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legal administrative assistant Jobs in New York

legal administrative assistant

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law firm - mailroom legal specialist

legal assistant

legal liaison

legal support specialist

Binding Minds

<p>The Practice Coordinator performs a wide range of administrative tasks to support assigned attorneys and other timekeepers and plays an integral role in daily practice support, combining premier assistance with administrative, organizational, project-based, and practice-related responsibilities to provide comprehensive support. The Coordinator leverages detailed knowledge of legal procedures, firm operations, and client needs to ensure seamless and efficient management of attorney schedules, client matters, billing, and practice-related projects. This individual provides a high level of client service and support while producing a high volume of consistently excellent work product.</p><p><b>Administrative Coordination</b></p><ul><li>Maintains detailed calendars displaying appointments, deadlines, travel schedules, and conference calls. Proactively tracks important dates to ensure timely completion of key tasks.</li><li>Provides professional relationship management with external and internal clients. Serves as a direct point of contact for telephone calls, emails, and in-person inquiries. Exercises sound judgment when screening communications, facilitating effective follow-up and high-quality client service.</li><li>Creates and maintains client/matter lists and communication lists. Maintains contacts in Outlook and Salesforce.</li><li>Manages both paper and electronic files in compliance with the firm&rsquo;s records management policies, ensuring confidentiality and accuracy. Creates and maintains working files and binders as requested. Utilizes firm-provided software to accurately store email messages and maintain and retrieve files.</li><li>In conjunction with Paralegals, may prepare or coordinate the preparation of Responses to Auditor Requests. Assists with preparation of Opinion Letters.</li><li>Utilizes firm-designated workflow software to open and close matters. Processes and tracks conflict reports. Prepares engagement letters. Initiates client file transfer requests and assists with client disengagements. May facilitate the secure transfer of case/client data in accordance with firm&rsquo;s data security policy.</li></ul><p><b>General Practice Support</b></p><ul><li>Creates, edits, proofreads, and finalizes complex and practice specific legal and administrative documents, forms, and correspondence, ensuring accuracy and completeness.</li><li>Engages in active coordination of practice-related projects such as practice group meetings and initiatives, client or industry research, and event planning. Interprets objectives, designs project timelines, and ensures that deliverables align with the firm&rsquo;s expectations.</li><li>Supports attorneys&rsquo; efforts to maintain client relationships. Coordinates pitch materials, tracks leads, updates contact databases, and arranges key client meetings. Assists with social media or targeted outreach.</li><li>Partners with other administrative departments (Billing, Marketing, IT, Office Services) to assemble critical information, coordinate billing tasks, and maintain client satisfaction.</li></ul><p><b>Billing and Financial Administration</b></p><ul><li>Upon attorney request, diligently manages attorney time, including inputting timenotes provided by attorney, editing and proofreading, and ensuring compliance with matter codes and billing guidelines. Proactively reminds attorneys of time entry deadlines and collaborates with them to ensure timely submission. Collaborates with attorneys to finalize and submit time daily.</li><li>Collaborates with Client Account Manager, Pricing Team, and attorneys to respond to client requests for budgets, projections, costs incurred, and related reports.</li><li>Collaborates with Client Account Specialist or Client Account Manager and assigned timekeepers to manage billing process, including editing prebills, generating reports, and performing final proofing and sending out final invoices. May assist with collection efforts. Coordinates client, matter, and timekeeper inquiries.</li><li>Prepares expense reimbursements, reconciles travel expenditures, arranges for payment of invoices, and prepares check requests as needed.</li></ul><p><b>Travel and Meeting Logistics</b></p><ul><li>Books travel (domestic and international) through designated travel providers, considering attorney preferences, cost guidelines, and itinerary efficiencies.</li><li>Organizes in-person or virtual conferences, meetings, meals, seminars, and client events, including making reservations, sending invitations and tracking attendees, booking conference rooms, catering arrangements, confirming audio/video logistics, and final follow-up.</li><li>Thoroughly organizes itineraries, prepares comprehensive travel documents, and disseminates meeting agendas or background information in advance. Prepares and disseminates both hard-copy and electronic materials.</li></ul><p><b>Team and Leadership Support</b></p><ul><li>Works proactively and efficiently to free attorneys from administrative burdens, allowing them to focus on core legal tasks. Anticipates attorneys&rsquo; needs by outlining upcoming deadlines, preparing relevant background materials, and prioritizing tasks.</li><li>Communicates professionally and courteously with clients, external counsel, and vendors, upholding a polished firm image.</li><li>Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. May participate in departmental projects designed to streamline workflow and/or resolve issues. Proactively supports the firm&rsquo;s strategic initiatives and operational improvements.</li><li>Acts and assists as a proactive mentor for junior department members and new employees. Assists with training on specific firm processes, software, and procedures as requested.</li></ul><p><b>ABOUT YOU</b></p><ul><li>Bachelor&rsquo;s or Associate&rsquo;s degree in business, finance, or a related field and relevant certifications is highly preferred.</li><li>Minimum 3+ years&rsquo; experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.</li><li>Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.</li><li>Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.</li><li>A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.</li><li>Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.</li><li>Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.</li><li>Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.</li><li>Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.</li><li>Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.</li></ul><p>Job Type: Full-time</p><p>Pay: $70,000.00 - $120,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Law firm : 3 years (Required)</li><li>Legal administrative: 3 years (Required)</li></ul><p>Work Location: On the road</p>

