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administrative assistant ii

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assistant general counsel

executive assistant / personal assistant Jobs in Washington

executive assistant / personal assistant

legal executive assistant

Fried, Frank, Harris, Shriver & Jacobson LLP

<div>At Fried Frank, we're a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&amp;A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values &mdash; excellence, integrity and collaboration &mdash; and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm's success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you'll be supported, inspired and empowered to build an exceptional career.

Position Summary:

Provides dedicated administrative support to the FFHSJ Corporate &amp; Tax Practice Group Center (PGC) attorneys on a designated schedule. Collaborates with other Legal Executive Assistants (LEAs) and Business Services staff to ensure all attorneys in the PGC/cluster are properly supported.

Job Relationships:

Reports to the Manager of Legal Executive Assistant and Paralegal Services. On a day-to-day basis, works under the direction of the attorneys assigned to the Corporate &amp; Tax PGC. Coordinates overflow support for the attorneys with the Document Processing Center (DPC), and interfaces with other Fried Frank employees at all levels of administration.

Duties &amp; Responsibilities:
<ul>
<li>Calendar management for attorneys in PGC (e.g. meetings, appointments, filing deadlines and client-related activities.)</li>
<li>Client billing in accordance with Firm policies and procedures (i.e. prepare billing correspondence, edit bills and computations as directed by the billing partner). Enter attorney time using InTapp.</li>
<li>Screen telephone calls; record accurate and detailed telephone messages.</li>
<li>Coordinate travel arrangements (e.g. ground, rail and air) for attorneys and prepare related itineraries.</li>
<li>Submit expenses through Emburse (e.g., travel expense reports and disbursement requests).</li>
<li>Prepare conflict checks and prepare New Matter forms, Engagement Letters, etc.</li>
<li>Document processing (e.g., revisions and comparisons) of legal documents and general correspondence. Utilizing document management software such as iManage.</li>
<li>May compose and draft routine cover letters and documents for attorney review.</li>
<li>Proofread documents for formatting, spelling and grammar; make document revisions and comparisons.</li>
<li>Coordinate package deliveries with the Mail Room (e.g. messenger service, USPS, FedEx, etc.)</li>
<li>Coordinate lengthy and complex document preparation with the Document Processing Center.</li>
<li>Coordinate duplicating, printing and/or PDFing of documents with the Duplicating department.</li>
<li>Greet and direct clients and visitors.</li>
<li>Monitor and manage Bar/CLE credits and dues.</li>
<li>Monitor, review and route incoming mail; deliver mail to attorneys' offices and alert them about urgent matters.</li>
<li>Schedule in-person conference room meetings and arrange refreshments, meals, audio/visual equipment, etc.</li>
<li>Schedule virtual meetings via Microsoft Teams and other remote software.</li>
<li>Request visitor clearance with Lobby Security.</li>
<li>Enter activities and maintain and update contact names and addresses in InterAction/Outlook; maintain players and distribution lists.</li>
<li>Coordinate file management with the Records Department by handling removal and storage of both physical and electronic client files as directed by attorneys and legal assistants.</li>
<li>Occasional personal work.</li>
</ul>
Qualifications:
<ul>
<li>Education: High school diploma required; college or business school preferred.</li>
<li>Experience: At least 4 years of experience in a similar position in a legal or corporate environment is required.</li>
</ul>
Skills and Abilities:
<ul>
<li>Proven people management skills.</li>
<li>Displays a high degree of integrity.</li>
<li>Excellent customer service skills; team player.</li>
<li>Effective impartial management style with strong verbal and written communication skills.</li>
<li>Must be resourceful, organized, and proactive in a fast-paced environment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent judgment and effective decision-making skills.</li>
<li>Ability to work independently with tight deadlines.</li>
<li>Ability to maintain the highest level of confidentiality.</li>
<li>Calm and effective under pressure.</li>
<li>Knowledge of relevant firm computer software programs (e.g., Microsoft Office applications, Emburse, Intapp, Microsoft Teams, Zoom, LoopUp, InterAction, 3E, Litera Compare, Tungsten Power PDF), with the ability to learn new software and operating systems.</li></ul></div>

