administrative assistant

commercial/residential hvac service technician Jobs in Miami

general administrative assistant Jobs in Miami

general administrative assistant

hvac/mechanical engineer (mep design) Jobs in Miami

hvac/mechanical engineer (mep design)

in-house electrical engineer- multifamily high-rise projects Jobs in Miami

hvac project assistant

Abstrakt Marketing Group

<div>
 Full-time Description
 
 
 
 Role Summary
 
 
 
 The Project Assistant supports the Project Management team in the successful execution of commercial and institutional mechanical HVAC projects. This role provides critical administrative, coordination, and documentation support from preconstruction through project closeout. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced construction environment while managing multiple projects simultaneously.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Support Project Managers and Foremen with day-to-day project coordination and administrative tasks.
 </li>
 <li>
 Assist in assembling bid packages, including requesting vendor quotes, gathering pricing, and compiling takeoffs and supporting documentation.
 </li>
 <li>
 Prepare, submit, and track submittals for equipment, ductwork, piping, controls, etc.; follow up on approvals and distribute to the field.
 </li>
 <li>
 Maintain accurate project logs (RFIs, submittals, change orders, equipment/material deliveries, drawing revisions).
 </li>
 <li>
 Assist with RFIs by drafting, submitting, tracking responses, and routing answers to Project Managers and field personnel.
 </li>
 <li>
 Coordinate with vendors and suppliers on pricing, lead times, and delivery schedules.
 </li>
 <li>
 Issue purchase requests and support purchase order processing as directed; confirm deliveries to job sites or shop.
 </li>
 <li>
 Provide field teams with current drawings, specifications, approved submittals, and updates/revisions.
 </li>
 <li>
 Assist in gathering and coding timecards, delivery tickets, and invoices to the correct job and cost codes.
 </li>
 <li>
 Support preparation of change order requests (TCM summaries, backup documentation, pricing sheets) and track approvals.
 </li>
 <li>
 Schedule project meetings, prepare agendas as directed, take meeting minutes, and distribute action items.
 </li>
 <li>
 Assist with updating short-interval ?lookahead? schedules and coordinate manpower and equipment needs as directed by the Project Manager.
 </li>
 <li>
 Maintain organized electronic and paper project files in accordance with company standards.
 </li>
 <li>
 Assist with project closeout activities, including O&amp;M manuals, warranty documentation, as-built markups, and punch list tracking.
 </li>
 <li>
 Communicate professionally with General Contractors, owners, engineers, vendors, and internal teams while representing KAR Larrabee.
 
 
 </li>
 </ul>
 Requirements
 
 
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 High school diploma or equivalent.
 </li>
 <li>
 1?3 years of experience in construction administration, project coordination, or a related field (mechanical/HVAC industry strongly preferred).
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn project management and construction software.
 </li>
 <li>
 Strong organizational skills with high attention to detail and accuracy.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to manage multiple tasks and priorities in a deadline-driven environment.
 </li>
 <li>
 Team-oriented with a positive, proactive attitude.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Associate?s degree or coursework in Construction Management, Business Administration, or a related field.
 </li>
 <li>
 Experience with Procore, Bluebeam, or similar construction project management platforms.
 </li>
 <li>
 Familiarity with mechanical systems, HVAC terminology, and construction drawings/specifications.
 </li>
 <li>
 Understanding of submittal, RFI, and change order processes in commercial construction.
 </li>
 </ul>
</div>

HVAC Project Assistant

Vanderweil Engineers

<div>
 
 
 
 Who we are!
 
 
 
 
 Vanderweil Engineers is a top ranked national full-service engineering firm specializing in MEP/FP, and technology services. Working in multiple sectors including Science &amp; Technology, Mission Critical, Academic, Healthcare and Commercial buildings. In our 75th year in operation with a staff of 500+ located across nine offices, we are proud to be one of the leading independently owned engineering firms in the country.
 
