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accounting administrative assistant Jobs in Los Angeles

accounting administrative assistant

administrative assistant (entry level) Jobs in Los Angeles

administrative assistant (entry level)

it administrative assistant

SHANKAR DISTILLERS

<p>We are seeking a highly organized and detail-oriented Remote Administrative Assistant to provide administrative and operational support to our team. In this work-from-home role, you will manage schedules, coordinate communications, organize documents, and assist with day-to-day administrative tasks to ensure efficient business operations. The ideal candidate is proactive, dependable, and able to work independently in a remote environment while maintaining a high level of professionalism.</p><h3><strong>Responsibilities</strong></h3><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and respond to emails, phone calls, and other business communications.</li><li>Prepare, edit, proofread, and distribute reports, presentations, and correspondence.</li><li>Maintain electronic filing systems and organize company documents.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate virtual meetings, prepare agendas, and record meeting notes when required.</li><li>Assist with travel arrangements, expense reports, and vendor communications as needed.</li><li>Monitor office supplies, subscriptions, and administrative resources.</li><li>Support managers and team members with special projects and administrative requests.</li><li>Maintain confidentiality of sensitive company and client information.</li></ul><h3><strong>Qualifications</strong></h3><ul><li>High school diploma or equivalent required; Associate's or Bachelor's degree is a plus.</li><li>Previous experience as an administrative assistant, executive assistant, office assistant, or similar administrative role preferred.</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational, multitasking, and time management abilities.</li><li>High attention to detail and accuracy.</li><li>Ability to work independently with minimal supervision.</li><li>Reliable high-speed internet connection and a dedicated home office.</li></ul>

Remote Administrative Assistant Full-Time / Part-Time (Remote)

Aiden Auto

<p>We are looking for a highly organized and dependable Remote Administrative Assistant to provide administrative and clerical support to our team. In this work-from-home position, you will manage schedules, handle communications, organize files, and assist with daily administrative tasks to ensure smooth business operations. The ideal candidate is detail-oriented, self-motivated, and able to work independently in a remote environment.</p><h3><strong>Responsibilities:</strong></h3><ul><li>Answer emails, phone calls, and respond to customer inquiries professionally.</li><li>Schedule appointments, meetings, and maintain calendars.</li><li>Prepare, edit, and organize documents, reports, and presentations.</li><li>Maintain digital filing systems and company records.</li><li>Perform data entry and update databases with accurate information.</li><li>Coordinate meetings and prepare meeting agendas and notes.</li><li>Assist with travel arrangements and expense reporting when required.</li><li>Order office supplies and coordinate with vendors as needed.</li><li>Support managers and team members with various administrative tasks.</li><li>Maintain confidentiality of sensitive company information.</li></ul><h3><strong>Qualifications:</strong></h3><ul><li>High school diploma or equivalent; associate's or bachelor's degree is a plus.</li><li>Previous administrative assistant, office assistant, or customer service experience preferred.</li><li>Strong knowledge of Microsoft Office (Word, Excel, Outlook) and Google Workspace.</li><li>Excellent written and verbal communication skills.</li><li>Strong organizational and time management abilities.</li><li>Ability to multitask and prioritize assignments effectively.</li><li>High attention to detail and accuracy.</li><li>Reliable high-speed internet connection and a dedicated home workspace.</li></ul>

Administrative Assistant (Remote – Work From Home)

Stratus Hydration, Inc.

<p><strong>Job Overview</strong><br /><br />Stratus Hydration, Inc. is a forward-thinking company dedicated to providing innovative hydration solutions for health-conscious consumers. We specialise in a range of high-quality, sustainable products designed to support active lifestyles and promote overall wellness. We are currently seeking a highly organised and self-motivated <strong>Remote Virtual Assistant</strong> to join our team on a <strong>full-time</strong> basis. The ideal candidate will provide comprehensive administrative support to ensure our operations run smoothly and efficiently. This is a remote position based in the United States, offering the flexibility to work from your own dedicated home office.<br /><br /><strong>Position:</strong> Remote Virtual Assistant<br /><strong>Employment Type:</strong> Full-Time<br /><strong>Compensation:</strong> <strong>$34.00 - $36.00 USD per hour</strong><br /><br /><strong>Responsibilities</strong><br /><br />As a Virtual Assistant, you will be an integral part of our team, responsible for a wide range of administrative and support tasks. Your key duties will include:<br /><br />- Managing calendars, scheduling appointments, and coordinating meetings for senior staff.<br />- Handling email correspondence, filtering messages, and responding to enquiries in a professional and timely manner.<br />- Preparing and organising documents, reports, and presentations.<br />- Performing data entry and maintaining company databases and filing systems.<br />- Assisting with basic social media tasks, such as scheduling posts and monitoring engagement.<br />- Conducting online research to support various company projects and initiatives.<br />- Providing general administrative support to help streamline our day-to-day operations.<br /><br /><strong>Qualifications</strong><br /><br />We are looking for a candidate who is proactive, reliable, and possesses excellent communication skills. The required qualifications include:<br /><br />- Proven experience working as a Virtual Assistant or in a similar administrative role.<br />- Exceptional written and verbal communication skills.<br />- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />- Excellent organisational and time-management skills with the ability to prioritise tasks effectively.<br />- The ability to work independently with minimal supervision and a high degree of discretion.<br />- A reliable high-speed internet connection and a suitable home office setup.<br />- Experience within the health, wellness, or consumer goods industry is highly desirable but not essential.</p>

Remote Virtual Assistant

Stello Products, Inc.

