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hr support specialist

KBEC Group

KBEC Group, Inc.HR Support SpecialistLocation: Washington, DCClassification: Full-Time | Non-ExemptPay Range: $46,000 &ndash; $55,000 (depending on experience)About KBEC Group, Inc.KBEC Group, Inc. is a human services organization based in Washington, DC. We provide direct support, residential, day program, and case management services to people with disabilities. Our team is mission-driven, and we're looking for someone who shares our commitment to quality care and doing right by the people we serve.Position SummaryThe HR Support Specialist is the engine behind our day-to-day HR operations. You will support a small but busy HR team and work with employees and managers across all of our programs. This role reports to the HR Director and plays a key part in keeping our people systems organized, accurate, and running smoothly.Key ResponsibilitiesEmployee Records &amp; Systems<ul><li>Maintain accurate employee records in BambooHR</li><li>Keep personnel files organized, complete, and up to date</li><li>Support HR data integrity across all platforms</li></ul>Onboarding &amp; Offboarding<ul><li>Coordinate new hire onboarding &mdash; checklists, paperwork, and system setup</li><li>Assist with new hire orientation prep and scheduling</li><li>Support the offboarding process, including separation paperwork and equipment collection</li></ul>Leave &amp; Attendance<ul><li>Track leave requests and maintain accurate leave records</li><li>Monitor compliance-related deadlines (FMLA, DC FMLA, DC PFL, ADA accommodations)</li><li>Assist with return-to-work coordination</li></ul>Benefits &amp; Payroll Support<ul><li>Respond to employee questions about benefits and direct them to the right resources</li><li>Coordinate with our benefits broker and insurance carriers as needed</li><li>Support payroll prep &mdash; gathering time records and flagging discrepancies</li></ul>Recruiting Support<ul><li>Post open positions and manage applicant tracking</li><li>Schedule interviews and communicate with candidates</li><li>Process offer letters and pre-employment screening</li></ul>Compliance &amp; Reporting<ul><li>Track background checks, certifications, and training completions</li><li>Run basic HR reports (headcount, turnover, leave usage, etc.)</li><li>Help ensure the organization stays current with DC and federal employment law requirements</li></ul>General HR Support<ul><li>Handle front-line employee inquiries with professionalism and care</li><li>Upload and organize documents in HR systems</li><li>Support the HR Director with special projects and administrative tasks</li></ul>What We're Looking ForRequired<ul><li>1&ndash;3 years of HR or administrative experience</li><li>Familiarity with HRIS systems &mdash; BambooHR experience preferred</li><li>Strong attention to detail and ability to manage multiple priorities</li><li>Comfortable handling sensitive and confidential information</li><li>Clear communicator &mdash; in writing, in person, and by email</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook)</li></ul>Preferred<ul><li>Experience in a human services, nonprofit, or government-contract environment</li><li>Working knowledge of DC employment law (DC FMLA, DC PFL, DC Paid Sick and Safe Leave)</li><li>Familiarity with Service Contract Act (SCA) or federal compliance requirements</li><li>HR certification (aPHR, PHR, or SHRM-CP) or actively working toward one</li></ul>Why Join KBEC<ul><li>Mission-driven work that makes a real difference in people's lives</li><li>Collaborative and supportive team environment</li><li>Competitive pay ($46,000 &ndash; $55,000 depending on experience)</li><li>Benefits including health coverage, Aflac, 401(k), paid leave, and all DC-observed holidays</li></ul>Accommodation &amp; Equal OpportunityKBEC Group, Inc. is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, family responsibilities, political affiliation, unemployment status, or any other characteristic protected under applicable federal, District of Columbia, or local law.In accordance with the Americans with Disabilities Act (ADA) and the DC Human Rights Act, KBEC Group, Inc. provides reasonable accommodations to qualified individuals with disabilities during the application process and throughout employment. If you need an accommodation to apply for this position or to perform the essential functions of this job, please contact Human Resources at the time you apply.Requesting an accommodation will not negatively affect your candidacy or employment in any way. All accommodation requests are handled confidentially and on a case-by-case basis through an interactive process.Physical RequirementsThis is primarily a sedentary office role. The employee is regularly required to sit, use a computer, and communicate by phone and email. Occasional lifting of files or office materials (up to 15 lbs.) may be required. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions of this position.This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required. KBEC Group, Inc. reserves the right to modify this description at any time.Pay: $46,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

