inventory coordinator

Arco Turnkey Solutions Contracting L.L.C

We are looking for a Logistics Coordinator to manage the pickup and delivery of construction and interior fit-out materials. The ideal candidate will ensure materials are collected and delivered to project sites on time while coordinating with suppliers, drivers, and site teams.Key Responsibilities:<ul><li>Schedule and coordinate the pickup and delivery of construction materials.</li><li>Assign and manage drivers for timely transportation.</li><li>Ensure all materials are delivered to project sites as per schedule.</li><li>Coordinate with suppliers, warehouse staff, and project managers.</li><li>Track deliveries and resolve any transportation delays or issues.</li><li>Maintain accurate delivery records and logistics documentation.</li><li>Monitor inventory movement and update the ERP system.</li><li>Ensure compliance with company logistics and safety procedures.</li></ul>Requirements:<ul><li>Experience in logistics, preferably in the construction or interior fit-out industry.</li><li>Good knowledge of construction materials and site logistics.</li><li>Strong planning, coordination, and communication skills.</li><li>Ability to manage multiple deliveries and prioritize urgent requests.</li><li>Proficiency in ERP software is essential.</li><li>Good computer skills, including Microsoft Office (Excel, Word, Outlook).</li></ul>Preferred Qualifications:<ul><li>2&ndash;5 years of experience in construction or fit-out logistics.</li><li>Ability to work under pressure and meet project deadlines.</li><li>Strong problem-solving and organizational skills.</li></ul>Work Location: In person

Logistics Coordinator (Construction & Interior Fit-Out)

Mint Event Rentals

Job OverviewWe are seeking a highly organized and customer-focused Sales Coordinator to support our sales team in managing client relationships, coordinating rental orders, and ensuring seamless event execution. This role acts as a critical liaison between our customers, sales representatives, logistics team, and warehouse, ensuring client satisfaction and operational excellence.Key ResponsibilitiesClient &amp; Sales Support<ul><li>Serve as the primary point of contact for client inquiries via phone, email, and in-person.</li><li>Assist the sales team in preparing rental quotes, proposals, and contracts.</li><li>Follow up on leads, inquiries, and proposals to close sales and upsell add-on services or products.</li><li>Schedule and confirm client appointments and warehouse visits.</li></ul>Order Coordination<ul><li>Process sales orders accurately and ensure all details are correctly captured in CRM or rental software.</li><li>Coordinate delivery and pickup schedules with logistics and operations teams.</li><li>Ensure availability of rental inventory and liaise with warehouse to avoid overbooking or shortages.</li><li>Manage last-minute changes or urgent requests, ensuring smooth execution and client satisfaction.</li></ul>Skills &amp; QualificationsRequired:<ul><li>Experienced in customer service or sales support role (preferably in event rentals, furniture, or hospitality).</li><li>Strong organizational and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li></ul>Preferred:<ul><li>Knowledge of furniture types, event planning workflows, or staging services.</li><li>Experience working with logistics teams or scheduling deliveries.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthApplication Question(s):<ul><li>Rate your English Fluency from 1-10. 10 is the highest</li></ul>Work Location: In person

