, interoperability, EHRs, cybersecurity, or related fields.</li><li>
Experience writing for executive audiences, particularly CIOs, CMIOs, CFOs, health informationleaders, IT directors, and healthcare operations leaders.</li><li>
Strong understanding of how healthcare organizations evaluate technology vendors, manage EHRtransitions, modernize data infrastructure, and address data accessibility challenges.</li><li>
Demonstrated ability to turn complex technical and operational topics into clear, compelling, andcredible narratives.</li><li>
Experience drafting press releases, contributed articles, media pitches, and executive thoughtleadership.</li><li>
Familiarity with SEO best practices, content authority signals, and emerging answer engineoptimization strategies.</li><li>
Existing relationships with healthcare IT publications, trade media, editors, analysts, or industrynewsletters is strongly preferred.</li><li>
Ability to work independently, interview subject matter experts, synthesize complex ideas, anddeliver polished content with minimal oversight.</li></ul>
Preferred Background:<ul><li>
Experience with any of the following would be especially valuable:</li><li>
Healthcare IT trade journalism</li><li>
EHR vendors or EHR implementation consulting</li><li>
Interoperability, TEFCA, FHIR, HL7, or healthcare data exchange</li><li>
Health system mergers, acquisitions, divestitures, or EHR consolidation</li><li>
Legacy system archival or application rationalization</li><li>
Healthcare cybersecurity, disaster recovery, or business continuity</li><li>
B2B SaaS, enterprise health tech, or services-enabled technology companies</li><li>
Public relations or analyst relations for healthcare technology companies</li></ul></div>

Marketing Manager, Communications

Aiden Auto

Job Summary:We are seeking a highly organized and detail-oriented Administrative Virtual Assistant to provide remote administrative support. The ideal candidate will manage daily office tasks, coordinate schedules, handle communications, maintain records, and assist with various administrative duties while ensuring confidentiality and professionalism. Key Responsibilities: Manage calendars, appointments, and meeting schedules.Answer emails, phone calls, and customer inquiries professionally.Prepare reports, presentations, and documents.Maintain digital files and organize records.Schedule travel arrangements and accommodations when needed.Perform data entry and maintain databases.Assist with bookkeeping tasks, such as invoicing and expense tracking.Coordinate projects and follow up on deadlines.Conduct online research and compile information.Provide general administrative support to management. Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred).Experience as an administrative assistant, virtual assistant, or similar role.Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.Familiarity with communication and project management tools such as Zoom, Microsoft Teams, Slack, Trello, or Asana.Excellent written and verbal communication skills.Strong organizational and time-management abilities.Ability to multitask and work independently.High level of accuracy, discretion, and confidentiality. Preferred Skills: Basic bookkeeping knowledge.Customer service experience.Experience with CRM software.Fast and accurate typing skills.Problem-solving and critical-thinking abilities. Work Environment: Remote/work-from-home position.Flexible schedule depending on business needs.Requires a reliable internet connection and a dedicated workspace.

Administrative Virtual Assistant

Advocate Aurora Health

<div>Job Description Summary:
Support the care team by performing clinical and administrative tasks that are vital to patient care. Medical Assistants must adhere to all relevant regulations and guidelines to ensure patient safety and confidentiality. They are expected to maintain a high level of professionalism and compassion during all interactions.
Where You Will Work:
Advocate IL Masonic Creticos Cancer Center.
We&rsquo;re Looking For:<ul><li>
High School Diploma or GED required.
</li></ul><ul><li>Must have a medical assistant diploma or 2 years of medical assistant experience or be a certified MA with 2 years of medical assistant experience, to qualify.</li><li>
Preferred skills: Teamwork and accountability.</li></ul>
What You&rsquo;ll Do:
Schedule: Working 2-10 hour shifts every week Wednesday and Thursday. This is a part time, 20 hour/week opportunity.
As a Medical Assistant, you&rsquo;ll play a vital role in the care team &ndash; supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.
As a key member of the ambulatory care team, you will:
<ul><li>Welcome patients and support their transition into care.
</li><li>Take and record vital signs, medical histories, and health screenings.
</li><li>Prepare patients for exams and assist providers during procedures.
</li><li>Administer medications and vaccines as directed.
</li><li>Perform lab-related tasks including specimen collection and point-of-care testing.
</li><li>Document care accurately in the electronic health record.
</li><li>Partner with physicians, nurses, and teammates to deliver high-quality, coordinated care.</li></ul>
About This Location:
The Advocate Cancer Center at Advocate Illinois Masonic Medical Center delivers comprehensive cancer care through a multidisciplinary team committed to providing advanced treatments, innovative therapies, and compassionate support for patients and families
Your feedback matters. Every teammate&rsquo;s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.
Physical Requirements and Working Conditions<ul><li>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
</li><li>Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.
</li><li>Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.
</li><li>Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.
</li><li>Maneuver foot pedals on carts or machines.
</li><li>Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.
</li><li>May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
</li><li>Must be able to respond quickly to changes in patient and/or unit conditions.
</li><li>Physical Abilities Testing may be required.
</li><li>Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</li></ul>
Ready to Take the Next Step:
Apply Now!</div>