Legal Practice Coordinator

Phillips Lytle LLP

<div><h3 class="jobSectionHeader"><b>Job Summary</b></h3><p>
The Legal Administrative Assistant, (based out of our NYC office), supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys and paralegals, performing complex and specialized administrative clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment.</p><h3 class="jobSectionHeader"><b>
Essential Duties and Responsibilities</b></h3><ul><li>
Under attorney direction, prepare and organize opening or closing of Matters.</li><li>
Prepares and processes New Matter Intake forms.
</li><li>Prepares documents for e-filing as required. Responsible to accurately transcribe legal documents and materials.
</li><li>Prepare, revise, and process correspondence and memoranda as well as complex legal documents according to the requirements set by the relevant Practice Group.
</li><li>Maintains paper and electronic files in compliance with the Firm&rsquo;s policies.
</li><li>Coordinates lengthy and complex document preparation with the appropriate support departments, as needed. Ensures that all attachments, exhibits and enclosures are included.
</li><li>Reviews and routes incoming mail and faxes. Prepares and processes outgoing mail, arranging for faxing, specialized mail or messenger services as required.
</li><li>Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Prepares daily time entries for assigned attorneys and paralegals and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Coordinates client billing matters with the billing staff in the Accounting Department as needed.</li><li>
Receives and screens phone calls and takes messages as required. Receives and directs clients and visitors. Schedules meetings and arranges for conference rooms and meals.</li><li>
Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
</li><li>Uphold the firm&rsquo;s reputation as the premier source for sophisticated legal counsel by delivering superior outcomes, service, and value to every client and matter.</li><li>
Performs other duties as assigned</li></ul><h3 class="jobSectionHeader"><b>
Qualifications and Requirements</b></h3><ul><li>
High school diploma required; at least two years of college preferred.</li><li>
At least two (2) years of experience as a Legal Administrative Assistant is preferred; prior experience in the assigned practice area(s) is desirable.</li></ul><h3 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h3><ul><li>
Demonstrated knowledge of legal terminology, legal documents, and legal processes in the assigned practice area(s).</li><li>
Accurate typing at a net speed of at least 60 words per minute preferred.</li><li>
Highly proficient in using MS Word and Outlook; computer skills sufficient to become proficient in the various computer applications used by Legal Administrative Assistants, such as time entry, billing, document management, etc.</li><li>
Excellent communication skills, both written and oral; solid command of the English language; demonstrated understanding of correct grammar, spelling and punctuation; excellent proofreading skills.</li><li>
Strong interpersonal skills; ability to work effectively, cooperatively and proactively within a team environment.</li><li>
Strong time management skills and the ability to work under pressure in a fast-paced environment; ability to coordinate multiple tasks concurrently and to meet deadlines.</li><li>
Strong organizational skills, basic math skills, and attention to detail.</li><li>
Initiative, flexibility, resiliency, and a willingness to adapt to change.</li></ul></div>

Legal Administrative Assistant

Lewis Brisbois Bisgaard & Smith LLP

<div>Overview:
<div>
The New York office of Lewis Brisbois, a full-service AmLaw 100 firm, is seeking a legal secretary with litigation experience. The primary responsibilities of this position include working for a minimum of (4) attorneys. Essential functions of this role include docketing, scheduling of appointments including travel, depositions, and various meetings, filing and serving documents both state and federal, creating legal documents, opening new matters, and processing various financial related tasks.</div><div></div><div><br>
We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer match, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.</div>
Responsibilities:
<div>
Job Specifications/Requirements:</div><ul><li>
High school diploma or equivalent</li><li>
At least five (5) to seven (7) years of legal experience</li><li>
Knowledge of Microsoft Office Suite</li><li>
Strong written and verbal communication skills</li><li>
Strong organizational skills</li><li>
Ability to work under tight deadlines and prioritize responsibilities</li><li>
Ability to maintain and handle confidential information</li><li>
Ability to work effectively in a fast-paced environment</li></ul><div><b>
Lewis Brisbois is not accepting search firm submissions for this position.</b></div>
Qualifications:
<div>
#LI-HYBRID
</div><div>#LI-AR1</div>
Minimum Salary: USD $80,000.00/Yr. Maximum Salary: USD $85,000.00/Yr.</div>

