administrative assistant

accounting expert - audit specialist Jobs in San Francisco

accounting expert - audit specialist

accounts payable/accounts receivable specialist Jobs in San Francisco

administrative consultant ii Jobs in San Francisco

administrative consultant ii

administrative legal secretary Jobs in San Francisco

administrative legal secretary

legal administrative specialist litigation support

US Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys

Legal Administrative Specialist (Litigation Support)

Contact Government Services, LLC

<div><div>Legal Assistant</div><div>
Employment Type: Full-Time, Entry Level</div><div>
Department: Legal</div><div>
</div><div>
As a CGS Legal Assistant, you will work under the direction of a Supervisory Paralegal or Project Supervisor. You will provide litigation and administrative support to a group of United States Attorneys. CGS brings motivated, highly skilled, and creative people together to solve the government&rsquo;s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.</div><div>
</div><div>
Skills and attributes for success:</div><div>
The Contractor shall provide two legal assistants to perform the following job duties to support attorneys, investigators, and paralegals:</div><div>
Provide a variety of direct legal support assistance services to include:</div><ul><li>Receive and review incoming material and independently determines the need for assembly and preparation of a variety of legal documents, e.g., charging instruments, motions, orders, pleadings, deposition notices, trial subpoenas and grand jury subpoenas. In preparation of documents, considers the nature and the status of the case involved.</li><li>Proofread and edit drafts of legal documents such as motions, orders, correspondence, discovery requests and responses, and other pleadings. Complete variable aspects of preparing recurring legal documents that conform to the rules governing their style and format.</li><li>Electronically file documents on behalf of and at the directive of the attorneys with the appropriate state or federal court, applying knowledge of local court rules and practices.</li><li>Provide assistance with trial preparation by performing duties such as independently compiling trial notebooks and witness and exhibit lists.</li><li>Prepare and track grand jury subpoenas and returns. Aid in processing and organizing legal data and other supportive material. Organize, process and copy documents in accordance with requirements. Assemble record materials for court filings.</li><li>Compose original letters that require a good working knowledge of legal procedures and specialized terminology, e.g., transmittal of pleadings, requests for extensions of time in certain cases, advising of actions taken or developments in cases referred by other federal departments and agencies, and notices to attorneys representing defendants.</li></ul><div>
</div><div>
Provide a variety of ancillary office support functions requiring some subject-matter knowledge of the United States Attorneys programs and operations. Typical assignments may include the following:</div><ul><li>Perform docketing duties such as opening, updating and closing cases through use of the automated case tracking system. As necessary, searches database for required information.</li><li>Obligate funds for litigation expenses and monitors for continued necessity.</li><li>Review bills and invoices and submits to budget office for payment.</li><li>Maintain calendar of assigned active cases. Track filing, hearing, and trial dates, and scheduling conferences and interviews. Develop and maintain suspense system for ongoing cases and informs the attorneys of pending dates and deadlines. Maintain calendar(s) of the attorney(s), scheduling appointments, interviews, and conferences, and provides reminders of commitments and court appearances.</li><li>Assemble the physical files and electronic files for new cases by filing materials in chronological order, preparing and printing conflict of interest sheets for assigned attorneys, and numbering the initial case materials and discovery. Upon receipt, send additional discovery to outside parties as directed by the assigned attorney.</li><li>Prepare files for closing by putting the documents in chronological order, ensuring that the relevant documents are in the file, and prepare a closing sheet for the assigned attorney&rsquo;s signature.</li><li>Receive visitors, answer telephone and refer callers to staff members or take messages as appropriate. Deliver to and retrieve papers from the federal courthouse. Furnish requested information concerning pending and closed matters and cases, functions and general procedures of the office. Determine which matters should be referred to the AUSA and the urgency of the matter.</li><li>Attend meetings and trainings as may be required and appropriate.</li><li>Produce a variety of written documents and materials utilizing a wide range of office software applications, such as MS Word, MS Excel, MS Outlook, MS Access, Adobe Acrobat Professional or other databases. For example, assignments may include integrating output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desktop publishing text. Products include complicated tables, graphs and charts, which may be incorporated into legal documents or courtroom presentations. Ensures all documents contain the proper format, spelling, punctuation, capitalization, and grammar.</li><li>When appropriate, provide automated litigation assistance to attorneys in trial preparation and courtroom presentations, including transcribing dictation. Utilize various software applications and graphics hardware such as scanners and plotters. Prepare documents, charts, and visual materials used in trials. Provide technical support e.g., enlarging charts and photographs, duplicating tapes and videos, and marking exhibits.</li><li>Perform other related duties as assigned.</li></ul><div>
</div><div>
Qualifications:</div><ul><li>At least one year of specialized litigation experience required, however over three years is preferred.
</li><li>Specialized experience is defined as experience reviewing legal documents such as complaints, motions, orders, answers, pleadings, subpoenas, and libels for completeness of information; retrieving and assembling information for hearing and/or trial use, researching a variety of legal sources to obtain and/or verify information; maintaining file systems; and using automated software to produce legal related reports, documents, correspondence and related materials.</li><li>Requires excellent written and oral communication skills.
</li><li>Should have hands-on familiarity with a variety of computer applications, such as MS Word, MS Excel, MS Outlook, and Adobe Acrobat.
</li><li>Ability to consistently deliver highest quality work under extreme pressure will be very important.</li><li>Ability to obtain a Public Trust Security Clearance</li></ul><div>
</div><div>
Our commitment:</div><div>
Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client&rsquo;s specific needs. We are committed to solving the most challenging and dynamic problems.</div><div>
</div><div>
For the past seven years, we&rsquo;ve been growing our government contracting portfolio, and along the way, we&rsquo;ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.</div><div>
</div><div>
Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.</div><div>
</div><div>
We care about our employees. Therefore, we offer a comprehensive benefits package.</div><ul><li>Health, Dental, and Vision</li><li>Life Insurance</li><li>401k</li><li>Flexible Spending Account (Health, Dependent Care, and Commuter)</li><li>Paid Time Off and Observance of State/Federal Holidays</li></ul><div>
</div><div>
Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.</div><div>
</div><div>
Join our team and become part of meaningful government innovation!</div><div>
</div><div>
Explore additional job opportunities with CGS on our Job Board:</div><div>
https://cgsfederal.com/join-our-team/</div><div>
</div><div>
For more information about CGS please visit: https://www.cgsfederal.com or contact:</div><div>
Email: info@cgsfederal.com</div><div>
</div><div>
#CJ</div>

