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Adecco

<div>
 
 
 Senior Administrative Assistant
 
 
 
 
 Location: New York, NY (4 days onsite, 1 day remote)
 
 
 
 
 Salary: $90,000 + benefits
 
 
 
 
 Full-Time
 
 
 
 
 
 
 My client, a highly regarded investment and infrastructure-focused organization, is seeking a Senior Administrative Assistant to support multiple teams within their New York office. This is a high-visibility role supporting senior leaders across three distinct teams, including one larger group comprised of several combined business units.
 
 
 
 
 
 This position will support anywhere from 6&ndash;8 individuals and, at times, up to 15 principals with varying levels of need. While the number of stakeholders may shift, the overall workload remains consistent and requires strong organization, prioritization, and the ability to seamlessly manage competing demands. The environment is fast-paced and professional, with a collaborative culture that values discretion and attention to detail.
 
 
 
 
 
 The Senior Administrative Assistant will manage complex calendars across multiple time zones, coordinate domestic and international travel, prepare and reconcile expense reports, and serve as a key point of coordination across teams. This role requires someone who can anticipate needs, adjust quickly to shifting priorities, and provide reliable support to senior-level professionals.
 
 
 
 
 
 The ideal candidate is proactive, highly organized, and comfortable supporting a high volume of principals with differing work styles and expectations. Strong judgment, communication skills, and the ability to operate independently are essential. Experience supporting senior leadership within finance, private equity, infrastructure, energy, or investment environments is strongly preferred.
 
 
 This is a full-time opportunity based in NYC with a hybrid schedule of four days in the office and one day remote. The base salary is $90,000, along with a competitive benefits package.
 
 
 
</div>

Senior Administrative Assistant

Robert Half

<div>
 We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.
 
 
 Responsibilities:
 
 &bull; Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
 
 &bull; Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
 
 &bull; Prepare and process expense reports using Concur software with accuracy and efficiency.
 
 &bull; Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
 
 &bull; Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
 
 &bull; Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
 
 &bull; Assist in creating basic PowerPoint presentations when necessary.
 
 &bull; Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
 
 &bull; Manage import and export documentation with precision and attention to detail.
 
 &bull; Support the team in various administrative tasks to ensure operational efficiency.
 
 &bull; Minimum of 3 years of experience in administrative support roles, preferably in financial services, private equity, or investment environments.
 
 &bull; Proficiency in using Concur for expense and travel management.
 
 &bull; Familiarity with Slack for internal communication and collaboration.
 
 &bull; Basic understanding of PowerPoint for occasional presentation creation.
 
 &bull; Strong organizational skills with the ability to multitask in a fast-paced setting.
 
 &bull; Excellent communication and interpersonal skills, with a focus on professionalism.
 
 &bull; Prior experience supporting multiple senior executives is highly valued.
 
 &bull; Ability to work independently while managing competing priorities effectively.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Sr. Administrative Assistant

Adobe

<div>
 
 The Opportunity
 
 
 
 We are seeking a highly organized and experienced
 
 Senior Administrative Assistant
 
 to support the
 
 Senior Director of Partner Sales.
 
 This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive success through outstanding support and operational excellence.
 
 
 
 What You&rsquo;ll Do
 
 
 
 In this high-impact role, you&rsquo;ll work closely with Adobe senior leaders, Executive Assistants, and customers, acting as a central hub for coordination and communication. We&rsquo;re looking for someone who is collaborative, proactive, detail-oriented, and able to handle sensitive information with discretion.
 
 
 <ul>
 <li>
 Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers
 </li>
 <li>
 Arrange business travel with the ability to anticipate changes and adapting itineraries accordingly
 </li>
 <li>
 Process business expense reimbursement requests, invoices and PO handling with precision
 </li>
 <li>
 Assist with onboarding needs including workspace and equipment setup, and ongoing team logistics
 </li>
 <li>
 Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail
 </li>
 <li>
 Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience
 </li>
 <li>
 Partner regularly with other Executive and Administrative Assistants to support broader team goals
 </li>
 <li>
 Problem solving &ndash; anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency
 
 
 </li>
 </ul>
 
 What You Need To Succeed
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent work experience
 </li>
 <li>
 5+ years of experience in coordination, administrative or operations capacity
 </li>
 <li>
 Experience supporting executives at high levels; ability to quickly build relationship with the leaders you support and learn what is important to their success; understand the rhythm and partners strategically with them
 </li>
 <li>
 Previous experience supporting an Enterprise Sales organization in a high-tech environment a plus
 </li>
 <li>
 Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or other expense-reporting software
 </li>
 <li>
 Ability to work autonomously and prioritize work, handle frequent interruptions, changing priorities and remain flexible and calm under pressure
 </li>
 <li>
 Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
 </li>
 <li>
 Excellent interpersonal, written, and verbal communication skills
 </li>
 <li>
 Handles confidential information with integrity and exercises discretion
 </li>
 <li>
 Eagerness to build a network with other administrative professionals at Adobe
 </li>
 <li>
 This role will be based out of our NYC office
 
 
 </li>
 </ul>
 
 About Adobe
 
 
 
 Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe&rsquo;s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.
 