Legal Executive Assistant

Cherokee Federal

Staff Assistant Cherokee Federal is hiring a Staff Assistant/Program Analyst II in Washington, DC to support the Department of State&rsquo;s T/FO front office under the Under Secretary for Arms Control and International Security. You will manage high-tempo administrative and program coordination, route taskers, maintain knowledge management and records, support senior leader schedules and travel, and help produce congressional reports and leadership materials. Top Secret required. Compensation &amp; Benefits: Estimated Starting Salary Range for Staff Assistant : $100,000 - $116,071.00 Pay commensurate with experience. Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Staff Assistant Responsibilities Include: Route proposals, orders, and taskings to the correct offices for action; track follow-up to closure. Maintain a basic knowledge management system to track assignments, share information, and organize core documents (e.g., Teams/SharePoint). Support senior leader engagements: manage calendars, schedule/reschedule meetings, request briefing materials, and coordinate meeting logistics and conference room scheduling. Support domestic and international travel: make travel arrangements (hotels, passports, visas, advances), accompany leadership to meetings as needed, and complete travel vouchers after trips. Receive, log, and process official communications in accordance with Department records requirements and standards. Take and transcribe notes during meetings, briefings, and conferences. Draft, clear, and submit congressional reports and other written products; assist with correspondence, memoranda, briefing papers, and reports across State and interagency contacts. Serve as liaison for administrative HR actions (performance appraisal reminders, leave restoration procedures, proxy access, awards nominations). Serve as timekeeper for T/FO staff; ensure compliance with time and attendance requirements. Act as point of contact for GSO work orders and basic IT/computer issues. Support onboarding: process paperwork and coordinate equipment issuance and security access. Support TS/TS-SCI meeting scheduling (e.g., NSC/IC briefings) and track classified materials related to assigned duties; ensure proper handling per procedures. Perform special assignments with tact, discretion, and professionalism. Performs other job-related duties as assigned Staff Assistant Experience, Education, Skills, Abilities requested: Top Secret security clearance required (TS/SCI scheduling support is part of the role). Bachelor&rsquo;s degree or high school diploma/GED with 6 years experience in international politics/foreign policy, military/defense, or security cooperation. Prior experience with the Department of State or another federal department/agency preferred. Preferred experience in foreign affairs administration, travel planning, complex logistics, political-military affairs, defense/security cooperation, or academic research support. Preferred experience drafting policy-related or administrative products from diverse sources (government documents, academic/think tank products). Proficiency with Microsoft Office (Word, Excel, Publisher, PowerPoint) and knowledge management tools (Teams/SharePoint) preferred. Travel management experience preferred, including E2 Solutions. Strong organizational, interpersonal, and communication skills (written/spoken English); ability to manage multiple tasks and coordinate across locations in a multicultural environment. Ability to work independently, assess priorities, and execute with minimal supervision. Must pass pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com. #CherokeeFederal #LI-SM2 #AppC Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Keywords: Executive Support, Front Office Support, Tasker Routing, Knowledge Management, Congressional Reporting, Timekeeping, Travel Management, E2 Solutions, TS/TS-SCI Scheduling, Records Management Similar Job Descriptions: Executive Assistant (Federal), Program Analyst, Staff Assistant, Front Office Coordinator, Administrative Program Specialist, Foreign Affairs Support Specialist Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations.

Staff Assistant

Wells Fargo

<div>About this role: 
 
Wells Fargo is seeking an Assistant General Counsel, Vice President, as part of the Cybersecurity Legal Team within the Technology Law Division with tangible expertise and experience in U.S. and global cybersecurity and privacy laws, rules, and regulations. 
 
For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/career. 
 
Assistant General Counsel, Vice President will provide legal support and advice to the Chief Information Security Office and the Enterprise Business Resiliency Office, including the Enterprise Incident Management team. This individual will serve as a trusted legal advisor and strategic partner in the supported functions. 
 