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div>

Legal Assistant

CGS Federal (Contact Government Services)

<div>
 Paralegal
 
 
 Employment Type: Full-Time, Mid-Level
 
 
 Department: Legal
 
 
 CGS is seeking a dedicated Paralegal to join a fast-paced and hard-working team to assist with any legal accounts. As a Paralegal, you will play a key role in supporting various aspects of the company's portfolio.
 
 
 CGS brings motivated, highly skilled, and creative people together to solve the government&rsquo;s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
 
 
 Skills and attributes for success:
 
 
 
 <ul>
 <li>
 The Contractor shall provide professional, accurate, timely, and reliable paralegal support reporting to the OGC and will be detailed to assist LITB or IALB. Work products are reviewed prior to submission; however, personnel resources provided by Contractor shall often develop these products with minimal direct supervision other than written guidelines. Personnel assigned to this task must have the ability to adjust to changing priorities and work well under pressure
 </li>
 <li>
 The General Paralegal Task includes but is not limited to the following:
 </li>
 <li>
 Contractor shall receive, prioritize, and process requests such as document review or requests for advice or legal technical assistance;
 </li>
 <li>
 Contractor shall research and locate responsive information documents and identify relevant laws, judicial decisions, and legal articles;
 </li>
 <li>
 Contractor shall perform typical Paralegal functions, including: moderately complex legal research; synopsizing transcripts of hearings and oral arguments for attorney use; reviewing case related materials; and identifying potentially conflicting statements or areas requiring further investigation;
 </li>
 <li>
 Contractor shall write preliminary drafts of legal memoranda and correspondence;
 </li>
 <li>
 Contractor shall assist in preparing draft legal documents, such as motions, briefs, memoranda of law, exhibits, etc.; conducting legal analysis, reviewing documents for relevance and privilege; and assisting attorneys with all phases of litigation;
 </li>
 <li>
 Contractor shall review materials in discovery for relevancy and privilege;
 </li>
 <li>
 Contractor shall prepare privilege logs;
 </li>
 <li>
 Contractor shall maintain documentation of records produced in discovery, correspondence sent, and case management functions performed;
 </li>
 <li>
 Contractor shall assist in the drafting and issuing of preservation notices and litigation holds;
 </li>
 <li>
 Contractor shall design, generate, and transmit reports regarding case assignments and productivity using case management databases
 </li>
 <li>
 Contractor shall analyze and interpret requests from customers;
 </li>
 <li>
 Contractor shall research, locate, and gather material relevant to DU requests including conducting outreach and informal interviews to respond to discovery requests and interrogatories;
 </li>
 <li>
 Contractor shall assist in preparation of declarations;
 </li>
 <li>
 Contractor shall scan paper materials to save as an image file (e.g., .PDF);
 </li>
 <li>
 Contractor shall conduct legal privilege reviews using Veritas eDiscovery Platform, Adobe Pro, or other discovery review platforms provided by the FBI;
 </li>
 <li>
 Contractor shall analyze documents and media files, and proficiently apply redactions to diverse types of privileged information;
 </li>
 <li>
 Contractor shall review the work of peers for accuracy and provide constructive edits to ensure quality and thoroughness of review and processing;
 </li>
 <li>
 Contractor shall support and collaborate the management efforts to foster teamwork, planning and decision making;
 </li>
 <li>
 Contractor shall organize and maintain accurate records of assigned requests. This includes keeping detailed case notes, utilizing discovery work plans, using Microsoft Excel spreadsheets, and entering case information and metrics into the OGC-LITB case tracking database;
 </li>
 <li>
 Contractor shall prepare electronic and/or paper releases for release to customers;
 </li>
 <li>
 Contractor shall provide a high degree of professionalism and customer service in all interactions with DU customers;
 </li>
 <li>
 Contractor shall prioritize and schedule projects to accomplish objectives;
 </li>
 <li>
 Contractor shall assist in representation efforts of the FBI in challenging situations;
 </li>
 <li>
 Contractor shall coordinate classification reviews with subject matter experts and shall perform overlays of material returned from classification review;
 </li>
 <li>
 Contractor shall maintain close collaboration of projects with discovery team members;
 </li>
 <li>
 Contractor shall serve as consultant to Government employees regarding privilege application and document production;
 </li>
 <li>
 Contractor shall communicate with employees at all levels of the FBI to complete projects with a high degree of professionalism;
 </li>
 <li>
 Contractor shall provide weekly statuses to management and periodic updates to Assistant General Counsels and other DU customers;
 </li>
 <li>
 Contractor shall conduct searches of FBI systems and databases to retrieve relevant documents or files (e.g., Sentinel, Internal Policy Office Policy Library and Policy Archives);
 </li>
 <li>
 Contractor will perform legal and other research, provide support to the Legal Hold program as well as the Freeze List, and support tasks associated with information management/governance as well as technology and its intersection with the law to name a few
 