 
 
 
 
 
 
 
 If you are looking for an opportunity to grow your career with some of the best minds in the industry, we are looking for you. We offer growth and stability in an ever-changing volatile environment. Join us to do the best work of your career as a
 
 HVAC Engineer
 
 in our Miami, FL office
 
 
 (Hybrid.) Local candidates only please.
 
 
 
 
 
 
 
 Some of your responsibilities include the following:
 
 
 
 <ul>
 <li>
 Create HVAC designs under the direction of the senior engineer and perform BIM drafting for a variety of projects to develop understanding of mechanical systems design.
 </li>
 <li>
 Ownership of the completeness, accuracy and timeliness of the work assignments.
 </li>
 <li>
 Knowledge and experience with calculations, equipment selection, ductwork layout, piping layout and construction documents.
 </li>
 <li>
 Attend field visits, meet with clients and vendors.
 </li>
 <li>
 General coordination of specific design aspects into a project
 </li>
 </ul>
 
 
 
 
 
 
 Essential Skills &amp; Requirements:
 
 
 
 <ul>
 <li>
 2+ years of experience designing HVAC systems in high performance facilities.
 </li>
 <li>
 Bachelor of Science degree in Mechanical Engineering
 </li>
 <li>
 Working knowledge of Revit / BIM is required.
 </li>
 <li>
 Communication, interpersonal, problem solving and analytical skills.
 </li>
 <li>
 Background in either science and technology or academic sector is helpful
 </li>
 <li>
 Professional commitment to sustainability, LEED accreditation is a plus.
 </li>
 <li>
 FE given priority
 </li>
 </ul>
 
 
 
 
 
 
 Our Work Culture:
 
 
 
 
 We know that work/life integration is important to our employees. Our hybrid work style (up to 2 days remote per week) allows team members to have flexibility while building their skills through in-person exposure to industry experts.
 
 
 
 
 
 We prioritize wellness with programs that support physical and behavioral health, and we&rsquo;re proud to foster an equitable and inclusive workplace.
 
 
 
 
 
 Learn more about our culture at www.vanderweil.com.
 
 
 
 
 
 The total compensation that we expect to pay for this position is dependent on years of experience, licensure, education, geographic location, and project portfolio but expected to be in the $70,000 to $100,000 range.
 
 
 
 
 
 Vanderweil Engineers is an equal opportunity employer committed to diversity with a work environment free of discrimination and harassment.
 
 
 
</div>

HVAC/Mechanical Engineer (MEP Design)

CBE Air Services

About usWe are professional, agile, professional and our goal is to As the proud owner of CBE Air Services, my primary goal is to uphold the highest standards of excellence in delivering top-notch heating, ventilation, and air conditioning services to our valued clients. To achieve this objective, we are actively searching for an experienced HVAC technician to join our team and play a pivotal role in our ongoing success.Requirements:<ul><li>Must have RTU experience</li><li>Must have Min 4- 5+ years commercial experience</li><li>Must speak English and Spanish</li></ul>Our work environment includes:<ul><li>Modern office setting</li><li>Growth opportunities</li></ul>Responsibilities: - Perform field service repairs and maintenance on HVAC systems - Weld and braze components to repair or replace parts - Test HVAC systems for leaks and ensure proper functionality - Utilize mechanical knowledge to troubleshoot and diagnose HVAC system issues - Maintain and repair ammonia HVAC systems - Conduct routine inspections and preventative maintenance on HVAC equipment - Install, repair, and maintain HVAC systems in residential and commercial settings - Assist with plumbing tasks related to HVAC installationsSkills: - Strong mechanical knowledge and aptitude - Experience with charging the HVAC with R-410A - Proficient in troubleshooting and diagnosing HVAC system issues - Ability to weld and braze components for repairs or replacements - Knowledge of plumbing tasks related to HVAC installations - Excellent problem-solving skillsNote: This job description is not exhaustive and may be subject to change or modification at any time.Job Type: Full-timePay: $30.00 - $40.00 per hourBenefits:<ul><li>Employee assistance program</li><li>Employee discount</li><li>Professional development assistance</li></ul>Work Location: On the road

Commercial/Residential HVAC Service Technician

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Lakeshore Management, Inc.

