executive assistant

administrative assistant Jobs in Washington

administrative assistant

dental assistant

administrative officer Jobs in Washington

administrative officer

clinical research assistant Jobs in Washington

clinical research assistant

it administrative assistant

HHM Hotels

<div><div><p><b>Opportunity: Administrative Assistant</b></p>
<p>
Provide administrative support while understanding the value of confidentiality and demonstrating a respectful work culture that is service and community oriented both internally and externally. The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.</p>
<p><b>
Essential Job Functions</b></p>
<ul>
<li>Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive&rsquo;s schedule.</li>
<li>File and retrieve documents.</li>
<li>Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.</li>
<li>Perform general office duties, such as ordering supplies, maintaining records management database systems.</li>
<li>Provide administrative and clerical support to executives.</li>
<li>Schedule meetings and arrange conference rooms.</li>
<li>Greet and receive visitor.</li>
<li>Prepare confidential and sensitive documents.</li>
<li>Coordinate office management activities.</li>
<li>Plans events and activities.</li>
<li>Maintain office procedures.</li>
<li>Operate office equipment, such as photocopy machine and scanner.</li>
<li>Relay directives, instructions and assignment to executives.</li>
<li>Receive and relay telephone messages.</li>
<li>Maintain hard copy and electronic filing system.</li>
<li>Follow sustainability guidelines and practices related to HHM&rsquo;s EarthView program.</li>
<li>Practice safe work habits.</li>
<li>Perform other duties as requested by hotel management team.</li>
</ul>
<p><b>Position Requirements</b></p>
<ul>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Prior Administrative Assistant experience required.</li>
<li>Proficient with all Microsoft Offices and Google programs.</li>
</ul>
<p><b>HHM Benefits and Perks</b></p>
<ul>
<li>Medical, Dental and Vision Health Insurance</li>
<li>Paid Time Off</li>
<li>401k Company Match</li>
<li>Free Basic Life Insurance</li>
<li>Travel Discounts</li>
<li>Commuter Transit and Commuter Parking Benefits</li>
<li>Employee Assistance and Wellness Program</li>
<li>Educational/Professional Development</li>
</ul>
<p><b>Work Environment and Context</b></p>
<ul>
<li>Extended work hours may be required.</li>
<li>Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.</li>
</ul>
<p><b>What We Believe</b></p>
<p>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</p>
</div><p>
Managed by HHM Hotels</p></div>

Administrative Assistant

Changeis, Inc.

<div><div><b>Administrative Assistant</b></div>
<div></div><div>Administrative Assistant performs essential support functions including administrative research, document management, technical editing, workflow tracking, and coordination of office activities. This role requires strong organizational skills, attention to detail, and proficiency in various software tools to enhance communication and mission support.</div>
<div></div><div>The Administrative Assistant will:</div>
<ul><li>Research and coordinate actions on issues, ensuring accurate and complete submissions for approval.</li>
<li>Review and recommend improvements for standard operating procedures, drafted directives and coordinate updates.</li>
<li>Review, revise, and submit internal and external notices for approval; provide technical editing for various documents including correspondence, reports, and safety guidance.</li>
<li>Produce and assemble program materials, establish and maintain program files, and track administrative support actions.</li>
<li>Prepare briefings, brochures, and presentations.</li>
<li>Track documents, maintain computer records, identify errors, track workflow, and present findings.</li>
<li>Maintain records as well as paper and electronic filing systems.</li>
<li>Maintain and update knowledge sharing sites using tools like SharePoint.</li>
<li>Maintain calendars and phone lists, prepare and disseminate correspondence, and coordinate domestic and international travel arrangements.</li>
<li>Schedule meetings and assist with meeting preparation, distributing meeting agendas and materials, and transcribing notes and preparing summaries.</li>
<li>Manage office space assignments and coordinate with external space management officials using designated software.</li>
<li>Manage printing, faxing, mailing overnight packages, copying, filing, and organizing e-mail messages efficiently.</li>
<li>Prepare and track office supply orders and reconcile accounts.</li>
<li>Coordinate computer and teleconferencing requirements, troubleshoot issues, and escalate for resolution.</li>
<li>Capture meeting minutes and action items, distribute minutes, and track action items to closure.</li>
<li>Perform front desk reception duties, which may include security monitoring and access</li>
<li>Control, mail distribution, telephone services, and message delivery.</li></ul></div>