 
 
 
 
 </li>
 </ul>
 Qualifications:
 
 
 
 <ul>
 <li>
 Requires paralegal certificate, or JD, or currently attending an ABA-accredited law school, having completed at least one year of study
 </li>
 <li>
 At least two years of litigation paralegal experience is required; trial experience is very helpful
 </li>
 <li>
 At least one year of experience in automated litigation support. Requires sound working knowledge of federal and state court systems, legal research procedures, and legal research resources
 </li>
 <li>
 Requires excellent written and oral communication skills and thorough knowledge of legal research tools such as LEXIS and Westlaw
 </li>
 <li>
 Must have hands-on familiarity with a variety of computer applications, including word processing, databases (such as document review and file management systems), spreadsheets, imaging, and hardware systems
 </li>
 <li>
 Role also requires hands-on familiarity with ESI tools and knowledge of eDiscovery procedures and resources
 </li>
 <li>
 The ability to consistently deliver the highest quality work under extreme pressure will be very important
 
 
 
 
 
 </li>
 </ul>
 Our Commitment:
 
 
 Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client&rsquo;s specific needs. We are committed to solving the most challenging and dynamic problems.
 
 
 For the past seven years, we&rsquo;ve been growing our government-contracting portfolio, and along the way, we&rsquo;ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
 
 
 Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come.
 
 
 We care about our employees. Therefore, we offer a comprehensive benefits package.
 
 
 
 <ul>
 <li>
 Health, Dental, and Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Flexible Spending Account (Health, Dependent Care, and Commuter)
 </li>
 <li>
 Paid Time Off and Observance of State/Federal Holidays
 
 
 
 
 
 </li>
 </ul>
 Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
 
 Join our team and become part of government innovation!
 
 
 Explore additional job opportunities with CGS on our Job Board:
 
 
 https://cgsfederal.com/join-our-team/
 
 
 For more information about CGS please visit: https://www.cgsfederal.com or contact:
 
 
 Phone: +1 (888) 680-5916Email: info@cgsfederal.com
 
 
 #CJ
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Paralegal (Top Secret Clearance Required)

<div>
 Employment Type: Full-Time, Mid-Level
 
 
 Department: Legal
 
 
 As a Courtroom Presentation Specialist, for CGS, you will be responsible for providing litigation support services to clients. The ideal candidate must be familiar with courtroom presentation packages such as Trail Director and Sanction. You will work with the trial team, including expert witnesses, to develop plans for trial or hearings using a courtroom presentation system. CGS is looking for a candidate who is ready to be part of a dynamic team and work effectively as a team member in an extremely pressured environment.
 
