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hr operations specialist

Mia Aesthetics

<div>Description:

The HR Operations Specialist handles a breadth of responsibilities that support the employee lifecycle, HR systems, and HR day-to-day tasks. In growth operations, the HR Operations Specialist partners with HR leadership to optimize HR processes enhancing operational efficiency and effectiveness.
Requirements:

Role Responsibilities:<ul><li>
Acts as a subject matter expert on the Paylocity application and functionality (Onboarding, HR &amp; Payroll, Performance) in support of the company&rsquo;s workforce management and operations</li><li>
Stays current with Paylocity&rsquo;s introduction and deployment of new/enhanced system features (i.e. Elevate Newsletter, Paylocity&rsquo;s knowledge center) to educate employees on changes that impact the user experience; identifies opportunities to maximize the tool in alignment with HR initiatives</li><li>
Audits and processes new hires from Paylocity&rsquo;s onboarding tool to HR &amp; Payroll; submits IT tickets for new hire emails; adds new hires to The Awards Network</li><li>
Performs ongoing Paylocity I9 re-verification audits via the dashboard tool and completes outreach/retrieval of necessary documentation for the employee file</li><li>
Assists the SVP Human Resources in set-up, deployment, and tracking of new and existing company-wide initiatives through Paylocity and other systems (i.e., monthly MoM winners, Google Review winners, annual performance appraisal)</li><li>
Inputs and processes changes in Paylocity with respect to reporting structures, job title changes, time and labor enablement and any other relevant data in Paylocity; notifies the Benefit Administrator and Payroll of role type changes (i.e., individual contributor promotion to manager level)</li><li>
Completes employment verification letters, FL unemployment claims, and other correspondence as needed</li><li>
Runs weekly termination reports and other reports as needed</li><li>
Special projects due to business needs and assigned</li></ul>
Education &amp; Experience:<ul><li>
Minimum bachelor&rsquo;s in business management or human resources management</li><li>
5+ years human resources experience</li><li>
Understanding of local, state, and federal laws involving employment and HR policies</li><li>
Proficient with Microsoft Office Suite (i.e., Word, Excel)</li><li>
Experience with HRIS tools (preferably Paylocity) and Sharepoint</li></ul></div>

HR Operations Specialist

GRUPO EOSOL

<div>DESCRIPTION
Location: United States (Hybrid)
Duration: 6 months (Project-based)
Department: Human Resources<h2 class="jobSectionHeader"> 
Position Overview</h2> 
We are seeking a Human Resources Business Partner (HRBP) to support operations across North America (U.S. &amp; Mexico).
This role will act as a strategic HR partner, aligning business goals with people strategy, supporting leadership teams in workforce planning, employee relations, compliance, and organizational development.<h2 class="jobSectionHeader"> 
Key Responsibilities</h2><h3 class="jobSectionHeader"> 
Strategic HR Partnership</h3><ul><li>
Act as the main HR contact for managers and leadership teams.</li><li>
Support organizational design, workforce planning, and talent strategy.</li><li>
Translate business needs into HR solutions aligned with company goals.</li></ul><h3 class="jobSectionHeader"> 
Employee Relations &amp; Performance</h3><ul><li>
Manage employee relations cases ensuring compliance and consistency.</li><li>
Support performance management and development processes.</li><li>
Advise leaders on conflict resolution and disciplinary actions.</li></ul><h3 class="jobSectionHeader"> 
Compliance &amp; Labor Relations</h3><ul><li>
Ensure compliance with U.S. labor laws (federal, state, local).</li><li>
Oversee HR processes: onboarding, offboarding, documentation, audits.</li><li>
Support multi-state operations and field workforce compliance.</li></ul><h3 class="jobSectionHeader"> 
Talent &amp; HR Operations</h3><ul><li>
Support recruitment and staffing strategies.</li><li>
Participate in headcount planning.</li><li>
Coordinate with HR and payroll teams across U.S. and Mexico.</li>
Maintain accurate HR data and reporting. 
<li>
</li></ul> 
 
REQUIREMENTS<h2 class="jobSectionHeader">
Qualifications</h2><ul><li>
Bachelor&rsquo;s degree in HR, Business Administration, Psychology or related.</li><li>
5&ndash;7 years of experience in Human Resources.</li><li>
Experience as HRBP or HR Manager.</li><li>
Experience in renewable energy, industrial, or project-based environments (preferred).</li><li>
Experience supporting multi-state U.S. operations.</li><li>
Strong knowledge of U.S. labor laws.</li>
Fluent Spanish + Intermediate/Advanced English. 
<li>
</li></ul> 
<h2 class="jobSectionHeader">Skills</h2><ul><li>
Strategic thinking and business orientation</li><li>
Strong communication and stakeholder management</li><li>
Ability to work in fast-paced, project-driven environments</li><li>
High level of discretion and judgment</li></ul></div>

Human Resources Business Partner (HRBP) – North America

MAFÉ Resources

<div>
 
 
 About the Company
 
 
 
 A growing, multi-location hospitality organization operating across South Florida and the Caribbean, known for delivering high-end guest experiences.
 