Howard University

<div><div>The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff &ldquo;for fit&rdquo; makes significant contributions to Howard University&rsquo;s overall mission.</div><div></div><div>
At Howard University, we prioritize well-being and professional growth.</div><div></div><div>
Here is what we offer:</div><ul><li><i>
Health &amp; Wellness:</i> Comprehensive medical, dental, and vision insurance, plus mental health support</li><li><i>
Work-Life Balance:</i> PTO, paid holidays, flexible work arrangements</li><li><i>
Financial Wellness:</i> Competitive salary, 403(b) with company match</li><li><i>
Professional Development:</i> Ongoing training, tuition reimbursement, and career advancement paths</li><li><i>
Additional Perks:</i> Wellness programs, commuter benefits, and a vibrant company culture</li></ul><div></div><div><br>
Join Howard University and thrive with us!</div><div><div>
https://hr.howard.edu/benefits-wellness</div></div><div></div><div>
JOB PURPOSE:<br>
The Administrative Assistant provides front-line administrative and operational support for the Office of Student Accessibility (OSA). This position supports a high-volume, student-facing office that processes requests for reasonable accommodations and coordinates testing services. The Administrative Assistant ensures a welcoming, organized, and efficient environment for students, faculty, staff, and visitors and handles sensitive and confidential information with discretion.</div><div><br>
SUPERVISORY AUTHORITY:<br>
This position does not supervise staff; may provide functional guidance to student employees or temporary staff as assigned.</div><div><br>
NATURE AND SCOPE:<br>
The primary function of the Administrative Assistant is to manage daily office operations, including reception and communications, testing and exam administration support, scheduling and calendar coordination, supply ordering, records management, and general administrative support. The position provides direct support to OSA professional staff and helps ensure consistent, timely, and student-centered service delivery.</div><div><br>
PRINCIPAL ACCOUNTABILITIES:</div><ul><li>
Serve as the primary front-desk contact for OSA, including greeting visitors, answering phones, monitoring the main office email inbox, and routing inquiries appropriately.</li><li>
Respond to student, faculty, and staff inquiries in a timely, professional, and service-oriented manner, including drafting routine correspondence and status updates as needed.</li><li>
Coordinate testing operations, including scheduling accommodated exams, communicating testing logistics, and maintaining an accurate testing calendar.</li><li>
Proctor accommodated exams in alignment with office procedures, maintaining test security and academic integrity standards.</li><li>
Prepare, set up, and organize testing rooms and materials, including maintaining a clean, orderly, and accessible testing environment.</li><li>
Maintain and update records, logs, and tracking documents related to testing and office operations; assist staff with data entry and document organization.</li><li>
Receive, distribute, and store exams and related materials securely; ensure appropriate chain-of-custody procedures and confidentiality.</li><li>
Receive, distribute, and store exams and related materials securely; ensure appropriate chain-of-custody procedures and confidentiality.</li><li>
Order office and testing supplies; maintain inventory and coordinate delivery/stocking of supplies, including break room supplies and shared office resources.</li><li>
Support scheduling and logistics for student appointments, meetings, trainings, and office programming as needed.</li><li>
Create and sustain a pleasant, professional work environment, including maintaining the reception area, testing areas, and common spaces.</li><li>
Handle confidential and sensitive information in compliance with applicable university policies and privacy requirements (e.g., FERPA) and maintain discretion in all communications.</li><li>
Perform other duties as assigned by the Director of Student Services to support the mission and operational needs of the office.</li></ul><div><br>
CORE COMPETENCIES:</div><ul><li>
Collaborate with OSA professional staff to support timely processing of testing logistics and student support activities.</li><li>
Coordinate with faculty and academic departments regarding exam delivery, pick-up, and return procedures and testing requirements.</li><li>
Partner with campus units as needed (e.g., Residence Life, Advocacy &amp; Support, HUPantry, Military &amp; Veterans, and other Student Affairs offices) to support accommodation-related logistics and service delivery.</li></ul><div></div><div>
MINIMUM REQUIREMENTS:</div><ul><li>
High school diploma or equivalent required; associate's degree preferred.</li><li>
2+ years of administrative, office management, front-desk, or customer service experience in a busy office environment (higher education experience preferred).</li><li>
Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively in a high-volume, student-facing setting.</li><li>
Strong interpersonal, customer service, and written/oral communication skills.</li><li>
Demonstrated ability to handle sensitive matters with exceptionally good judgment, professionalism, and discretion.</li><li>
Proficiency with standard office technology (e.g., Microsoft Office, email, calendars, scheduling systems) and comfort learning new systems.</li><li>
Ability to maintain confidentiality and follow privacy requirements and office protocols.</li><li>
Ability to sit/stand for extended periods, lift and move testing materials/supplies as needed, and support testing operations during peak periods, which may fall outside of normal operating hours.</li></ul><div></div><div>
Compliance Salary Range Disclosure</div><div></div><div>
Expected Salary Range: $45,000 - $52,000</div></div>