 
 CGS brings motivated, highly skilled, and creative people together to solve the government&rsquo;s most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities.
 
 
 Skills and attributes for success:
 
 
 
 <ul>
 <li>
 Develops simple graphic images/exhibits using standard off-the-shelf software packages
 </li>
 <li>
 Advises attorneys on the effectiveness of certain exhibits or sequences of exhibits
 </li>
 <li>
 Responsible for the smooth operation of the presentation system in the courtroom
 </li>
 <li>
 Synchronizes clips with written transcripts
 </li>
 <li>
 Coordinates internal firm efforts to conduct trials remotely/virtually
 
 
 
 
 
 </li>
 </ul>
 Qualifications
 
 :
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree preferred, or equivalent combination of education, training, and experience
 </li>
 <li>
 Must be a US Citizen and able to obtain a Public Trust clearance
 </li>
 <li>
 Extensive trial experience required
 </li>
 <li>
 Must have excellent oral communication skills
 </li>
 <li>
 Must be able to travel to support out-of-town trial needs
 
 
 
 
 
 </li>
 </ul>
 Our Commitment:
 
 
 Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client&rsquo;s specific needs. We are committed to solving the most challenging and dynamic problems.
 
 
 For the past seven years, we&rsquo;ve been growing our government-contracting portfolio, and along the way, we&rsquo;ve created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work.
 
 
 Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and delivering the best quality to our consumers mending those relations for years to come.
 
 
 We care about our employees. Therefore, we offer a comprehensive benefits package
 
 .
 
 
 
 <ul>
 <li>
 Health, Dental, and Vision
 </li>
 <li>
 Life Insurance
 </li>
 <li>
 401k
 </li>
 <li>
 Flexible Spending Account (Health, Dependent Care, and Commuter)
 </li>
 <li>
 Paid Time Off and Observance of State/Federal Holidays
 
 
 
 
 
 </li>
 </ul>
 Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
 
 
 Join our team and become part of government innovation!
 
 
 Explore additional job opportunities with CGS on our Job Board:
 
 
 https://cgsfederal.com/join-our-team/
 
 
 For more information about CGS please visit: https://www.cgsfederal.com or contact:
 
 
 Email: info@cgsfederal.com
 
 
 #CJ
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Courtroom Presentation Specialist

