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executive administrative assistant Jobs in Chicago

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Insight Global

<div>
 
 
 Administrative Assistant
 
 
 
 Location: Chicago, IL (hybrid on-site Tuesday &ndash; Thursday)
 
 
 Duration: Temp‑to‑Hire
 
 
 Schedule: Full‑Time 7:30 AM &ndash; 4:00 PM (flexible)
 
 
 
 
 
 This financial services company is seeking a reliable, detail‑oriented Administrative Assistant to serve as the central administrative point of contact for its Chicago and Miami offices. This role is heavily administrative (not reception‑focused) and is critical to the day‑to‑day operations of the firm.
 
 
 The ideal candidate brings prior experience within a financial services or investment firm, demonstrates strong ownership of administrative responsibilities, and values consistency and professionalism in an in‑office environment.
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 2&ndash;3 years of experience within a financial services or investment firm (required)
 </li>
 <li>
 Strong administrative background with experience supporting office‑wide operations
 </li>
 <li>
 High attention to detail and strong organizational skills
 </li>
 <li>
 Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint)
 </li>
 <li>
 Ability to work independently in a self‑reliant team environment
 </li>
 <li>
 Strong reliability and consistent attendance &mdash; this role requires an in‑office presence
 </li>
 </ul>
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to the Chicago office and Miami office
 </li>
 <li>
 Manage complex calendars and schedule internal and external meetings, including coordinating across time zones
 </li>
 <li>
 Coordinate conferences and register employees within the building
 </li>
 <li>
 Monitor office calendars and manage daily office access, including greeting visitors and letting employees into the office
 </li>
 <li>
 Answer phone lines and assist with internal and external communications
 </li>
 <li>
 Support executives and teams with calendaring and meeting logistics
 </li>
 <li>
 Prepare, edit, and organize presentations, reports, and materials for investment meetings
 </li>
 <li>
 Maintain files, manage office supplies, and support basic database/CRM updates
 </li>
 <li>
 Assist with ad‑hoc projects, onboarding support, and company‑wide initiatives
 </li>
 <li>
 Ensure smooth, consistent office operations on a daily basis
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Wilson Elser

<div>
 
 
 Wilson Elser
 
 is a leading defense litigation law firm with more than 1400 attorneys in 46 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal&rsquo;s survey of the nation&rsquo;s largest law firms.&nbsp;
 
 
 
 
 Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.&nbsp; If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our
 
 Administrative Assistant
 
 position.
 
 
 
 
 This position offers a flexible, hybrid or remote working arrangement and can be located in any state we have an office in.&nbsp;&nbsp;
 
 
 
 
 
 
 The Position
 
 
 
 
 Wilson Elser is currently seeking an Administrative Assistant to support a national client services team, serving as a liaison between a key leadership group with close client contact and the broader national client services team leadership.&nbsp;
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manages a high-volume of client interfacing communications of a highly confidential nature, and manages highly confidential documents and information
 </li>
 <li>
 Collaborates on projects focused on client interfacing, document management, data entry, and data management
 </li>
 <li>
 Assists with project management functions and process implementation on the client services team, including support with data collection, entry, and management
 </li>
 <li>
 Provides clerical or administrative legal services support as requested
 </li>
 </ul>
 
 
 
 Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree or equivalent professional experience
 </li>
 <li>
 Minimum of 1-2 years of experience in a law firm setting
 </li>
 <li>
 Familiarity with Document Management Systems
 </li>
 <li>
 Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
 </li>
 <li>
 Experience with data entry or data management
 </li>
 <li>
 Experience with administrative support of eDiscovery, information, data, or document collection, or data and document preservation a plus
 </li>
 <li>
 Familiarity with web-based collaborative tools and work management software a plus
 </li>
 <li>
 Experience with team messaging and instant messaging platforms a plus
 </li>
 <li>
 Experience with email and calendar management, meeting coordination, and direct client interaction
 </li>
 <li>
 Strong administrative and organizational skills with the ability to manage a high volume of work and meet tight deadlines
 </li>
 <li>
 Meticulous attention to detail and the ability to prioritize and handle multiple requests simultaneously
 </li>
 <li>
 Excellent written, verbal and interpersonal communication skills
 </li>
 <li>
 Comfortable working in a collaborative, national team environment supporting attorneys and paralegals
 </li>
 <li>
 Demonstrated professionalism in all client and internal communication
 </li>
 </ul>
 