The Ford Agency

<div>
 <p>
  The Ford Agency has partnered with a national association focused on cutting edge higher education to secure an Administrative Assistant for one of their most visible departments. This individual will provide administrative support to the leadership team and help support various Board activities. This is a busy role that requires strong organization and communication skills and is an excellent opportunity for someone with a keen interest in higher education innovations.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Responsibilities Include:
  </u>
 </p>
 <ul>
  <li>
   Manage complex calendars, meeting schedules, and travel logistics and itineraries
  </li>
  <li>
   Prepare briefing documents for meetings and events
  </li>
  <li>
   Assist in preparing documents for Board meeting, general programing, and various initiatives
  </li>
  <li>
   Collaborate with the team on various projects
  </li>
  <li>
   Draft various communications and reports for meetings and presentations
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <u>
   Qualifications Include:
  </u>
 </p>
 <ul>
  <li>
   Bachelor's Degree
  </li>
  <li>
   Very strong MS Office skills, especially Excel. Experience using AI in a professional setting
  </li>
  <li>
   2+ years' administrative experience, preferably in a higher education or association environment
  </li>
  <li>
   Excellent organization and attention to detail
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Candidates for this position must be based in DC, MD, or VA area or have independent plans for relocation.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <em>
   The Ford Agency is a recruiting firm based in Washington, DC. We represent a broad range of organizations including: non-profits, associations, legal, consulting, and government relations firms. This position is an opening with one of our clients.
  </em>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   To see more positions available through The Ford Agency, please check out our website at www.ford-agency.com.
  </strong>
 </p>
</div>


<div>
 <p>
  LHH is seeking administrative candidates for an opportunity in DC providing office coordination, executive support, communication management and administrative tasks. This is a direct hire opportunity with a well-established organization.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Duties
  </strong>
 </p>
 <ul>
  <li>
   Serve as the primary point of contact for visitors and staff, creating a warm and professional environment.
  </li>
  <li>
   Manage incoming calls and visitor flow to ensure smooth communication and strong first impressions.
  </li>
  <li>
   Maintain an organized reception area and oversee mail, messenger, and package logistics.
  </li>
  <li>
   Provide proactive calendar management, meeting preparation, and scheduling support.
  </li>
  <li>
   Coordinate travel arrangements and prepare expense reports.
  </li>
  <li>
   Assist with project support and priority tracking as needed.
  </li>
  <li>
   Serve as the point of contact for office supplies, workroom organization, and inventory management.
  </li>
  <li>
   Coordinate building maintenance requests and facility support needs.
  </li>
  <li>
   Manage Kastle key fobs and door locking/unlocking schedules.
  </li>
  <li>
   Support employee engagement activities.
  </li>
  <li>
   Assist with conference and on-site event preparation, including room setup, name badges, tent cards, AV needs, and guest coordination.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience
  </strong>
 </p>
 <ul>
  <li>
   Minimum of 3 years of experience in administration or operations.
  </li>
  <li>
   Strong organizational skills and ability to manage multiple responsibilities.
  </li>
  <li>
   Professional communication and interpersonal skills with the ability to build positive relationships across the organization.
  </li>
  <li>
   Proficiency with Microsoft Office, Teams, and CRM systems.
  </li>
 </ul>
 <p>
 </p>
</div>