JKZ LLP

<div>Exemption Status: Hourly Non-Exempt
Remote Options/Office Hours: On-Site/Hybrid
Classification: Administrative Support
Reports To: Managing Partner
Summary of Position:
The Executive Assistant to the Managing Partner of JKZ LLP (&ldquo;JKZ&rdquo; or the &ldquo;Firm&rdquo;) provides high-level executive, administrative, and operational support, including assisting with firm-wide initiatives. This role requires a highly organized, detail-oriented professional with sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment.
Serving as a primary liaison to firm leadership, partners, referral sources, vendors, and business partners, the Executive Assistant anticipates needs, maintains strict confidentiality, and helps manage the Managing Partner's professional obligations, including leadership duties, speaking engagements, marketing, recruiting, client relations, and business travel.
Spanish language proficiency is preferred, as the Firm works with many international clients and events, and the Executive Assistant may assist with communications and coordination in Spanish.
JKZ employees are expected to &ldquo;Think Outside the Box,&rdquo; applying creativity, sound judgment, and initiative to deliver thoughtful solutions and exceptional client service. The Accounting Specialist is expected to model and uphold JKZ's mission, vision, and values in all professional interactions and to consistently produce work that meets or exceeds the JKZ Standard.
Direct Reports: N/A
Essential Duties and Responsibilities, including but not limited to:
1. Executive &amp; Administrative Support
<ul><li>Maintain organization of the Managing Partner's responsibilities, priorities, deadlines, and firm leadership obligations.</li></ul>
<ul><li>Manage the Managing Partner's calendar, ensuring strategic scheduling of meetings, calls, and commitments.</li></ul>
<ul><li>Serve as a gatekeeper for the Managing Partner by managing requests for time, prioritizing communications, and ensuring the Managing Partner's time is allocated effectively.</li></ul>
<ul><li>Draft correspondence, presentations, reports, and other documents in accordance with firm formatting standards.</li></ul>
<ul><li>Prepare spreadsheets, reports, and materials for meetings, presentations, and internal communications.</li></ul>
<ul><li>Track and process expense reimbursements and maintain related documentation.</li></ul>
<ul><li>Assist with attorney time entry and administrative tasks as needed.</li></ul>
<ul><li>Provide backup support to the Managing Partner's Legal Secretary when necessary.</li></ul>
2. Liaison &amp; Relationship Management
<ul><li>Serve as a key liaison between the Managing Partner and firm leadership, partners, administrative departments, and staff.</li></ul>
<ul><li>Communicate with clients, vendors, referral sources, and business partners on behalf of the Managing Partner.</li></ul>
<ul><li>Manage communications and ensure timely follow-up on requests, issues, and action items.</li></ul>
<ul><li>Maintain professional and effective relationships with internal and external stakeholders.</li></ul>
3. Marketing, Business Development &amp; Recruiting Support
<ul><li>Assist with marketing initiatives, speaking engagements, and business development activities involving the Managing Partner.</li></ul>
<ul><li>Coordinate logistics for conferences, presentations, and professional engagements.</li></ul>
<ul><li>Support recruiting efforts and professional networking initiatives.</li></ul>
<ul><li>Assist with projects related to the Firm's strategic growth and business development goals.</li></ul>
4. Travel &amp; Event Coordination
<ul><li>Coordinate and manage domestic and international travel arrangements.</li></ul>
<ul><li>Prepare travel itineraries and ensure all logistics are arranged in advance.</li></ul>
<ul><li>Assist with planning and coordination of firm events, partner meetings, and employee engagement initiatives.</li></ul>
<ul><li>Support logistics related to conferences, meetings, and firm functions.</li></ul>
5. Project &amp; Operations Support
<ul><li>Support firm initiatives and operational projects as directed by the Managing Partner.</li></ul>
<ul><li>Track project timelines and ensure follow-up on assignments and outstanding items.</li></ul>
<ul><li>Assist with coordination of new client intake processes when needed.</li></ul>
<ul><li>Provide general operational support related to firm management priorities.</li></ul>
6. Limited Personal Support
<ul><li>Provide limited personal administrative support to the Managing Partner, including personal calendaring or coordination of select appointments when necessary.</li></ul>
7. Confidentiality &amp; Professional Discretion
<ul><li>This position requires the highest level of confidentiality, discretion, and professionalism. The Executive Assistant will have access to sensitive firm information, including but not limited to personnel matters, financial data, client information, compensation discussions, and firm strategy.</li></ul>
<ul><li>The Executive Assistant is expected to exercise sound judgment in handling confidential information and communications and must maintain strict confidentiality at all times. The ability to manage sensitive matters with discretion and professionalism is essential to the success of this role.</li></ul>
Knowledge, Experience and Skills Requirements:
To perform this job successfully, an individual must be able to satisfactorily perform all essential duties. The requirements listed below are representative of the knowledge, skill, and physical and mental abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Mental Demands
<ul><li>Manage multiple tasks, deadlines, and priorities simultaneously.</li></ul>
<ul><li>Work in a fast-paced environment with frequent interruptions and shifting priorities.</li></ul>
<ul><li>Exercise sound judgment and maintain strict confidentiality.</li></ul>
<ul><li>Analyze information and identify issues requiring attention.</li></ul>
<ul><li>Maintain strong attention to detail and a high level of accuracy.</li></ul>
<ul><li>Communicate clearly and professionally with individuals at all levels of the Firm and external organizations.</li></ul>
<ul><li>Work independently while collaborating effectively within a team environment.</li></ul>
2. Physical Demands &amp; Work Environment
<ul><li>Prolonged periods of sitting and working at a computer.</li></ul>
<ul><li>Frequent use of office equipment including computer, phone, copier, and scanner.</li></ul>
<ul><li>Occasional standing, walking, bending, and lifting up to 20 pounds.</li></ul>
<ul><li>Work is performed primarily in a professional office environment.</li></ul>
<ul><li>Occasional attendance at firm meetings, events, or off-site engagements may be required.</li></ul>
3. Education &amp; Experience
<ul><li>Minimum of five (5) years of recent experience supporting a Managing Partner or shareholder in a law firm or other professional services firm.</li></ul>
<ul><li>Prior experience in a legal or professional services environment strongly preferred.</li></ul>
<ul><li>Demonstrated experience managing complex schedules, projects, and executive-level responsibilities.</li></ul>
4. Knowledge, Skills &amp; Abilities
<ul><li>Strong organizational and time-management skills with the ability to prioritize competing demands.</li></ul>
<ul><li>Exceptional attention to detail and commitment to accuracy.</li></ul>
<ul><li>Ability to communicate clearly and professionally with internal and external stakeholders.</li></ul>
<ul><li>Spanish language proficiency preferred to support international client communications and events.</li></ul>
<ul><li>Ability to work independently while collaborating effectively within a team environment.</li></ul>
<ul><li>Positive attitude, intellectual curiosity, dependability, and strong work ethic.</li></ul>
<ul><li>Ability to take initiative, anticipate needs, and proactively address issues.</li></ul>
<ul><li>Proficiency in MS Office (Word, Excel, Outlook) and modern law firm practice management software.</li></ul>
<ul><li>Excellent command of English, including grammar, usage, form, and style.</li></ul>
Additional Information:
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. JKZ LLP is an equal opportunity employer committed to creating an inclusive and diverse workforce. We comply with the ADA and other applicable laws and consider reasonable accommodations to qualified individuals with disabilities that may be necessary for individuals to perform essential functions.</div>