 A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances.&nbsp; This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.&nbsp;
 
 
 Salary Range: : $60,000 USD - $70,000 USD
 
 
 
 Why Should You Apply?&nbsp;
 
 
 <ul>
 <li>
 
 
 Benefits:
 
 &nbsp;Outstanding benefits package, including 401k match and generous PTO plan
 
 </li>
 <li>
 
 
 Career Growth:
 
 &nbsp;Ample opportunities for professional development and advancement
 
 </li>
 <li>
 
 
 Employee Perks:
 
 &nbsp;Access to corporate discount plans and other benefits
 
 </li>
 </ul>
 
 Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.
 
 
 Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity.&nbsp; It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law.&nbsp;
 
 
 Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users.&nbsp; You may review our Accessibility Policy here.
 
 
 California Residents may review our CCPA notice for applicants and employees here.
 
 #ZR
</div>

<div>Responsibilities:

Are you passionate about building strong connections with people? Are you looking to find more than just a job &ndash; rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most?<div>
If so, we are looking for you to join our team as a Administrative Assistant at Circle Park Apartments in Chicago, Il!</div><div></div> 
ESSENTIAL JOB FUNCTIONS<ul><li>
providing timely and professional responses to phone calls and emails.</li><li>
Distributing application materials</li><li>
Managing leasing tasks such as lease signings, preparing financial statements and invoices, and performing other administrative duties.</li><li>
Maintain accurate wait and transfer lists; review applicant files to determine eligibility</li><li>
Support site and office operations as assigned by manager</li></ul><div></div><div> 
WHY YOU&rsquo;LL LOVE IT HERE
</div><ul><li>Lots of paid time off (19+ days!) &ndash; we value your life outside of work.</li><li>
Customizable total rewards package &ndash; pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program</li><li>
Financial wellness perks to set you up for success - such as 401(k), FSA &amp; HSA, employer-paid life and AD&amp;D insurance; paid leave &amp; disability programs.</li><li>
Mental health resources, such as counseling, are available to our team members.</li><li>
Fertility benefits &ndash; such as surrogacy, adoption assistance and more!</li><li>
Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world!</li><li>
Grow with us &ndash; learning &amp; training programs; tuition &amp; certification reimbursement; internal advancement opportunities are available&hellip;and so much more!</li></ul><div>
ANTICIPATED SALARY RANGE</div><ul><li>
$21.00 /hr.</li><li>
Annual Performance Bonus</li><li>
This position is Non-Exempt, meaning eligible for overtime pay</li></ul><div></div><div> 
This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate&rsquo;s qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off.</div><div></div><div> 
Final compensation offers will be determined following a thorough assessment of the candidate&rsquo;s background and the requirements of the position.</div>
Qualifications: 
<div></div><ul><li>
Prior experience in the affordable housing industry (preferred but not mandatory).</li><li>
Ability to obtain a leasing license within 120 days of hire</li><li>
Excellent written and verbal communication skills.</li><li>
A proven track record of managing complex operational tasks.</li><li>
You are committed to exceed expectations of those around you by providing exceptional service</li><li>
You bring determination each day &ndash; embracing constructive criticism and pushing to get better</li><li>
You believe in teamwork &ndash; that we are better, together</li><li>
You are trustworthy and reliable to do the right thing &ndash; no matter what</li><li>
You welcome everyone and know the best ideas are born through diversity of thought and perspective</li></ul><div></div><div> 
#RAJobs</div><div>
#LI-AB1</div>
Overview:
<div>
Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing.</div>
We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards.
 Explore careers at www.Related.com
For details on our hiring policies and privacy practices, visit our Privacy Policy</div>

McDonald's

<div>
 
 
 Company Description:&nbsp;
 
 
 
 McDonald&rsquo;s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald&rsquo;s remains one of the world&rsquo;s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.&nbsp;
 
 
 At McDonald&rsquo;s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.&nbsp;
 
 
 &nbsp;
 