 
 
 Position Overview
 
 
 
 The HR Manager will partner with leadership across multiple locations to drive talent strategy, employee relations, compliance, and overall HR operations. This role will also oversee HR staff and play a key role in building a strong, high-performing team.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Partner with leadership on recruiting, retention, and succession planning
 </li>
 <li>
 Manage full-cycle recruiting for key and leadership roles
 </li>
 <li>
 Supervise HR team and provide guidance on complex employee matters
 </li>
 <li>
 Lead employee relations, investigations, and terminations
 </li>
 <li>
 Ensure compliance with employment laws and HR best practices
 </li>
 <li>
 Support and enhance compensation and benefits programs
 </li>
 <li>
 Develop onboarding, training, and employee development initiatives
 </li>
 <li>
 Maintain HR systems, records, and training compliance
 </li>
 <li>
 Build talent pipelines and represent the company at recruiting events
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree + 4+ years HR experience, or Associate&rsquo;s + 6+ years
 </li>
 <li>
 Supervisory experience preferred
 </li>
 </ul>
 
 
 Skills
 
 
 <ul>
 <li>
 Strong communication, organization, and problem-solving skills
 </li>
 <li>
 Solid knowledge of employment laws and HR best practices
 </li>
 <li>
 High level of professionalism and confidentiality
 </li>
 <li>
 Proficiency in Microsoft Office and HR systems
 </li>
 </ul>
 
 
</div>

Human Resources Manager

State of Florida

<div>Requisition No: 874749

Agency: Children and Families

Working Title: HIRING SPECIALIST OPS - 60933807

 Pay Plan: Temp

Position Number: 60933807

Salary: $18-20 per hour.

Posting Closing Date: 05/03/2026

Total Compensation Estimator Tool
Hiring Specialist OPS
Department of Children and Families
Open Competitive Opportunity 

<div>
Location: 401 NW 2nd Avenue, Miami, FL 33128 (On-site only; no telework)</div>
<div>
Position Type: Other Personal Service (OPS)</div>
<div>
Work Schedule: Full-time, 40 hours/week</div>
<div>
Hours: Monday&ndash;Friday, 8:00 AM&ndash;5:00 PM EST</div>
<div>
Some travel is required.</div> 
<div></div>
<div>
DESCRIPTION</div>
<div>
This position will be responsible for a high volume of coordination, recruitment and selection activities for the Headquarters ESS Program Recruitment Team, including positions identified for critical class titles. This position does not report directly to the Human Resources department.</div> 
<div></div>
<div>
DUTIES
</div><ul><li>Monitor vacancies and manage internal movement processes.</li>
<li>Create and review job postings and advertisements.</li>
<li>Evaluate applications and determine eligibility.</li>
<li>Send candidate pre-screening tests and interview tools.</li>
<li>Maintain internal data systems and reports (e.g., open positions, time-to-fill).</li>
<li>Engage in staffing activities and cross-functional projects.</li>
<li>Perform additional duties as assigned.</li></ul> 
<div></div>
<div>
MINIMUM QUALIFICATIONS</div>
<ul>
<li>Three years of professional experience in HR, administrative support, record or data management, project management, research, or training.</li>
<li>Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).</li>
<li>Valid driver&rsquo;s license.</li>
<li>Must be able to lift and carry items up to 25 pounds as needed for file management, materials transport, or related tasks</li></ul> 
<div></div>
<div>
PREFERRED QUALIFICATIONS</div>
<ul>
<li>Experience in recruitment, talent acquisition, job advertising, candidate screening, interviewing, and handling confidential information.</li>
<li>Experience with People First, Smartsheet, ServiceNow, or an applicant tracking system.</li>
<li>CurreNotary Public or willingness to become one.</li></ul> 
<div></div>
<div>
DESIRED TRAITS FOR APPLICANTS</div>
<ul>
<li>Strong relationship-building skills
</li></ul><ul><li>Excellent written and verbal communication skills</li>
</ul><ul><li>High attention to detail and accuracy</li>
</ul><ul><li>Comfortable managing high-volume workloads</li>
</ul><ul><li>Able to work independently with minimal supervision</li></ul> 
<div></div>
<div>
OPS INFORMATION</div>
<ul>
<li>No paid holiday or sick leave
</li></ul><ul><li>For a complete list of benefits, visit https://www.mybenefits.myflorida.com/myhealth/eligibility_and_enrollment/ops_employees.</li>
</ul><ul><li>Read more about the OPS Social Security Alternative Retirement plan here: https://www.myfloridacfo.com/Division/Treasury/</li> 
</ul>
<div></div><div>APPLICATION REQUIREMENTS</div>
<ul>
<li>People First application must be fully completed; &ldquo;See Resume&rdquo; is not acceptable.</li>
<li>Include supervisor names and phone numbers for all employment periods.</li>
<li>Account for all employment gaps.</li>
<li>Information must be verifiable to meet minimum qualifications.</li>
</ul>
<div>This is an essential position and may require work during emergencies.</div> 
<div></div>