Executive Assistant to Managing Partner

Dowbuilt

<div>
 Dowbuilt is adding a
 
 Legal Operations Specialist
 
 to our San Francisco based team. This position works closely with our West Coast President to strengthen the company&rsquo;s operational infrastructure by optimizing legal processes, managing contract workflows, and supporting risk mitigation across complex, architect driven residential construction projects. The role integrates legal operations rigor with the precision, collaboration, and high-quality standards that define Dowbuilt&rsquo;s work.
 
 
 
 
 WHAT YOU&rsquo;LL DO
 
 
 
 
 
 Legal Operations &amp; Process Optimization
 
 
 
 
 Outcome:
 
 Build and maintain a high-performing, scalable legal operations infrastructure that improves efficiency, visibility, and risk management across all regions.
 
 
 
 
 Accountabilities:
 
 
 
 
 <ul>
 <li>
 Standardize and continuously improve legal workflows aligned with operational and project execution needs.
 </li>
 <li>
 Develop and maintain structured processes for contract intake, review, approval, and document management.
 </li>
 <li>
 Implement and manage matter tracking systems for claims, disputes, compliance matters, and project-related issues.
 </li>
 <li>
 Create and maintain dashboards and KPIs that provide leadership with visibility into legal workload, contract volume, cycle times, and operational performance.
 </li>
 <li>
 Identify process inefficiencies and implement improvements that reduce administrative burden and legal risk.
 
 
 </li>
 </ul>
 
 Contracts Administration
 
 
 
 
 Outcome
 
 : Ensure accurate, timely, and disciplined contract administration that protects margin, reduces risk exposure, and supports seamless project execution across the organization.
 
 
 
 
 Accountabilities:
 
 
 
 
 <ul>
 <li>
 Serve as system administrator for the contract management platform, ensuring data accuracy, workflow integrity, and user support.
 </li>
 <li>
 Docket, track, and proactively monitor all contract term dates, notice provisions, and critical deadlines.
 </li>
 <li>
 Maintain and update standardized contract templates for subcontractors, vendors, consultants, and specialty trades.
 </li>
 <li>
 Support project teams with contract language modifications, particularly subcontracts, in coordination with leadership and outside counsel.
 </li>
 <li>
 Coordinate contract routing, approvals, and execution to prevent project delays across all regions.
 </li>
 <li>
 Assist outside counsel with document preparation, redlines, and negotiation support as required.
 
 
 </li>
 </ul>
 
 Project &amp; Stakeholder Support
 
 
 
 
 Outcome:
 
 Integrate legal operations seamlessly into field and regional teams to ensure legal processes enhance &mdash; rather than hinder &mdash; project performance and client satisfaction.
 
 
 
 
 Accountabilities:
 
 
 
 
 <ul>
 <li>
 Partner with Project Managers, Superintendents, and regional leadership to align legal processes with field execution realities and client expectations.
 </li>
 <li>
 Support cross-functional initiatives including policy implementation, technology rollouts, and process redesign efforts.
 </li>
 <li>
 Manage timelines and deliverables for legal-related projects impacting multiple regions.
 </li>
 <li>
 Serve as a responsive, solutions-oriented resource to operational teams.
 
 
 </li>
 </ul>
 
 Risk, Compliance &amp; Construction-Specific Governance
 
 
 
 
 Outcome:
 
 Strengthen enterprise risk management and compliance discipline to protect the company&rsquo;s financial performance, reputation, and long-term sustainability.
 
 
 
 
 Accountabilities:
 
 
 
 
 <ul>
 <li>
 Track and maintain compliance documentation including licensing, insurance certificates, lien waivers, and subcontractor qualification materials.
 </li>
 <li>
 Support claims and dispute management through organized documentation gathering, deadline tracking, and summary preparation.
 </li>
 <li>
 Maintain document retention protocols and ensure e-discovery readiness aligned with Company standards.
 </li>
 <li>
 Prepare and maintain corporate governance documentation including board resolutions, minutes, and shareholder agreements.
 </li>
 <li>
 Support risk mitigation efforts through disciplined recordkeeping and proactive compliance monitoring.
 