In this role, you will:<ul><li>
Lead complex initiatives with broad impact and act as a key participant in large scale planning</li><li>
Handle matters that have a significant impact on the Company's operations, strategies, or profitability</li><li>
Provide legal advice on matters for management of the Corporation and its subsidiaries</li><li>
Serve as a legal advisor to the businesses within Wells Fargo</li><li>
Review and analyze complex large scale or long-term challenges that require in-depth evaluation of multiple factors including intangibles or unprecedented factors</li><li>
Represent of the Company in highly complex litigation, negotiations, settlement discussions, and claims related legal issues</li><li>
Manage highly complex claims and litigation</li><li>
Draft complex legal documents, review and negotiate documents prepared by outside counsel</li><li>
Identify and analyze complex legal issues, develop conclusions, and make recommendations for issue resolution</li><li>
Provide substantive legal advice on matters for more experienced management of the Corporation</li><li>
Develop and lead implementation of strategic business initiatives, and lead work team to meet deliverables and drive new initiatives</li><li>
Educate, train, and supervise less experienced attorneys within the Legal department</li><li>
Collaborate strategically with peers, colleagues, and mid-level to more experienced managers to resolve issues and achieve goals</li><li>
Lead projects, teams or serve as a peer mentor</li><li>
Develop relationships with and provide guidance to more experienced leadership, including executive officers, on issues that may present legal, regulatory, compliance, or reputational risk to the Company</li><li>
Partner with business leaders and management of other corporate departments to develop and implement risk management programs</li></ul>
Required Qualifications:<ul><li>
5+ years of Law experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education</li><li>
Active State Bar membership or the equivalent in a country outside the United States</li></ul>
Desired Qualifications:<ul><li>
Experience as a practicing attorney in global financial services cybersecurity laws, regulations, and best practices, and in particular an understanding of the FFIEC, CFTC, NYDFS Cybersecurity Regulation, NIST 800-53, NIST Cyber Framework, ISO, and PCI compliance as it relates to banks.</li><li>
Experience with data breach and incident response investigations</li><li>
Experience working on policy issues related to cybersecurity, investigations, threat sharing, and privacy as it intersects with cybersecurity</li><li>
Experience working with law enforcement and national security authorities</li></ul>
Job Expectations:<ul><li>
Position requires an onsite presence in any of the posted locations.</li><li>
This position offers a hybrid work schedule.</li><li>
Ability to travel up to 10% of the time.</li><li>
Relocation assistance is not available for this position.</li><li>
This position is not eligible for Visa sponsorship.</li></ul>
Pay Range 
 
Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities. 
$159,000.00 - $305,000.00 
Benefits
 
 
Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.<ul><li>
Health benefits</li><li>
401(k) Plan</li><li>
Paid time off</li><li>
Disability benefits</li><li>
Life insurance, critical illness insurance, and accident insurance</li><li>
Parental leave</li><li>
Critical caregiving leave</li><li>
Discounts and savings</li><li>
Commuter benefits</li><li>
Tuition reimbursement</li><li>
Scholarships for dependent children</li><li>
Adoption reimbursement</li></ul>
Posting End Date: 
14 Apr 2026 
<ul><li>Job posting may come down early due to volume of applicants.
</li></ul> 
We Value Equal Opportunity 
 
Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. 
 
Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements. 
 
Applicants with Disabilities 
 
To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . 
 
Drug and Alcohol Policy 
 
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. 
 
Wells Fargo Recruitment and Hiring Requirements: 
 
a. Third-Party recordings are prohibited unless authorized by Wells Fargo. 
 
b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.</div>

Assistant General Counsel, VP : Cybersecurity

TurbineOne

<div>
 
 
 
 The Company
 
 
 
 TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation's frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We're a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software&mdash;the Frontline Perception System (FPS)&mdash;brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
 
 
 
 Job Title:
 
 EA/PA
 
 
 <ul>
 <li>
 Reporting directly to the Chief Product Officer
 </li>
 <li>
 Based in the U.S.
 </li>
 <ul>
 <li>
 Remote
 
 </li>
 </ul>
 </ul>
 
 The Role
 
 
 
 TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Technology Officer (CTO) and Chief Product Officer (CPO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role can be remote.
 