HR Support Specialist

Clyde's Restaurant Group

<div>
 
 Description
 
 
 
 
 Base Salary: $55,000 - $65,000 / year based on experience + Bonus Potential
 
 
 
 Join Clyde&rsquo;s Restaurant Group, a leading name in the restaurant industry with 15 thriving properties in the DMV area. Are you passionate about hospitality and people? We&rsquo;re seeking an outgoing, driven, highly organized, and self-motivated Recruiting &amp; Human Resources Specialist to join our corporate HR and Recruiting team. In this role, you&rsquo;ll be a key partner in helping us find the talented people behind some of the DMV&rsquo;s most iconic dining experiences &mdash; from front-of-house and kitchen teams to management.
 
 
 This position reports directly to the Director of Recruiting &amp; Human Resources and offers a dynamic mix of responsibilities, working closely with General Managers, Executive Chefs, and corporate leadership across our 15 locations. You&rsquo;ll assist the full-cycle recruiting process for both hourly and management roles, and you&rsquo;ll be expected to take initiative, stay organized, and drive the administrative side of recruiting with minimal oversight.
 
 
 This role offers the flexibility to work remotely 75% of the time, with the remaining time split between our corporate office and restaurant locations.
 
 
 
 WHY JOIN THE CLYDE'S TEAM AS A RECRUITING &amp; HR SPECIALIST
 
 
 
 <ul>
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 Reputable Company: Strong stability and performance.
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 Positive Culture: Courtesy, dignity, and respect.
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 Pension Plan: 100% company-funded pension (vesting after 1 year).
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 401k Plan
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 Bonus Eligibility
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 HybridSchedule: 5-day work week &ndash; Monday to Friday.
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 Comprehensive Health Plan: Medical, dental, vision, life, disability, telemedicine, wellness coach, and reduced rates on wellness services.
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 Insurance: Hospital indemnity, critical illness, accident coverage.
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 Generous Paid Time Off: Includes sick pay, medical/family leave (up to 8 weeks), special leaves (jury duty, voting, school activities for DC).
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 Therapy Resources: Access to free behavioral and digital cognitive behavioral therapy.
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 Dining Discounts: Half-price off-duty dining and complimentary shift meals.
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 Convenient Parking: Available parking benefits.
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 Employee Assistance: Legal, emotional, financial, and work/life balance support.
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 Financial Assistance: Assistance fund for employees in need.
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 Training &amp; Education: Best-in-class training program and tuition reimbursement.
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 Flu Shots &amp; Discounts: Annual flu shots and access to thousands of exclusive brand discounts.
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 Charity Matching: Up to $4,000 yearly.
 
 
 </li>
 </ul>
 
 WHAT WE LOOK FOR IN A RECRUITING &amp; HR SPECIALIST
 
 
 
 <ul>
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 Understanding of the full recruiting cycle &mdash; from job posting through onboarding
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 Self-starter who owns the process and meets deadlines without being prompted
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 Highly organized with the ability to manage multiple open roles at once
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 Clear, confident communicator across all channels and all levels
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 Outgoing person that builds rapport easily with candidates and colleagues
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 Adapts quickly when priorities shift
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 Comfortable working independently in a remote environment
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 Background in restaurants, hospitality or a similarly fast-paced industry required
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 Prior experience as a Recruiting Specialist or Coordinator, preferred
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 Hands-on experience with Jobvite or a comparable ATS preferred
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 Bachelor's degree in HR or related field preferred; equivalent experience considered
 
 
 </li>
 </ul>
 
 WHAT YOU WILL DO AS A RECRUITING &amp; HR SPECIALIST
 
 
 
