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maintenance coordinator

FIRE STONE FIRE & SAFETY

Job SummaryWe are looking for a Project &amp; Maintenance Coordinator to join our team in the UAE. The candidate will be responsible for coordinating project and maintenance activities, handling client communications, scheduling works, and ensuring smooth day-to-day operations.Responsibilities<ul><li>Coordinate project and maintenance activities</li><li>Communicate with clients, technicians, and site teams</li><li>Prepare schedules, work updates, and reports</li><li>Follow up on ongoing works and pending tasks</li><li>Ensure proper coordination between departments</li><li>Maintain records and documentation</li></ul>Requirements<ul><li>Good communication and coordination skills</li><li>Basic knowledge of project and maintenance operations</li><li>UAE experience preferred</li><li>Proficiency in MS Office and email communication</li><li>Ability to handle multiple tasks efficiently</li><li>Freshers can also apply</li></ul>Work Location: In person

Maintenance Coordinator

OMNIYAT FACILITIES MANAGEMENT

We are looking for Maintenance FM Coordinator will oversee maintenance and repairs of electrical, plumbing, heating, ventilation, and air conditioning (HVAC), carpentry, painting, and other building systems.Responsibilities:<ul><li>Organizes and oversees the schedules and work of maintenance staff.</li><li>Conducts performance evaluations that are timely and constructive.</li><li>Handles discipline and termination of employees as needed and in accordance with company policy.</li></ul>Duties/ Responsibilities:<ul><li>HVAC - Expert</li><li>Electrical Power And Lighting- Expert</li><li>Fire Alarm Expertise -Expert</li><li>Energy Management -Expert</li><li>Plumbing- Expert</li><li>Estimation and preparing Tender, AMC contract and quotations.</li><li>knowloage for purshasing materials.</li><li>Oversees the day-to-day operations of the maintenance department.</li><li>Evaluates systems or facilities to determine maintenance or repairs that need to be performed.</li><li>Assesses building systems to plan work assignments and project schedules.</li><li>Develops maintenance procedures and schedules.</li><li>Ensures maintenance and repair work is completed correctly and in a timely manner.</li><li>Assists with departmental budget estimates and costs of specific repair projects.</li><li>Performs other related duties as assigned.</li><li>creating PPM schedule and reports for the projects.</li><li>BOQ, Tenders and quotations be created from the MEP Engineer.</li><li>Undertake final project snagging and prepare a list of defects for the Contractor&rsquo;s action.</li></ul>Requirements :The applicant must has UAE Driving Licenses.Interested applicants can send their CV in the email provided.Job Types: Full-time, PermanentJob Types: Full-time, ContractJob Location : The Applicant must be located in Abu DhabiEducation:<ul><li>Higher diploma (Preferred)</li></ul>Experience:<ul><li>Mechanical Engineering: 5 years (Preferred)</li></ul>Job Type: Full-timeWork Location: In person

FM Coordinator

London Pools and Electromechanical

Job Vacancy &ndash; Executive Assistant &amp; HR CoordinatorWe are looking for a professional Executive Assistant &amp; HR Coordinator to support management and oversee administrative and HR operations in Abu Dhabi.Job Responsibilities:* Managing schedules, appointments, and meetings* Coordinating weekly meetings and preparing reports* Handling employee files and contracts* Monitoring visas, Emirates IDs, and employee renewals* Managing attendance, leave, and staff records* Coordinating with managers, accounting, and HR-related matters* Following up on maintenance, purchases, and operational tasks* Organizing administrative documents and reports* Ensuring daily tasks are completed efficientlyRequirements:* Previous experience in administration or HR* Strong organizational and follow-up skills* Good computer skills and proficiency in Microsoft Office* Ability to manage multiple tasks professionally* Fluent in English (Arabic is a plus)* Professional, trustworthy, and responsible personalityLocation: Abu DhabiEmployment Type: Full-timeSalary: To be discussed based on experienceJob Types: Full-time, PermanentPay: AED2,500.00 - AED3,000.00 per monthExperience:<ul><li>secretary: 1 year (Preferred)</li></ul>Work Location: In person