 
 This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner&mdash;anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
 
 
 
 Primary Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
 </li>
 <li>
 Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
 </li>
 <li>
 Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
 </li>
 <li>
 Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
 </li>
 <li>
 Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
 
 
 </li>
 </ul>
 
 Personal Assistant Support
 
 
 
 <ul>
 <li>
 Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
 </li>
 <li>
 Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
 </li>
 <li>
 Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
 
 
 </li>
 </ul>
 
 Operational &amp; Administrative Support
 
 
 
 <ul>
 <li>
 Draft, manage, and organize correspondence, documents, and presentations
 </li>
 <li>
 Track commitments, deadlines, and deliverables across professional and personal domains
 </li>
 <li>
 Submit, track, and reconcile expenses; support light budget tracking where applicable
 </li>
 <li>
 Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
 </li>
 <li>
 Support executives across company operations, partnerships, fundraising, and board engagement
 </li>
 <li>
 Coordinate frequent travel between the Bay Area, East Coast, and customer sites
 </li>
 <li>
 Assist with logistics related to company facilities, executive offsites, and internal events
 </li>
 <li>
 Thrive in a startup-style environment with ambiguity, speed, and evolving priorities
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 
 Required
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff&ndash;adjacent roles)
 </li>
 <li>
 Exceptional organizational skills and attention to detail
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 High degree of professionalism, discretion, and integrity
 </li>
 <li>
 Ability to manage competing priorities, anticipate needs, and pivot quickly
 </li>
 <li>
 Comfort working independently in a fast-moving environment
 </li>
 <li>
 Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Experience supporting executives in defense, government, technology, or high-growth startups
 </li>
 <li>
 Experience managing both professional and personal responsibilities for executives
 </li>
 <li>
 Familiarity with government or military environments
 </li>
 <li>
 Familiarity with startup, investor-facing, or board-facing environments
 
 
 </li>
 </ul>
 
 What Success Looks Like in 6 Months
 
 
 
 <ul>
 <li>
 Executives feel consistently prepared, supported, and one step ahead
 </li>
 <li>
 Calendars and travel operate smoothly with minimal fire drills
 </li>
 <li>
 Details are handled proactively before they become problems
 </li>
 <li>
 Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
 </li>
 <li>
 Executive time and attention are protected and optimized, enabling company momentum
 
 
 </li>
 </ul>
 
 Compensation &amp; Work Style
 
 
 
 <ul>
 <li>
 Salary range: $95,000&ndash;$150,000, depending on experience, skills, and location
 </li>
 <li>
 Compelling equity package with standard vesting
 </li>
 <li>
 Remote-friendly with strong independence; proximity to executive location required
 </li>
 <li>
 High trust, high ownership role&mdash;you control your execution while meeting the needs of the business
 </li>
 </ul>
</div>

Executive Assistant / Personal Assistant

Boldly Premium Executive Assistants

<div>
 
 
 We are currently hiring for multiple part-time and full-time roles across several industries, including nonprofit, finance, venture capital, tech, and casual fine dining.
 
 
 
 
 
 
 Are you a dynamic, caring and ridiculously talented executive assistant who is looking to work remotely while still making a difference for the executive(s) you support? If so, Boldly is looking for you! Boldly is 100% remote and has been since day one. Remote work isn&rsquo;t just a perk for us, it&rsquo;s how we operate. We are seeking full-time employees to support established Fortune 500 companies, non-profits, senior-level executives, and successful business owners as they make a greater impact in the world.
 
 
 
 
 
 
 About the position
 
 
 
 As an executive assistant and employee of Boldly, you will play the pivotal role of providing top-notch administrative support. You&rsquo;ll have the opportunity to choose the clients you support based on company and organizational values and your preferences. These are long term assignments where you&rsquo;ll create rewarding partnerships with the executives that you assist while gaining valuable experience in a variety of industries. As a Boldly employee, your work will be 100% remote and flexible with no night or weekend work. This full time position requires your availability for 40 hours a week during business hours.
 