Obsidian Global

<p><b>Executive Assistant</b></p><p><b>Company Overview</b></p><p>Obsidian Global, LLC (Obsidian) is a rapidly growing defense contractor specializing in Information Technology Services, with core capabilities in Cybersecurity and DevOps solutions. Headquartered in Washington, DC, the company employs over 400 IT professionals supporting the Department of Defense (DoD), Department of Homeland Security (DHS), Department of Justice (DOJ), and multiple Federal Civilian agencies.</p><p><b>Location:</b> Onsite &ndash; Washington, DC (Georgetown Waterfront)</p><p><b>Reports To:</b> Chief Executive Officer (CEO) &amp; EVP</p><p><b>Job Summary:</b></p><p>The Executive Assistant provides high-level administrative support to the CEO and executive team, ensuring efficient operation of the executive office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks to support the executive team's goals and initiatives.</p><p><b>Key Responsibilities:</b></p><p><b>Administrative Support:</b></p><ul><li>Manage the CEO's and executives' calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails, phone calls, and mail, ensuring prompt and professional responses.</li><li>Prepare, edit, and distribute documents, reports, and presentations.</li><li>Maintain filing systems, both electronic and physical.</li><li>Arrange and coordinate meetings, including booking venues, preparing agendas, and distributing materials.</li><li>Take meeting minutes and follow up on action items.</li><li>Arrange and coordinate domestic and international travel, including flights, accommodations, and transportation.</li><li>Prepare detailed travel itineraries and ensure all necessary travel documents are in order.</li><li>Oversee the general operation of the executive office, including ordering supplies and maintaining office equipment.</li><li>Ensure a professional and organized office environment.</li></ul><p><b>Qualifications/Skills:</b></p><ul><li>Minimum of 3 years of experience in an executive assistant or similar role.</li><li>Exceptional organizational and time-management skills.</li><li>Strong written and verbal communication abilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.</li><li>Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>Marketing experience is desired</li></ul><p><i>Obsidian Global, LLC is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regards to that individual's race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender identity, age, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.</i></p><p>Job Type: Full-time</p><p>Pay: $80,000.00 - $95,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible schedule</li><li>Flexible spending account</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Parental leave</li><li>Vision insurance</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Day shift</li></ul><p>Experience:</p><ul><li>Executive administrative support: 3 years (Required)</li></ul><p>Work Location: In person</p>