Executive Assistant & HR Coordinator

Phoenix Lighting Solutions L.L.C

<ul><li>Female only</li><li>Responsible for customer inquires, general filing, phone calls, emails, work orders, etc.</li><li>Facilitated communication between various cross-functional teams to ensure alignment and clarity through reports and spreadsheets as requested.</li><li>Issues, receives, types and processes various types of applications and forms</li><li>Assists with the processing of various correspondence and notifications</li><li>Coordinated with different team leads and managers on project costs, data entry, database maintenance</li><li>Has understanding of figures and numbers, handling invoices, customer service and admin tasks.</li><li>Act as Sales coordinator and Admin in charge</li><li>Adjust stock levels and generate purchase orders as needed for customers and keep the office in a general clean and tidy state.</li><li>Highly independent individual in charge of all administrative tasks supporting business operations</li><li>Responsible for all administrative task, communicate to department for daily enquiries, reports, letters, LPO, etc..</li></ul>Please share you CV to: career@phoenixlss.comJob Type: Full-timeWork Location: In person

Office Administrator

Hearlink Hearing Solution Center

FOR FEMALE ARABIC SPEAKER ONLY (ABU DHABI LOCATION) To ensure the Patient Journey is seamless and professional, the scope of work for the Receptionist and Administration role focuses on high-touch patient coordination and operational efficiency.Role Overview The Receptionist and Administration officer serves as the first point of contact and the primary coordinator for the patient&rsquo;s experience at Otex. This role is responsible for managing the flow of patients, ensuring clear communication, and maintaining a welcoming clinical environment.Key Responsibilities &amp; Scope<ul><li>Patient Journey &amp; Experience Management</li><li>Front-of-House Excellence: Act as the face of the clinic, providing a warm and professional greeting to all patients upon arrival.</li><li>Initial Triage &amp; Registration: Efficiently handle the check-in process, ensuring all patient files are updated and consent forms are signed.</li><li>Waiting Room Coordination: Proactively manage patient wait times and provide updates to ensure a comfortable and transparent experience.</li><li>Patient Inquiries: Respond to phone, email, and WhatsApp inquiries promptly, providing clear information regarding services and booking availability.</li><li>Clinical Administration &amp; Scheduling</li><li>Appointment Lifecycle: Manage the clinic calendar by scheduling, confirming, and rescheduling appointments to minimize &quot;no-shows&quot; and gaps in the schedule.</li><li>File Management: Maintain accurate digital and physical patient records, ensuring strict confidentiality and data protection compliance.</li><li>Medical Documentation: Assist in preparing patient reports or insurance documentation as requested by the clinical team.</li><li>Billing &amp; Payments: Process payments, issue invoices, and manage daily cash reconciliation with high accuracy.</li><li>Operational Support</li><li>Stock &amp; Inventory: Monitor front-desk supplies and assist in tracking clinical inventory levels to prevent any disruption in patient care.</li><li>Facility Maintenance: Ensure the reception area and patient lounges are organized, clean, and stocked with necessary brochures or refreshments.</li><li>Internal Liaison: Coordinate closely with the Audiology and Sales teams to ensure smooth handovers during the patient&rsquo;s visit.</li></ul>Candidate RequirementsQualifications<ul><li>Experience: Previous experience in a medical or clinical setting is highly preferred, with a strong understanding of medical office procedures.</li><li>Communication: Exceptional verbal and written communication skills. Fluency in Arabic is a must for assisting our diverse patient base.</li><li>Tech Savvy: Proficiency in using the HR platform and office software (MS Excel, Word) for scheduling and record-keeping.</li></ul>Soft Skills<ul><li>Empathy: A patient-centric mindset with the ability to handle elderly patients or those with hearing difficulties with patience and care.</li><li>Organization: Strong multitasking abilities and a high level of attention to detail regarding documentation.</li><li>Professionalism: A polished appearance and a refined, simple communication style that aligns with Otex&rsquo;s brand standards.</li></ul>Job Type: Full-timePay: AED3,000.00 - AED4,000.00 per monthWork Location: In person

Receptionist/Administrator

TechnipFMC

<div>
 TechnipFMC is committed to driving real change in the energy industry. Our ambition is to build a sustainable future through relentless innovation and global collaboration &ndash; and we want you to be part of it. You&rsquo;ll be joining a culture that values curiosity, expertise, and ideas as well as equal opportunities, inclusion, and authenticity. Bring your unique energy to our team of more than 21,000 people worldwide, and discover a rewarding, fulfilling, and varied career that you can take in anywhere you want to go.
 