<p><strong>Virtual Assistant - Remote</strong><br /><br /><strong>Job Overview</strong><br />Stello Products, Inc., a leading sign manufacturer since 1959, is seeking a highly organised and proactive Virtual Assistant to join our team. This is a <strong>fully remote</strong>, <strong>full-time</strong> position. For over 60 years, we have been specialising in a wide range of high-quality signage solutions for the highway industry, municipalities, and personal use. The ideal candidate will be a self-motivated professional who can provide exceptional administrative and operational support, contributing directly to our long-standing commitment to quality and service. You will play a crucial role in ensuring our operations run smoothly and our clients receive the outstanding support they expect.<br /><br /><strong>Responsibilities</strong><br />• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and handling email correspondence.<br />• Serve as a key point of contact for customer enquiries, delivering prompt, professional, and helpful responses via email and phone.<br />• Assist with the processing of customer orders, tracking shipments, and maintaining accurate records.<br />• Prepare and format reports, presentations, and other important business documents.<br />• Maintain and update internal databases and customer relationship management (CRM) systems with accuracy.<br />• Conduct online research to support various business needs, such as identifying potential clients or sourcing materials.<br />• Perform other administrative tasks as required to support the efficiency of our team.<br /><br /><strong>Qualifications</strong><br />• Proven professional experience as a Virtual Assistant, Administrative Assistant, or in a similar role.<br />• Exceptional written and verbal communication skills with a professional demeanour.<br />• Strong organisational and time-management abilities, with a proven capacity to manage multiple priorities effectively.<br />• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.<br />• Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams.<br />• The ability to work independently and take initiative with minimal supervision.<br />• A meticulous eye for detail and a proactive approach to problem-solving.<br />• High degree of discretion and a commitment to maintaining confidentiality.<br /><br /><strong>What We Offer</strong><br />• A competitive hourly wage of <strong>$20 - $30 USD</strong>, commensurate with your experience.<br />• The flexibility of a <strong>fully remote</strong> work environment.<br />• An opportunity to be an integral part of a stable, reputable company with a rich history of success and a strong commitment to its employees and customers.<br />• A supportive and professional team culture.</p>

Virtual Assistant - REMOTE

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<b>Salary &amp; Compensation</b>
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*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
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<b>Qualifications</b><br>
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<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
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<b>Education, Licenses, Certifications &amp; Personal Affiliations</b><br>
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<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
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<b>Special Conditions for Employment</b><br>
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<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
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<b>Schedule</b>
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8:00 a.m. to 5:00 p.m.
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<b>Union/Policy Covered</b>
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CX-Clerical &amp; Allied Services
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<b>Complete Position Description</b>
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https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
<br><div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

north figueroa animal hospital

<p>About the Role</p><p>We are looking for a motivated and detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for individuals who are starting their professional careers and want to gain experience in administration, record management, communication, and business support functions.</p><p>No advanced experience is required. Training will be provided for the right candidate.</p><p>Responsibilities</p><ul><li>Assist with day-to-day administrative activities</li><li>Maintain and organize digital and physical records</li><li>Enter, update, and verify information in company databases</li><li>Prepare reports, spreadsheets, and business documents</li><li>Coordinate schedules, meetings, and internal communications</li><li>Review documents for completeness and accuracy</li><li>Support various departments with administrative projects</li><li>Handle general office support duties as assigned</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail</li><li>Basic computer and data entry skills</li><li>Good written and verbal communication abilities</li><li>Ability to manage multiple tasks and deadlines</li><li>Positive attitude and willingness to learn</li><li>Previous office experience is helpful but not required</li></ul><p>What We Offer</p><ul><li>Competitive compensation</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive team environment</li><li>Stable full-time employment</li><li>Professional development opportunities</li></ul><p>Pay: $25.00 - $31.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Entry Level)

UCLA Health

<div><div><b>Description</b><p></p><p>
Our Semel Institute is seeking a part-time Student Assistant to support the Human Resources Department. You will provide essential administrative and clerical support to our HR office. Primary responsibilities include:</p><p></p><div><ul><li>
Perform document management, data entry, and file maintenance</li><li>
Distribute and process incoming and outgoing mail</li><li>
Provide front office support, including greeting visitors and answering calls</li><li>
Assist with maintaining accurate and organized HR records</li><li>
Track tasks and project progress</li><li>
Support daily HR operations while ensuring compliance</li></ul><div>
Salary range: $18.50/hr - $27/hr</div></div></div><div><b>
Qualifications</b><p></p><div><p>
Must be a current UCLA student</p><p>
Strong attention to detail</p><p>
Ability to work independently and follow through on assignments</p><p>
Basic proficiency with office equipment, including photocopiers, fax machines, telephone systems, and computers</p><p>
Organizational skills to effectively manage files and data</p></div></div></div>

Student Assistant (Semel Institute)

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