 
 Department Overview
 
 
 McDonald's USA is looking for an Administrative Assistant that will provide support to McDonald's USA leadership team members. As a critical member of the team, the Administrative Assistant will perform a variety of specialized and administrative functions to support our field office with discretion. This role will require occasional travel throughout the US several times a year.&nbsp; The person who steps into this role will need to be available, even after hours or on weekends, for emergency purposes only
 
 
 Duties
 
 <ul>
 <li>
 Provide administrative support to a national Executive and Chief of Staff.
 </li>
 <li>
 Coordinate executive travel (domestic and international) arrangements and logistics including itinerary building and expense report processing.&nbsp;&nbsp;
 </li>
 <li>
 Organize and maintain digital filing via SharePoint and Microsoft Teams. Create, edit and / or proofread slide decks, emails and letters for Executive.
 </li>
 <li>
 Oversee and execute both small- and large-scale meetings, managing event logistics (budgets, expenses, vendor contracts), agenda creation, attendee experience, and communication.&nbsp;&nbsp;
 </li>
 <li>
 Supporting various work events, both during and outside of business hours, as needed. Process expense reports, professional communications, DocuSign and digital files.
 </li>
 <li>
 Maintain calendars with critical and current meetings and travel details.
 </li>
 <li>
 Track timelines for ongoing department projects.
 </li>
 <li>
 Set up and manage virtual meetings using Cisco WebEx&nbsp;
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 Bachelor's degree in business, office administration or finance is preferred.
 </li>
 <li>
 Previous experience with event planning is highly preferred.
 </li>
 <li>
 5+ years of experience with providing executive administrative support.&nbsp;
 </li>
 <li>
 Advanced knowledge of Microsoft Office Suite, Cisco WebEx, SharePoint and iExpense.
 </li>
 <li>
 Strong multitasking, communication, and project management skills. Proficient at working autonomously to meet project goals and deadlines while also being proactive, forward thinking and a true thought partner to Executive and Chief of Staff.
 </li>
 <li>
 Reliable, results-oriented, and able to anticipate needs.
 </li>
 <li>
 Strong organizational skills with the ability to demonstrate a proven track record of getting results.
 </li>
 <li>
 Able to communicate clearly and concisely, both verbally and in writing, with attention to detail.
 </li>
 <li>
 Must be organized and motivated with superior follow-through.
 </li>
 <li>
 Comfortable working in a fast-paced environment with senior leadership and managing confidential information.&nbsp;
 </li>
 </ul>
 
 Compensation
 
 
 
 Bonus Eligible: Yes
 
 
 
 
 Benefits Eligible: Yes
 
 
 
 Salary Range
 
 
 The expected salary range for this role is&nbsp;$60,196.00 -&nbsp;$75,245.00&nbsp;per year
 
 &nbsp;
 
 The above represents the expected&nbsp;salary&nbsp;range for this job requisition. Ultimately, in determining your&nbsp;pay, we may also consider your experience, and other job-related factors.
 
 
 &nbsp;
 
 
 
 Additional Information:&nbsp;
 
 
 
 Benefits eligible: This position offers health and welfare benefits, a 401(k) plan, adoption assistance program, educational assistance program, flexible ways of working, and time off policies (including sick leave, parental leave, and vacation/PTO). Eligibility requirements apply to some benefits and may depend on job classification and length of employment. &nbsp;
 
 
 Bonus eligible: This position is eligible for a bonus, calculated based on individual and company performance.&nbsp;
 
 
 McDonald&rsquo;s is an equal opportunity employer committed to the diversity of our workforce. We promote an inclusive work environment that creates feel-good moments for everyone. McDonald&rsquo;s provides reasonable accommodations to qualified individuals with disabilities as part of the application or hiring process or to perform the essential functions of their job. If you need assistance accessing or reading this job posting or otherwise feel you need an accommodation during the application or hiring process, please contact mcdhrbenefits@us.mcd.com. Reasonable accommodations will be determined on a case-by-case basis.&nbsp;
 
 
 McDonald&rsquo;s provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to sex, sex stereotyping, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), race, color, religion, ancestry or national origin, age, disability status, medical condition, marital status, sexual orientation, gender, gender identity, gender expression, transgender status, protected military or veteran status, citizenship status, genetic information, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.&nbsp;
 