 
 Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We&rsquo;re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.
 
 
 
 Let&rsquo;s Adobe together
 
 
 
 At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.
 
 
 Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.
 
 
 Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.
 
 
 
 AI Use Guidelines for Interviews:
 
 
 
 Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.
 
 
 At Adobe, we empower employees to innovate with AI &mdash; and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it&rsquo;s restricted during live interviews. See how we think about AI in the hiring experience.
 
 
 
 Expected Pay Range:
 
 
 
 Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $75,800 -- $157,650 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
 
 
 In New York, the pay range for this position is $108,900 - $157,650
 
 
 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
 
 
 In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
 
 
 
 State-Specific Notices:
 
 
 
 
 California:
 
 
 
 
 Fair Chance Ordinances
 
 
 
 Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and &ldquo;fair chance&rdquo; ordinances.
 
 
 
 Colorado:
 
 
 
 
 Application Window Notice
 
 
 
 If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
 
 
 
 Massachusetts:
 
 
 
 
 Massachusetts Legal Notice
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
</div>

Sojitz Corporation of America

<div>
 
 
 SUMMARY OF POSITION:
 
 
 
 This position provides administrative and operational support to the VP/GMs of Legal &amp; Compliance, HR &amp; General Affairs (GA), and Internal Audit, while also supporting the overall needs and operations of these departments. Additional assistance is provided to C-Suite assistants as needed.
 
 
 
 
 
 
 ESSENTIAL FUNCTIONS:
 
 
 
 In-person work at the assigned office location is a regular component of this role&rsquo;s responsibilities.
 
 
 
 
 <ul>
 <li>
 Provide administrative support by independently managing complex calendars, scheduling internal and external meetings, coordinating travel and entertainment arrangements, and processing expense reimbursements in accordance with company policies.
 </li>
 <li>
 Provide administrative support across multiple departments by assisting with routine invoice processing, submitting access requests for internal systems, distributing internal communications, and supporting basic Accounts Payables /Accounts Receivables and prepaid expense tracking in accordance with established procedures.
 </li>
 <li>
 Assist in preparing routine reports, presentations, surveys, and correspondence, including confidential materials.
 </li>
 <li>
 Provide logistical support for meetings by assisting with scheduling, room setup, and preparation of meeting materials.
 </li>
 <li>
 HR &amp; GA: Responsible for onboarding/offboarding and regular data quality maintenance in the RAVE notification system.
 </li>
 <li>
 Legal &amp; Compliance: Kintone tracking &mdash; assisting with legal and compliance tracking system, and monthly compiling of reported data. Input departmental budget data and periodic forecasts into the BMS system.
 </li>
 <li>
 Internal Audit: Maintain up‑to‑date records of all professional memberships (e.g., Institute of Internal Auditors) and software subscriptions (e.g., Diligent), including renewal schedules. Input departmental budget data and periodic forecasts into the BMS system.
 </li>
 <li>
 Provide limited administrative coverage for C-Suite assistants during absences, as assigned.
 </li>
 <li>
 Order and maintain office supplies, maintain files, answer routine correspondence and respond to requests for information.
 </li>
 <li>
 Assist in onboarding/offboarding administrative processes for department staff, including system access coordination and equipment/logistics support.
 </li>
 <li>
 Assist with administrative and logistical tasks for internal and external company events as assigned (i.e. Japan Parade, reception of VIP from HQ, Advisory Board meeting, regional manager meeting, etc.)
 </li>
 <li>
 Identify opportunities to improve administrative processes and recommend efficiency enhancements.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION, EXPERIENCE AND SKILLS REQUIRED:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent combination of education and relevant experience preferred.
 </li>
 <li>
 Minimum of 3&ndash;5 years of progressive administrative experience.
 </li>
 <li>
 Ability to support multiple departments and work under direction in a fast-paced corporate environment.
 </li>
 <li>
 Ability to manage routine tasks, prioritize workload as directed, and escalate issues appropriately.
 </li>
 <li>
 Strong verbal and written communication skills, with the ability to interact professionally with colleagues at all levels.
 </li>
 <li>
 Proficient in Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).
 </li>
 <li>
 Strong attention to detail and organizational skills.
 </li>
 <li>
 Experience in SAP and Concur desired.
 </li>
 <li>
 Fluent in Japanese a plus.
 </li>
 </ul>
 
 
</div>

JRM Construction Management, LLC

<div><div>Company Overview

JRM is one of the top General Contracting and Construction Management Firms with over a decade of trusted experience. Headquartered in New York City with offices in New Jersey, California, and Florida, JRM delivers the highest quality services to clients that include City, State &amp; Federal Agencies, Fortune 500 corporations, respected property owners &amp; developers, major law firms, media &amp; tech firms, leading luxury retailers, renowned hospitality groups, life sciences &amp; healthcare organizations, and financial services firms. JRM knows that dedicated, accomplished employees are the heart of any successful enterprise. We are focused on maintaining a diverse, inclusive, and authentic workplace and are always looking to add passionate personnel to our teams across the US.</div> 


Job Summary

The Legal Administrative Assistant will provide administrative support to the Legal team. In addition to general administrative responsibilities, this individual will take part in various ad hoc tasks and projects included below. This is a hybrid role, with an expectation of four days in the office and one day remote each week. 