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 Partner with GMs, Executive Chefs, and corporate to fill hourly and management roles across all locations
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 Source candidates via job boards, social media, professional networks, career fairs, and referrals
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 Post and manage job ads on Jobvite (ATS), our website, and social platforms
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 Review resumes and assess candidate fit for FOH, BOH, and management positions
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 Own recruiting admin end-to-end &mdash; keep Jobvite current, track candidate status, and deliver a great candidate experience
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 Keep candidates informed and engaged throughout the hiring process
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 Prepare job descriptions, offer letters, and recruiting correspondence
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 Track employee referrals and coordinate referral rewards
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 Plan and execute career fairs and recruiting events
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 Support employer branding efforts across platforms
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 Run background checks and initiate onboarding
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 Coach hiring managers on recruiting best practices
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 Spot process gaps and bring solutions forward
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 Support the HR team
 
 
 </li>
 </ul>
 
 About Us
 
 
 
 Since 1963, Clyde's Restaurant Group has been a leader in the DMV restaurant scene, known for exceptional guest service and fostering a positive culture for employees. Our 15 properties include Clyde's, Old Ebbitt Grill, The Hamilton, 1789 Restaurant, Fitzgerald's, The Tombs, Rye Street Tavern, Cordelia Fishbar, Hamilton Live, and Ebbitt House (opening Summer 2026).
 
 
 Apply now and take the first step towards a rewarding career! Even if you don't meet every requirement, we encourage you to apply. We are committed to building an inclusive team and welcome applicants from all backgrounds.
 
 
 Clyde&rsquo;s Restaurant Group participates in E-Verify. We use the federal E-Verify system to confirm that new hires are authorized to work in the United States. Click here to learn more about E-Verify and your Right to Work.
 
 
 Contact us at employment@clydes.com if you need any special accommodations to apply.
</div>

Recruiting & Human Resources Specialist

Bluewater, Inc.

Bluewater Inc. is seeking a highly motivated Human Resources Assistant with a primary focus on recruitment and talent acquisition. Approximately 70-80% of this role will focus on recruitment activities, while the remaining responsibilities will support various HR administrative functions.Essential Duties and ResponsibilitiesRecruitment &amp; Talent Acquisition:<ul><li>Manage full-cycle recruitment for all company locations.</li><li>Create and maintain job postings across multiple recruiting platforms.</li><li>Source candidates through job boards, social media, referrals, and networking.</li><li>Review applications and conduct initial screenings.</li><li>Coordinate interviews with hiring managers.</li></ul>Onboarding &amp; Employee Support:<ul><li>Prepare and process new hire paperwork.</li><li>Coordinate onboarding and orientation.</li><li>Maintain employee files and recruiting documentation.</li><li>Provide administrative support to the HR department.</li></ul>QualificationsRequired:<ul><li>High school diploma or equivalent.</li><li>Minimum 2 years of recruiting, HR, and staffing</li><li>Strong organizational and communication skills.</li><li>Proficiency with Microsoft Office.</li></ul>Preferred:<ul><li>Associate's or Bachelor's degree in HR, Business, or related field.</li><li>Experience recruiting CDL drivers, mechanics, or industrial workforce positions.</li></ul>Compensation &amp; Incentive ProgramBase Salary: $50,000 &ndash; $55,000 annuallyMonthly Recruitment Bonus: Eligible for a $300 monthly bonus upon achieving established recruitment goals.Driver Retention Bonus: $200 bonus for each CDL Driver hire who remains actively employed for 90 days.Benefits<ul><li>Medical Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>401(k) with Company Match</li><li>Paid Time Off</li><li>Paid Holidays</li></ul>You can apply directly at hr@bluewateroilfield.comPay: $50,000.00 - $55,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in Washington, PA 15301

Human Resource Assistant/Recruiter

AvantGarde LLC

<div>Our opportunities are always changing. We have team members across the country &ndash; some work on site and others telecommute. If you are interested in being part of our diverse family with work-life balance and great benefits, browse our current openings.

As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled. 
 