 
 
 
 
 
 As an executive assistant, you&rsquo;ll apply your professional skills in a wide range of tasks, including:
 
 
 <ul>
 <li>
 Maintaining appointment schedules and calendars
 </li>
 <li>
 Planning and scheduling meetings, conferences, and travel
 </li>
 <li>
 Making travel arrangements including flight and hotel bookings
 </li>
 <li>
 Maximizing the executive&rsquo;s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating phone calls on their behalf
 </li>
 <li>
 Managing multiple email inboxes for executives
 </li>
 <li>
 Managing expenses
 </li>
 <li>
 Providing customer/supplier support
 </li>
 <li>
 Other executive admin responsibilities as needed
 </li>
 </ul>
 
 
 
 
 
 About you
 
 
 
 You have at least 7 years of experience serving in a senior administrative support position where you provided support as an executive assistant
 
 working in a fast-paced environment supporting multiple high-level executives
 
 . At this point in your career, your #1 priority is to join a fully remote company that prioritizes flexibility in the workplace, and that promotes a culture of respect, kindness, and transparency. You are a team player with excellent communication skills and a positive outlook who cares deeply about helping others succeed. You take great pride in the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and a stickler for details! And you do it all with a smile!
 
 
 
 
 
 
 Required Skills and Experience:
 
 
 <ul>
 <li>
 A minimum of
 
 7 years
 
 of direct hands-on experience as an executive assistant or senior administrative assistant to one or more executives (general admin experience as part of another role will not qualify)
 </li>
 <li>
 Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, and other popular productivity tools
 </li>
 <li>
 Ability to multitask with ease and prioritize work as needed
 </li>
 <li>
 Highly organized with excellent time management skills
 </li>
 <li>
 Ability to learn new tools quickly
 </li>
 <li>
 Excellent interpersonal communication
 </li>
 <li>
 Strong writing skills
 </li>
 <li>
 Ability to work independently and under the pressure of deadlines
 </li>
 <li>
 Solution driven!
 </li>
 </ul>
 
 
 
 
 
 Benefits you'll love, for full-time employees:
 
 
 <ul>
 <li>
 W2 employment status
 </li>
 <li>
 Medical, dental, vision, and life insurance, with 100% of the premium paid by Boldly
 </li>
 <li>
 401k with employer match
 </li>
 <li>
 Paid time off including vacation/sick leave
 </li>
 <li>
 Paid holidays
 </li>
 <li>
 Paid parental leave
 </li>
 <li>
 Technology stipend
 </li>
 <li>
 Ongoing mentoring and support from your Boldly Team Leader to help you succeed with clients
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 The pay range for this position is $27-$31 per hour, with starting pay based on location. Specific starting rates for full-time are as follows:
 
 <ul>
 <li>
 California &amp; New York: $29 per hour
 </li>
 <li>
 Washington, New Jersey, Colorado, &amp; Massachusetts: $28 per hour
 </li>
 <li>
 All other locations: $27 per hour
 </li>
 </ul>
 
 
 
 
 
 About our culture
 
 
 
 We believe that it is possible to have a rewarding career that doesn&rsquo;t conflict with your personal responsibilities and life choices. Our diverse team of executive assistants includes parents, military spouses, caregivers, and those with unique life situations where working remotely, part-time or full-time, and on a flexible schedule is not just a &lsquo;nice to have&rsquo;. Fostering a thriving company culture where everyone has a sense of belonging and enjoys coming to work is our # 1 priority. As a woman-owned business, we are intimately familiar with the challenges women and minorities face in the workplace and we are committed to maintaining a diverse, equitable, and inclusive workplace for all. And of course, as a remote-first company since our inception in 2012, we are longtime established experts at leading and succeeding in a remote work environment!
 