Sales Coordinator

The Makers Society

We build things at The Makers Society -- and not just furniture. We are building a craft community in Dubai, where adults and children come to learn woodworking, rent workshop space, and get their hands on quality tools. It is a real workshop, not a co-working space with a saw.We are looking for someone warm, organised, and fluent in English to run the front of house. You will be the first voice members hear and the first face they see. If that sounds like you, read on.About the RoleAs Studio &amp; Admin Coordinator, you are the operational backbone of TMS. You will handle everything that keeps the studio running smoothly -- from answering enquiries and managing course bookings to running the shop and making sure inventory is always accurate. This is not a sit-behind-a-desk role. You will be active, visible, and genuinely helpful to every person who walks through our door.What You'll Do<ul><li>Handle all incoming enquiries via WhatsApp, email, phone, and in-person with warmth and clarity</li><li>Manage course and session bookings through our scheduling system</li><li>Welcome members on arrival, sign them in, and ensure they feel at home in the workshop</li><li>Process shop sales -- both in person and through our Shopify online store</li><li>Monitor product stock levels and raise restock requests to keep shelves accurate and full</li><li>Assist with logistics for upcoming courses and events (materials prep, room setup, printed materials)</li><li>Handle day-to-day administrative tasks: filing, records, supplier follow-ups</li><li>Act as the first point of escalation for any member queries before involving the founder</li></ul>What We're Looking For<ul><li>Excellent spoken and written English -- this is non-negotiable; you will be representing TMS in every interaction</li><li>Currently based in the UAE with a valid UAE residence visa</li><li>Strong organisational skills and attention to detail; you notice when something is out of place</li><li>Comfortable with digital tools: WhatsApp Business, email, spreadsheets, and basic e-commerce</li><li>A genuine warmth with people -- you enjoy being helpful and it shows</li><li>Able to work weekends; Saturday and Sunday are our busiest days</li><li>Reliable, proactive, and calm under the inevitable Friday-afternoon rush</li></ul>Nice to Have<ul><li>Experience in a workshop, gym, studio, salon, or other experiential venue</li><li>Familiarity with Shopify or any point-of-sale or booking system</li><li>Arabic language skills (useful but absolutely not required)</li><li>Interest in making, craft, or woodworking -- even better if you have tried it yourself</li></ul>What We Offer<ul><li>AED 3,000-5,000 per month, based on experience</li><li>Employment visa provided for eligible candidates not already on a transferable visa</li><li>Health insurance as required by UAE law</li><li>Staff access to the workshop and tools outside working hours</li><li>A small, supportive team in a genuinely interesting workplace</li><li>The chance to grow with a brand that is still early in its journey</li></ul>About The Makers SocietyThe Makers Society is a woodworking makerspace, training centre, and hand tool distributor based in Ras Al Khor Industrial, Dubai. We run adult woodworking courses at every level, a Kids Academy for ages 6-14, and B2B education programmes for schools. We also distribute premium hand tool brands including Narex, Kakuri, Kinex, and Luban through our Shopify store. We are hands-on in everything we do.How to ApplySend your CV to support@makingdubai.com with the subject line &quot;Admin Coordinator Application&quot;. Include one short paragraph (3-5 sentences) telling us why you want this specific role -- not a generic cover letter, just your honest reason.We review applications on a rolling basis and will contact shortlisted candidates directly via WhatsApp or email. We aim to respond within 5 working days.No recruitment agencies, please.Pay: AED3,000.00 - AED5,000.00 per monthWork Location: In person

Studio & Admin Coordinator

You Smart

Company: You Smart Communication Networks LLC Location: Al Quoz 1, Dubai, UAE Website: www.yousmart.ae Employment Type: Full-Time Salary: AED 2,000 &ndash; AED 3,000 (Based on Experience) Joining: ImmediateAbout UsYou Smart Communication Networks LLC is one of the UAE's growing technology companies specializing in Smart Home Automation, ELV Systems, CCTV, Access Control, Networking, Wi-Fi, Audio Video, Home Cinema, Gate Barrier Systems, and Building Technology Solutions.We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with the GM.This role is ideal for someone who enjoys managing multiple tasks, coordinating projects, solving problems, and ensuring daily business operations run smoothly.The Executive Assistant will become the GM. right-hand person and help manage projects, staff, customers, documents, schedules, and business operations.Key Responsibilities Executive Support<ul><li>Assist the GM with daily operational activities.</li><li>Manage the GM's calendar, appointments, meetings, and reminders.</li><li>Prepare meeting agendas and record meeting minutes.</li><li>Follow up on pending tasks until completion.</li><li>Prioritize daily work and coordinate activities.</li></ul>Project Coordination<ul><li>Monitor ongoing projects across the UAE.</li><li>Collect daily progress reports from engineers and site supervisors.</li><li>Update project trackers and dashboards.</li><li>Follow up on project deadlines.</li><li>Ensure customer commitments are met.</li><li>Coordinate with procurement and technical teams.</li></ul>Customer Communication<ul><li>Update customers regarding project progress.</li><li>Respond professionally to emails, WhatsApp messages, and phone calls.</li><li>Schedule customer meetings.</li><li>Coordinate maintenance visits.</li><li>Handle customer complaints professionally.</li></ul>Documentation &amp; Administration<ul><li>Maintain project documentation.</li><li>Organize quotations, LPOs, invoices, contracts, warranties, and reports.</li><li>Prepare professional letters and correspondence.</li><li>Ensure all documents are filed correctly.</li><li>Maintain digital records and cloud storage.</li></ul>Operations Support<ul><li>Coordinate with technicians regarding daily schedules.</li><li>Track attendance and leave records.</li><li>Monitor material requests.</li><li>Follow up on purchase requests.</li><li>Assist in inventory documentation.</li><li>Support HR and recruitment activities.</li></ul>Business ReportingPrepare daily reports for the GM including:<ul><li>Daily project status</li><li>Pending customer issues</li><li>Staff attendance</li><li>Sales follow-ups</li><li>Outstanding quotations</li><li>Procurement status</li><li>Material shortages</li><li>Cash collection follow-ups</li><li>Tasks completed</li><li>Pending action items</li></ul>AI &amp; Technology SupportUse AI tools to improve productivity.Required Skills<ul><li>Excellent English communication skills.</li><li>Arabic is an advantage.</li><li>Minimum 2 years of experience as an Executive Assistant, Office Administrator, Project Coordinator, or Operations Assistant.</li><li>Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).</li><li>Excellent computer and typing skills.</li><li>Strong organizational skills.</li><li>Excellent time management.</li><li>Ability to manage multiple tasks simultaneously.</li><li>High attention to detail.</li><li>Professional communication skills.</li><li>Positive attitude and willingness to learn.</li><li>Ability to work independently with minimal supervision.</li></ul>Personal QualitiesWe are looking for someone who is:<ul><li>Honest and trustworthy</li><li>Highly organized</li><li>Self-motivated</li><li>Fast learner</li><li>Proactive</li><li>Professional</li><li>Reliable</li><li>Customer-focused</li><li>Detail-oriented</li><li>Able to maintain confidentiality</li></ul>Key Performance Indicators (KPIs)The successful candidate will be evaluated on:<ul><li>Customer response time</li><li>Project follow-up completion</li><li>Accuracy of reports</li><li>Document organization</li><li>Task completion rate</li><li>Meeting deadlines</li><li>Customer satisfaction</li><li>CEO task completion</li><li>Team coordination efficiency</li><li>Administrative accuracy</li></ul>Pay: AED2,500.00 - AED3,000.00 per monthWork Location: In person