The DCF Mission: The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. To learn more about DCF please visit https://www.myflfamilies.com/

EMPLOYMENT DISCLOSURES:
<ul><li>US CITIZEN REQUIREMENT: Only US citizens and lawfully authorized alien workers will be hired.</li>
<li>RETIREE NOTICE: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.</li>
<li>SELECTIVE SERVICE SYSTEM REGISTRATION: All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: http://www.sss.gov.</li>
<li>BACKGROUND SCREENING REQUIREMENT: It is the policy of the Florida Department of Children and Families that any candidate being considered for employment must successfully complete a State and National criminal history check as a condition of employment, and also be screened in accordance with the requirements of Chapter 435, F.S., and, if applicable, Chapter 408, F.S. Employment may be terminated based on the background investigation results if the candidate begins employment before the background results are received, reviewed for any disqualifying offenses, and approved by the Department. Background investigations shall include, but not be limited to, fingerprinting for state and national criminal records check through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies. Employees will be retained in state and national RAP Back program, providing real-time arrest hit notifications.</li>
<li>BENEFIT RECOVERY SCREENING: Candidates applying to positions in the Economic Self-Sufficiency Program will have a Benefit Recovery check completed before completing the hiring process.</li></ul> 


If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</div>

HIRING SPECIALIST OPS

IMC Equity Group

About UsWe are a real estate holding company with a portfolio of over 130 properties across Florida, representing approximately $3.5 billion in assets under management. We operate at scale and are committed to maintaining accurate, efficient, and well-controlled back-office operations that support our growing portfolio.Position SummaryWe are seeking a detail-oriented Operations Specialist to support our back-office operations, including accounts payable/receivable, lease data management, and system-based quality control.This is an entry-level to early-career opportunity designed for individuals looking to build a long-term career in operations, accounting support, or real estate administration. Most responsibilities can be taught through training and hands-on experience.We are looking for someone who is coachable, adaptable, and eager to learn, with the ability to support multiple operational functions in a fast-paced, structured environment.Key Responsibilities<ul><li>Process accounts payable and receivable, including invoices, payments, and deposits</li><li>Reconcile daily deposits and resolve discrepancies</li><li>Enter, maintain, and verify lease data, including charges and security deposits</li><li>Review lease terms, invoices, and financial records for accuracy and proper coding</li><li>Provide quality control support within the Yardi system to ensure data integrity</li><li>Perform routine audits of financial and operational data</li><li>Support and maintain accuracy within the company&rsquo;s primary operating system</li><li>Provide administrative and operational support to satellite offices</li><li>Assist with reporting, data tracking, and internal documentation</li><li>Collaborate with internal teams to resolve discrepancies and improve processes</li><li>Occasional travel to South Florida offices may be required</li></ul>Qualifications<ul><li>0&ndash;3 years of experience in administrative, accounting, customer service, or operations roles</li><li>Ideal for new graduates or candidates with up to 3 years of experience.</li><li>Strong willingness to learn and grow in accounting and operations systems</li><li>Highly coachable, open-minded, and receptive to feedback</li><li>Flexible and adaptable with the ability to manage changing priorities</li><li>Strong attention to detail and commitment to accuracy</li><li>Technologically savvy with ability to quickly learn new systems</li><li>Proficiency in Microsoft Excel and data entry tools</li><li>Associate&rsquo;s or Bachelor&rsquo;s degree preferred, or equivalent experience</li><li>Previous experience with Yardi or similar systems preferred, but not required</li></ul>Compensation$42,000 &ndash; $45,000 annually (based on experience)Why Join Us<ul><li>Opportunity to build a long-term career in real estate operations and finance</li><li>Work with a large, established portfolio ($3.5B across 130+ properties)</li><li>Hands-on training in accounting systems and operational workflows</li><li>Stable, professional environment with growth potential</li></ul>Pay: $42,000.00 - $45,000.00 per yearBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Business Operations Specialist