If you are an individual with a disability and unable to use all of our online tools to search and or apply for jobs, please click here to send an email to ask for accommodation applying for a job (this option is available only to those needing an accommodation related to a disability). If you want to change the size of text and images on our website, please press ctrl and &ldquo; &rdquo; simultaneously to enlarge them, or press Ctrl and &ldquo;-&ldquo; simultaneously to reduce them.
Contingent upon contract award.
<h2 class="jobSectionHeader">Position Summary</h2>

AvantGarde is seeking experienced professionals to support a potential federal client. The selected candidate will provide human resources support in accordance with federal regulations, client policies, and EOUSA procedures.
<h2 class="jobSectionHeader">
Essential Duties and Responsibilities</h2>
<ul><li>Provide advisory support to managers and leadership.</li></ul>
<ul><li>Develop and maintain required HR documentation.</li></ul>
<ul><li>Utilize USA Staffing and applicable federal HR systems.</li></ul>
<ul><li>Review work products for quality and compliance.</li></ul>
<ul><li>Respond to customer and applicant inquiries.</li></ul>
<ul><li>Support recruitment and outreach efforts.</li></ul>
<ul><li>Ensure compliance with OPM guidance and federal regulations.</li></ul>
<ul><li>Participate in meetings and provide status updates.</li></ul>
<ul><li>Maintain accurate records and documentation.</li></ul>
<ul><li>Collaborate with internal and external stakeholders.</li></ul>
<h2 class="jobSectionHeader">Required Qualifications</h2>
<ul><li>Minimum 3 years of Federal Government HR experience.</li></ul>
<ul><li>Current Delegated Examining Certification preferred/required.</li></ul>
<ul><li>Experience using USA Staffing and USA Hire.</li></ul>
<ul><li>Strong written and verbal communication skills.</li></ul>
<ul><li>Experience working in a remote environment.</li></ul>
<ul><li>Ability to manage multiple priorities.</li></ul>
<ul><li>Ability to obtain and maintain a Tier 4 Public Trust.</li></ul>
<h2 class="jobSectionHeader">
Work Schedule and Location</h2>

Remote. Monday through Friday, 9:00 AM &ndash; 5:00 PM Eastern Time.</div>

Human Resources Specialist (Staffing & Recruitment)