Legal Secretary

Meirowitz & Wasserberg, LLP

<p><b>About Us</b></p><p>Meirowitz &amp; Wasserberg, LLP, is a trial law firm dedicated to helping injured people get the justice they deserve. We have offices in New York, New Jersey, Pennsylvania, South Carolina, North Carolina, Illinois, Florida, California, and Texas. We only represent people&mdash;not corporations. Our nationwide practice affords us the opportunity to make a difference on a broad scale, and we are looking for colleagues who share our passion.</p><p><b>About the Role</b></p><p>We are looking for a highly organized and detail oriented Legal Assistant to join our Settlement Releases team. This is an excellent opportunity for someone looking to begin their legal career and gain hands-on experience in a fast paced law firm environment. This role will be based full-time in our Midtown Manhattan office.</p><p><b>You Will:</b></p><p>&middot; Assist with preparing, reviewing, and organizing settlement release documents.</p><p>&middot; Communicate with clients in a professional and courteous manner, including explaining basic steps in the settlement process and helping coordinate document signing or notary appointments.</p><p>&middot; Maintain accurate records and update the case management systems (SmartAdvocate) and files.</p><p>&middot; Provide general administrative and legal support to the settlement team.</p><p><b>You Have:</b></p><p>&middot; Strong attention to detail and excellent organizational skills.</p><p>&middot; Clear written and verbal communication skills.</p><p>&middot; The ability to manage multiple tasks and meet deadlines.</p><p>&middot; A proactive and team-oriented attitude.</p><p>&middot; Proficiency in Microsoft Office (Word, Excel, Outlook).</p><p><b>Nice to Have: </b></p><p>&middot; Experience working in an law firm or office environment.</p><p><b>Our Benefits: </b></p><p>&middot; Comprehensive Medical, Dental and Vision Insurance Plans</p><p>&middot; Paid Time Off</p><p>&middot; Commuter Transit Program</p><p>&middot; Retirement Plan</p><p>Job Type: Full-time</p><p>Pay: $20.00 - $23.00 per hour</p><p>Expected hours: 40 per week</p><p>Ability to Commute:</p><ul><li>New York, NY 10018 (Required)</li></ul><p>Work Location: In person</p>

Settlement Release Legal Assistant

Cole, Sorrentino, Hurley, Hewner & Gambino, PC

We are seeking a dedicated and detail-oriented Paralegal to join our Real Estate Team at Cole, Sorrentino, Hurley, Hewner and Gambino, P.C. The ideal candidate will possess a strong understanding of real estate law and residential and commercial bank closings. This role involves providing comprehensive support to attorneys in managing files, drafting documents, balancing with lenders for closing and ensuring the efficient operation of the law office. The successful candidate will demonstrate excellent organizational skills and the ability to manage multiple projects simultaneously.