 
 
 
 
 As a premium executive assistant company, we set the standard for remote professionals. We&rsquo;ve been proudly certified as a Great Place to Work for 5 years in a row, and our accolades include being named by Fortune Magazine as one of the &ldquo;50 Best Small Workplaces&rdquo;, and Entrepreneur Magazine in their Entrepreneur 360 List as one of the &ldquo;Best Entrepreneurial Companies in America&rdquo; and by Color Magazine as a top Inclusive Workplace. Military Friendly named us as part of the Top 10 Military Spouse Friendly Employers, and FlexJobs as a Top 100 Company to watch for. We are also accredited by Flexa as a truly flexible employer.
 
 
 
 
 
 
 For more information about our company culture and to hear from team members about their experience in roles filled with variety and new learning - visit our jobs page at
 
 https://boldly.com/jobs/
 
 
 
 
 
 
 
 Please note that the requirements in this job description are the minimum qualifications to join our team of premium executive assistants and we are unable to consider any applicant who does not have at least 7 years of experience as an executive assistant. Additionally, Boldly considers LinkedIn to be the foundation of your professional online presence and we require all candidates that wish to apply to have an up-to-date LinkedIn Profile.
 
 
 
 
 
 At Boldly, we are committed to hiring military spouses and recognize that their unique circumstances pose significant obstacles to employment. We understand that military families often experience frequent relocations and we offer our support by reducing barriers that may hinder their employment. If you are a military spouse with diverse experience, please take care to show us with your detailed resume how your experience aligns with the requirements listed above. By understanding your experience, we can better assess how your background aligns with our open position.
 
</div>

Executive Assistant (100% Remote, Part-time or Full-time)

Jobot

<div>
 Want to learn more about this role and Jobot? Click our Jobot logo and follow
 
 our LinkedIn page!
 
 
 
 Job details:
 
 
 HYBRID Legal Administrative Assistant / Work Life Balance / $$$$ / Amazing Benefits/ Bonuses
 
 
 
 This Jobot Job is hosted by: Haley Lucas
 
 Are you a fit? Easy Apply now by clicking the "Easy Apply" button
 
 and sending us your resume.
 
 Salary: $80,000 - $105,000 per year
 
 
 
 
 
 A bit about us:
 
 
 
 
 Are you an experienced Hybrid Legal Administrative Assistant with a passion for supporting a dynamic team in the legal industry? We are seeking a talented individual who thrives in a fast-paced, challenging environment and has a proven track record of providing exceptional support to a team of attorneys. This is a permanent position requiring a candidate with a solid background in litigation support, document management, court filings, and other administrative tasks. The successful candidate will be proficient in the 3E Elite system, adept at managing attorney billing, and highly skilled in the Adobe Suite and MS Office, particularly advanced PowerPoint. This role also involves making travel arrangements, preparing legal documents, and serving as a backup to the legal assistant.
 
 
 
 
 
 Why join us?
 
 
 
 
 Great 401K
 
 TOP Benefits
 
 Flexible Scheduling
 
 Hybrid Schedule 2 days in the office, 3 days remote
 
 Competitive Compensation
 
 BONUSES!!
 
 
 
 
 
 Job Details
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to a team of attorneys, including managing calendars, coordinating meetings, and making travel arrangements.
 </li>
 <li>
 Manage attorney billing, ensuring accurate and timely processing of invoices and expenses.
 </li>
 <li>
 Prepare and manage court filings, legal documents, and reports, ensuring all documents are accurate and filed in a timely manner.
 </li>
 <li>
 Utilize 3E Elite for document management, and maintain an organized and efficient filing system.
 </li>
 <li>
 Provide litigation support, assisting with the preparation of case materials and legal research.
 </li>
 <li>
 Utilize advanced PowerPoint skills to create compelling presentations for court cases and client meetings.
 </li>
 <li>
 Serve as a backup to the legal assistant, stepping in as needed to ensure seamless support for the team.
 </li>
 <li>
 Assist attorneys in their daily tasks and projects, providing proactive and efficient aid to enhance productivity.
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 A minimum of 5 years of experience as a Legal Administrative Assistant or similar role in the legal industry.
 </li>
 <li>
 Proficiency in 3E Elite, Adobe Suite, and MS Office, particularly advanced PowerPoint.
 </li>
 <li>
 Experience with litigation support, court filings, and document management.
 </li>
 <li>
 Proven ability to manage attorney billing accurately and efficiently.
 </li>
 <li>
 Experience in making travel arrangements and preparing legal documents.
 </li>
 <li>
 Excellent organizational skills, with the ability to manage multiple tasks and projects simultaneously.
 </li>
 <li>
 Exceptional attention to detail and accuracy, with a strong focus on delivering high-quality work.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work effectively in a fast-paced, deadline-driven environment.
 </li>
 <li>
 Demonstrated ability to work both independently and as part of a team, showing initiative and proactivity.
 </li>
 <li>
 Experience with Efile system is a plus.
 