 
 Nothing in this job posting or description should be construed as an offer or guarantee of employment.&nbsp;
 
</div>

F.H. Paschen

<div>F.H. Paschen has over 115 years of experience in the construction industry. You&rsquo;ve driven on highways we paved, you&rsquo;ve travelled through airports we modernized, you&rsquo;ve commuted through rail stations we constructed, and your children learn in schools we built. But we are MORE than that. We offer MORE Versatility&mdash;as we work in any industry, offering any delivery method and service. We operate with MORE Tenacity&mdash;as we maneuver through tight schedules, spaces, and budgets. We provide MORE Ingenuity&mdash;by creating solutions to solve your greatest challenges. And we perform with MORE Pride&mdash;in focusing on safety and quality, and in offering more opportunities for our communities and diverse populations to build with us. We deliver far more than just on time and on budget&mdash;we deliver with MORE Paschen.
Position Overview:
Provide administrative support to project managers, engineers, and other team members, ensuring smooth and efficient operations within the construction projects. This position reports to the Office Manager and/or the project team.
Assigned Responsibilities:<ul><li>
Manage incoming and outgoing correspondence, including phone calls, emails, and mail, and respond or redirect inquiries as appropriate.</li><li>
Assist with data entry, document formatting, and other administrative tasks to support project management activities.</li><li>
Maintain organized project files and records, both in physical and electronic formats, ensuring easy access and retrieval of information.</li><li>
Generate subcontractor pay applications and voucher for payment.</li><li>
Coordinate and manage subcontractor payments, including timely and clear communication with subcontractors on paperwork required for release of payment.</li><li>
Collect, review, and file certified payrolls and lien waivers.</li><li>
Verify subcontractor insurance for compliance with contract requirements.</li><li>
Maintain billing &amp; check logs and tracking sheets.</li><li>
Prepare and send subcontracts and change orders, route internally, and file.</li><li>
Process vendor/supplier accounts payable vouchers for payment.</li><li>
Log and track owner payments and subcontractor payments in multiple systems.</li><li>
Assist with onboarding paperwork for new FHP trade workers.</li><li>
Generate and submit department timecards.</li><li>
Generate Illinois Department of Labor (IDOL) payroll reports for FHP trade people.</li><li>
Enter certified payroll into LCP Tracker software for payroll reports for FHP trade people.</li><li>
Enter compliance information for various owners, utilizing owner provided software programs when applicable.</li><li>
Order office supplies and restock break room.</li><li>
Sort, distribute and process daily mail for the division.</li><li>
Other duties as assigned.</li></ul> 
Requirements 
<ul><li>
High school diploma or equivalent; associate degree or certification in administrative assistance is a plus.</li><li>
Proven experience in an administrative support role, preferably in the construction or related industry.</li><li>
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with project management software.</li><li>
Strong organizational skills with the ability to multitask and prioritize tasks effectively.</li><li>
Excellent communication skills, both written and verbal, with a professional and courteous demeanor.</li><li>
Attention to detail and accuracy in data entry and document management.</li></ul><ul>
<li>Ability to work independently with minimal supervision and as part of a team.</li>
<li>Adaptability and willingness to learn new tasks and procedures.</li>
<li>Familiarity with construction terminology and processes is desirable but not required.</li>
</ul>F.H. Paschen is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
If you require an accommodation in order to complete this application, please contact Tracy Tesnow at 773-444-3474.
Note to Search Firm Agencies, Recruitment Agencies, and Similar Organizations and Firms: F.H. Paschen does not accept unsolicited resumes from recruiters or employment agencies. Please do not forward unsolicited resumes or candidate information to any F.H. Paschen employee. F.H Paschen will not pay fees to any third-party agency or firm and will not be responsible for any agency fees and referral compensation associated with unsolicited resumes. Unsolicited resumes received will be considered property of F.H. Paschen and will be processed accordingly. 
Benefits 
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Paid time off</li>
<li>401K matching</li>
<li>Flexible spending account</li>
<li>Life insurance</li>
<li>Referral program</li>
<li>Professional development assistance</li>
<li>Eligibility for Year End Bonus</li>
<li>LifeLock Subscription
</li></ul>Salary Range:
$45,000 - $55,000
F.H. Paschen reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill training, certifications, or seniority.</div>

Baird & Warner

<div>
 
 About Baird &amp; Warner Real Estate
 
 
 
 Behind every great company is a culture created by the professionals who work there. It's what has earned Baird &amp; Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we've stayed true to the belief that when you give people the support they need, amazing things happen. That's why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose &mdash; making it easier for homebuyers and sellers to realize their real estate dreams.
 