 
 </li>
 </ul>
 
 
 WHAT YOU NEED TO SUCCEED
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business, legal studies, construction management, or a related field.
 </li>
 <li>
 3+ years of experience in legal operations, contracts management, or project management.
 </li>
 <li>
 Strong proficiency with Microsoft Office and comfort with legal technology platforms.
 </li>
 <li>
 Excellent communication and organizational skills, with the ability to collaborate across departments.
 </li>
 <li>
 Dowbuilders are held to the following standards around effective communication (both written and verbal):
 </li>
 <ul>
 <li>
 Clear&mdash;main ideas easily identified and understood.
 </li>
 <li>
 Concise&mdash;gets to the point without using unneeded words or images.
 </li>
 <li>
 Concrete&mdash;includes specific examples or explanations.
 </li>
 <li>
 Persuasive - refer to objective criteria such as industry practice, project limitations and precedent.
 </li>
 <li>
 Self-aware - remain flexible, curious, and courteous in all communications.
 </li>
 <li>
 Experience with web-based solutions such as Smartsheet, ShareFile, Slack and Asana is preferred
 </li>
 <li>
 Able to adapt quickly and effectively to changing circumstances
 </li>
 <li>
 Motivated, dependable and trustworthy
 </li>
 <li>
 Ability to follow instructions, take notes and perform work as designated
 </li>
 <li>
 Ability to be an active listener, ask for help and suggest solutions
 </li>
 <li>
 Ability to manage stress and maintain composure in challenging situations
 </li>
 <li>
 Strive to continually learn and develop new skills and capabilities
 </li>
 <li>
 Demonstrate dependability by arriving on time every day ready to work through the end of the day
 </li>
 <li>
 Demonstrate discretion and treat all proprietary company information as strictly confidential outside (and in some cases inside) the company
 </li>
 </ul>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in construction, architecture, or a craft‑driven industry.
 </li>
 <li>
 Familiarity with residential construction contracts, including AIA documents.
 </li>
 <li>
 Experience with establishing a contract management system or matter‑management systems.
 </li>
 <li>
 Ability to support multiple regional teams in a fast‑paced environment.
 </li>
 <li>
 U.S. work authorization
 
 
 </li>
 </ul>
 
 
 WHAT WE OFFER
 
 
 
 
 We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:
 
 
 <ul>
 <li>
 Competitive pay commensurate with skills and experience
 </li>
 <li>
 100% paid Medical, Dental, Vision, short-term disability and $50k in basic life insurance for full-time employees &ndash; 1st of the month following DOH
 </li>
 <li>
 35% Medical and 30% Dental + Vision coverage for eligible dependents
 </li>
 <li>
 401(k) retirement savings plan with 3% employer safe harbor contribution
 </li>
 <li>
 8 paid holidays each year, no waiting period
 </li>
 <li>
 Paid Time-Off (PTO) &ndash; 2.31 hours per week to start (120 hours annually) with an increase to this accrual each January with years of service up to max 192 hours/24 days annually
 </li>
 <li>
 Mentorship and career development opportunities
 </li>
 <li>
 Annual discretionary bonus
 
 
 </li>
 </ul>
 
 
 Compensation Range:
 
 
 
 
 The base pay range for this position is $170,000 - $200,000 annually. Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity.
 
 
 New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time.
 
 
 
 
 WHO WE ARE
 
 
 
 
 Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service&mdash;all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as
 
 Architectural Digest
 
 and
 
 Architectural Record
 
 .
 
 
 The Dowbuilt culture is one of care&mdash;care for our employees, clients, and the talented craftspeople we partner with&mdash;resulting in care for the incredible designs we bring to life.
 
 
 
 
 HOW YOU'LL GROW
 
 
 
 
 We&rsquo;re committed to investing in our team members&rsquo; ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.
 
 
 
 Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
 
</div>

Legal Operations Specialist

Cornerstone Research

<div>Role Overview:
Spend six weeks immersed in the world of Cornerstone Research through our Imagine Internship Program. This comprehensive program offers rising seniors a unique opportunity to explore various corporate functions and experience our firm culture firsthand. We are particularly interested in considering applicants who are first-generation college students.
 
 
We designed this program to empower students with varied perspectives and experiences to thrive in a professional setting. By fostering adaptability, cultural understanding, and resilience, we aim to cultivate your professional growth. Through mentorship and skill-building, we are committed to unlocking your potential and creating pathways to future career success.
 