 
 </li>
 </ul>
 Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
 
 
 
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</div>

Legal Administrative Assistant

Simpson Thacher & Bartlett LLP

<div><div>The Executive Assistant is responsible for providing executive level administrative support to attorneys of the firm by effectively managing day-to-day activities and the flow of information and maximizing their attorneys&rsquo; time and productivity.
</div><h2 class="jobSectionHeader">Responsibilities
</h2><div><ul><li>Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities; including assisting in meeting targets and deadlines
</li><li>Manage daily coordination of attorneys&rsquo; Outlook calendars and use creative problem solving skills to solve challenging scheduling requirements. Act as the gatekeeper for prioritizing conflicting needs
</li><li>Answer multiple phone lines; screen and direct calls them as appropriate
</li><li>Coordinate internal and external meetings, programs and events. Arrange proper logistics based on meeting requirements
</li><li>Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm&rsquo;s travel department
</li><li>Serve as first point of contact as it relates to managing attorneys&rsquo; schedule, travel arrangements, billing, document production (e.g. redlining, formatting, etc.) and other tasks
</li><li>Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date
</li><li>Prepare attorney diaries through Firm diary application (Intapp)
</li><li>Organize and maintain key documents in the appropriate workspaces in the document management system
</li><li>Utilize various office machines to transmit data, print, duplicate, fax and PDF
</li><li>Create and maintain attorney files using alphanumeric systems
</li><li>Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
</li><li>Prepare and process client bills, working closely with Billing department
</li><li>Create, revise and proofread letters and various legal documents
</li><li>Provide backup coverage for other assistants and receptionists
</li><li>Perform other duties as assigned
</li></ul></div><h2 class="jobSectionHeader">Required Skills
</h2><div><ul><li>Ability to effectively present information verbally and in writing
</li><li>Ability to type 50+ wpm; skilled typing ability and knowledge of personal computers, software, and related applications
</li><li>Proficiency in Microsoft Word and Excel
</li><li>Basic math skills: addition, subtraction, multiplication, division
</li><li>Strong attention to detail
</li><li>Must be able to work collaboratively in a team environment
</li><li>Ability to use diplomacy and discretion in relaying information
</li><li>Can organize, prioritize, plan and multi-task work activities, with the ability to effectively meet deadlines in a high-pressure environment
 
</li></ul></div><h2 class="jobSectionHeader">Preferred Skills
</h2><div><ul><li>Basic knowledge of Microsoft PowerPoint
 
</li></ul></div><h2 class="jobSectionHeader">Required Experience
</h2><div><ul><li>Minimum of 3 years of administrative experience in an office or professional services setting
 
</li></ul></div><h2 class="jobSectionHeader">Required Education
</h2><div><ul><li>High School diploma or GED equivalent 
 
</li></ul></div><h2 class="jobSectionHeader">Preferred Education
</h2><div><ul><li>Four-year college degree
</li></ul></div>Salary Information
<div>DC Only: The estimated base salary range for this position is $90,000 to $110,000 at the time of posting.
</div><div><div><div><div>The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
</div></div></div></div>Simpson Thacher will not sponsor applicants for work visas for this position.
Privacy Notice
For information about how Simpson Thacher &amp; Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
Simpson Thacher &amp; Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran&rsquo;s status or any other legally protected status. This Policy pertains to every aspect of an individual&rsquo;s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Onsite</div>

Assistant

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