 
 
 Job Purpose
 
 
 
 Within the framework of company's values, policies, and contract commitments (including QHSES, quality, time &amp; cost), the Project Coordinator is responsible for flawless order execution of all non project orders ( non POC) / contracts, from Order Entry and acknowledgement to customers, through following up deliverables with EMS team, to delivery, ensuring that the agreed technology, quality and delivery, meeting or improving the gross margin, meeting all requirements and specifications and achieving Customer Success. The Project Coordinator is typically the point of contact of Sales / Account Managers who in turns are the point of contact of the customer relative to the order.
 
 
 
 Job Description
 
 
 
 <ul>
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 Overall management of the scope, including budget, schedule, quality, safety, and compliance. The Project Coordinator must ensure that the deliverables is completed on time and within budget, while meeting all quality and safety standards.
 </li>
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 Coordinating with the client and other stakeholders to define project scope, objectives, and requirements. The Project Coordinator must work with the internal client to ensure that they understand the scope and requirements, and that the scope is on track to meet those requirements.
 </li>
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 Serves as the leader responsible for the safe and quality delivery of Engineering, Procurement, manufacturing of the scope, including the development of an Execution Plan and schedule, the implementation of the business processes, resource management and coordination, cost management and forecasting. The Project Coordinator is responsible for developing and implementing the scope plan, managing resources, and forecasting and controlling costs.
 </li>
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 Managing scope change orders and scope changes. Any changes to the scope or schedule must be managed and approved by the project manager or commercial/ sales responsible.
 </li>
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 Managing risks and developing mitigation plans. The Project Coordinator must identify and assess risks and develop plans to mitigate those risks.
 </li>
 <li>
 Holds financial responsibility for the management and projections for Engineering activities/deliverables, Procurement activities (material, equipment, and subcontractors), and Start-Up activities (material, equipment, subcontractors, deliverables and cost performance) activities. The Project Coordinator is responsible for managing the budget and ensuring that the scope is completed within budget.
 </li>
 <li>
 Delivers effective communication to all internal customers (Project Team, Stakeholders, Partners, etc.), including reporting regarding performance metrics and progress. The Project Coordinator must communicate effectively with all stakeholders, including the project team and stakeholders. This includes providing regular updates on progress and performance.
 
 
 </li>
 </ul>
 
 You Are Meant For This Job If
 
 
 
 <ul>
 <li>
 REQUIRED KNOWLEDGE/FORMAL EDUCATION:
 </li>
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 BS in Mechanical / Construction / Manufacturing Engineering or Procurement
 </li>
 <li>
 Understanding of upstream oil and gas industry, including relevant equipment, operations and services
 </li>
 <li>
 Understanding of design to manufacture projects
 </li>
 <li>
 REQUIRED EXPERIENCE:
 </li>
 <li>
 3 years in a similar coordination role.
 </li>
 <li>
 SAP ECC or SAP S4 HANA
 </li>
 </ul>
 <ul>
 <li>
 REQUIRED CERTIFICATE(S):
 </li>
 <ul>
 <li>
 NA
 </li>
 </ul>
 </ul>
 
 
 <ul>
 <li>
 REQUIRED INTERPERSONAL SKILLS:
 </li>
 <ul>
 <li>
 Professional English
 </li>
 <li>
 Must be able to communicate effectively with a variety of stakeholders, including team members, clients, and management. This includes being able to clearly articulate the vision, goals, and objectives, as well as provide regular updates on progress and any challenges.
 </li>
 <li>
 Must be able to motivate and inspire their team members to achieve their goals. This includes setting clear expectations, providing feedback, and recognising and rewarding success.
 </li>
 <li>
 Must be able to work effectively with a team of people from different backgrounds and with different skill sets. This requires strong interpersonal skills, the ability to build consensus, and the ability to resolve conflict.
 </li>
 <li>
 Must be able to identify and address the root causes of conflict, and they must be able to develop and implement solutions that are acceptable to all parties involved.
 </li>
 <li>
 Must be able to understand and empathise with the needs and perspectives of others. This allows them to build trust and rapport with team members and stakeholders.
 </li>
 </ul>
 </ul>
 