Executive Assistant to GM / Operations Coordinator

EPCI GROUP OF COMPANIES

Job Title: Architect / Architectural Site CoordinatorLocation: Dubai, UAEJob Type: Full-timeJob Description: We are looking for a skilled and proactive Architect / Architectural Site Coordinator to join our team in Dubai. The ideal candidate should have a strong architectural background with practical experience in site execution, supervision, and coordination between design and construction teams.This role requires an individual who can actively manage on-site architectural activities, coordinate with contractors and suppliers, and ensure that the project is executed according to design specifications and quality standards.Key Responsibilities:<ul><li>Supervise and coordinate architectural works on-site</li><li>Review and interpret architectural, structural, and interior drawings</li><li>Coordinate with contractors, subcontractors, consultants, and suppliers</li><li>Ensure execution is aligned with approved drawings and project standards</li><li>Monitor site progress and resolve technical/site issues</li><li>Assist with material selection, approvals, and procurement coordination</li><li>Act as a link between the design office and execution team</li><li>Conduct regular site inspections and report progress</li></ul>Requirements:<ul><li>Bachelor&rsquo;s Degree in Architecture (minimum)</li><li>Proven experience as a Site Architect, Architectural Coordinator, or similar role</li><li>Experience in construction supervision and site coordination</li><li>Strong understanding of architectural detailing and technical drawings</li><li>Ability to coordinate effectively with contractors and site teams</li><li>Good communication and problem-solving skills</li><li>Knowledge of UAE construction practices is an advantage</li><li>Proficiency in AutoCAD and other relevant software is preferred</li></ul>Preferred Qualifications:<ul><li>UAE experience</li><li>Ability to work independently and manage multiple site activities</li><li>Strong organizational and coordination skills</li></ul>If you are passionate about architecture and have strong on-site coordination experience, we would be happy to hear from you.Pay: AED5,000.00 - AED15,000.00 per monthWork Location: In person