Harbor Group Management

Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.
 
Leasing Specialist
 
Job Title: Leasing Specialist
 
Division: Multifamily
 
Status: Non-Exempt
 
JOB SUMMARY: The Leasing Specialist is responsible for driving occupancy and resident satisfaction in a multi-family community. This role includes showing and leasing apartments to prospective residents, coordinating marketing initiatives, assisting in resident retention efforts, and supporting the Property Manager in daily operations to ensure a positive living experience and strong financial performance.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by Harbor Group Management Company.
 
<ul>
<li>Greet prospective residents, conduct property tours, and showcase available apartments and amenities.</li>
<li>Qualify leads, process rental applications, run background and credit checks, and prepare lease documents.</li>
<li>Ensure units are move-in ready by inspecting them before occupancy and coordinating outstanding items with maintenance.</li>
<li>Execute lease agreements and move-in packages, ensuring a smooth onboarding process for new residents.</li>
<li>Design and implement short- and long-term marketing plans to generate traffic and maintain occupancy.</li>
<li>Promote the community via digital platforms such as Craigslist, Facebook, and email campaigns.</li>
<li>Coordinate resident referral programs, employer outreach, and participate in local networking efforts.</li>
<li>Maintain up-to-date knowledge of market conditions, competitor properties, rental rates, and trends.</li>
<li>Support resident retention through excellent customer service and timely response to questions, complaints, and maintenance needs.</li>
<li>Conduct follow-up communication with prospects and new residents to ensure satisfaction.</li>
<li>Participate in lease renewal efforts by preparing renewal documents, engaging with residents, and finalizing lease extensions.</li>
<li>Maintain accurate records of prospect and resident interactions using property management software (e.g., Yardi, OneSite).</li>
<li>Keep guest cards updated and perform follow-ups on all leads.</li>
<li>Assist with rent collection, manage delinquent accounts, and support administrative tasks as assigned by the Property Manager.</li>
<li>Ensure leasing office and tour path are presentable and meet show standards at all times.</li>
</ul>
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 <ul>
<li>High School Diploma or equivalent.</li>
<li>Minimum one year of experience in leasing, sales, or customer service; property management experience preferred.</li>
<li>Proficient with Microsoft Office and Property Management software experience is a must.</li>
<li>Experience utilizing social media (Facebook, Instagram, etc.) is preferred.</li>
<li>Excellent organizational and communication skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.</li>
<li>Strong attention to detail, problem-solving skills, and the ability to work independently or as part of a team.</li>
<li>Must be customer-service oriented with the ability to interact professionally with residents and vendors.</li>
<li>Flexibility to work weekends if required by the property.</li>
<li>Valid driver’s license required (for operating golf carts if applicable).</li>
</ul>
#LI-DD1
 
WHAT WE OFFER: 
<ul>
<li>Competitive Salaries & Bonuses</li>
<li>Medical, Dental & Vision Plans</li>
<li>401(k) Plan with Employer Matching Contributions (including part-time employees)</li>
<li>Paid Time Off (PTO) & 10+ Paid Holidays</li>
<li>Paid Parental Leave</li>
<li>Paid Birthday Off (Multifamily)</li>
<li>Flexible Spending Accounts</li>
<li>Company-Paid Long-Term Disability</li>
<li>Company-Paid Life Insurance</li>
<li>Short-Term Disability</li>
<li>Health Savings Account with Employer Contributions</li>
<li>Pre-Tax Commuter Benefit (Corporate)</li>
<li>Wellness Perks (including part-time employees)</li>
<li>FinFit Financial Wellness Program</li>
<li>Legal Resources</li>
<li>Employee Apartment Discount (including part-time employees)</li>
<li>Employee Referral Program (including part-time employees)</li>
<li>Employee Assistance Program (including part-time employees)</li>
<li>Tuition Reimbursement</li>
<li>Insta Pay Eligible</li>
<li>Volunteer & Community Service Opportunities</li>
<li>Employee Recognition & Awards</li>
</ul>
Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.
 