Executive Assistant

TEEMA

<div><p><b>Job Summary</b></p><p><b>
Job Summary</b></p><p>
The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area. The EAA must demonstrate exceptional judgment, discretion, and organizational skills, along with strong initiative to manage a broad range of activities and projects. This position delivers proactive administrative, project management, and organizational support in a fast-paced environment, working with minimal supervision. It requires professionalism, flexibility, resourcefulness, efficiency, and meticulous attention to detail. The EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants.</p><p><b>
Government Reporting</b></p><p><b>
Indirect</b></p><p></p><p><b><br>
Education &amp; Experience</b></p><p><b>
Required</b></p><ul><li>High school diploma or GED.</li><li>Minimum of 10 years of executive administrative support experience, including at least five years supporting a General Counsel or working in a legal office (in-house or government).</li><li>Demonstrated flexibility and ability to reprioritize tasks and schedules as necessary. Capable of handling multiple projects simultaneously in a timely manner.</li><li>Effective teamwork skills with proven commitment to executive support, maintaining confidentiality in handling sensitive information.</li><li>Advanced technical aptitude to troubleshoot and resolve issues with VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), and DocuSign.</li><li>Proven experience managing and prioritizing complex Outlook calendars, coordinating meetings, travel arrangements, and itineraries.</li><li>Strong organizational skills and meticulous attention to detail.</li><li>Exceptional grammar, writing, and communication abilities; skilled in proofreading, editing, and drafting correspondence.</li><li>Experience coordinating events, including Board of Trustees meetings and related activities.</li><li>U.S. Citizen
</li><li>Must be able to receive a favorable Interim and adjudicated final Department of Defense (DoD) background investigation</li></ul><p><b>
Preferred</b></p><ul><li>Bachelor&rsquo;s degree in Business or a related field.</li><li>Five or more years of experience supporting a General Counsel or legal department (in-house or government).</li><li>Experience in a healthcare environment.</li><li>Knowledge of government programs (e.g., TRICARE, VA, Military Health System).</li><li>Prior military service, a plus.</li><li>Experience working in a high-profile, fast-paced setting, a plus.</li></ul><p><b>
Key Responsibilities</b></p><ul><li>Manages daily administrative operations for the CCLO and other senior executives, including scheduling, appointments, travel coordination, calendar management, meetings, expense reports, and file maintenance.</li><li>Screens calls, greets visitors, and manages correspondence, safeguarding privileged and confidential materials. Responds to routine requests and assists with special inquiries as needed.</li><li>Plans and coordinates detailed travel itineraries, including flights, hotels, and ground transportation; prepares travel logs and expense reports.</li><li>Handles logistics for internal and external meetings, including setup and teardown.</li><li>Drafts, formats, and prepares business and personal correspondence.</li><li>Supports senior executives with special projects and written communications.</li><li>Maintains effective communication with the Assistant to the President and CEO to coordinate support within the D.C. executive team.</li><li>Conducts research and compiles information for reports and summaries as requested.</li><li>Serves as the primary point of contact for day-to-day facility-related matters in the D.C. office; ensures adequate office supplies and properly functioning equipment.</li></ul><p><b>
..</b></p><ul><li>Coordinates onboarding for Executive Members and Consultants, ensuring IT setup, workspace preparation, introductions, and scheduling of initial meetings.</li><li>Performs other duties as assigned.</li><li>Regular and reliable attendance is required.</li></ul><p><b>
Competencies</b></p><p><b>
Technical Skills</b></p><p>
Expertise in business and professional writing, research, data analysis, and customer service. Skilled in Microsoft 365 (Outlook, Word, Teams, PowerPoint, and Excel), VPN, Zoom, DocuSign, and standard office equipment. Exercises discretion and judgment in handling confidential or proprietary matters.</p><p><b>
Team-Building / Team Player</b></p><p>
Positively influences others, builds group commitment, and works collaboratively to achieve team success.</p><p><b>
Organizational Skills</b></p><p>
Effectively organizes people and tasks, adapts to shifting priorities, and manages within time constraints and available resources.</p><p><b>
Multi-Tasking / Time Management</b></p><p>
Prioritizes and manages multiple tasks to meet shifting deadlines in a high-volume, high-pressure environment.</p><p><b>
Independent Thinking / Self-Initiative</b></p><p>
Critical thinker who focuses on outcomes, works independently, and proactively identifies necessary resources to complete tasks.</p><p><b>
Empathy / Customer Service</b></p><p>
Demonstrates respect, patience, and understanding while maintaining a customer-focused approach.</p><p><b>
Coping / Flexibility</b></p><p>
Adapts to various situations and individuals while maintaining professionalism and problem-solving focus.</p><p><b>
Computer Literacy</b></p><p>
Functions effectively within a Microsoft-based environment, using Word, Outlook, the intranet, and department applications.</p><p><b>
Communication / People Skills</b></p><p>
Persuasive and adaptable communicator who listens actively, collaborates effectively, and works well under varying circumstances.</p><p><b>
Working Conditions</b></p><p><b>
Working Conditions</b></p><ul><li>Availability to work outside regular business hours as needed.</li></ul><br>
#Workwolf</div>

Executive Administrative Assistant to CEO

Explore 526+ It administrative assistant in Washington this March. Find roles across top companies and apply now to boost your career.

526 it administrative assistant jobs In Washington

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Executive Assistant

Executive Administrative Assistant to CEO