 
It is not required for you to be deeply familiar with the functions of your potential role, as our Summer Internship program will guide you through learning about your assigned role and department.
At Cornerstone Research, you will be part of a thriving, 1,000-strong team that spans nine offices, comprises more than 55 nationalities, and leads the industry in its commitment to develop team members across all levels. Inc. Magazine has recognized Cornerstone Research three times as a Best Workplace for its outstanding employee engagement, collaborative culture, and professional growth opportunities.
You&rsquo;ll Love It Here If You:
<ul><li>Embrace learning and continuous improvement
</li><li>Set and strive for a high bar of excellence
</li><li>Believe that teamwork leads to success: ask us what it means to be #onefirmfirm!
</li><li>Take pride in always doing your best work, even if it&rsquo;s harder or takes longer
</li><li>Are passionate about what you do
</li></ul>How You'll Help Our Team Succeed:
Key responsibilities include (but are not limited to):
<ul><li>Shadowing, executing, and coordinating key HR projects to learn and understand internal and external processes such as the full employee lifecycle HR processes. Through partnering with the HR Team, you will:
<ul><li>Understand the operational structure of the organization and the key roles HR plays within a Consulting Firm
</li><li>Learn about the recruitment process
</li><li>Learn about how we benchmark for a new position
</li><li>Learn about the immigration process
</li><li>Learn about the new hire process and the I-9 verification process
</li><li>Understand our Learning platform and process
</li><li>Shadow a new hire benefits orientation
</li></ul></li><li>Provide a range of administrative support to the HR team, such as:
<ul><li>Supporting mid-year compliance filings
</li><li>Completing Employment Verification Letters
</li><li>Ensuring employee records are standardized
</li><li>Maintaining databases and spreadsheets
</li></ul></li><li>Assist with specialized HR projects tailored to current departmental needs, with opportunities to focus on Employee Engagement, Employee Career Development, Workday Optimization, or Employee Onboarding enhancements.
</li><li>Understand the HR department&rsquo;s role in collaborating with other firm departments, such as Facilities, Finance, IT, and Talent.
</li><li>Assist with other tasks as assigned.
</li></ul>What You'll Need to Be Successful:
If the Imagine Internship Program sounds exciting to you, we encourage you to apply. We seek well-rounded, enthusiastic individuals for our Summer Intern role. Our qualifications are as follows:
<ul><li>Entering your senior year of an undergraduate degree; with an expected graduation date of December 2026 &ndash; June 2027
</li><li>Demonstrated interest in Human Resources through coursework, campus club participation, prior internships, volunteer work or other similar activities
</li><li>Strong attention to detail and organizational skills
</li><li>Excellent communication skills
</li><li>Familiarity with Microsoft Office
</li><li>Must be willing to participate in the full 6-week program from June 29, 2026 &ndash; August 7, 2026
</li><li>Must live within commuting distance of the Cornerstone Research office, where the intern position will be located. Please see the top of this posting for the assigned Cornerstone Research office location for this role
</li></ul>COMPENSATION
For this position we are offering a set hourly rate of $22.00/hr for 40 hours per week for 6 weeks; interns are paid bi-weekly.
While a return offer is not guaranteed post-internship, this opportunity will help to expose you/hone your skill set for future opportunities at Cornerstone Research or another organization
Who We Are:
Cornerstone Research provides economic and financial analysis and expert testimony in all phases of commercial litigation and regulatory proceedings.
We work with a broad network of testifying experts, including leaders from academia and industry, who are recognized for their depth of knowledge, accomplishments, and research. Our staff consultants contribute expertise in economics, finance, accounting, and marketing, as well as business acumen, familiarity with the litigation process, and a commitment to produce outstanding results.
We&rsquo;re looking for passionate individuals who share our firm&rsquo;s core values and can bring varied perspectives and experiences to our team. The firm&rsquo;s uniquely collegial, supportive atmosphere makes Cornerstone Research a great place to work. We invest in our people in a host of ways, from providing meaningful learning and development opportunities to organizing memorable social events. To many, our culture and our people are the most exciting, enriching aspects of a Cornerstone Research career.
Equal Employment Opportunity:
Cornerstone Research provides Equal Employment Opportunities to all employees and applicants for employment without regard to legally protected categories, such as age, sex, gender, gender identity, race, color, creed/religious belief, medical condition, predisposing genetic characteristics or genetic information or testing, disability, marital status, pregnancy status, military status, veteran status, arrest or conviction record (except where permitted by law), sexual orientation, ethnic background, citizen status, ancestry, national origin, or any other consideration protected by federal, state or local law.</div>

Human Resources Intern

Explore 408+ Legal administrative specialist litigation support in San Francisco this March. Find roles across top companies and apply now to boost your career.