Architect / Architectural Site Coordinator

J10 Consulting

<div>The Role
Our International Main Contracting Client has a new requirement for a well experienced Interior Design Coordinator to join their team in Dubai to work on high profile new build projects. Successful candidates will have a proven background as a Inteior Design Coordinator with strong knowledge in ID and Fit Out process working on high profile projects in the UAE with preference given to those with prior experience working for recognised Main Contracting Companies
This role is available for immediate joining and is hiring on a temporary to permanent basis as an initial 6 month contract position, outsourced through J10 Consulting, with the option to transfer to staff after 6 months to suit all parties.
Key Responsibilities:
The Design Coordinator Interior Design plays a pivotal role in supporting and coordinating the creative and technical aspects of interior design projects from concept through to execution. This position involves working closely with the design team, architects, project managers, and clients to ensure design intent is maintained, deadlines are met, and documentation is accurate. The role demands a balance of creativity, organization, and communication skills to help bring design visions to life while aligning with project goals.<ul><li>Coordinate interior design activities across different project phases, ensuring alignment with client objectives and timelines.</li><li>Prepare, organize, and update interior design drawings, specifications, and schedules.</li><li>Act as a liaison between the design team, consultants, suppliers, and contractors to ensure smooth workflow and communication.</li><li>Track project deliverables and deadlines, following up with internal and external stakeholders as needed.</li><li>Maintain sample libraries and stay up to date with current design trends, products, and materials.</li><li>Assist in quality control by reviewing site installations to ensure adherence to design intent.</li><li>Support in preparing documentation for authority approvals and tender processes.</li><li>Manage and archive all design-related documentation systematically.</li><li>Attend site meetings and design reviews, preparing minutes and follow-up action lists.</li></ul>
Requirements
Interior Design Coordinator Experience:<ul><li>Education: Bachelor in Interior Design, Architecture or related</li><li>Minimum 5 years of experience in design and project coordination, at least 2 years in the UAE.</li><li>Proficiency in AutoCAD, SketchUp, Adobe Creative Suite, and MS Office; Revit knowledge is an advantage.</li><li>Strong organizational and multitasking skills.</li><li>Excellent written and verbal communication skills.</li><li>Eye for detail and a solid understanding of interior design principles and materials.</li><li>Ability to work in a team-oriented environment and handle multiple projects simultaneously.</li><li>Knowledge of local authority regulations and building codes is a plus.</li></ul>
About the company
J10 Consulting are Construction Recruitment experts in the Middle East.
We help businesses and careers grow by delivering Temporary Contract &amp; Permanent Contingency hiring solutions within Construction &amp; Engineering in the UAE, Saudi Arabia, Qatar, Oman, Bahrain &amp; Kuwait
J10 Consulting provide collaborative engagement and a deep understanding of both client and candidate requirements to cover temporary and permanent requirements across a number of vertical markets within Construction &amp; Engineering.</div>

Interior Design Coordinator

<div>
 
 About GMG
 
 
 
 
 Gulf Marketing Group
 
 is one of the Middle East&rsquo;s leading, family-owned companies. Operating across the GCC, Gulf Marketing Group is a dynamic group boasting a diverse portfolio of retail outlets, brands, and consumer and B2B services across key sectors such as healthcare and pharmaceuticals, sports and fitness, real estate, education, and technology.
 
 
 The Bus Driver is responsible for ensuring the safe transportation of students to and from school, following established routes and safety protocols.
 
 
 Responsibilities:
 
 
 Safe Transportation:
 
 
 Operate the school bus in a safe and responsible manner, adhering to traffic laws and regulations.
 
 
 Ensure the safety of students during transit, including the use of seat belts and other safety measures.
 
 
 Route Adherence:
 
 
 Follow designated bus routes and schedules to pick up and drop off students at assigned locations.
 
 
 Notify the transportation coordinator of any deviations or delays in the route.
 
 
 Vehicle Maintenance:
 
 
 Perform routine pre-trip and post-trip inspections of the school bus.
 
 
 Report any mechanical issues or concerns promptly to the transportation coordinator.
 
 
 Student Management:
 
 
 Maintain a safe and orderly environment on the bus.
 
 
 Enforce bus rules and discipline students as needed, reporting behavioral issues to school authorities.
 
 
 Communication:
 
 
 Communicate effectively with students, parents, and school staff.
 
 
 Report any incidents or concerns related to students' well-being during transportation.
 
 
 Emergency Preparedness:
 
 
 Be prepared to respond to emergencies, including evacuations and first aid if necessary.
 
 
 Attend training sessions on emergency procedures and protocols.
 
 
 Record Keeping:
 
 
 Keep accurate records of daily routes, mileage, and any incidents that occur during transportation.
 
 
 Complete and submit required reports to the transportation coordinator.
 
 
 Customer Service:
 
 
 Provide courteous and professional customer service to students, parents, and school staff.
 
 
 Establish and maintain positive relationships with passengers.
 
 
 Educational Qualifications:
 
 
 High school diploma or equivalent.
 
 
 Valid commercial driver's license (CDL) with appropriate endorsements.
 
 
 Completion of a school bus driver training program.
 
 
 Experience:
 
 
 With 1-3 years experience with atleast 1-2 year of experience as a school bus driver
</div>

Bus Driver (Category 5) - Emirates British Nursery - The Villa Branch

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