<div>SCOPE:
A Maintenance Technician in property management is responsible for performing a variety of repairs and maintenance tasks across residential or commercial properties, including plumbing, electrical, HVAC systems, carpentry, and general upkeep, responding to resident/tenant service requests, and ensuring the overall functionality and appearance of the property by completing routine inspections and preventative maintenance procedures, often requiring on-call availability for emergencies; reporting to the property manager.
KEY RESPONSIBILITIES:
<ul><li>Maintenance Repairs:<ul><li>
Diagnose and repair plumbing issues like leaky faucets, clogged drains, and toilet malfunctions.
</li><li>Troubleshoot and fix electrical problems including faulty outlets, lighting fixtures, and wiring.
</li><li>Service HVAC systems, addressing issues with heating, cooling, and air filtration.
</li><li>Perform basic carpentry repairs like door and cabinet replacements, drywall patching, and trim work.
</li><li>Address appliance malfunctions.
</li><li>Conduct minor painting and touch-up work.
</li></ul></li><li>Preventative Maintenance:<ul><li>
Regularly inspect building systems including plumbing, electrical, HVAC, and fire safety equipment.
</li><li>Perform routine checks on exterior building components like windows, doors, and siding.
</li><li>Maintain landscaping and grounds as needed.
</li><li>Monitor and replace worn-out parts to prevent future breakdowns.
</li></ul></li></ul><ul><li>Resident Service Requests:<ul><li>
Promptly respond to resident maintenance requests and work orders.
</li><li>Communicate effectively with residents regarding repair status and updates.
</li><li>Prioritize urgent repairs and address emergency situations.
</li></ul></li><li>Administrative Tasks:<ul><li>
Maintain accurate records of work orders, repairs completed, and parts inventory.
</li><li>Coordinate with contractors for larger projects requiring specialized skills.
</li><li>Adhere to safety protocols and building codes.
</li></ul></li></ul><ul><li>Emergency Repairs:<ul><li>
May require on-call availability for emergency repairs
</li></ul></li><li>Vendor Management:<ul><li>
Coordinate with outside contractors for complex repairs, obtaining quotes and overseeing work completion.
</li></ul></li></ul><ul><li>Documentation:<ul><li>
Maintain detailed records of repairs, work orders, parts inventory, and inspection reports.
</li></ul></li><li>Safety Compliance:<ul><li>
Adhere to all safety regulations and procedures while performing maintenance tasks.
</li></ul></li><li>Other responsibilities deemed necessary by supervisor</li></ul>
QUALIFICATIONS:<ul><li>
Technical Skills:<ul><li>
Proficient knowledge of basic plumbing, electrical, HVAC systems, carpentry, and general maintenance practices.
</li></ul></li><li>Problem-Solving:<ul><li>
Ability to diagnose issues, troubleshoot problems, and find effective solutions.
</li></ul></li><li>Physical Ability:<ul><li>
Comfortable with manual labor, lifting heavy objects, climbing ladders, and working in confined spaces.
</li></ul></li><li>Customer Service:<ul><li>
Commitment to providing timely and quality service to residents.
</li></ul></li><li>Time Management:<ul><li>
Ability to prioritize tasks, manage multiple work orders, and meet deadlines.
</li></ul></li><li>Valid Driver's License:<ul><li>
Reliable transportation to travel to and from properties.</li></ul></li></ul>
Physical Requirements and work environment:<ul><li>
Primarily working outdoors and indoors on various residential or commercial properties.</li></ul><ul><li>
Exposure to various weather conditions</li><li>
Ability to lift 50 100 lbs. following appropriate safety procedures</li><li>