Validus Consulting & Services

INDEPENDENT LIVING SPECIALISTDo you want to help empower individuals with disabilities to live their full potential? Are you ready to make a difference in the lives of others by being an Independent Living Specialist?If this sounds like what you are looking for in a rewarding career, apply today. We look forward to hearing from you!An Independent Living Specialist (ILS) serves as a member of the Validus Consulting and Services (VCS) team of professional field staff. Each team member is assigned a client caseload of individuals with various types and levels of disabilities and age-related impairments. The ILS will empower clients to develop, maintain, advance, and maximize their ability to live as independently within the community as the client&rsquo;s abilities allow. The ideal candidate will be dependable, people-oriented, and possess strong attention to detail.Seeking candidates in Snohomish/Skagit Counties - Must live near Marysville, Everett, Lynwood, Arlington or Stanwood to be considered for this position. **An ILS provides these services:<ul><li>Transitional Services - Services provided to clients living institutionally involving transitioning them to community living and reintegration.</li><li>Community Stabilization &ndash; Services provided to clients living within community whose living situation has become unstable, placing them at risk of losing their ability to remain living independently and becoming institutionalized.</li><li>Client Training: Life Skills &ndash; Services to those transitioning to or already living in the community who desire and need training to develop, maintain, and/or advance the skills necessary for them to develop, maintain, or advance their ability to live independently within the community.</li></ul>**Key Responsibilities of an ILS:<ul><li>Conduct client consultations to determine support and/or services required to successfully facilitate meeting the client&rsquo;s needs.</li><li>Act as a liaison, as appropriate, to your assigned clients on behalf of the Home and Community Services (HCS)/Area Agency on Aging (AAA) staff, nursing facility and in-home case management, staff at nursing facility and institutional settings, housing, medical personnel, legal representatives, formal caregivers, family members, informal supports and any other involved party.</li><li>Provide direct assistance and support to clients individually both in partnership and coordination with HCS and AAA case managers, as well as in accordance with their respective established and authorized goals.</li><li>Facilitate maintaining the identified processes/services required for the client to continue advancing toward meeting his/her ultimate goal.</li></ul>**The successful candidate will have the following:<ul><li>Bachelor' degree in social work or psychology with two years of experience in the coordination or provision of independent living services (ILS) OR Two years of experience in the coordination of ILS in a social service setting under qualified supervision OR Four years personal experience with a disability.</li><li>Reliable transportation and current WA State Photo driver's license &amp; auto insurance.</li><li>Computer access and proficiency. Ability to access and exchange electronic transmissions on a daily (timely) basis. Proficiency with Microsoft Office and Outlook.</li><li>Excellent verbal and written communication skills.</li><li>Strong organizational skills, ability to coordinate and multitask.</li><li>Self-starter who can prioritize and execute duties with minimal oversight.</li><li>Pass a criminal background check.</li><li>Must read, understand and agree to abide by Validus Consulting and Services&rsquo; Policies and Procedures.</li></ul>**Compensation/Benefits Include:<ul><li>Competitive Compensation -$23 hourly</li><li>Paid Sick and Safe Leave</li></ul>**About Validus Consulting Services (VCS)Validus Consulting Services (VCS) is registered with the Center for Medicare &amp; Medicaid Services as a social service agency. As such, VCS provides contracted services for Washington State&rsquo;s Department of Social &amp; Health Services (DSHS), Aging and Long Term Support Administration (ALTSA), Home &amp; Community Services (HCS), Area Agencies on Aging (AAA) and private pay service organizations and individuals having related needs. Our focus is providing services to individuals with disabilities and age-related impairments who are economically disadvantaged and/or who would otherwise go without the assistance they need to advance their ability to live with greater independence and a heightened quality of life. The mission of VCS is to empower individuals with disabilities to live their full potential. To learn more, visit us at https://validusconsulting.org/.Pay: $20.00 - $23.00 per hourEducation:<ul><li>Bachelor's (Preferred)</li></ul>Language:<ul><li>any other languages (Preferred)</li></ul>License/Certification:<ul><li>Driver's License (Preferred)</li></ul>Work Location: On the road

Social Work (Independent Living Services)