Responsibilities and Duties
<ul>
<li>Provide administrative support to the Chief Legal Officer and assist the Assistant General Counsel, Counsel, Junior Counsel, and other Legal Department staff as needed.</li>
<li>Serve as the primary administrative point of contact for the Legal Department with Company executives, internal departments, and external parties.</li>
<li>Manage calendars, schedule meetings, coordinate conference calls, and assist with meeting agendas and minutes.</li>
<li>Arrange travel, department events, and other logistical needs for the Legal Department.</li>
<li>Maintain organized electronic and physical legal files, ensuring accurate document control and version tracking.</li>
<li>Contract routing, signature coordination, and execution tracking.</li>
<li>Support Legal Department intake and tracking processes for contracts and legal requests.</li>
<li>Track legal deadlines, key dates, and reminders using calendaring and tracking systems.</li>
<li>Support litigation and claims management activities by assisting Legal Department staff, the Claims Manager, Paralegal, and Outside Counsel with document coordination and administrative tasks.</li>
<li>Assist the Chief Legal Officer with invoice processing, legal spend tracking, expense reporting, and maintaining legal department budget records.</li>
<li>Assist Chief Legal Officer with Board materials formatting and assembly.</li>
<li>Draft and format correspondence, memoranda, presentations, and reports for internal and external use.</li>
<li>Assist with special projects and administrative initiatives as assigned by Legal Department leadership.</li>
<li>Provide general operational support to ensure the Legal Department runs efficiently and consistently.</li></ul> 


Qualifications and Skills
<ul>
<li>Associate or bachelor's degree in business administration, Legal Studies, Paralegal Studies, or related field is preferred.</li>
<li>3 + years of administrative experience, preferably supporting a legal department, law firm, or construction organization.</li>
<li>Strong organizational and document management skills with high attention to detail.</li>
<li>Capable of handling confidential information with discretion</li>
<li>Able to operate efficiently in a fast-paced construction and corporate environment</li>
<li>Self-motivated person with highly professional work ethic, appearance and demeanor</li>
<li>Proficiency with computers, including strong word processing skills</li>
<li>Ability to multi-task and prioritize assignments</li>
<li>Ability to work independently and as a team player</li>
<li>Strong written and verbal communication skills</li></ul> 


Computer Systems
<ul>
<li>Proficiency in Microsoft Office (Excel, Word, PowerPoint, and Outlook), AIA Management Software, and experience with document-management or contract management systems preferred</li></ul> 


Salary Information

To the extent this role is performed in New York City, the annual salary range for this position is $75,000 - $85,000. 


#LI-Hybrid<div>
All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law. Candidates must be authorized to work in the United States without the need for employer sponsorship. 


The salary range listed in job postings reflects the Company's good-faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills. 


For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy.</div></div>

Legal Administrative Assistant

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 <ul>
 <li>
 
 Full diary management for junior and senior professionals
 
 </li>
 <li>
 
 Scheduling a variety of meetings, conference call, and video conferences both internally and externally
 
 </li>
 <li>
 
 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
 </li>
 <li>
 
 Assisting in preparation and printing of presentations &amp; proposals
 
 </li>
 <li>
 
 Completing corporate card and out of pocket expenses
 
 </li>
 <li>
 
 Archiving, filing, scanning, and printing documents
 
 </li>
 <li>
 
 Preparation and set up for internal/external meetings in conference rooms and event support
 
 </li>
 <li>
 
 Receptionist duties at times to cover for other admins
 
 </li>
 <li>
 
 Overall, general ad-hoc office duties
 
 </li>
 </ul>
 Requirements
 <ul>
 <li>
 
 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
 
 </li>
 <li>
 
 Preferably a Bachelor's degree
 
 </li>
 <li>
 
 Experience working for a global team and working across different time zones
 
 </li>
 <li>
 
 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
 </li>
 <li>
 
 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
 </li>
 <li>
 
 Able to work in a fast-paced environment
 
 </li>
 <li>
 
 Excellent communication skills at all levels
 
 </li>
 <li>
 
 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
 </li>
 <li>
 
 Knowledge of Workday for processing expenses is a plus
 
 </li>
 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

Glocap Business Professionals, Administrative, Operations

<div>
 
 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
 <ul>
 <li>
 Calendar &amp; conference management
 </li>
 <li>
 Travel &amp; expenses
 </li>
 <li>
 Data management
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
 </li>
 <li>
 Ability to work independently and as a team member
 </li>
 <li>
 Exemplary time management skills and the ability to identify and anticipate needs
 </li>
 <li>
 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
 </li>
 </ul>
</div>

Administrative Assistant

Explore 397+ Junior administrative assistant in New York this March. Find roles across top companies and apply now to boost your career.

397 junior administrative assistant jobs In New York

Senior Administrative Assistant

Sr. Administrative Assistant

Senior Administrative Assistant

Senior Administrative Assistant

Legal Administrative Assistant

Executive Assistant, Investment (Americas-New York)

Administrative Assistant