Veteran Friendly
 This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.
 Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Leasing Specialist

Etnia Eyewear Culture

<div>
 
 
 Job description:
 
 
 
 
 
 
 We are looking for a detail-oriented Accounts Payable &amp; Accounting Specialist to manage daily AP operations, support month-end close, and maintain accurate financial records. This role involves invoice processing, vendor management, reconciliations, and ongoing communication with internal teams and external partners.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Accounts Payable Operations
 
 
 <ul>
 <li>
 Process and post AP invoices and credits on a daily basis
 </li>
 <li>
 Manage AP payments, including check runs, CC and electronic payments
 </li>
 <li>
 Maintain AP folders and documentation in an organized and audit-ready manner
 </li>
 <li>
 Monitor vendor aging reports and ensure timely payments
 </li>
 </ul>
 
 
 
 
 
 Vendor &amp; Expense Management
 
 
 <ul>
 <li>
 Maintain vendor records and respond to vendor inquiries
 </li>
 <li>
 Manage expense reports
 </li>
 <li>
 Coordinate and schedule vendor services (waste, water, etc.)
 </li>
 <li>
 Support resolution of invoice discrepancies and disputes
 </li>
 </ul>
 
 
 
 
 
 Reconciliation &amp; Accounting Support
 
 
 <ul>
 <li>
 Perform bank clearing activities daily
 </li>
 <li>
 Reconcile credit cards, petty cash, and other accounts monthly
 </li>
 <li>
 Conduct CC payable reconciliations
 </li>
 <li>
 Review and reconcile UPS duties/tariffs as needed
 </li>
 <li>
 Ensure alignment between subledgers and general ledger
 </li>
 </ul>
 
 
 
 
 
 Reporting &amp; Month-End Close
 
 
 <ul>
 <li>
 Prepare monthly reports
 </li>
 <li>
 Generate and review customer statements
 </li>
 <li>
 Assist with commissions file preparation and posting
 </li>
 <li>
 Analyze transactions coding
 </li>
 </ul>
 
 
 
 
 
 Communication &amp; Support
 
 
 <ul>
 <li>
 Handle daily customer accounting calls and inquiries as needed
 </li>
 <li>
 Collaborate with internal teams to ensure accurate financial data
 </li>
 <li>
 Support audits and ensure compliance with internal controls
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred
 </li>
 <li>
 1&ndash;2 years of experience in accounting or accounts payable
 </li>
 <li>
 Experience with ERP systems (SAP preferred)
 </li>
 <li>
 Proficiency in Microsoft Excel and accounting software
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 
 <ul>
 <li>
 Strong attention to detail and accuracy
 </li>
 <li>
 Excellent organizational and time management skills
 </li>
 <li>
 Effective communication and problem-solving abilities
 </li>
 <li>
 Ability to manage multiple deadlines in a fast-paced environment
 </li>
 </ul>
 
 
 
 
 
 Schedule
 
 
 <ul>
 <li>
 Monday &ndash; Thursday: 9:00 AM &ndash; 5:30 PM
 </li>
 <li>
 Friday: 9:00 AM &ndash; 3:00 PM
 </li>
 <li>
 2 days work from home available after 3 months
 </li>
 </ul>
 
 
 
 
 
 Benefits (eligible after 3 months)
 
 
 <ul>
 <li>
 95% employer-paid health insurance
 </li>
 <li>
 2 weeks paid time off (PTO)
 </li>
 <li>
 11 paid company holidays
 </li>
 <li>
 Vision and dental insurance
 </li>
 <li>
 401(k) matching &ndash; 3%
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 401(k)
 </li>
 <li>
 401(k) matching
 </li>
 <li>
 Dental insurance
 </li>
 <li>
 Health insurance
 </li>
 <li>
 Paid time off
 </li>
 <li>
 Parental leave
 </li>
 <li>
 Vision insurance
 </li>
 <li>
 Work from home
 </li>
 </ul>
 
 
 
 
 
 Salary:
 
 
 <ul>
 <li>
 42K - 45K
 </li>
 </ul>
 
 
 
 
 Work Location: Hybrid remote in Miami, FL 33138
 
</div>

Accounts Payable & Accounting Specialist

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