gTANGIBLE Corporation

<div>gTANGIBLE Corporation (gTC), www.gtangible.com, is a S corporation and a registered Government contractor that provides services and solutions in:<ul><li>
National Security Programs</li><li>
Professional, Administrative, and Management Support</li><li>
Mission and Warfighter Support</li></ul>
We are a Service-Disabled Veteran-Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position:
Requisition Type: Open
Position Title: Information Technology/Assurance (IT/IA) Specialist II
The Air Force (AF) Special Access Program (SAP) Security Support Services (SSS) assists the AF cognizant security authority in oversight of enhanced National Security Objectives supporting AF SAP interests through active and integrated security operations, processes, mechanisms, and management. This support provides multi- disciplinary security support, including specialized analytical/program protection support, while being responsive and flexible to dynamic SAP security situations.
The primary function of the IT/IA Specialist is working within SAPs supporting Department of Defense agencies, such as HQ Air Force, Office of the Secretary of Defense and Military Compartments efforts. The position provides day-to- day support for Collateral, Sensitive Compartmented Information (SCI) and SAP activities
Location: Joint Base Anacostia-Bolling, D.C.
Security Clearance Level: Top Secret/SCI, SAP Information eligible, consent for Counterintelligence polygraph
Duties and Responsibilities
<ul><li>Establish complex operational software configuration controls and system interfaces for computer system(s) assigned.</li><li>
Maintain file servers, Firewalls, network access, Security Monitoring Systems and system documentation as required.</li><li>
Analyze/troubleshoot system anomalies to ensure optimum equipment performance.</li><li>
Prepare system for operational use and support operational tests.</li><li>
Review, prepare, and update authorization packages.</li><li>
Notify customer when changes occur that might affect authorization accreditation.</li><li>
Conduct cybersecurity portion of the self-inspection's checklist.</li><li>
Review and provide technical and cybersecurity coordination on all Bodies of Evidence that makeup the authorization package.</li><li>
Identify any and all vulnerabilities and implement countermeasures.</li><li>
Ensure information systems and network appliances are operated, maintained, and disposed of in accordance with security policies and practices.</li><li>
Perform VTC System Administration, Scheduling,Configuration.</li><li>
Provide External Information System(s) Client Support.</li><li>
Perform account creations, changes,deletions on multiple authorization boundaries.</li><li>
Perform Help Desktroubleshooting activities.</li><li>
Perform Hardware/Software System Configuration, upgrades and modifications.</li><li>
Perform system and network appliance patching activities.</li><li>
Provide Government-Issued Laptop Support.</li><li>
Assist in Media ControlAccountability activities.</li><li>
Perform COMSEC account/equipment management activities.</li></ul>
Knowledge and Qualifications<ul><li>
Bachelor's degree or equivalent experience (4 years)</li><li>
5 - 7 years related experience
</li><li>Prior performance in roles such as System or Network Administrator or Information Technology/Assurance Specialists</li><li>
Must meet requirements for Information Assurance Technician Level II or Information Assurance Manager II (DoD 8570) within 6 months of hire</li><li>
Thorough knowledge of Microsoft Windows 2012R2 Server, Microsoft Exchange Server 2010/2016, Microsoft Windows 7/10 operating systems (OS) administration and associated hardware</li><li>
Working knowledge of Local Area Network (LAN) and Wide Area Network (WAN) technologies and data backup technologies to include communication security (COMSEC) integration</li><li>
Working knowledge of Risk Management Framework, SCI Information Systems Security Standards, Common Criteria, and System Security Policy as they relate to Assessment and Authorizations (A&amp;A)</li><li>
Working knowledge and current relevant experience with PL2 systems; experience with PL3PL4 cross domain solutions is desired</li><li>
Must be able to regularly lift up to 50 lbs.</li><li>
Prior active duty in the U.S. Air Force a plus</li></ul>
gTANGIBLE Corporation is an equal opportunity employer and does not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, marital status, national origin, or political affiliation.</div>