Work in an upright standing position for extended periods of time</li><li>
Crawl in small and tight spaces</li><li>
Walk and climb stairs, handle, finger, grasp and feel objects and equipment; Reach with hands and arms; Communicate, receive and exchange ideas and information by means of the spoken and written word</li><li>
Ability to navigate the property/building quickly and easily as required to meet the job functions</li><li>
Ability to detect auditory and/or visual emergency alarms</li><li>
Specific responsibilities and requirements may vary depending on the size and type of property management company, as well as local regulations.
</li></ul>EDUCATION &amp; EXPERIENCE:<ul><li>
High school diploma or equivalency. Requires a minimum of two (2) years&rsquo; general experience in building trades</li><li>
Bilingual preferred</li><li>
Proficient in Microsoft Office Suite</li></ul>
FLSA CLASS: Non-Exempt
REPORTS TO: Community Manager
SUPERVISORY RESPONSIBILITIES: None
JOB CATEGORY: Maintenance
POSITION CLASS: Maintenance
COMPETENCIES:
<ul><li>Treats everyone with respect, compassion and kindness &ndash; Builds internal respect and loyalty with customers. Demonstrate concern for customers. Effectively responds to customer needs. This includes responding timely to requests, listening to others, and seeking to understand others when there are differences of opinion, finding ways to build on each other&rsquo;s ideas. Acts with empathy and focus, while able to resolve problems.</li><li>
Demonstrate integrity, transparency and doing things the right way &ndash; Makes lemonade out of lemons. This includes following policies, demonstrating financial responsibility with Lakeshore assets, complying with state and federal law, and practicing safety. Conforms to the highest professional standard. Turns challenges into wins.</li><li>
Collaboration and teamwork &ndash; Involve key stakeholders in decision making. This includes developing and maintaining positive work relationships. Enhances the level of mutual cooperation. Actively participates in team-oriented objectives and activities. Focus on team success, over individual.</li><li>
Solves problems and is transparent about outcomes &ndash; Champions new initiatives beyond the scope of the department. Seeks to improve in all aspects of work performance. Creates an environment of continuous improvement and innovation. Encourages people to maintain high standards of quality and thoroughness.
</li><li>Serves our employees and residents to improve their lives &ndash; This includes maintaining the property that creates curb appeal, a welcoming community environment, supports individual and family activities, creates a sense of neighborhood. At work, continually challenges self to grow and develop to be the best you can be at work.</li></ul>
COMPENSATION: $17.50-$19/Hour (Based on experience) salary plus 5% quarterly bonus and 20% housing discount
LOCATION: Colonial Acres - Miami, FL
Lakeshore Management is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. We encourage applicants to confidentially self-identify when applying. Employment with Lakeshore Management is contingent upon the successful completion of a pre-employment background screening, including a drug test, as permitted by applicable law. We are a smoke-free and drug-free workplace, committed to the safety and health of all employees. Recruiters and agencies: Submissions are not accepted without a signed agreement in place. Only candidates whose qualifications closely align with the requirements of the role will be contacted. This is a Safety sensitivity role.
Job ID: 40590/102
#IND</div>