Medical Assistant (MA) - Oncology Clinic

<div>Job Description Summary:
Support the care team by performing administrative and step in clinical tasks that are vital to patient care. Medical Assistants must adhere to all relevant regulations and guidelines to ensure patient safety and confidentiality. They are expected to maintain a high level of professionalism and compassion during all interactions.
Where You Will Work:
Advocate Medical Group (AMG) is part of Advocate Health, one of the nation&rsquo;s largest nonprofit health systems. With more than 350 locations across Illinois and Wisconsin, AMG offers a wide range of specialties and services, including primary care, medical and surgical care, pediatrics, women&rsquo;s health, behavioral health, and more. Our team is dedicated to delivering exceptional care and improving health outcomes in the communities we serve. Joining AMG means being part of a collaborative, patient-focused environment where innovation and quality care thrive.
We&rsquo;re Looking For:<ul><li>
High School Diploma or GED required.
</li></ul><ul><li>Must have a medical assistant diploma or 2 years of medical assistant experience or be a certified MA with 2 years of medical assistant experience, to qualify.</li><li>
This position heavily focuses on the admin side. An MA who enjoys more administrative tasks would be best suited for the role, with willingness to step in/cover for patient care as needed.</li><li>
Experience doing prior authorizations is a huge plus!</li><li>
Bilingual Spanish/English (preferred).</li></ul>
What You&rsquo;ll Do:
Schedule:
Monday: 7:00 AM &ndash; 5:00 PM
Tuesday: 7:00 AM &ndash; 4:00 PM
Wednesday: 7:00 AM &ndash; 4:00 PM
Thursday: 7:00 AM &ndash; 4:00 PM
Friday: 7:00 AM &ndash; 12:00 PM
Closed on weekends and holidays
Occasional travel to sister locations (Lincolnwood and Irving/Western) to provide coverage for PTO and absences.
As a Medical Assistant, you&rsquo;ll play a vital role in the care team &ndash; supporting providers, connecting with patients, and helping ensure a seamless, compassionate experience every day.
As a key member of the ambulatory care team, you will:
<ul><li>Manage referrals, authorizations, and work queue tasks to support provider orders and patient care</li><li>
Schedule appointments, perform patient check-in, and handle front-end workflow</li><li>
Communicate with providers regarding orders and coordinate follow-ups</li><li>
Proactively contact patients to complete labs and prepare for upcoming appointments</li><li>
Order and maintain clinic supplies to ensure smooth daily operations</li><li>
Provide flexible support by stepping into patient care as needed, including MA duties and clinical assistance</li><li>
Document care accurately in the electronic health record.
</li><li>Partner with physicians, nurses, and teammates to deliver high-quality, coordinated care.</li></ul> 
Your feedback matters. Every teammate&rsquo;s voice is vital in shaping our culture and improving care. We value your insights and experiences because they help us grow stronger together.
Physical Requirements and Working Conditions<ul><li>
Must be able to sit, stand, walk, lift, squat, bend, reach above shoulders, and twist frequently throughout the workday.
</li><li>Must be able to lift and support the weight of 35 pounds in handling patients, medical equipment, and supplies.
</li><li>Must be able to: push/pull with 30 lbs. of force and perform a sliding transfer of 150 lbs. with a second person present.
</li><li>Must have functional speech, vision, hearing, and touch with ability to use fine hand manipulation skills for IV insertion and other procedures/functions.
</li><li>Maneuver foot pedals on carts or machines.
</li><li>Perform physical safety interventions such as patient restraint and verbal de-escalation, if needed.
</li><li>May be exposed to chemical and hazardous waste as well as blood and body fluids and communicable disease. Therefore, protective clothing and equipment must be worn as necessary.
</li><li>Must be able to respond quickly to changes in patient and/or unit conditions.
</li><li>Physical Abilities Testing may be required.
</li><li>Additional department specific physical requirements may be identified for unique responsibilities within the department by the nurse leader.</li></ul>
Ready to Take the Next Step:
Apply Now!</div>

Medical Assistant (MA) & Patient Service Representative (PSR) - IV Therapy Clinic

Explore 57+ Healthcare assistant in Chicago this July. Find roles across top companies and apply now to boost your career.