Information Technology/Information Assurance (IT/IA) Specialist II

One Federal Solution

<div>One Federal Solution (OFS) is seeking a highly professional, detail-oriented Executive Office Management Specialist to provide executive-level administrative, operational, and strategic support within a high-visibility Department of State environment. This position requires exceptional business acumen, discretion, sound judgment, and the ability to produce flawless work products for senior government leadership, including executive-level officials. The successful candidate will thrive in a fast-paced environment, manage competing priorities, and ensure the seamless operation of executive office functions.
Executive Office Management Specialist Key Responsibilities<ul><li>
Manage day-to-day executive office operations while ensuring efficient workflow, exceptional customer service, and adherence to Department policies and procedures.</li><li>
Provide executive administrative support to senior leadership, including the Assistant Secretary, Principal Deputy Assistant Secretary, Deputy Assistant Secretaries, Directors, and other executive officials.</li><li>
Prepare, edit, review, and coordinate official Department correspondence, including memorandums, letters, briefing papers, speeches, cables, congressional correspondence, reports, executive summaries, and policy documents.</li><li>
Manage executive calendars by scheduling meetings, coordinating appointments, resolving conflicts, and ensuring leadership is fully briefed with appropriate background materials.</li><li>
Coordinate domestic and international travel arrangements, including travel authorizations, vouchers, country clearances, passports, visas, itineraries, lodging, and transportation.</li><li>
Serve as the primary liaison between executive leadership, Department officials, other federal agencies, congressional offices, external stakeholders, media representatives, and the public while maintaining the highest level of professionalism and discretion.</li><li>
Analyze incoming correspondence, executive taskings, reports, and policy documents, prioritizing actions and providing recommendations to senior leadership on matters requiring immediate attention.</li><li>
Coordinate the clearance process for high-priority correspondence and executive taskings through the Executive Tasking System (ETS), ensuring timely review, routing, and completion.</li><li>
Monitor and manage Red Border, Congressional, White House, and routine correspondence to ensure compliance with Department standards, formatting requirements, and established deadlines.</li><li>
Review outgoing correspondence for accuracy, completeness, formatting, policy compliance, classification markings, TAGS, priority designations, and required clearances before submission for executive signature.</li><li>
Prepare executive briefing books, talking points, speeches, presentations, strategic reports, and meeting materials for senior Department officials.</li><li>
Lead the preparation and coordination of communications products, including media guidance, congressional engagement materials, public messaging, social media content, newsletters, and strategic communication initiatives.</li><li>
Compile, synthesize, and prepare weekly activity reports and executive updates by collecting information from multiple offices and stakeholders.</li><li>
Maintain and administer SharePoint sites, digital collaboration tools, organizational resources, and knowledge management systems while providing technical guidance and training to staff.</li><li>
Coordinate onboarding and offboarding activities in partnership with Human Resources and Information Technology to ensure seamless personnel transitions.</li><li>
Assist with recruitment, hiring actions, personnel processing, training initiatives, leadership development programs, and workforce management activities.</li><li>
Serve as the office Time and Attendance Coordinator, ensuring timely and accurate processing of attendance records.</li><li>
Establish and maintain organized electronic and physical filing systems to ensure records are readily accessible and maintained in accordance with Department requirements.</li><li>
Research, compile, and organize background information supporting executive meetings, correspondence, policy initiatives, and strategic engagements.</li><li>
Maintain organizational contact databases, executive distribution lists, stakeholder directories, newsletters, and internal communication platforms.</li><li>
Oversee office supply inventories, equipment maintenance, and administrative resource management.</li><li>
Support special projects and strategic initiatives while managing multiple high-priority assignments with minimal supervision.</li><li>
Perform additional administrative, operational, and executive support duties as assigned.</li></ul>
Executive Office Management Specialist Required Qualifications<ul><li>
Bachelor's degree required; Master's degree preferred.</li><li>
Minimum of five (5) years of experience supporting the Department of State, preferably within the Bureau of Consular Affairs, or comparable federal executive environment.</li><li>
Minimum of five (5) years of professional experience in governmental affairs, executive administration, public affairs, strategic communications, or a related discipline.</li><li>
Minimum of three (3) years of supervisory or team leadership experience.</li><li>
Active Secret security clearance required.</li><li>
Demonstrated experience supporting senior executives in a fast-paced, high-visibility organization.</li><li>
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.</li><li>
Demonstrated ability to prepare, edit, and quality review executive-level correspondence destined for Department leadership, the White House, Congress, and other senior government officials.</li><li>
Strong project management, organizational, and time-management skills with the ability to manage multiple priorities simultaneously.</li><li>
Exceptional written, verbal, interpersonal, and customer service skills.</li><li>
Ability to interpret complex regulations, policies, and procedures while exercising independent judgment.</li><li>
Strong analytical and critical thinking skills with exceptional attention to detail.</li><li>
Ability to maintain confidentiality, professionalism, and composure while working under pressure and handling sensitive information.</li><li>
Experience supporting senior executives within the Department of State.</li><li>
Experience using the Executive Tasking System (ETS) or similar executive correspondence management systems.</li><li>
Advanced SharePoint administration and content management experience.</li><li>
Experience coordinating congressional correspondence, executive communications, and strategic messaging.</li><li>
Knowledge of Department of State correspondence standards, executive protocols, and clearance processes.</li></ul>
About One Federal Solution
One Federal Solution (OFS) is an innovative Professional Services provider with over 20 years of experience supporting Defense and Civilian agencies. OFS specializes in Business Intelligence, Acquisition and Procurement, and other Professional Services. We are pioneers, builders, thought leaders, and pride ourselves in thinking outside the box to co-create with our customers, helping them achieve excellent enterprise wide outcomes. As a certified Service-Disabled Veteran-Owned Small Business (SDVOSB), OFS is committed to providing people who deliver high performance and excellence to our government partners.</div>

Executive Assistant

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