Maintenance Technician - 102

CMTA Consulting Engineers

CMTA (formerly AMA Group), a Legence company
 CMTA is one of the fastest-growing engineering firms in the U.S., known for sustainable, high-performance building systems and complex MEP/FP delivery. Through AMA’s design expertise in media, broadcast, and production facilities—and CMTA’s national portfolio in education, healthcare, and zero-energy projects—we pair deep technical craft with an innovative, collaborative culture that accelerates careers.
 
CMTA, formerly known as AMA Group, is seeking a Senior Project Engineer, Mechanical, who will be responsible for designing mechanical systems and ensuring projects are completed successfully on a range of both small and large projects. This is a hands-on role that will be given the opportunity to lead projects and represent AMA in all interactions with clients, contractors, architects, and other project team members.
 
Key Responsibilities: 
<ul>
<li>Exercise judgment in evaluating, selecting, and applying standard design engineering techniques, procedures, and criteria on a variety of projects to include, but not limited to, buildings and facilities, including hospitals, laboratories, high-rise residential and high-rise offices, media, and other commercial and institutional projects, in compliance with state, National, and local municipality building codes</li>
<li>Select and specify equipment, including pumps, heat exchangers, boilers, cooling towers, chillers, air handlers, and fans, for residential buildings with heat pumps, VRF/VRV, and PTAC systems</li>
<li>Assist in the preparation of basis-of-design descriptions, responses to client comments, and other project-related documentation. Incorporate design changes using AutoCAD and Revit software</li>
<li>Perform design load calculations, equipment selections, and mechanical system design</li>
<li>Design energy-efficient systems that set the standards for building system design, perform COMCheck, and provide credit documentation for LEED and other building rating systems design and compliance</li>
<li>Perform other duties as assigned</li>
</ul>
Desired Skills and Experience: 
<ul>
<li>Bachelor’s in Engineering required; PE highly preferred</li>
<li>4+ years of experience in mechanical system design; field experience is required</li>
<li>Working knowledge of building codes and standards, engineering drafting standards, mechanical engineering standards, and other trades</li>
<li>Understanding of the construction process and ability to interpret construction drawings</li>
<li>AutoCAD and REVIT proficiency</li>
</ul>
#LI-CM1 #LI-Onsite
 
The Employee Experience
 People are at the heart of what we do. We’re committed to a diverse, inclusive culture where employees thrive—individually and as a team—with development, wellness, and day-to-day experience front and center. We offer competitive benefits and a collaborative, fun work environment. Our team was named “Best Engineering Firm to Work” for by Best Companies Group for 2024, 2025, and 2026—a people-first standard AMA continues as they integrate with CMTA.
 About Legence
 Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
 Benefits Overview
 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
 Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
 Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
 Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
 Expenses: Business travel and related expenses reimbursed per company policy.
 Reasonable Accommodations
 If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.
 Employment Eligibility
 Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.
 Third-Party Recruiting Disclaimer
 Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.
 Pay Disclosure & Considerations
 Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.
 Equal Employment Opportunity Employer
 Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
 EEO is the Law

Senior Project Engineer - Mechanical

Bella Quinces & Photography

Job Summary We are seeking a highly organized and proactive Personal Executive Assistant to provide comprehensive administrative support to a busy executive. This dynamic role involves managing calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and the ability to multitask efficiently in a fast-paced environment. This position offers an exciting opportunity to contribute significantly to the executive&rsquo;s productivity and success while maintaining a professional, positive attitude.Duties<ul><li>Manage and maintain the executive&rsquo;s complex calendar using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.</li><li>Coordinate and plan events, meetings, and conferences, including venue selection, logistics, catering, and materials preparation.</li><li>Provide executive administrative support such as drafting correspondence, proofreading documents, transcribing notes, and preparing reports.</li><li>Handle phone etiquette professionally across multi-line phone systems; screen calls and direct inquiries appropriately.</li><li>Oversee office management tasks including filing, data entry, bookkeeping using QuickBooks, and maintaining office supplies inventory.</li><li>Perform clerical duties such as data entry, filing, photocopying, and organizing electronic files for easy retrieval.</li><li>Assist with project coordination by tracking deadlines, preparing agendas, and following up on action items.</li><li>Utilize office software like Microsoft Office Suite (Word, Excel), Google Workspace tools (Docs, Sheets), and DocuSign for document signing processes.</li><li>Support personal errands or tasks as needed to ensure the executive&rsquo;s day runs smoothly.</li></ul>Qualifications<ul><li>Proven experience as a personal or executive assistant with strong office management skills.</li><li>Excellent organizational skills with keen attention to detail; capable of managing multiple priorities simultaneously.</li><li>Proficiency in Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), QuickBooks for bookkeeping, and familiarity with multi-line phone systems.</li><li>Strong typing skills along with transcription and proofreading abilities.</li><li>Experience in event planning and project coordination is highly desirable.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times.</li><li>Familiarity with office equipment such as scanners, printers, and data entry tools is preferred. This role is an excellent fit for motivated individuals eager to support leadership through energetic organization and dedicated service. Join us to be part of a vibrant team that values efficiency, professionalism, and proactive problem-solving!</li></ul>Pay: $15.00 - $20.00 per hourWork Location: In person

Personal Executive Assistant

Explore 112+ Hvac project assistant in Miami this April. Find roles across top companies and apply now to boost your career.