 
 
 Job Summary:
 
 
 
 Our front desk staff are the heart of our business operations, and the directors of first impressions with our internal and external customers. In this role, you will be a part of a integral team of professionals that are responsible for many of the daily tasks that keep our great organization at optimal efficiency.
 
 
 We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Lincoln Square (4553 N Lincoln Ave, Chicago IL 60625) office.
 
 
 The ideal candidate must be customer focused and detail oriented, computer savvy, an excellent communicator, and highly professional. The role of Front Desk Administrative Assistant reports directly to our Chief of Staff. In addition to the skills described below, we are looking for individuals with high energy and enthusiasm, bright ideas to grow professionally, and a propensity to work diligently in a dynamic industry. Real estate experience is not required, but definitely a bonus! If you come with the drive and passion to succeed, we can help coach you towards success.
 
 
 
 This is a part-time, on-site position with expected hours Saturday-Sunday 10am-5pm (not a remote position).
 
 
 
 
 Essential Duties &amp; Responsibilities:
 
 
 
 <ul>
 <li>
 Greet visitors, answer incoming calls, and route questions to appropriate departments
 </li>
 <li>
 Manage front desk location's email inbox, triaging questions and supporting our internal and external customers
 </li>
 <li>
 Schedule meetings and prepare conference rooms accordingly
 </li>
 <li>
 Create and manage all aspects of MLS listings, and manage related documents needed for compliance on behalf of agents
 </li>
 <li>
 Oversee mail and package fulfillment, both incoming and outgoing
 </li>
 <li>
 Confidently and securely open and close office as shift requires, following detailed procedures and instructions
 </li>
 <li>
 Perform administrative duties as needed, such as ordering, maintaining, and restocking of office supplies and inventory
 </li>
 <li>
 Process photos for agents on both the MLS and in creating brochures
 </li>
 <li>
 Work collaboratively with the Marketing team on signage orders, billing, and data collection to streamline work across offices
 </li>
 <li>
 Work with accounts receivable on issuing receipts for both agents and clients, processing check payments, and facilitating customer satisfaction
 
 
 </li>
 </ul>
 
 Requirements:
 
 
 
 <ul>
 <li>
 Real estate knowledge is a plus
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Positive attitude and professionalism
 </li>
 <li>
 Ability to multi-task &amp; prioritize
 </li>
 <li>
 Strong computer skills - including Google platform and Microsoft Office
 </li>
 <li>
 Motivated, self-starter who can work independently and as part of a team
 </li>
 <li>
 Excellent organizational skills and attention to detail
 </li>
 <li>
 Adaptability and flexibility are key factors for someone to succeed in this role
 </li>
 <li>
 Desire to grow in your position and accept new responsibilities
 </li>
 <li>
 Professional appearance
 </li>
 <li>
 Proactive
 
 
 </li>
 </ul>
 
 
 Skills &amp; Experience:
 
 
 
 
 <ul>
 <li>
 High school diploma or equivalent required
 </li>
 <li>
 Previous real estate experience preferred
 </li>
 <li>
 Administrative assistant experience preferred
 
 
 </li>
 </ul>
 
 
 Salary Range
 
 
 
 
 $18 - $22 per hour
</div>

Part-Time Administrative Assistant

American College of Surgeons

<div>About the American College of Surgeons

The American College of Surgeons (ACS) is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 90,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Our Mission 
The American College of Surgeons is dedicated to improving the care of the surgical patient and safeguarding standards of care in an optimal and ethical practice environment.