Real Estate Paralegal

Sidley Austin

<div>Summary:
<p>
Sidley is seeking a detail-oriented and enthusiastic Legal Recruiting Specialist to join their collaborative team in New York. This role will support the Senior Legal Recruiting Manager in all aspects of law student recruiting, including the planning and execution of the full-cycle 1L, 2L and 3L hiring processes for the New York office. The Specialist will also provide support to the law school engagement initiatives and Summer Associate Program for the New York office.</p>
Duties and Responsibilities:
<ul><li>Provide support to the Senior Legal Recruiting Manager.</li><li>
Partner with the Senior Legal Recruiting Manager to plan and coordinate all aspects of 1L, 2L and 3L recruiting for the New York office.</li><li>
Manage summer associate and entry level job postings, assist in reviewing resumes and overseeing the callback interview process for law school and entry level candidates.</li><li>
Assist with the preparation for and follow-up from Recruiting Committee meetings.</li><li>
Oversee follow up efforts for candidates who have received offers.</li><li>
Serve as a liaison to the New York Recruiting Committee.</li><li>
Maintain accurate and complete records within the LawCruit database.</li><li>
Assist with NALP surveys.</li><li>
Maintain familiarity with hiring processes and law school recruitment timelines.</li><li>
Serve as a firm ambassador.</li><li>
Provide support for 1L receptions and programs and law school sponsorship opportunities.</li><li>
Oversee and execute the administrative onboarding process for Fall Associates.</li><li>
Provide support to the summer program.</li><li>
Must be willing to work overtime as requested.</li><li>
Demonstrate excellent organizational skills, professionalism and attention to detail in a fast-paced environment.</li><li>
Work collaboratively and across the team and other departments of the firm.</li><li>
Perform other duties as assigned or as judgment or necessity dictates.</li></ul><div></div><div><br>
Salaries vary by location and are based on numerous factors, including, but not limited to, the relevant market, skills, experience, and education of the selected candidate. If an estimated salary range for this role is available, it will be provided in our Target Salary Range section. Our compensation package also includes bonus eligibility and a comprehensive benefits program. Benefits information can be found at Sidley.com/Benefits.</div>
Target Salary Range: $110,000 - $140,000 if located in New York Qualifications:
<div>
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).</div><div><br>
</div><div>Education and/or Experience:
</div><div>Required:</div><ul><li>
Bachelor&rsquo;s degree from an accredited college or university</li><li>
Four years of legal recruiting experience
</li><li>Possesses superior organizational and time-management skills, including the ability to prioritize projects and meet deadlines; excellent written and oral communication skills, ability to work independently and be proactive</li><li>
Strong computer skills including knowledge of Microsoft Word, Excel and PowerPoint</li></ul><p>
Preferred:</p><ul><li>
Law firm or professional services experience</li></ul><div></div><div><br>
Other Skills and Abilities:</div><div>
The following will also be required of the successful candidate:</div><ul><li>
Strong organizational skills</li><li>
Strong attention to detail</li><li>
Good judgment</li><li>
Strong interpersonal communication skills</li><li>
Strong analytical and problem-solving skills</li><li>
Able to work harmoniously and effectively with others</li><li>
Able to preserve confidentiality and exercise discretion</li><li>
Able to work under pressure</li><li>
Able to manage multiple projects with competing deadlines and priorities</li></ul><div></div><p><br>
Sidley Austin LLP is an Equal Opportunity Employer.</p><p>
#LI-Hybrid</p><p>
#LI-GK1</p></div>

Legal Recruiting Specialist

Tromberg, Morris & Partners, PLLC

<p><b>LEGAL SPECIALIST/PARALEGAL</b></p><p><b>Job Description</b></p><p>Exciting opportunity for a driven candidate that will play a pivotal role in supporting our operations and legal team by managing a diverse array of tasks related to debt collection and legal proceedings. Your responsibilities will include preparing and organizing case files, conducting file level reviews, drafting legal documents such as pleadings, motions, and correspondence, and assisting with the preparation for court hearings and trials. You will also be responsible for tracking case progress, managing assigned daily production timely, answering phone calls from the courts and ensuring compliance with both firm and client guidelines and deadlines. The ideal candidate will have strong analytical skills, attention to detail, and the ability to handle multiple tasks efficiently while maintaining professionalism. Prior experience in collections or a related legal field is a must. This is an in office position.</p><p><b>About Us:</b></p><p>Tromberg, Morris and Partners is a distinguished law firm specializing in providing exceptional legal services in debt collection matters. Our Collection division excels in collecting debt obligations while being sensitive and empathetic to consumers and commercial entities we seek to collect from. With a reputation for excellence and integrity, our firm is committed to achieving optimal outcomes for our clients while fostering positive relationships with consumers and maintaining a high standard of professional ethics.</p><p><b>Responsibilities:</b></p><ul><li>Calendaring and preparing for court proceedings.</li><li>Maintain litigation electronic databases including uploading key case documents and emails.</li><li>Daily handling of assigned productions and confirming all action codes and status codes assigned are completed timely and accurately.</li><li>Phone que handling for inbound callers assigned to the legal ops que.</li><li>Obtain information required to comply with requests for production of documents.</li><li>Maintain key case deadlines within the firm's system of record.</li><li>Prepare and process legal documents and business communications as needed.</li></ul><p><b>Qualifications:</b></p><ul><li>1-2 years of related legal assistant experience in a corporate or law firm environment is preferred.</li><li>Excellent communication skills.</li><li>Demonstrate an ability to successfully manage competing priorities, with experience creating systems to stay organized.</li><li>JST system a plus.</li><li>Organizational skills.</li><li>Proficiency in MS Office (Word, Excel, Outlook).</li><li>Must be driven, ability to multitask and work independently and as a team.</li></ul><p>Job Type: Full-time</p><p>Pay: $20.00 - $24.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Legal Specialist/Paralegal

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