 
 <ul>
 <li>
 REQUIRED TECHNICAL SKILLS AND/OR PROBLEM-SOLVING SKILLS:
 </li>
 <ul>
 <li>
 Knowledge of manufacturing processes and equipment
 </li>
 <li>
 Experience with project management tools and software
 </li>
 <li>
 Understanding of quality control and assurance procedures
 </li>
 <li>
 Familiarity with industry standards and regulations
 </li>
 <li>
 The ability to analyse complex problems and identify root causes
 </li>
 <li>
 The ability to develop and implement creative solutions
 </li>
 <li>
 The ability to make quick and sound decisions under pressure
 </li>
 <li>
 The ability to work effectively with others to solve problems
 
 </li>
 </ul>
 </ul>
 
 Skills
 
 
 
 Communication
 
 
 Leadership Competencies
 
 
 Act with Agility
 
 
 
 
 Being a global leader in the energy industry requires an inclusive and diverse environment. TechnipFMC promotes diversity, equity, and inclusion by ensuring equal opportunities to all ages, races, ethnicities, religions, sexual orientations, gender expressions, disabilities, or all other pluralities. We celebrate who you are and what you bring. Every voice matters and we encourage you to add to our culture.
 
 
 
 
 
 TechnipFMC respects the rights and dignity of those it works with and promotes adherence to internationally recognized human rights principles for those in its value chain.
 
 
</div>

Project Coordinator

TRUTECH INFORMATION TECHNOLOGIES LLC

<ul><li>We are an IT services and solutions provider based in Khalidiya, Abu Dhabi, serving business clients across UAE. We deliver Managed IT Services (AMC), Microsoft 365, cybersecurity, networking, backup solutions, compliance and IT projects.</li><li>Our back office will focus on all our sales, customer service, operations &amp; remote IT support.</li></ul>We are looking for a disciplined and proactive Sales Coordinator to manage inquiries, quotations, renewals, purchases, invoices and follow-ups to support revenue growth and ensure no opportunity is missed.Role Overview:This role requires strong follow-up discipline, organized pipeline tracking, and professional communication with clients and suppliers.Key Responsibilities<ul><li>Monitoring &amp; replying to sales emails &amp; inquiries.</li><li>Learn details about our product and service offerings.</li><li>Address any questions or issues customers may have.</li><li>Communicate with customers to understand their requirements and needs.</li><li>Schedule &amp; Coordinate meetings of potential clients with the manager.</li><li>Coordinate with suppliers for pricing, procurement, and deliveries.</li><li>Preparing Quotations &amp; costing.</li><li>Following up with clients to close quotes successfully.</li><li>Increase Company client base with quality customers.</li><li>Entering, updating &amp; maintaining clear &amp; correct data into CRM.</li><li>To retain existing customers and upsell services to achieve customer retention.</li><li>Assisting in achieving and exceeding company total monthly sales targets.</li></ul>Requirements<ul><li>Minimum 3 years experience as Sales Coordinator.</li><li>Excellent phone &amp; email communication and interpersonal skills.</li><li>The ability to manage your time and plan your day effectively.</li><li>Good Command over the English Language is a must.</li><li>Demonstrated track record of performance and commitment.</li><li>Cool-tempered and able to handle rejection.</li><li>Good organizational skills.</li><li>Willing to be trained and acquire knowledge in less time.</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Sales Coordinator: 3 years (Required)</li><li>Handling emails &amp; enquiries: 3 years (Required)</li><li>Preparing quotations for clients: 3 years (Required)</li><li>Procurement: 2 years (Preferred)</li><li>Follow up &amp; Winning quotations sent to clients: 3 years (Preferred)</li><li>Invoicing: 3 years (Preferred)</li></ul>Language:<ul><li>English (Read, Write, Speak) (Required)</li></ul>Work Location: In person

Sales Coordinator - IT Company

Explore 122+ Maintenance coordinator in Abu Dhabi this June. Find roles across top companies and apply now to boost your career.