Our Vision 
To create a healthcare landscape where surgeons thrive and every patient has access to and benefits from the highest standards of surgical care, driven by innovation, education, leadership, and trust.

Summary: The Executive Assistant provides senior-level executive and operational support to the Senior Vice President, Education, managing complex scheduling, international and domestic travel coordination, confidential communications, board and committee logistics, and high-visibility program support. Operating with substantial independence and discretion, the Executive Assistant ensures seamless executive operations, accurate documentation, and effective coordination across internal and external stakeholders while safeguarding sensitive information.

This exempt position will report to the Senior Vice President (SVP) in the Division of Education. It is based in our Chicago office and is a hybrid role: 3 days per week in the office/2 days per week remote.

The anticipated salary range for this position is $80,000 - $90,000 (commensurate with related experience).

Primary Responsibilities:
<ul>
<li>Executive Support and Calendar Management
<ul><li>Manage complex executive calendar, meeting coordination, and national and international travel logistics.</li>
Prepare materials, briefings, and correspondence for executive meetings and speaking engagements. 
<li>
</li>
</ul></li><li>Confidential Communication and Correspondence
<ul><li>Draft and manage confidential correspondence on behalf of the SVP.</li>
Maintain discretion in handling sensitive governance and operational information. 
<li>
</li>
</ul></li><li>Board and Committee Coordination
<ul><li>Coordinate logistics and documentation for board-level committees and liaison groups in support of SVP&rsquo;s involvement.</li>
Prepare agendas, minutes, and supporting materials for executive and committee meetings. 
<li>
</li>
</ul></li><li>Program Event and Support
<ul><li>Support Clinical Congress and related executive-level meetings, events, and initiatives involving SVP</li>
Assist in planning and execution of division-level programs and special projects. 
<li>
</li>
</ul></li><li>Operational and Administrative Oversight
<ul><li>Manage expense processing, invoice approvals, and administrative documentation.</li>
Maintain records, reports, and workflow tracking systems supporting executive operations. 
<li>
</li>
</ul></li><li>Stakeholder Engagement
<ul><li>Serve as primary administrative liaison for internal departments and external stakeholders.</li>
<li>Ensure timely communication and follow-up on executive requests and member inquiries.</li> 
</ul>
</li></ul><div></div>Required Education and/or Experience:
 <ul><li>Bachelor&rsquo;s degree in business administration, education, communications, or related field preferred.</li>
</ul>Four to seven years of progressive executive administrative experience required. Experience providing support for C-Suite executives, Deans, Surgery Department Chairs, or similar executive leaders is desirable. 
<ul><li>
</li>
Experience coordinating national and international travel and complex scheduling required. 
<li>
</li>
Must have ability to coordinate the work of others, lead team initiatives, and build strong working relationships in non-supervisory capacity. 
<li>
</li>
Must have outstanding organizational and time management skills as well as excellent written and verbal communication skills. Familiarity with work of associations, professional services, healthcare, and/or education desired. 
<li>
</li>
High level of proficiency with Microsoft Office Products (Outlook, Word, Excel, and PowerPoint) as well as Adobe products is required. Experience using artificial intelligence (AI) is strongly preferred; willingness to learn how to use AI in this role is a must. 
<li>
 
 
</li><li>Must have demonstrated ability to manage highly confidential information.</li></ul> 


Comprehensive Benefits: 
We&rsquo;re committed to attracting and retaining top talent via valuable benefits!
<ul>
<li>Vacation, personal, and sick hours including 13 paid holidays per year</li>
<li>Tuition Reimbursement</li>
<li>Medical&mdash;comprehensive coverage through BlueCross BlueShield</li>
<li>Dental, Vision, and Prescription drug program</li>
<li>403(b) Matching Program</li>
<li>Pension Plan</li>
<li>Flexible Spending Medical/Dependent Care</li>
<li>Employee Assistance Program</li>
<li>Short Term/Long Term Disability</li>
<li>Life Insurance</li>
<li>Domestic Partner Coverage</li></ul> 


The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.</div>

Executive Assistant

Explore 359+ It administrative assistant in Chicago this May. Find roles across top companies and apply now to boost your career.

359 it administrative assistant jobs In Chicago

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

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Executive Assistant